UTP Internship Guidelines 2013_Rev15 31012013

7/21/2019 UTP Internship Guidelines 2013_Rev15 31012013

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GUIDELINES FOR STUDENTINDUSTRIAL INTERNSHIP

PROGRAMME (SIIP)

CENTRE FOR STUDENT INTERNSHIP,MOBILITY AND ADJUNCTLECTURESHIP (CSIMAL)

JANUARY 2013

Doc. Ref. No.: UTP-ACA-CSIMAL-01

Issue Version: 15.0

Date: January 2013


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AMENDMENT SHEET

VersionDate Author Summary of Changes

12.00 Jan 2011 Wan Normanizah Changes in Internship Assessment

13.00Jul 2012 Roslina Nordin Ali

i) Additional information at point 11.1ii) Ammendment at point 11.5iii) Additional information at point 11.5.3

14Sept 2012 Roslina Nordin Ali

Ammendement in evaluation:

i) Additional information at point 11.4

ii) Additional information at point 11.5.2(at bullet point for No. of copies)

iii) Appendix V: Section B: Logbook

Weekly Evaluationiv) Appendix XI: Form ITC-F: Industrial

Project Report Evaluation Sheet

15Jan 2013

Mohd Izmafaimal

Abd Manaf

Overall check in terms of grammatical mistakes and

spell checking.

Electronic FileName:

UTP INTERNSHIP GUIDELINES REV 13.00 (July 2012)

Prepared by CSIMAL Programme

Release Date

Owned by: CSIMAL Programme

Approved by: AC

Doc. Ref. No.: UTP-ACA-CSIMAL-01

Issue Version: 15.0

Date: January 2013


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CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIPUNIVERSITI

TEKNOLOGI PETRON SBandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan

Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386Email : [email protected]

This Guidelines for Student Industrial InternshipProgramme is only available to UTP students andcompanies participating in the practical training

programme of UTP students.

The guidelines shall be kept in a secure place, whereaccess is available only to those authorized to see them.

Reproduction by any means, including storage on anelectronic system, is prohibited.

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCTLECTURESHIP 2013


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Table of Contents

GUIDELINES FORSTUDENT INDUSTRIAL INTERNSHIP PROGRAMME(SIIP) _________________________________________________________________ 2

AMENDMENT SHEET __________________________________________________ 3

1. INTRODUCTION ____________________________________________________ 1

2.

PURPOSE OF INDUSTRIAL INTERNSHIP ______________________________ 1

3. LEARNING OUTCOMES _____________________________________________ 2

4. STUDENT ELIGIBILITY _____________________________________________ 2

5. TRAINING APPROACH ______________________________________________ 2

6. BENEFITS TO THE INDUSTRY _______________________________________ 2

7.

INTERNSHIP PROCESS ______________________________________________ 3

8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME ________________ 4

8.1 HOST COMPANIES ................................................................................... 4

8.2 PROGRAMME ............................................................................................ 4

8.3

DURATION AND PERIOD OF INTERNSHIP ......................................... 4

8.4

CONFIRMATION LETTER ....................................................................... 5

8.5

TRANSFER OF INTERNSHIP PLACEMENT .......................................... 5

8.6 LEAVE ........................................................................................................ 5

8.7

INSURANCE .............................................................................................. 5

8.8TRAINING ALLOWANCE.5

8.10 VISITS BY THE UTP (ACADEMIC) SUPERVISORS .......................... 6

9. RESPONSIBILITIES.6

9.1 RESPONSIBILITIES OF THE HOST COMPANIES ................................ 6

9.1.1HOST COMPANY SUPERVISOR (HCS)6

9.2 RESPONSIBILITIES OF UTP .................................................................. 7

9.2.1 Centre for Student Internship, Mobility and Adjunct Lectureship

(CSIMAL) ........................................................................................... 7

9.2.2 DEPARTMENT INTERNSHIP COORDINATOR...8

9.2.3 UTP SUPERVISORS ........................................................................ 8

9.2.4 UTP STUDENTS ............................................................................... 9

10.OFFENCES & PENALTIES DURING INDUSTRIAL INTERNSHIP..10

11.ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME 11

11.1

INDUSTRIAL PROJECT PROGRESS REPORT ASSESSMENT (FORM

ITC-C) ......................................................................................................... 11

11.2 ORAL PRESENTATION (FORM ITC-D) ................................................ 12

11.3

ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

(FORM ITC-E) ........................................................................................... 12

11.4

LOG BOOK ............................................................................................... 12

11.5

INDUSTRIAL PROJECT REPORT (FORM ITC-F) .............................. 12

12.STUDENTS FINAL GRADING16


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List Of Tables

Table 1 Types of Offence and Penalty on Final Internship

Grade 10

Table 2 Internship Assessment 11Table 3 Hard Cover Color 14

Table 4 Grading Scheme 15


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1. INTRODUCTION

UniversitiTeknologi PETRONAS (UTP) was established with the objective to

produce well-rounded graduates who are not only technically competent but also

possess other traits such as lifetime learning capacity, critical thinking,

communication and behavioral skills, business acumen, practical aptitude and

solution synthesis ability.In line with the vision to close the industry gap, UTP has made it compulsory for

its undergraduate students to undergo practical work in the form of a twenty

eight(28) - weeks industrial attachment prior to their completion of studies at

UTP. The industrial internship carries fourteen (14) credit hours. The Industrial

Internship Programme is coordinated by the Centre for Student Internship,

Mobility and Adjunct Lectureship(CSIMAL) who is responsible in ensuring the

success of the Industrial Internship Programme. With an average of 500 interns

per semester, CSIMAL has successfully secured the placements for all students

with various host companies such as PETRONAS subsidiaries, government-

linked companies (GLC), multi-national companies (MNC), as well as major

overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy

and UK.

UTP has always placed great emphasis in having a close collaboration with the

industries in which its graduates will eventually gain recognition from industry

players locally and abroad. This internship programme is a prime example of the

University-Industry collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil,

Electrical & Electronics, Mechanical and Petroleum Engineering, and three

technological programmes namely Information & Communication Technology,

Business Information Systems and Petroleum Goescience at Bachelor degree

level.

2. PURPOSE OF INDUSTRIAL INTERNSHIP

The purpose of the industrial internship is to expose UTP students to the real

working environment so that they can relate theoretical knowledge with

application in the industry. From the Industrial Internship Programme, the

students will also develop skills in safety practices, work ethics, communication,

management, etc. Furthermore, this Industrial Internship Programme will

establish close relationship between the industries and UTP.

The Industrial Internship Programme will provide opportunity to UTPs students

to build a solid understanding of the fundamentals of business and organization

performance such as economic models of business, competitive positioning and

strategy execution. With this real life environment, students develop their ability

to assess performance, interpret trends, explore the consequences of change and

make better decisions.


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3. LEARNING OUTCOMES

At the end of the industrial internship, student will be able to:

Apply theoretical knowledge in industrial application.

Acquire skills in communication, management and team-work.

Practice ethical and professional work culture.

Implement Health, Safety and Environment (HSE) practices at workplace.

4. STUDENT ELIGIBILITY

Student is eligible to register internship upon meeting the following

requirements:

Obtained a minimum CGPA of 2.00/4.00 AND,

Earned a minimum of 75credit hours (Engineering and Petroleum

Geoscience) or 45 credit hours (Business Information Systems andInformation & Communication Technology) AND

Have completed the following courses:

o Completed all basic Engineering & Technology courseso Health, Safety & Environment (HSE)o Islamic Studies / Moral Studieso BahasaKebangsaano Professional Communication Skills

5. TRAINING APPROACH

The Student Industrial Internship Programme (SIIP) should have the following

features:

Hands-on training

Real project-based assignments

Research-based activities

Team-work activities

Leadership and management skills

Safety awareness

The suggested training areas (but not limited to) for the respective programmescan be found in Appendix I.

6. BENEFITS TO THE INDUSTRY

Provides opportunity for the industry to assess the capabilities of potential

employee.

Recognizes the industryssupport to the education sector.

Facilitates and strengthens university-industry partnership and linkages.

Receives fresh, energetic, enthusiastic and productive employees.

Enhances the companys reputation amongst graduates.


