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GUIDELINES FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAMME (SIIP) Doc. Ref. No.: UTP-ACA-SIIU-01 Issue Version: 12.0 Date: January 2011
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Page 1: UTP Internship Guidelines 2011_Rev12 18102011

GUIDELINES FOR STUDENT INDUSTRIAL INTERNSHIP

PROGRAMME (SIIP)

Doc. Ref. No.: UTP-ACA-SIIU-01

Issue Version: 12.0

Date: January 2011

Page 2: UTP Internship Guidelines 2011_Rev12 18102011

S

AMENDMENT SHEET

Version

Date Author Summary of Changes

12.00

Jan 2011 Wan Normanizah Changes in Internship Assessment

Electronic File

Name: UTP INTERNSHIP GUIDELINES REV 12.00 (January 2011)

Prepared by SIIU Programme

Release Date

Owned by: SIIU Programme

Approved by: AC

Doc. Ref. No.: UTP-ACA-SIIU-01

Issue Version: 12.0

Date: January 2011

Page 3: UTP Internship Guidelines 2011_Rev12 18102011

Student Industrial Internship Unit

UNIVERSITI TEKNOLOGI PETRONAS Bandar Seri Iskandar, 31750 Tronoh, Perak Darul Ridzuan

Tel : +6 (05) 3688380 / 8382/ 8385 / 8387/ 8388 Fax : +6 (05) 368 8386

Email : [email protected]

This Guidelines For Student Industrial Internship Programme is only available to UTP students and companies participating in the practical training programme of UTP students. The guidelines shall be kept in a secure place, where access is available only to those authorized to see them. Reproduction by any means, including storage on an electronic system, is prohibited.

©Student Industrial Internship Unit 2011

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Table of Contents

GUIDELINES FOR STUDENT INDUSTRIAL INTERNSHIP PROGRAMME (SIIP) ______________________________________________________________ 2

AMENDMENT SHEET ________________________________________________ 3

1. INTRODUCTION _______________________________________________ 1

2. PURPOSE OF INDUSTRIAL INTERNSHIP _________________________ 1

3. LEARNING OUTCOMES _________________________________________ 2

4. STUDENT ELIGIBILITY _________________________________________ 2

5. TRAINING APPROACH _________________________________________ 2

6. BENEFITS TO THE INDUSTRY ___________________________________ 2

7. INTERNSHIP PROCESS _________________________________________ 3

8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME ___________ 4

8.1 HOST COMPANIES ................................................................................... 4

8.2 PROGRAMME ............................................................................................ 4

8.3 DURATION AND PERIOD OF INTERNSHIP ......................................... 5

8.4 CONFIRMATION LETTER ....................................................................... 5

8.5 TRANSFER OF INTERNSHIP PLACEMENT .......................................... 5

8.6 LEAVE ........................................................................................................ 5

8.7 INSURANCE .............................................................................................. 5

8.8 TRAINING ALLOWANCE _______________________________________ 5

8.10 VISITS BY THE UTP (ACADEMIC) SUPERVISORS ....................... 6

9. RESPONSIBILITIES _____________________________________________ 6

9.1 RESPONSIBILITIES OF THE HOST COMPANIES ................................ 6

9.1.1 HOST COMPANY SUPERVISOR (HCS) ____________________________ 7

9.2 RESPONSIBILITIES OF UTP ............................................................... 7

9.2.1 STUDENT INDUSTRIAL INTERNSHIP UNIT (SIIU) ................. 7 9.23 UTP SUPERVISORS ...................................................................... 8 9.2.4 UTP STUDENTS............................................................................. 9

