What the DCC Can do for you

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

What the DCC can do for you?

Marieke GuyDigital Curation Centre

[email protected]

Funded by:This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/2.5/scotland/ ; or, (b) send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA.

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

Five components:

•Policy•Advocacy•Planning•Tools•Training

Data Management Strategy

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• Data management planning is a growing requirement from funders, publishers and HEIs, in the UK and internationally

• Supportive of good research practice, according to RCUK

• A cross-cutting activity involving multiple stakeholder types (researchers, librarians, IT managers, support staff)

Data Management Planning

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Support offered by the DCC

Assess needs

Make the case

Develop support

and services

RDM policy development

Customised Data Management Plans

DAF & CARDIO assessments Guidance

and training

Workflow assessment

DCC support

team

Advocacy to senior management

Institutional data catalogues

Pilot RDM tools

…and support policy implementation

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

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DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

DCC Web site

• Definitions of digital curation, glossary, reasons why to curate, FAQs etc.

• History of DCC, staff etc.• News, blog• Events• Resources• Training• Project work• Institutional Engagements• Tools catalogue

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DCC Events

• Roadshows• International Digital Curation Conference (IDCC)• Research Data Management Forum (RDMF)• Workshops and training• Presentations at external events

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DCC Resources

• Briefing Papers, How-to Guides• Curation Reference Manual, Curation Lifecycle Model• Policy and legal• Data Management Plans• Case studies• Repository audit and assessment• Standards• Publications and presentations• Curation journals, Informatics research

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

DCC Tools

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

Four DCC Tools

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DCC Tools: DAF

• What are the characteristics of research data assets?– Number?– Scale?– Complexity?– Dependencies?– Liabilities? www.data-audit.eu

• Why do researchers act the way they do with respect to data?

• What do they need to do research?

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Collaborative Assessment of Research Data Infrastructures & Objectives

An online tool for departments or research groups to identify and communicate their current data management capabilities and identify options for enhancement using a dedicated knowledge base.

CARDIO emphasises a collaborative, consensus-driven approach, and enables benchmarking with other groups and institutions.

http://cardio.dcc.ac.uk/

DCC Tools: CARDIO

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

• How well does an institution (or department, School, etc.) manage its data?

• Depends on:– Finances– Technology– Policy management– Organisational will

• Demands acknowledgement of multiple perspectives

DCC Tools: CARDIO

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

DCC Tools: DMP Online

• The DCC's web-based data management planning tool

• Plans can be built and edited to reflect the requirements of the major UK funders

• Contains guidance and links to resources for researchers and data professionals.

www.dcc.ac.uk/dmponline

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DCC Tools: DRAMBORA

• DRAMBORA is an audit methodology and tool for identifying and planning for the management of risks

• These risks may threaten the availability and/or usability of content in a digital repository or archive.

www.repositoryaudit.eu

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• A variety of risk factors, both internal and external, affect the management of digital research data

• Risks can be tangible (fire/flood) or intangible (accidental data loss leading to reputational impact)

• They may exist in isolation, or lead to other risks if not adequately managed

DCC Tools: DRAMBORA

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Policy (i)The DCC has a number of guidance resources related to research data policy. We can guide institutions on their requirements to manage/share data, and offer practical steps to help them develop data policies by:

-Providing templates and examples to demonstrate what aspects could be incorporated into a data policy;-Coordinating / contributing to meetings of relevant stakeholders to ensure all activities and perspectives are addressed;-Reviewing and feeding back on draft policies;-Assisting with communications to launch and implement the policy.

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

Policy (ii)

Benefits of developing a data policy:-Compliance with funder guidelines, e.g. the EPSRC expectation that HEIs have a RDM roadmap in place by May 2012, and be fully compliant by May 2015;-Assuring the good conduct of research in line with Research Integrity guidelines (see RCUK & UKRIO docs);-Clarity for researchers and demonstrable institutional commitment for RDM;-The prestige of joining a small but growing group of leading institutions with a data policy: www.dcc.ac.uk/resources/policy-and-legal/institutional-data-policies

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Strategy (i)

We offer a half-day workshop in which key stakeholders from an institution (e.g. librarians, senior IT staff, research administration, repository staff, researchers, etc) convene to discuss and develop an institutional strategy for RDM. Benefits:-Coherence across service providers and agreed direction for RDM services;-Ability to reference strategy /commitment to RDM (the University of Oxford policy may be a useful example of this - www.admin.ox.ac.uk/rdm);-A move towards more efficient management of data.

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

Strategy (ii)

Through practical breakout sessions, senior DCC staff can lead and mediate discussion to help the institution determine its priorities and define practical next steps.

These might include the development of infrastructure (e.g. data repositories), new services (e.g. DMP support), policy development, improved guidance or data management training provision.

Suggested actions will depend on gaps/areas for improvement as perceived by the institution.

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

Training (i)

We offer a variety of training courses:

-DC101 introduction to data management-Tools of the Trade courses which give practical overviews and hands-on exercises using DCC tools-Train-the-Trainer, which equips information professionals to teach RDM courses.

Generic training materials are available online, and hardcopy packs can be produced.

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

Training (ii)

The DCC can:

-Run courses, tailoring content to institutional needs;-Assist in the development of online learning materials (screencasts, audio-synced slides);-Develop resources such as guidance documents, case studies and manuals.

Key benefits of training provision are:

-Improved data management capacity;-The opportunity to profile and raise awareness of institutional support services.

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

Other services...CARDIO Used at research group or department level to assess activity and

data management infrastructure and contribute to an institution-wide view

Data Asset Framework DAF is a structured mechanism used to identify what data exists and understand how research data are being managed and shared

Customised DMP We can work with you to develop an institution-specific instance of DMP Online for developing data management plans that fit funder requirements before and after an award of grant

Policy development We can assist in the development of institutional policy

Workflow assessment Using tested methodologies we can analyse current research data workflows

Training We can train people in the use of many of the above tools and in generic skills such as data quality assessment

Costing We can assist with the development of costing and pricing for data management services

Risk management Working with you to identify risks in current or planned research data management practice, we will make recommendations on mitigation and the elimination of those risks

Institutional data catalogues

We can recommend options for exposing metadata about your research data via CRIS systems, repositories, or a mix of these

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

DCC Institutional Engagements

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Recap: support offered by the DCC

Assess needs

Make the case

Develop support

and services

RDM policy development

Customised Data Management Plans

DAF & CARDIO assessments Guidance

and training

Workflow assessment

DCC support

team

Advocacy with senior management

Institutional data catalogues

Pilot RDM tools

…and support policy implementation

DCC Belfast, Queen’s University, 7 June 2012 #dcc_belfast

Further Assistance

• Help desk: 0131 651 1239

• Email: [email protected]

• Web site: www.dcc.ac.uk