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7. INTERNSHIP PROCESS

7.1 PRE-INTERNSHIP

o The First Industrial Internship Briefing is given to students by the secondweek of the semester prior to the training by Centre for Student

Internship, Mobility and Adjunct Lectureship(CSIMAL).

o List of Internship Eligibility is announced by CSIMAL by the secondweek of the semester prior to the training.

o Internship placement registration is done by signing up with CSIMAL.Students are required to submit Personal Data Info (PDI) and

Resume/CV to CSIMAL by the fourth week of semester prior to the

training.

o UTP Cover Letter & Reply form is issued by CSIMAL.

o Internship placement is secured at the approved host companies bystudents one (1) month before internship commencement date.

o Students are to submit Project Title proposal (From PRE-01) toCSIMAL before internship commencement.

o Supervisor will be assigned upon receiving the topic proposal.

o For overseas placement, studentsare assisted in visa/work permitapplications and travel arrangements.

o The Second Industrial Internship Briefing is given in the fourteen weekof the semester by CSIMAL.

o Students are to confirm placement before the internship starts.

7.2DURING INTERNSHIP

o Confirmation of Registration at Host Company is done in PRISM withinthe first week of internship commencement date.

o CSIMAL and Department Internship Coordinator approve the industrialproject topic. Upon approval, students are to start the industrial project

immediately.

o The First Visit is conducted by UTP Supervisor between week five and

week eight of internship period at local host company.

o UTP Supervisor is to submit First Industrial Internship Visit Report(ITC-B) to CSIMAL.

o The ITC-B form is reviewed and analyzed by CSIMAL before necessaryaction is taken.

o Students shall submit the Industrial Progress Report between weektwelve and week fourteen.

o Host Company supervisor is to carry out progress assessment (from ITC-

C).


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o The Second Visit is conducted by UTP Supervisor between week twentyfive and week twentyeight of training for students internship

evaluation.

o Lecturers shall submit all the evaluation forms to CSIMAL.

7.3 POST-INTERNSHIP

o Logbook and Industrial Project Report shall be submitted to CSIMAL(for official stamping) and UTP Supervisor (for evaluation) by returning

intern one week after the end of internship.

o CSIMALsCourse Evaluation Form is submitted by returning intern toCSIMAL.

o Debriefing and sharing session is conducted by respective DepartmentInternship Coordinators.

o Consolidation of marks for ITC-C, ITC-D, ITC-E, ITC-F and Logbookis conducted five weeks after the end of internship.

o Moderation of total marks is done during Internship Sub-Committeemeeting six weeks after the end of internship.

o Final marks and grades are endorsed during Special ExaminationCommittee meeting seven weeks after the end of the internship.

o Final marks and grades are approved during Special Senate meeting.

o

CSIMALgrades are announced by the Examination Unit.

8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME

8.1 HOST COMPANIES

Industrial Internship Programmeis undertaken at Host Companies

which are approved by CSIMAL.

New host companies will be assessed by CSIMAL before acceptance

confirmation by students.

8.2 PROGRAMME

Students shall be provided with the latest CSIMALs Programme

Guidelines to be given to the host Company Supervisors for their

reference. The Host Company Supervisors will plan and then come up

with the training schedule based on the Training Domain provided in

Appendix I. The proposed industrial project topic and schedule shall be

agreed by both the UTP supervisors and Host Company Supervisors.

8.3 DURATION AND PERIOD OF INTERNSHIPThe minimum duration of the Industrial Internship will be for a total

period of 28 weeks.


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8.4 CONFIRMATION LETTER

A confirmation letter will be issued by the Host Company to the

students once the internship placement has been accepted.

8.5 TRANSFER OF INTERNSHIP PLACEMENT

Students are not allowed to transfer or change to another internship

site without prior approval from CSIMAL and agreement from theHost Company Supervisor. On limited circumstances, student may be

considered for transfer after the first visit. The students must submit

Requisition to Change Host Company Form ITC-H (Appendix XIV)

supported by Host Company Supervisor and offer letter from the new

host company to CSIMAL.

8.6 LEAVE

Students are not entitled for any annual leave throughout the

internship period. In the event that the student has to take leave due to

emergency, he/she must seek prior approval from the Host Company.

In the case of prolonged leave (exceeding 7 days) due tohospitalization, student must notify both CSIMAL and host company

in writing and provides necessary documents as evidences.

8.7 INSURANCE

Students are covered by group personal insurance throughout the

industrial internship period (Appendix II).

8.8 TRAINING ALLOWANCE

Training allowance entitlement is solely at the host companys

discretion. Although the training allowance is not a requirement,

substantial numbers of host companies provide training allowance inorder to make its internship programme attractive and competitive.

8.9 SAFETY TRAINING

Student shall abide to safety as students are encouraged to attend safety

training as deem fit by the Host Company.

o Basic Offshore Safety Induction & Emergency Training(BOSIET) AND National Institute of Occupational Safety and

Health (NIOSH) Safety Passport

A provision for safety training (BOSIET and NIOSH) and medical

check-up as requested by any student is subjected to recommendationand approval by both Host Company and CSIMAL. Upon approval,

CSIMALwill bear 50% of the cost of BOSIET / NIOSH and medical

check-up only. Cost of travel, lodging and meals throughout the

training/site visit shall be borne by student. The student must submit

the Requisition for BOSIET /NIOSH Form ITC-G (Appendix XIII) a

month before the training to CSIMAL.

o Green Card

Green Card is an integrated program that involves the registration andaccreditation of Construction Personnel to enhance safety levels at

Construction Sites. Those Construction Personnel who have been


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registered with CIDB and issued the Green Card are automatically

covered by a special Insurance Scheme that insures the Construction

Personnel against death and accidents.

Green Card is mandatory for all Civil Engineering students before

going for internship. Training is organized by Civil Engineering

Department every semester.

8.10 VISITS BY THE UTP (ACADEMIC) SUPERVISORS

o UTP Supervisors will visit the Host Company Supervisors andstudents at the training site twice during each industrial internship

session (within Malaysia). For overseas attachments, the visit by

UTP Supervisors will be during the internship evaluation period.

o UTP Supervisorsare responsible to establish communication withthe students and host companies throughout the internship period.

o The first visit report (form ITC-B) must be submitted by UTPSupervisor to CSIMAL upon first visit completion.

9. RESPONSIBILITIES

9.1 RESPONSIBILITIES OF THE HOST COMPANIES

Host Companiesplay an important role in ensuring the success of the

industrial internship programme. They are expected to provide the

following support:

9.1.1HOST COMPANY SUPERVISOR (HCS)

Plans and schedules the overall internship programme to ensurethat it provides maximum opportunity for students to obtain

useful experience related to their field of study (Section A of

Appendix V).

Selects and assigns a qualified staff to be students HostCompany Supervisor.

Assists students to find accommodation and transportation (if

necessary).

Provides briefing on the background of theorganization/company.

Discusses with the students the details of their internshipprogrammesexpected outcomes and industrial project.

Supervises and guides students in their industrial projects.

Assesses students logbook (Appendix V:Section B ) and checkstheir detailed reports (Appendix V:Section C).

Evaluates students' industrial project progress report using form

ITC-C (Appendix VIII) and students performance and

competency using FORM ITCE (Appendix X)

Evaluates students oral presentation at the end of the IndustrialInternship Programmeusing FORM ITC-D(Appendix VIV).


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Provides the necessary facilities, equipment, tools and guidance

to students.

Provides necessary recommendations to improve the programme.

9.2 RESPONSIBILITIES OF UTP

9.2.1 Centre for Student Internship, Mobility and Adjunct

Lectureship (CSIMAL)

Facilitate the internship programme so that it can

complement the learning outcomes.

Provides list of approved companies to students forselection.

Confirms the placement of students with the Host

Companies.

Sends students resume to the Host Companies (if

necesssary).

Assists students on visa/work permit application forinternship

Coordinates the following visits by UTP supervisors:

Pre-Visit and briefing to the Host Companysmanagement (if necessary).

Organize and arrange for First Visit of UTPSupervisors to Host Companies.

Second Visit.

Reviews the industrial internship matters and schedule

with the students before, during and after the Industrial

Internship Programme.

Finalizes students grading in Internship Committee

Meeting.Organizes special assignments such as UTP Industry

Dialogue, Forum or Sharing Session.


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9.2.2 DEPARTMENT INTERNSHIP COORDINATOR

Addresses internship matters/updates at respective

departments.

Compiles students scores from the FORM ITC-C, ITC-

D, ITC-E, Logbook and Industrial Project Report (ITC-F).

Promotes and establishes UTP-Industry relationship via

internship.

Encourages contribution of industrial projects towards

final year project.