10. OFFENCES & PENALTIES DURING INDUSTRIAL INTERNSHIP ___ 10

11. ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP

PROGRAMME ______________________________________________________ 11

11.1 ORAL PRESENTATION (FORM ITC-D) ............................................... 11

11.2 ASSESSMENT OF STUDENTS’ PERFORMANCE & COMPETENCY

(FORM ITC-E) ................................................................................................... 11

11.3 LOG BOOK ............................................................................................... 12

11.4 INDUSTRIAL PROJECT REPORT (FORM ITC-E) .............................. 12

12. STUDENTS’ FINAL GRADING __________________________________ 15

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List Of Tables

Table 1 Types of Offence and Penalty on Final

Internship Grade

10

Table 2 Internship Assessment 11

Table 3 Hard Cover Color 14

Table 4 Grading Scheme 15

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1. INTRODUCTION

Universiti Teknologi PETRONAS (UTP) was established with the objective to

produce well-rounded graduates who are not only technically competent but also

possess other traits such as lifetime learning capacity, critical thinking,

communication and behavioral skills, business acumen, practical aptitude and

solution synthesis ability.

In line with the vision to close the industry gap, UTP has made it compulsory for

its undergraduate students to undergo practical works in the form of a twenty

eight (28) - weeks industrial attachment prior to their completion of studies at

UTP. The industrial internship carries fourteen (14) credit hours. The Industrial

Internship Programme is coordinated by the Student Industrial Internship Unit

(SIIU) who is responsible in ensuring the success of the Industrial Internship

Programme. With an average of 500 interns per semester, SIIU has successfully

secured the placements for all students with various host companies such as

PETRONAS subsidiaries, government-linked companies (GLC), multi-national

companies (MNC), as well as major overseas corporation i.e. in US, Germany,

France, Austria, Singapore, UAE, Italy and UK.

UTP has always placed great emphasis in having a close collaboration with the

industries in which its graduates will eventually gain recognition from industry

players locally and abroad. This internship programme is a prime example of the

University-Industry collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil,

Electrical & Electronics, Mechanical and Petroleum Engineering, and three

technological programmes namely Information & Communication Technology,

Business Information Systems and Petroleum Goescience at Bachelor degree

level.

2. PURPOSE OF INDUSTRIAL INTERNSHIP

The purpose of the industrial internship is to expose UTP students to the real

working environment so that they can relate theoretical knowledge with

application in industry. From the Industrial Internship Programme, the students

will also develop skills in safety practices, work ethics, communication,

management, etc. Furthermore, this Industrial Internship Programme will

establish close relationship between industries and UTP.

The industrial internship programme will provide opportunity to UTP’s students

to build a solid understanding of the fundamentals of business and organization

performance such as economic models of business, competitive positioning and

strategy execution. With this real life environment, students develop their ability

to assess performance, interpret trends, explore the consequences of change and

make better decisions.

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3. LEARNING OUTCOMES

At the end of the industrial internship, student will be able to:

Apply theoretical knowledge in industrial application.

Acquire skills in communication, management and team-work.

Practice ethical and professional work culture.

Implement health, Safety and Environment (HSE) practices at workplace.

4. STUDENT ELIGIBILITY

Student is eligible to register internship upon meeting the following

requirements:

Obtained minimum CGPA of 2.00/4.00 AND,

Earned a minimum of 75 credit hours (Engineering and Petroleum

Geoscience) or 45 credit hours (Business Information Systems and

Information & Communication Technology) AND

Completed the following courses:

o Completed all basic Engineering & Technology courses

o Health, Safety & Environment (HSE)

o Islamic Studies / Moral Studies

o Bahasa Kebangsaan

o Professional Communication Skills

5. TRAINING APPROACH

The Industrial Internship should have the following features:

Hands-on training

Real project-based assignments

Research-based activities

Team-work activities

Leadership and management skills

Safety awareness

The suggested training areas (but not limited to) for the respective programmes

can be found in Appendix I.

6. BENEFITS TO THE INDUSTRY

Provides opportunity for the industry to assess the capabilities of potential

employee.

Recognizes the industry support to the education sector.

Facilitates and strengthens university-industry partnership and linkages.