9.2.3 UTP SUPERVISORS

Establish and maintain communication with students and

Host Company Supervisor throughout the duration of the

internship period.

Assess students performance during their IndustrialInternship Programme.

Develop and maintain good rapport with the HostCompanies.

Visit the Host Companies and review the industrial

project schedules with Host Company Supervisor.

Complete the 1st Industrial Internship Visit Report Form

after the first visit using FORM ITC-B (Appendix VII).

Evaluate the students oral presentation at the HostCompanies using FORM ITC-D (Appendix VIV).

Review the students' performance with the Host

Company supervisors FORM ITC-E (Appendix X).

Assess the industrial project reports submitted by students

at the end of the internship programme using FORM ITC-

F (Appendix XI).

Provide necessary recommendations to improve the

programme.


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9.2.4 UTP STUDENTS

To confirm andsubmit industrial internship project topicusing FORM ITC-A within two (2) weeks after the

programme starts to UTP (CSIMAL).

Send the industrial project schedules to CSIMAL withinthree (3) weeks after the programme starts.

Adhere to the UTP and Host Companys rules and

regulation (please refer General Plant Rules and

Regulations in Appendix XVI).

Follow the Host Companys safety procedures.

Maintain good discipline and personal conduct.

Listen to and follow their supervisors instruction.

Meet work schedules (Appendix V:Section A:) on time.Discuss with supervisor on the training schedule (ifnecessary)

Update their logbook regularly and present it to the Host

Company Supervisor for weekly review and endorsement.

Submit industrial project progress report to the Host

Company Supervisor between week twelve and week

fourteen.

Be responsible and committed in acquiring as much

knowledge and skills as possible during the internship.

Perform oral presentation to the Host Company and UTPsupervisors during the second visit.

Complete and submit the logbook, industrial project andtechnical paper report to CSIMAL at the end of the

internship programme.

Make the necessary recommendations to improve the

programme.


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10.OFFENCES & PENALTIES DURING INDUSTRIAL

INTERNSHIP

Students undergoing Industrial Internship Programme must adhere to the rules

and regulations, as specified by the respective host company/industry and also

comply with the Students Disciplinary Rules & Regulations ofUniversitiTeknologi PETRONAS and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of

soliciting internship placement and during the period of undergoing industrial

internship programme will be subjected to the following penaltie as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade

Major offencesFinal Grade F Minor Offence Lower one grade for FinalGrade

1. Termination of internship by host companydue to students fault.

Accepting more than 1 internship offer OR

Failure to decline internship offer officially OR

Last minute rejection of internship offer.

2. Any act of academic misconduct will subjecta student to disciplinary action. Academic

misconduct includes but not limited to:

a. Cheating

b. Plagiarism

c. False information and representation,

fabrication or alteration of informationd. Theft or damaged of intellectual

property

Failure to report at host company on official

reporting day without a valid reason.

3. Change of host company during the course ofinternship program without prior approval by

CSIMAL

4. Conduct of Ethics


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11.ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP

PROGRAMME

Students will be assessed on their general attitude and receptivity to the working

environment in addition to being assessed for performing specific technical tasks.

Assessments will be based on the following:

Table 2: Internship Assessment

No Item

Percentage (%)

Host Company

Supervisor

UTP

Examiner

1. Logbook 20

2. Industrial Project Progress Report Assessment (ITC-C) 10

3. Oral Presentation Evaluation (ITC-D) 10 10

4. Asessment of Students Performance and Competency(ITC-E)

20

5. Industrial Project Report (ITC-F) 30

TOTAL 60 40

11.1 INDUSTRIAL PROJECT PROGRESS REPORT ASSESSMENT

(FORM ITC-C)

Host Company Supervisor is required to assess the industrial project progressreport between week 12 and 14 of training attachment. The report contains

project progress that was assigned by host company or initiated by the

students themselves. Host Company Supervisor is to submit the scores to

UTP (CSIMAL) after week 14 of training attachment. The evaluation are

based on the followings:

1. Project Background2. Literature review and / or Theory3. Methodology4. Result and Discussion5. Project Achievement & Progress

The industrial project progress report will be a part of the final Industrial

Project Report (ITC-F) which is to be submitted by student at the end of the

industrial attachment.


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11.2 ORAL PRESENTATION (FORM ITC-D)

Students are required to make an oral presentation describing the gist

of their industrial internship, experience gained during the training and

significant contribution that they have given to the host company. The

UTP and Host Company Supervisor will jointly evaluate the oral

presentation. The evaluation will be based on the following criteria in

the ITC-D Form (Appendix VIV):

o Visual and Non-Verbal Communicationo Contento Clarity of presentationo Questions and Answers

11.3 ASSESSMENT OF STUDENTS PERFORMANCE &

COMPETENCY (FORM ITC-E)

This ITC-E Form (Appendix X) contains the assessment of students

performance during the Industrial Internship Programme. The nineteen(19) attributes are evaluated based on the students performance, task

completion and competencies. Please refer to Appendix VII for more

details.

11.4 LOG BOOK

The logbook contains weekly and detailed reports prepared by the

students and endorsed by the Host Company Supervisor (Appendix V

:Section B and Section C). The students should describe the tasks or

projects that they are undertaking, how these tasks contribute towards

achieving the Host Company's objectives, the problems and challengesthey face, the lessons learnt from the experience, and provide any

comments or recommendations they wish to make. The logbook should

also record any points discussed with the Host Company Supervisor in

relation to the internship programme. Student must submit a hardcopy

of the logbook to CSIMAL within one (1) week after the official

industrial internship date ends.Upon the release of the Industrial

Internship result by the Examination Unit, the logbook will be kept at

UTP Record Centre.

11.5 INDUSTRIAL PROJECT REPORT (FORM ITC-F)

The purpose of the report is to record all the relevant activities that

contribute towards developing the students' cognitive and practical

skills. Students will have the opportunity to exercise their writing skills

and to clearly communicate their ideas and experience. It is

compulsory for students to prepare and submit the Industrial project

report. It must be submitted to CSIMAL within one (1) week after the

official industrial internship date ends. Marks will be deducted as

follows for late submission :

a. 20% will be deducted immediately upon late submission

b. 50% will be deducted a week after submission dateline

c. 0 mark will be given after third week of submission dateline


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d. Non-submission will be given an F grade for IndustrialInternship program.

11.5.1 Industrial Project Report Outline

The report consists of many parts arranged in a certain order.

It is recommended that the contents are in the following order:

o Host Companys Verification Statement

Non-Confidentiality Statement

Endorsement by the Host Company Supervisor

o Executive Summary (summarization of the experienceduring the internship training period)

o Acknowledgements

o Table of Contents

o List of Figures

o List of Tables

o Introduction

Brief description of the host company

Objectives of the industrial internship

Scope of work, tasks or projects undertaken

during internship

o Internship Project ReportAbstract & Introduction

Background and Literature Review

Methodology

Results and Discussion

Conclusion and Recommendations

o Safety training and value of the practical experience

Lesson Learnt and Experience gained

Leadership, team work and individual activities

Business values, ethics and management skills

Problems or challenges faced and solutions to

overcome them

o Conclusion

o References

o Appendices


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25mm

11.5.2 Report Format

o LanguageThe Industrial project report must be written inacceptable and formal English.

o Font and SpacingAll text should use Times New Roman regular font-style size

12 with 1.5 line spacing.

oNumberingAll pages must be numbered in proper sequences from

Introduction to the end of the report including pages on figures

and tables. Page number must be positioned at the bottom and

centered.

o MarginThe top, bottom and right margin are 25 mm except theleft margin which is 40 mm. All paragraphs should start from

the left margin.

oNumber of copies

Student must submit one (1) hard cover copy & one (1) soft

copy (in CD) of the Industrial project report to CSIMAL

within one (1) week after the official industrial internship date

ends. Upon the release of the Industrial Internship result by

the Examination Unit, both the hard and soft copy versions of

the Industrial Internship Project report will be kept at UTP

Record Centre.

25mm

25mm

40mm


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o Hard bound copyThe Industrial project report must beproperly bound with hard cover. The hard cover color for each

Programme is as per

Table 3: Hard Cover Color

Department Color

Chemical Engineering Dark Green

Electrical Engineering Dark Brown

Mechanical Engineering Maroon

Civil Engineering Black

Petroleum Engineering/Geoscience Dark Red

Computer Information Science Dark Blue

o Labels

The spine of the Industrial project report should includestudents name and ID number, duration of internship and the

phrase Industrial Internship Project Report.

o Front hard cover format

Format on front hard cover should include the phrase Industrial

Internship Project Report, duration of internship (month &

year only), host companys name, students name, ID number

and programme.