Receives fresh, energetic, enthusiastic and productive employees.

Enhance company’s reputation amongst graduates.

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7. INTERNSHIP PROCESS

7.1 PRE-INTERNSHIP

o First Industrial Internship Briefing is given to students by

second week of the semester prior to the training by Student

Industrial Internship Unit (SIIU).

o List of Internship Eligibility is announced by SIIU by second

week of semester prior to the training.

o Internship placement registration is done by signing up with

SIIU. Students are required to submit Personal Data Info (PDI)

and Resume/CV to SIIU by the fourth week of semester prior to

the training.

o UTP Cover Letter & Reply form is issued by Industrial

Internship Unit.

o Internship placement is secured at approved host companies by

students one (1) month before internship commencement date.

o Student to submit Project Title proposal (From PRE-01) to SIIU

before internship commencement.

o Supervisor will be assigned upon receiving topic proposal.

o For overseas placement, student is assisted in visa/work permit

application and travel arrangement.

o Second Industrial Internship Briefing is given in week fourteen

by SIIU.

o Student to confirm placement before the internship start.

7.2 DURING INTERNSHIP

o Confirmation of Registration at Host Company is done in

PRISM within first week of internship commencement date.

o SIIU and Department Internship Coordinator approve industrial

project topic. Upon approval, students to start industrial project

immediately.

o First Visit is conducted by UTP Supervisor between week five

to week eight of internship period at local host company.

o UTP Supervisor to submit First Industrial Internship Visit

Report (ITC-B) to SIIU.

o The ITC-B form is reviewed and analyzed by SIIU before

necessary action can be taken.

o Student shall submit the Industrial Progress Report between

week twelve to week fourteen.

o Host Company supervisor to carry out progress assessment

(from ITC-C).

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o Second Visit is conducted by UTP Supervisor between week

twenty-five to week twenty-eight of training for student’s

internship evaluation.

o Lecturers shall submit all the evaluation forms to SIIU.

7.3 POST-INTERNSHIP

o Logbook and Industrial Project Report shall be submitted to

Student Industrial Internship Unit (for official stamping) and

UTP Supervisor (for evaluation) by returning intern three weeks

after the end of internship.

o Student Industrial Internship Course Evaluation form is

submitted by returning intern to Industrial Internship Unit.

o Debriefing and sharing session is conducted by respective

Department Internship Coordinators.

o Consolidation of marks for ITC-C, ITC-D, ITC-E, ITC-F and

Logbook is conducted five week after end of internship.

o Moderation of total marks is done during Internship Sub-

Committee meeting six week after end of internship.

o Final marks and grades are endorsed during Special

Examination Committee meeting seven week after end of the

internship.

o Final marks and grades are approved during Special Senate

meeting.

o SIIP grades are announced by Examination Unit.

8. DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME

8.1 HOST COMPANIES

Industrial Internship Programme will be undertaken at Host Companies

which are approved by SIIU.

New host company will be assessed by SIIU before acceptance

confirmation by student.

8.2 PROGRAMME

Student shall provide the latest Student Industrial Internship

Programme Guidelines to the host Company Supervisor for their

reference. The Host Company Supervisor will plan and then come up

with the training schedule based on the Training Domain provided in

Appendix I. The proposed industrial project topic and schedule shall be

agreed by both the UTP supervisors and Host Company Supervisor.

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8.3 DURATION AND PERIOD OF INTERNSHIP

The minimum duration of the Industrial Internship will be for a total

period of 28 weeks.

8.4 CONFIRMATION LETTER

A confirmation letter will be issued by the Host Company to the

students once the internship placement has been accepted.

8.5 TRANSFER OF INTERNSHIP PLACEMENT

Students are not allowed to transfer or change to another internship

site without prior approval from the SIIU and agreement of the Host

Company Supervisor. On limited circumstances, student may be

considered for transfer after the first visit. The student must submit

Requisition to Change Host Company Form ITC-H (Appendix XIV)

supported by Host Company Supervisor and offer letter from the new

host company to SIIU.