11.5.3 Technical Paper ReportApart from the industrial project report, students are required to

produce a technical paper report on a project (should the student

have more than one project, they only need to choose one) that

was assigned by the host company or initiated by the students

themselves.The format is similar to conference or journal paper

but the style may vary for each discipline. The following are

recommended reference format or style for :

o Electrical & Electronics Engineering Institute of Electricaland Electronics Engineers (IEEE)

o Mechanical Engineering American Society of MechanicalEngineers (ASME)

o Chemical Engineering American Institute of ChemicalEngineers (AIChE)

o Civil Engineering American Society of Civil Engineers(ASCE)

o Petroleum Geosciences & Petroleum Engineering Society ofPetroleum Engineers (SPE)

o Business Information System / Information & CommunicationTechnology - Association for Computing Machinery (ACM)


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12.STUDENTS FINAL GRADING

The Internship Sub-Committee which consists of Head of Industrial Internship

Programme (Chairman) and respective Department Internship Coordinators will

verify and certify the status of the Industrial Internship Progamme undertaken by

the students. The final grades will be given as per Table 4 below:

Table 4: Grading Scheme

Score Grade Point

85.0 - 100 A 4.0

80.084.9 A- 3.75

75.079.9 B+ 3.5

65.074.9 B 3.0

55.064.9 C+ 2.5

50.054.9 C 2.0

45.049.9 D+ 1.5

40.044.9 D 1.0

00.039.9 F 0.0


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APPENDICES

Appendix I: List of Training Areas

Appendix II: Health Insurance

Appendix III: Form PRE-01 Industrial Internship Project Title

Proposal

Appendix IV: Form ITCA :Industrial Intership Project Topic

Confirmation

Appendix V: Log Book (Section A, Section B & Section C)

Appendix VI : Summary of the Weekly Report Scores (Log Book) Form

Appendix VII : Form ITCB : 1stIndustrial Internship Visit Report

Appendix VIII : Form ITC-C: Progress Report Assessment

Appendix VIV: Form ITC-D: Oral Presentation Evaluation

Appendix X : Form ITC-E: Assessment Of Students Performance &

Competency

Appendix XI : Form ITC-F : Industrial Project Report Evaluation Sheet

Appendix XII : Internship Project Process Flow

Appendix XIII: Form ITC-G: Requisition for BOSIET

Appendix XIV: Form ITC-H : Requisition to Change Host Company

Appendix XV: Host Companys Verification Statement

Appendix XVI: General Plant Rules And Regulations


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APPENDIX I

LIST OF TRAINING AREAS


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LIST OF TRAINING AREAS

B. Eng. (Hons) Chemical Engineering

Research and Development Health, Safety and Environment Statistical Process Control Process Design & Unit Operation

Process & Instrumentation Control Plant Process/Maintenance Process Analysis Thermal System Design Management & Administration Production Planning Computer Application

B. Eng. (Hons) Civil Engineering

Research and Development Health, Safety and Environment Transportation Design & Construction of Infrastructures

Geotechnical Engineering Structure Integrity Waste Water Treatment & Operation Toxic & Hazardous Waste Management Environmental Impact Assessment Hydrology Project Management Marine Pollution & Control Computer Application

B. Eng. (Hons) Electrical & ElectronicsEngineering

Research And Development

Health, Safety And Environment Devices &Instrument Manufacturing Repair & Maintenance Of Machine Installation Of Devices/Equipment Testing & Troubleshooting Calibration & Interconnection Of

Instrument Electronic & Control Electromechanical Systems Cathodic Protection Power Generation Electrical Distribution Equipment &

Systems Management & Administration

Computer Application

B. Eng. (Hons) Petroleum Engineering

Research and Development Health, Safety and Environment Oil & Gas Exploration Drilling & Well Construction Production Operation & Maintenance Well Completion Field Abandonment Project Management Reservoir Engineering Management & Administration

Computer Application

B. Tech. (Hons) Petroleum Geosciences

Research and Development Health, Safety and Environment Oil & Gas Exploration Geophysical Exploration

Reservoir Geosciences Basin studies Seismic Imaging Hydrocarbon Prediction & Assessment Rock Physics Geomechanics in Earth Science Reservoir characterization

B. Eng. (Hons) Mechanical Engineering

Research and Development Health, Safety and Environment Design & Construction Drawing Assembly & Fabrication Tasks

Thermal System Design Structural Engineering Condition Monitoring Installation, Testing, Repair &

Maintenance of Machine/Devices Quality Control/Assurance Petroleum Production, Transportation and

Processing Management & Administration Production Planning Computer Application

B. Tech. (Hons) Business InformationSystem

Database Development Web & E-Commerce Information Systems Analysis Knowledge Management Investment & Portfolio Management Information System Administration &

Maintenance Business Analysis Corporate Management Business & Cyber Law

B. Tech. (Hons) Information &Communication Technology

ICT Solution Development Web Development Systems Analysis& Design Network Management Software Development & Maintenance System Security & Management Video Production & Media Streaming Database Management Strategic Management Multimedia & Virtual Reality


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20

APPENDIX II

HEALTH INSURANCE


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21

Health Insurance

It is compulsory for all UTP students to have at least one health insurance policy. With theincreasing costs of medical expenses, students will definitely benefit from the healthinsurance plan. The insurance plan selected was carefully created for students andencompasses two categories:

i) Group Family Takaful Plan

- Annual Contribution RM23.50

Scope of Coverage Takaful Benefit

Natural Death RM 10,000.00

Accident Death RM 10,000.00

Permanent Total Disability (PTD) RM 10,000.00

Permanent Disablement Due to Acc. RM 10,000.00Funeral Expenses RM 500.00

Hospitalization Due to Acc. (Warded) RM 30.00/day max of 25 days

ii) Personal Accident Insurance- Annual Contribution RM12.50

Scope of Coverage Takaful Benefit

In-Hospital Treatmentmax Class 2AIn Government Hospital Only.

RM 20.00/day with max 60 daysICU RM 40.00/day with max 60days

Surgery and Other Hospital Expenses RM 1,000.00

Out-Patient Accidental Treatment, in anyHospital, Max. per Disability

RM 500.00

Out-patient Surgerythe max. limit shallbe applicable by applying the % SurgicalSchedule of Fees, Max per Disability

RM 1, 500.00

*Overseas placementplease refer to CSIMAL.


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23

APPENDIX III

FORM PRE-01

INDUSTRIAL INTERNSHIP PROJECT TITLEPROPOSAL


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24

Date:

Ir Dr Idris b IsmailHeadStudent Industrial Internship ProgrammeUniversitiTeknologi PETRONASBandar Seri Iskandar31750 TronohPerak Darul RidzuanFax No: 05-3688386.

Dear Sir,

PLACEMENT OF UTP STUDENT FOR INDUSTRIAL INTERNSHIP TRAININGPROGRAMME (TO

With regards to the above, we are pleased to inform you that we have agreed to accommodateyour student for the industrial internship training from .to

The details are as follows:

Student name: ________________________________________________________________

Programme: ______________________________________________________________

Period: ______________________________________________________________

ProposedIndustrial Project Topic: ______________________________________________

____________________________________________________________________________

*Attached is the offer letter to the student, which provides information on the terms and conditions of theindustrial internship program.

Thank you.

Yours faithfully,

Name:Position:Company Name:Company Address / Official Stamp:

Fax Number:

STUDENTS CONFIRMATION (To be filled by student)

I,_______________________________ NRIC / Passport No: _____________________ accept / reject* the industrial training placement offered to me effective from _______________ to_______________.

Signature : _______________Programme : _______________Date : _______________

Note: * delete whichever is irrelevant

FORM PRE-01


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25

APPENDIX IV

FORM ITCA

INDUSTRIAL INTERNSHIP PROJECT TOPICCONFIRMATION


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26

Student s Name:

Student s No: Programme:

Host Company Supervisor:

Justification for the chosen topic:

COMMITTEE DECISION

Topic approved:

Approved by Coordinator

Signature

Official Stamp

Date

FORM ITCA

INDUSTRIAL INTERNSHIP PROJECT CONFIRMATION

Project Title:


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27

APPENDIX V

LOGBOOK

SECTION A : TRAINING SCHEDULESECTION B : WEEKLY REPORT

SECTION C : DETAILED REPORT


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28

SECTION A: TRAINING SCHEDULE

Department Trainingactivities

Week No/ Date

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

(please return th is form to CSIM AL within three weeks after students registration) (Make copies if necessary )

Host Company Supervisor Signature &stamp:

Name:

Designation:

Date:

Students Name: __________________________ Student no: _______ Programme: _____

Place of Training : _________________________ Period of Training: ______________________________________


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L:\ Guidelines SIIP\ UTP Internship Guidelines 2011_Rev12 19102011

SECTION B:LOG BOOK

WEEK NO DATE

BRIEF DESCRIPTION OF DAILY ACTIVITIES

Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR

Instruction to Host Company Supervisor:Please refer to the students detailed report for that particular week before assessing his/her performance.Please mark in the appropriate box based on the following score :[1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent

Students

Score1 2 3 4 5

Initiative Incomplete work Completes required work as

requested.

Completes required work,identifies and pursuesopportunities to expand

knowledge, skills, and

abilities.

Independence Too dependent on

others.

Independent in pursuing

knowledge

Very independent andpursues substantial,additional knowledge.

Reflection Minimum reviewprior learning

Occasionally review prior learning(past experiences inside and outside ofthe work environment).

Always reviews priorlearning (past experiencesinside and outside of thework environment) and

indicating broaderperspective.

Curiosity Minimum curiosity

Explores a topic in depth

Explores a topic in depth

yielding a rich awareness

Total Score : ______ / 20

Comments :

Host Company Supervisors Signature & stamp:

Name:

Designation:

Host Companys name:

Date:(Make copies if necessary )

Students Name: ________________________ Student no: _______

Programme: _____

Place of Training : _______________________ Period of Training: ___________


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SECTION C : DETAIL REPORT

Objective(s) of the activities :

Contents :

Verified by (Host Company Supervisor)

Initial & stamp :

(Make copies if necessary)


Week No: ___________________


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APPENDIX VI

SUMMARY OF THE WEEKLYREPORT SCORES (LOG BOOK)

FORM


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SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM

WEEK SCORE

1-2

3-4

5 - 6

7 - 8

910

11 - 12

13 - 14

15 - 16

17 - 18

19 - 20

2122

2324

2526

27 - 28

TOTAL SCORE

KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO THEUTP SUPERVISOR DURING THE INTERNSHIP PRESENTATION.

Host Company Supervisors Signature & stamp:

Name:

Designation:

Host Companys name:

Date:

*Note : The remaining scores of any outstanding weeks will be filled up by UTP Supervisor upon the student

submission of complete log book at UTP.


Programme: _____



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APPENDIX VII

FORM ITC-B

1stINDUSTRIAL INTERNSHIPVISIT REPORT


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1STINDUSTRIAL INTERNSHIP VISIT REPORT

HOSTCOMPANYSUPERVISOR(S) FEEDBACK/COMMENT YES NO

1. Supervisor is aware of assessment method

2. Supervisor is satisfied with students project progress

3. Host Company has previously taken UTP students as interns

TRAININGPLANCOURSEOUTCOME *WEIGHTAGE

1. Apply theoretical knowledge in industrial application. 50%

2. Acquire skills in communication, management and team-work 20%

3. Practice ethical and professional work culture. 20%

4. Implement Health, Safety and Environment (HSE) practices at work place. 10%

TOTAL (should be 65-100%) 100%

* The indicated percentage is only a guideli ne and may change if deemed necessary

[1]Unsatisfactory [2]Below Average [3]Average [4]- Good [5]Excellent

*please tick ()

UTP SUPERVISOR FEEDBACK N/A 1 2 3 4 5

1. Appropriateness of training plans and schedule

2. Suitability of Host Company to provide industrialproject supervision

3. Safety culture with organization

FORM ITC-B

Students Name: ______________________________________Student no: ______________

Programme: __________________________________________Date of Visit : ____________

Host Company: ______________________________________Period of Training: _________

Supervisors Name: ____________________________________________________________

Qualification: _________________________________________________________________

Contact No: ___________________________ E-mail: _________________________________


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Students remark:

Host Company Supervisors Comment:

UTP Supervisors Comment :

Host Company Supervisor Signature &Stamp

UTP Supervisor Signature &Stamp

Name Name:

Date: Date:

**Please attach a copy of the student industrial project schedule (Gantt Chart)


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APPENDIX VIII

FORM ITCC

PROGRESS REPORT ASSESSMENT


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PROGRESS REPORT ASSESSMENT

(To be completed by Supervisor)

CATEGORYCriteria for Judging Quality

P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c hc a t e g o r y

(MarksAwarded)

Exc

ellent

VeryGood

G

ood

Above

Average

Average

Below

Average

P

oor

Ma

rginal

P

ass

Fail

ProjectBackground(20)

Clear and conciseBackground of studyProblem Statement Problem Identification Significance of the

ProjectObjective and Scope of StudyThe Relevancy of the ProjectFeasibility of the Projectwithin the Scope and Timeframe

A(20-17.1)

A-(17-15.1)

B+(15-14.1)

B(14-13.1)

C+(13-11.1)

C(11 -9.1)

D+(9-8.1)

D( 8-7.1)

F(7 - 0)

Literaturereview and / orTheory (10)

Critical analysis literatureCitation and cross referencingRelevancy and recentness ofthe literature

A

(10-8.5)

A-

(8.4 -7.6)

B+

(7.5-7.1)

B

(7-6.6)

C+

(6.5-5.6)

C

(5.5-4.6)

D+

(4.5-4.1)

D

(4 -3.6)

F

(3.5-0)

Methodology(20)

Research MethodologyProject ActivitiesKey MilestoneGantt ChartTools (eg. Equipment,hardware, etc) required

A(20-17.1)

A-(17-15.1)

B+(15-14.1)

B(14-13.1)

C+(13-11.1)

C(11 -9.1)

D+(9-8.1)

D( 8-7.1)

F(7 - 0)

Result andDiscussion (20)

FindingsData Gathering / DataAnalysisExperimentation/ Modelling/Prototype/ projectDeliverables

A(20-17.1)

A-(17-15.1)

B+(15-14.1)

B(14-13.1)

C+(13-11.1)

C(11 -9.1)

D+(9-8.1)

D( 8-7.1)

F(7 - 0)

ProjectAchievement &Progress (30)

Work ProgressRelevancy to the ObjectivesSuggested Further Work forExpansion and Continuation

A(30-25.6)

A-(25.5

-23.6)

B+(23.522.6)

B(22.5

-19.6)

C+(19.5-16.6)

C(16.5-13.6)

D+(13.5-12.1)

D(12 -10.6)

F(10.5-0)

TOTAL SCORE

Comments:

Supervisors / Signature &Stamp

Name: ______________________________ Date: _______________

Students Name: ________________________ Student no: _______ Programme: _______

Place of Training : _______________________ Period of Training: ____________________

Project Title: _______________________________________________________________


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APPENDIX VIV

FORM ITCD

ORAL PRESENTATION EVALUATION


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ORAL PRESENTATION EVALUATION

(To be completed by both UTP and Host Company Supervisor. Please make copies if

necessary)

CATEGORY Criteria for JudgingQuality

P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y

(MarksAwarded)

Excellent

VeryGood

Good

Above

Average

Average

Below

Average

Poor

MarginalPass

Failure

Visual(Non-VerbalCommunication)(10 %)

Appearance; Facial

expression; ConfidenceGestures; Eye contact

A(10-8.5)

A-(8.4 -7.6)

B+(7.5-7.1)

B(7-6.6)

C+(6.5-5.6)

C(5.5-4.6)

D+(4.5-4.1)

D(4 -3.6)

F(3.5-0)

Content(40%)

Clear and concise

background, objectives,continuity of content

A(10-8.5)

A-(8.4 -7.6)

B+(7.5-7.1)

B(7-6.6)

C+(6.5-5.6)

C(5.5-4.6)

D+(4.5-4.1)

D(4 -3.6)

F(3.5-0)

Analysis and ResultsHas performed suitableanalysis of proposed design

and presented thoughtfulinterpretation of results

A(20-17)

A-(16.9-15.1)

B+(15-14.1)

B(14-13.1)

C+(13-11.1)

C(11 -9.1)

D+(9-8.1)

D( 8-7.1)

F(7 -0)