8.6 LEAVE

Students are not entitled for any annual leave throughout the

internship period. In the event that the student has to take leave due to

emergency, he/she must seek prior approval from the Host Company.

In the case of prolonged leave (exceeding 7 days) due to

hospitalization, student must notify both SIIU and host company in

writing and provides necessary documents as evidences.

8.7 INSURANCE

Students are covered by group personal insurance throughout the

industrial internship period (Appendix II).

8.8 TRAINING ALLOWANCE

Training allowance entitlement is solely at the host company’s

discretion. Although the training allowance is not a requirement,

substantial numbers of host companies provide training allowance in

order to make its internship programme attractive and competitive.

8.9 SAFETY TRAINING

Student shall abide to safety as students are encouraged to attend safety

training as deem fit by the Host Company.

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o Basic Offshore Safety Induction & Emergency Training

(BOSIET) AND NIOSH Safety Passport

A provision for safety training (BOSIET and NIOSH) and

medical check-up as request by any student is subject to

recommendation and approval by both Host Company and

Industrial Internship Unit. Upon approval, Industrial Internship

Unit will bear 50% of the cost of BOSIET / NIOSH and

medical check-up only. Cost of travel, lodging and meals

throughout the training/site visit shall be borne by student.

The student must submit the Requisition for BOSIET /NIOSH

Form ITC-G (Appendix XIII) a month before the training to

SIIU.

o Green Card

Green Card is an integrated program that involves the

registration and accreditation of Construction Personnel to

enhance safety levels at Construction Sites. Those Construction

Personnel who have been registered with CIDB and issued the

Green Card are automatically covered by a special Insurance

Scheme that insures the Construction Personnel against death

and accidents.

Green Card is mandatory for all Civil Engineering students

before going for internship. Training is organized by Civil

Engineering Department every semester.

8.10 VISITS BY THE UTP (ACADEMIC) SUPERVISORS

o UTP Supervisor will visit the Host Company Supervisor and

students at the training site twice during each industrial

internship session (within Malaysia). For overseas attachments,

the visit by the UTP Supervisor will be during the internship

evaluation period.

o UTP Supervisor is responsible to establish communication with

the students and host company throughout the internship period.

o A first visit report (form ITC-B) must be submitted by UTP

Supervisor to SIIU upon first visit completion.

9. RESPONSIBILITIES

9.1 RESPONSIBILITIES OF THE HOST COMPANIES

Host Companies play important roles in ensuring the success of the

industrial internship programme. They are expected to provide the

following support:

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9.1.1 HOST COMPANY SUPERVISOR (HCS)

Plans and schedules the overall internship programme to

ensure that it provides maximum opportunity for students

to obtain useful experience related to their field of study

(Section A of Appendix V).

Selects and assigns a qualified staff to be students’

Host Company Supervisor.

Assists students to find accommodation and

transportation (if necessary).

Provides briefing on the background of the

organization/company.

Discusses with the students the details of their internship

programme expected outcomes and industrial project.

Supervises and guides students in their industrial projects.

9Assesses student’s logbook (Section B of Appendix V)

and checks their detailed reports (Section C of Appendix

V).

Evaluates students' performance using FORM ITC–E

(Appendix X) and industrial project progress report using

form ITC-C (Appendix VIII).

Evaluates students’ oral presentation at the end of the

Industrial Internship programme using FORM ITC-D

(Appendix VIV).

Provides the necessary facilities, equipment, tools and

guidance to students.

Provides necessary recommendations to improve the

programme.

9.2 RESPONSIBILITIES OF UTP

9.2.1 STUDENT INDUSTRIAL INTERNSHIP UNIT (SIIU)

Facilitate the internship programme so that it can

complement the learning outcomes.