Conclusions andrecommendations

Adequacy of key ideaspertinent to objectives

Acceptable recommendations

A(10-8.5)

A-(8.4 -7.6)

B+(7.5-7.1)

B(7-6.6)

C+(6.5-5.6)

C(5.5-4.6)

D+(4.5-4.1)

D(4 -3.6)

F(3.5-0)

Clarity ofpresentation(20%)

Fluency and choice of wordsTone of voice (monotonous,

intonation)

A

(10-8.5)

A-

(8.4 -7.6)

B+

(7.5-7.1)

B

(7-6.6)

C+

(6.5-5.6)

C

(5.5-4.6)

D+

(4.5-4.1)

D

(4 -3.6)

F

(3.5-0)

Pace and continuityUse of aids A

(10-8.5)

A-(8.4 -7.6)

B+(7.5-7.1)

B(7-6.6)

C+(6.5-5.6)

C(5.5-4.6)

D+(4.5-4.1)

D(4 -3.6)

F(3.5-0)

Questions andAnswers (30%)

Ability to listen, attitudetowards person asking thequestion (defensive, respect)

A(10-8.5)

A-(8.4 -7.6)

B+(7.5-7.1)

B(7-6.6)

C+(6.5-5.6)

C(5.5-4.6)

D+(4.5-4.1)

D(4 -3.6)

F(3.5-0)

Technical and factual

accuracy; Grasp of subjectCreativity and ability tohandle questionuse of

example

Ability to respond if cannotanswer question

A(20-17.1)

A-(17-15.1)

B+(15-14.1)

B(14-13.1)

C+(13-11.1)

C(11 -9.1)

D+(9-8.1)

D( 8-7.1)

F(7 -0)

TOTAL SCORE

Comments :Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category

Host Company Supervisor Signature & stamp UTP Supervisor Signature & stamp

Name Name

Date Date

FORM ITC-D

Students Name: ________________________ Student no: _______ Programme: _________



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APPENDIX X

FORM ITCE

ASSESSMENT OF STUDENTSPERFORMANCE & COMPETENCY


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ASSESSMENT OF STUDENTS PERFORMANCE

_______________________________________________________________

PRIVATE & CONFIDENTIAL

1) PARTICULARS

Attention :

1. This report should be completed by the Host Company Supervisor and agreed by theUTP Supervisor. DO NOT DISCLOSE THIS REPORT TO STUDENT

2. If the student has more than one supervisor then all supervisors should assess thestudent by specifying the period of training using separate ITC-C forms.

3. The Host Company Supervisor need not assess any attribute that are not relevant tothe students performance.

4. UTP Supervisor should collect and submit this form to CSIMAL.

Centre For Student Internship, Mobility And Adjunct Lectureship (CSIMAL)UNIVERSITI TEKNOLOGI PETRONAS

31750 Bandar Seri Iskandar, Tronoh, PERAK.Tel: +6 (05) 3688380 /8387 /8388; Fax: +6 (05) 368 8386

Students Name: __________________________ Student no: _____________

Programme: _____________________________ Date of Visit: ____________

Place of Training: _________________________ Period of Training: _______


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Section 1 :Performance andTasks Completion

1 [Unsatisfactory]2

[Below Average]3

[Average]4

[Good]5

[Excellent]

1

Knowledge about

workplaceUnderstanding of general

function and purpose ofDepartment or section.

Failed to understand the

general function andpurpose of Department or

section.

Low understanding

on the generalfunction and purpose

of Department orsection.

Moderate

understanding on thegeneral function and

purpose ofDepartment orsection.

Good understandingon the generalfunction and purposeof Department orsection.

High understanding

on the generalfunction and purpose

of Department orsection.

2.

Understanding theJob

Ability to understand theinstruction or therequirement of the job.

Lack or very minimumunderstanding on theinstruction or jobrequirement

Low understandingon the instruction orthe requirement ofthe job.

Moderateunderstanding on theinstruction or therequirement of the

job.

Good understandingon the instruction orthe requirement ofthe job.

High understandingon the instruction orthe requirement ofthe jobwith the ability toanticipate futurerequirement

3.

Job PerformanceAbility to perform theassigned job

Unable to perform theassigned job even thoughwith close guidance

Ability to perform theassigned jobwith close guidance

Ability to perform theassigned jobwith moderate

guidance

Good ability toperform the assigned

job

with some guidance

High ability toperform the assigned

job with minimum or

no guidance.

4.

Quality of WorkAccuracy or acceptabilityof the work done.

Jobs were usually wronglyperformed or withunacceptable quality

Jobs were performedmoderately and withlow quality

Jobs were performedaccurately and withacceptable quality

Jobs were performedaccurately and withgood quality

Jobs were performedwith high accuracyand with high quality

5.

Job TimelinessAbility to complete thetasks within a giventime.

Failed to complete theassigned task within timeeven though with closemonitoring

Tasks werecompleted withintime with closemonitoring

Tasks werecompleted withintime with somemonitoring

Tasks werecompleted withintime with minimummonitoring

Tasks werecompleted ahead oftime with minimumor without monitoring

Section II :Students

Competencies

1 [Unsatisfactory]2

[Below Average]3

[Average]4

[Good]5

[Excellent]

1.

Initiative

Ability to workindependently and

resourcefulness inperforming.

No initiative to completetask and lack ofknowledge to perform

work

Low initiative to

complete task andwith limited

knowledge toperform work

Moderate initiative to

complete task andwith moderate

knowledge toperform work

Good initiative toperform task andsufficient knowledge

to perform work

High initiative toperform task andvery knowledgeable

to perform work

2.

Leadership

Ability to lead others. Reluctant to lead others

Low ability to lead a

group, taskforce,team etc.

Moderate ability to

lead a group,taskforce, team etc.

Good ability to lead a

group, taskforce,team etc.

High ability to lead agroup, taskforce,

team etc. with abilityto provide guidance

3.

AdaptabilityAbility to adapt to a new

working environment.

Unable to adapt to any


Minimum adaptibility

to certain workingenvironment.

Adaptibility to certain


Adaptibility to most


High adaptibility to

any workingenvironment.

Assessment of Students Performance &Ccompetency during Industrial Internship

Instruction:

The UTP and Host Company Supervisors should discuss and agree on the following assessment. The score is asfollows:

[1] Unsatisfactory [2] Below Average [(3] Average [4] Good [5] Excellent

Please tick or circle


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4.DedicationMotivated to performhis/her job assignment.

No or lack of motivation

to perform his/her jobwithout any reason.

Lack of motivation to

perform his/her jobwith a reason.

Average motivation

to perform his/herjob.

Good motivation toperform his/her job.

High motivation toperform his/her job.

5.

CommitmentFocus his/her energy andattention on theassignment given.

No or lack of focus orattention towards theassigned tasks

Low focus orattention towards theassigned tasks

Moderate focus orattention towards theassigned tasks

Good focus orattention towards theassign tasks

High focus orattention towards theassign tasks

6.

TeamworkAbility to work withothers in order toachieve common goal.

Unable to work withothers in order to achievecommon goal

Low ability to workwith others in orderto achieve commongoal

Moderate ability towork with others inorder to achievecommon goal

Good ability to workwith others in orderto achieve commongoal.

High ability to workwith others in orderto achieve commongoal

7.

DisciplinePunctual and complywith the Host Company

s rules and regulation.

Not punctual and haveproblem to comply withthe Host Companys rulesand regulation

Low punctuality andseldom comply withthe Host Companysrules and regulation

Punctual andacceptably complywith the HostCompanys rules and

regulation

Good punctuality andusually comply withthe Host Companysrules and regulation

High punctuality andalways comply withthe Host Companysrules and regulation

8.ResponsibilityWillingness to accept &perform any given tasks.

Not willing to accept &perform any given tasks

Seldomly willing toaccept & perform anygiven tasks

Sometimes willing toaccept & perform anygiven tasks

Usually willing toaccept & perform anygiven tasks

Always willing toaccept & perform anygiven tasks

9.IntegrityHonesty, sincerity &trustworthiness.

Lack of honesty, sincerityand trustworthiness

Low honesty,sincerity &trustworthiness

Acceptable honesty,sincerity &trustworthiness

Good honesty,sincerity &trustworthiness

High honesty,sincerity &trustworthiness

10.Interaction

Ability to interact/workwith others.

Not able to interact/workwith others

Low ability tointeract/work withothers

Acceptable ability tointeract/work withothers

Good ability tointeract/work withothers

High ability tointeract/work withothers

11.