Provides list of approved companies to students for

selection.

Confirms the placement of students with the Host

Companies.

Sends students’ resume to the Host Companies (if

necesssary).

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Assists students on visa/work permit application for

internship

Coordinates the following visits by UTP supervisors:

─ Pre-Visit and briefing to the Host Company’s

management (if necessary).

─ Organize and arrange for First Visit of UTP

Supervisors to Host Companies.

─ Second Visit.

Reviews the industrial internship matter and schedule

with the students before, during and after the industrial

internship programme.

Finalizes students’ grading in Internship Committee

Meeting.

Organizes special assignment such as UTP –Industry

Dialogue, Forum or Sharing Session.

9.2.2 DEPARTMENT INTERNSHIP COORDINATOR

Address internship matters/updates at respective

departments.

Compile students’ scores from the FORM ITC-C, ITC-D,

ITC-E, Logbook and Industrial Project Report (ITC-F).

Promotes and establish UTP-Industry relationship via

internship.

Encourage contribution of industrial project towards final

year project.

9.2.3 UTP SUPERVISORS

Establish and maintain communication with students and

Host Company Supervisor throughout the duration of the

internship period.

Assess students’ performance during their Industrial

Internship programme.

Develop and maintain good rapport with the Host

Companies.

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Visit the Host Companies and review the industrial

project schedules with Host Company Supervisor.

Complete the 1st Industrial Internship Visit Report form

after the first visit using FORM ITC-B (Appendix VII).

Evaluate the students’ oral presentation at the Host

Companies using FORM ITC-D (Appendix VIV).

Review the students' performance with the Host

Company supervisors FORM ITC-E (Appendix X).

Assess the industrial project reports submitted by students

at the end of the internship programme using FORM ITC-

F (Appendix XI).

Provides necessary recommendations to improve the

programme.

9.2.4 UTP STUDENTS

To confirm an industrial project topic within two (2)

weeks after the programme start.

Send the industrial project schedules to the Industrial

Internship Unit within three (3) weeks after the

programme starts.

Adhere to the UTP and Host Company’s rules and

regulation (please refer General Plant Rules and

Regulations in Appendix XVI).

Follow the Host Company’s safety procedures.

Maintain good discipline and personal conduct.

Listen to and follow their supervisor’s instruction.

Meet work schedules (Section A: Appendix V) on time.

Discuss with supervisor on the training schedule (if

necessary)

Update their logbook regularly and present it to the Host

Company Supervisor for weekly review and endorsement.

Submit industrial project progress report to host company

supervisor in week twelve to week fourteen.

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Be responsible and committed in acquiring as much

knowledge and skills as possible during the internship.

Complete and submit the logbook and industrial project

report to the SIIU at the end of the internship programme.

Perform oral presentation to the Host Company and UTP

supervisors during the second visit.

Make the necessary recommendations to improve the

programme.

10. OFFENCES & PENALTIES DURING INDUSTRIAL

INTERNSHIP

Students undergoing Industrial Internship programme must adhere to the rules

and regulations, as specified by the respective host company/industry and also

comply with the Students’ Disciplinary Rules & Regulations of Universiti

Teknologi PETRONAS and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of

soliciting internship placement and during the period of undergoing industrial

internship programme will be subjected to the following penaltie as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade

Major offences – Final Grade F Minor Offence – Lower one grade for Final

Grade

1. Termination of internship by host company

due to student’s fault.

Accepting more than 1 internship offer OR

Failure to decline internship offer officially OR

Last minute rejection of internship offer.

2. Any act of academic misconduct will subject

a student to disciplinary action. Academic

Misconduct includes but not limited to:

a. Cheating

b. Plagiarism

c. False information and representation,

fabrication or alteration of information

d. Theft or damaged of intellectual

property

Failure to report at host company on official

reporting day without valid reason.