Communication SkillsAbility to express (and/orlisten to others) ideasand views.

No or lack of ability toexpress (and/or listen toothers) ideas and views.

Low ability to express(and/or listen toothers) ideas andviews.

Acceptable ability toexpress (and/or listento others) ideas andviews.

Good ability toexpress (and/or listento others) ideas andviews.

High ability toexpress (and/or listento others) ideas andviews.

12.

Safety ConsciousnessAdherence to the HostCompanysSafetyprocedures & Safetyprecaution to ensuresafety.

Ignorance to the HostCompanys Safetyprocedures & Safetyprecaution to ensuresafety.

Low adherence to theHost CompanysSafety procedures &Safety precaution toensure safety

Acceptable adherenceto the HostCompanys Safetyprocedures & Safetyprecaution to ensuresafety

Good adherence tothe Host CompanysSafety procedures &Safety precaution toensure safety

High adherence tothe Host CompanysSafety procedures &Safety precaution toensure safety withability to adviceothers on HSE.

13.

Inquisitiveness &Desire to Learn

Willingness to learn,acquire and apply newknowledge.

Reluctant to learn, acquire

and apply newknowledge.

Seldom willing tolearn, acquire and

apply newknowledge.

Sometimes willing tolearn, acquire and

apply newknowledge.

Usually willing tolearn, acquire and

apply newknowledge.

Always willing tolearn, acquire and

apply newknowledge.

14.

Decision MakingAbilityAble to make decisions inthe execution of thegiven task.

Unable to make decisionsin the execution of thegiven task.

Low ability to makedecisions in theexecution of thegiven task.

Moderate ability tomake decisions in theexecution of thegiven task.

Good ability to makedecisions in theexecution of thegiven task.

High ability to makedecisions in theexecution of thegiven task.


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FORM ITCE (contd)

Section III : Comment on the Students Performance

(This section is to be filled by the Host Company Supervisor. Please provide comments on thestudents performance and attributes which are assessed above and other related matters).

Host Company Supervisor Signature&Stamp

UTP Supervisor Signature & Stamp

NameName:

Designation:Designation:

Date:Date:


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APPENDIX XI

FORM ITCF

INDUSTRIAL PROJECT REPORTEVALUATION SHEET


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INDUSTRIAL PROJECT REPORT EVALUATION

CATEGORYCriteria for Judging Quality

P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y

(MarksAwarded)

Excellent

VeryGood

Good

Above

Average

Average

Below

Average

Poor

Marginal

Pass

Fail

Abstract andIntroduction (10)

Objective(s)Scope of StudyProblem Statement

Problem IdentificationSignificance of the Project

The Relevancy of the Project

A(10-8.5)

A-(8.4 -7.6)

B+(7.5-7.1)

B(7-6.6)

C+(6.5-5.6)

C(5.5-4.6)

D+(4.5-4.1)

D(4 -3.6)

F(3.5-0)

Background andLiterature review(10)

Feasibility of the Project within theScope and Time frame

Critical analysis literatureCitation and cross referencingRelevancy and recentness of theliterature

A(10-8.5)

A-(8.4 -7.6)

B+(7.5-7.1)

B(7-6.6)

C+(6.5-5.6)

C(5.5-4.6)

D+(4.5-4.1)

D(4 -3.6)

F(3.5-0)

Methodology (20)

Research MethodologyKey MilestoneGantt ChartTools (eg. Equipment, hardware, etc)required

A(20-17.1)

A-(17-15.1)

B+(15-14.1)

B(14-13.1)

C+(13-11.1)

C(11 -9.1)

D+(9-8.1)

D( 8-7.1)

F(7 - 0)

Result andDiscussion (30)

FindingsData Gathering / Data AnalysisExperimentation/ Modelling/ Prototype/project Deliverables

A(30-25.6)

A-(25.5-23.6)

B+(23.522.6)

B(22.5-19.6)

C+(19.5-16.6)

C(16.5

-13.6)

D+(13.5-12.1)

D(12 -10.6)

F(10.5 -

0)

Conclusion andRecommendations(10)

ImpactRelevancy to the ObjectivesSuggested Future Work for Expansionand Continuation

A(10-8.5)

A-(8.4 -7.6)

B+(7.5-7.1)

B(7-6.6)

C+(6.5-5.6)

C(5.5-4.6)

D+(4.5-4.1)

D(4 -3.6)

F(3.5-0)

Technical paper is to be submitted separately from Industrial Project Report

Technical Paper(20)

The paper enhances the understanding ofthe presented content also to non expertsin the field. It often shows clear andlogical presentation, appropriate style, thestandard of English.

RelevanceContentSoundnessClarityAdequate use of graphicalmaterials and tables

A(20-17.1)

A-(17-15.1)

B+(15-14.1)

B(14-13.1)

C+(13-11.1)

C(11 -9.1)

D+(9-8.1)

D( 8-7.1)

F(7 - 0)

TOTAL SCORE

Comments:Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category______________________________________________________________________________

______________________________________________________________________________

.UTP Supervisors Signature & stamp

Name: _____________________________________ Date:__________________

Students Name: ________________________ Student no: _______ Programme: _____

Place of Training : ______________________ Period of Training: ________________

FORM ITC-F


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APPENDIX XII

INTERNSHIP PROJECTPROCESS FLOW


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Not Suitable

Students

SIIU Project

Committee

Host

Supervisor

Host Supervisor& UTP Lecturer

Form 01

(PRE-01)

List of

Approved

Titles &

Supervisors

Responsibility /

Action

Document

Start of Industrial

Internship

Process

Suitability of

Preliminary

Industrial

Project

Submission of

Progress Report

Assessment

Progress Report

Assessment

Submission of Industrial

Project Report & Technical

Paper Report(hard & soft

copy),Logbook

Industrial Project

Report

Students

2nd Visit & Project

Presentation

Industrial Project

Report

Assessment &

Marks Submission

UTP Lecturer

ASSESSMENT PROCESS FLOW

Timeline

PreI

nternship

Week 12-14

Placement Offer with

Preliminary Industrial Project

Approved

Week 5-8

Week 25-28

Maximum 1 week

after the end of

internship

1st Visit

Week 1-2

2 weeks after

receiving report

UTP Lecturer

Form 04

(ITC-C)

Form 03

(ITC-B)

Form 04

(ITC-C)

Form 05(ITC-D & ITC-E)

Form 06

(ITC-F)

Approval on

IndustrialProject

Proposal &

Supervisor

Fine Tune

Industrial

Project

Not

Approved

Suitable

Internship

Post

Internship

Students

SIIU Project

Committee

Stage

Approved

Form 02

(ITC-A)

Host

Supervisor


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APPENDIX XIII

FORM ITCG

REQUISITION FOR BOSIET


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Details of Training

Date: Venue:

Details of Medical Check-up

Date: Clinic:

Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE

JUSTIFICATION(please attach tr aini ng

schedule)

STUDENTS

SIGNATURE:

HOST COMPANY SUPERVISOR

SIGNATURE & STAMP:

NAME &IC NUMBER: NAME:

DATE: DATE:

Part B : APPROVAL BY CSIMAL

APPROVE:(please ju stif y)

NOT APPROVE :(please justif y)

SIGNATURE & STAMP:

NAME : DATE:

Note :-1. Request shall be made upon recommendation from host company supervisor.2. This form must be completed and approved 2 weeks before training.3. Please return the completed form to CSIMAL (email [email protected][email protected]

fax: 605-36883860

Students Name: ____________________________________ Students ID no: _______

Programme: _____

Place of Training : ______________________ Period of Training: ________________

REQUISITION FOR BOSIET TRAINING

FORM ITC-G
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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REQUISITION FOR BOSIET TRAINING: PROCESS FLOW

Responsibility/ Action

DocumentProcess

Students

InternshipCoordinators

&CSIMAL

CSIMAL

ITC-H

ITC -H

START

Application&Recommendatio

n from HC SV

Letter ofUndertaking to

HC

Approval byCSIMAL

Letter ofUndertaking

Medical Checkup& Training

Host Company

Host Company

Payment by HCto clinic &

training provider

Payment to HC

Invoice

CSIMAL

Invoice toCSIMAL

Student MedicalReport &certificate

END

YES

NO


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APPENDIX XIV

FORM ITC-H

REQUISITION TO CHANGE HOST COMPANY


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Part A : TO BE COMPLETED BY STUDENT

Current HostCompany

New Host CompanyIf yes please state HC name &

enclose offer letter:

Yes / No.

Reason/sRecommendationby UTP Supervisor

Signature

Signature & Official

Stamp

Date Date

Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOSTCOMPANY

Requestapprove/ Notapprove(please justify)

Name

Signature&Stamp

Date

Part B : TO BE COMPLETED BY CSIMAL

Requestapprove/ Notapprove

Name

Signature &stamp

Date

Note : -

1. Request shall be made after the first visit.2. The form must be completed and approved 2 weeks before transfer of internship placement3.Please return the form to 605-3688386

REQUISITION TO CHANGE HOST COMPANY

Students Name: __________________________ Students ID no: _________________

Programme: _____________________ _______ Period of Training: ________________

FORM ITC-H


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REQUEST TO CHANGE HOST COMPANY : PROCESS FLOW

YES

YES

Responsibility/ Action

DocumentProcess

UTP SupervisorStudent

Student

UTP Supervisor

ITC-B

ITC -I

START

1STVisit

To change HostCompany

Recommendationby UTP

Supervisor

Release

Letter

Host CompanySupervisor

Requisition tochange Host

Company

ITC -I

Approval by HostCompany

Approval byCSIMAL

ITC -I

END

CSIMALITC -I

YES

Remain at theHost Company

NO

NO

NO

Student / NewHost Company

ITC-A


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APPENDIX XV

HOST COMPANYS

VERIFICATION STATEMENT


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VERIFICATON STATEMENT

I hereby verify that this report was written by___________________________________

(Students Name)

and all information regarding this company and the projects involved are NOTconfidential.

Host Company Supervisors Signature& Stamp

Name:

Designation:

Host Companys:

Date:


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APPENDIX XVI

GENERAL PLANT RULESAND REGULATIONS


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GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS

INTRODUCTION

These rules and regulations form part of the conditions of studentsinternship. Students should

read them carefully and make sure they understand them.

(i) Any student who contravenes the Plant Rules will be reported immediately by hisimmediate Supervisor to the respective Manager or other Authorized Executive.

(ii) Where a serious offence is alleged, the student may be suspended from internship withoutallowance pending investigation. Where the offence is found to be not proven, the studentwill be reinstated and the period of suspension will be counted with the allowance(wherever applicable).

(iii) The Human Resource (HR) Training Executive together with the Industrial RelationExecutive will investigate the circumstances of the offence and relevant witnesses will becalled up to give evidence. The student concerned will have the right to give his/herversion of the incident.

(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executiveconfers that the offence is proven,disciplinary action will be taken as follows, either :

a) Verbal warning

b) Written warning

c) Suspension without allowanced) Dismissal with or without notice

(v) On a case to case basis, the gravity of the offence and the previous record of the studentswill determine the measure of the disciplinary action to be taken but as a guide forstudent, the offences liable for immediate dismissal with or without notice are pointed outin the text. However, it is not possible to cover all circumstances but there will be otherserious offences which similarly may lead to immediate dismissal with or without notice.Such dismissal will not in any way prejudice the possibility of subsequent legalproceedings.

(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning,written warning or dismissal depending on the seriousness of the offence and the recordof the student.

(vii) The management reserves the right to amend the existing rules or introduce new rules tomeet the changing circumstances.


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GENERAL RULES AND REGULATIONS

RULE 1 : GENERAL CONDUCT ON PLANT PREMISES

YOU MUST NOT :-

(i) Smoke in any place where signs prohibits you from doing so.

(ii) Sleep whilst on training/duty.

(iii) Commit any immoral act on the premises.

(iv) Commit any criminal offence.

(v) Fight with or strike any other employee.

(vi) Adopt an insubordinate attitude to any Supervisor or Executive.

(vii) Fail to obey any order given by the trainer or any Authorized Executive.

(viii) Incite or aid another student to commit any of the above offences.

PENALTY - If you commit any of the above offences, you are liable to dismissalwith or without notice.

RULE 2 : HOUR OF TRAINING WORK

Training/working hours will be in accordance to the times of office hours/shift dutyas determined by the OPU/subsidiary from time to time for specified jobs.

YOU MUST :-

(i) Observe the office working hours which specified for your training.

(ii) Work shift as required.

(iii) Be ready to start training/work at your appointed place and time in your workdress.

(iv) Be prepared to work overtime when the job requires it.

(v) Report immediately to your Line Trainer/Supervisor if you are late for work.

YOU MUST NOT :-

(i) Arrive late for training/work.(ii) Stop training/work before the normal finishing time.

(iii) Leave your assigned training/work until relieved where you are undergoingcontinuous or semi-continuous shift.

PENALTY - If you commit any of the offences listed above, you are liable todismissal with or without notice.


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RULE 3 : TIME RECORDING

YOU MUST :-

(i) Clock IN at the beginning and OUT at the end of each training day orshift.

(ii) Report immediately to your Line Trainer/Supervisor if you accidentally clockthe wrong card or if you find that someone has clocked yours.

YOU MUST NOT :-

(i) Clock other persons card.

(ii) Allow anybody else to clock your card.

(iii) Make any entry on or deletion in your or any others students time card.

(iv) Tamper with the time clocks in any way.

PENALTY - If you commit any of the offences listed above, you are liable to

dismissal with or without notice.

RULE 4 : ENTERING AND LEAVING THE PLANT AND SECURITY CHECK

YOU MUST :-

(i) Only enter or leave the Office or Plant through an authorized gate.

(ii) Produce your entry pass when required to do so to anyone appointed by theManagement.

(iii) Accept the right of the Security Guards to search you when entering orleaving the Plant or during working hours in the presence of a responsibleperson authorized by the OPU/subsidiary.

(iv) Be only in the specified places as indicated in your security pass card.

(v) Accept the right of access of an authorized official of the OPU/subsidiary toinspect any locker provided.

YOU MUST NOT :-

(i) Leave the plant other than at the normal stopping time without a leave slip orpermission from your trainer/supervisor or a Medical card from Medical

Officer authorizing the Security to pass you out.(ii) Take any material out of the Plant unless you have an official note giving you

permission to do so.

(iii) Bring any vehicle, bag, basket, tin, parcel or other container into thepremises, if deemed against the OPUs/subsidiarys rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if youcommit an offence.


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RULE 5 : LEAVE, ABSENCE AND HOLIDAYS

YOU MUST :-

(i) Observe the gazetted holidays of the OPU/subsidiary or host company.

YOU MUST NOT :-(i) Take any leave. However, in the case of emergency, obtain prior permission

from your Line Trainer/Supervisor and if this is not possible you musttelephone your Line Trainer/Supervisor immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof,you are liable to immediate dismissal with or without notice.

RULE 6 : MEDICAL LEAVE

YOU MUST :-

(i) Inform you the Line Trainer/Supervisor immediately if you are sick andunable to work.

(ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shiftand cannot attend.

(iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/workif you are on shift.

(iv) Report immediately to your Line Trainer/Supervisor on returning totraining/work after absence by reason of sickness or other cause.

(v) A certificate must be obtained from any registered medical practitioner tocover the period of sickness. The certificate has to be submitted to the Headof Training through your Line Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal.

RULE 7 : PANTRY AND AMENITIES

YOU MUST :-(i) Take your meals only during the recognised meal breaks and in the

OPUs/subsidiarys premises either in the canteen, pantry or mess roomsprovided, unless otherwise authorised.

(ii) Take care of the pantry or mess room furniture and facilities and dispose ofrubbish in the trays or bins provided.

YOU MUST NOT :-

(i) Eat your meals in any part of the Plant premises other than the canteen,pantry or mess room or otherwise without prior permission of the

management.


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(ii) Leave your training/job to take a meal where you are in charge of acontinuous or semi-continuous process without the permission of yourSupervisor.

PENALTY - If you commit any of the above offences, you are liable to suspensionwithout allowance.

RULE 8 : USE OF PLANT AND EQUIPMENT

YOU MUST :-

(i) Use or operate any OPUs/subsidiarys property, buildings, fittings, plant,goods, machinery, tools, stores, materials in any stage of their use ormanufacture unless it is in the course of your training/duty.

(ii) Do private work either for yourself or other people on the OPUs/subsidiaryspremises.

PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property orguilty of a gross negligence resulting in damage to the OPUs/subsidiarys property orfinancial loss, you are liable to immediate dismissal with or without notice.

UTP Internship Guidelines 2013_Rev15 31012013

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