3. Change of host company during the course of

internship program without prior approval by

SIIU

4. Conduct of Ethics

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11. ASSESSMENTS OF STUDENT INDUSTRIAL INTERNSHIP

PROGRAMME

Students will be assessed on their general attitude and receptivity to the working

environment in addition to being assessed for performing specific technical tasks.

Assessments will be based on the following:

Table 2: Internship Assessment

Item

Percentage (%)

Host Company

Supervisor

UTP

Examiner

1. Logbook 20

2. Industrial project progress report (ITC-C) 10

3. Oral Presentation (ITC-D) 10 10

4. Work performance and competency (ITC-E) 20

5. Industrial Project Report (ITC-F) 30

TOTAL 60 40

11.1 ORAL PRESENTATION (FORM ITC-D)

Students are required to make an oral presentation describing the gist

of their industrial internship, experience gained during the training and

significant contribution that they have given to the host company. The

UTP and Host Company Supervisor will jointly evaluate the oral

presentation. The evaluation will be based on the following criteria in

the ITC-D Form (Appendix VIV):

o Visual and Non-Verbal Communication

o Content

o Clarity of presentation

o Questions and Answers

11.2 ASSESSMENT OF STUDENTS’ PERFORMANCE &

COMPETENCY (FORM ITC-E)

This ITC-E Form (Appendix X) contains the assessment of students’

performance during the Industrial Internship Programme. The nineteen

(19) attributes are evaluated based on the students’ performance, task

completion and competencies. Please refer to Appendix VII for more

details.

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11.3 LOG BOOK

The logbook contains weekly and detailed reports prepared by the

students and endorsed by the Host Company Supervisor (Section B and

Section C: Appendix V). The students should describe the tasks or

projects they are undertaking, how these tasks contribute towards

achieving the Host Company's objectives, the problems and challenges

they face, the lessons learned from the experience, and provide any

comments or recommendations they wish to make. The logbook should

also record any points discussed with the Host Company Supervisor in

relation to the internship programme.

11.4 INDUSTRIAL PROJECT REPORT (FORM ITC-E)

The purpose of the report is to record all the relevant activities that

contribute towards developing the students' cognitive and practical

skills. Students will have the opportunity to exercise their writing skill

and to clearly communicate their ideas and experience.

It is compulsory for students to prepare and submit the Industrial

project report. It must be submitted to SIIU within three (3) weeks

after the official industrial internship date ends. Late submission will

result in a 50% deduction of marks specifically for the Industrial

project report. However, students who submit the Industrial project

report two weeks after the due date, no mark will be given for their

Industrial project report. No matter how late, students must submit the

Industrial project report before the new semester begins. Should a

student fail to submit the Industrial project report until the new

semester begins, the whole industrial internship exercise will be

considered incomplete.

11.4.1 Industrial Project Report Outline

The report consists of many parts arranged in a certain order.

It is recommended that the contents are in the following order:

o Host Company’s Verification Statement

Non-Confidentiality Statement

Endorsement by the Host Company Supervisor

o Executive Summary

o Acknowledgements

o Table of Contents

o List of Figures

o List of Tables

o Introduction

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Brief description of the host company

Objectives of the industrial internship

Scope of work, tasks or projects undertaken

during internship

o Internship Project Report

Background

Problem Statement

Literature Review and/or Theory

Methodology/Project Work

Results and Discussion

Conclusion and Recommendation

o Safety training and value of the practical experience

Lesson Learned and Experience gained

Leadership, team work and individual activities

Business values, ethics and management skills

Problems or challenges faced and solutions to

overcome them

o Conclusion

o References

o Appendices

11.4.2 Report Format

o Language

The Industrial project report must be written in

acceptable and formal English.

o Font and Spacing

All text should use Times New Roman regular font-

style size 12 with 1.5 line spacing.

o Numbering

All pages must be numbered in proper sequences from

Introduction to the end of the report including pages on

figures and tables. Page number must be positioned at

the bottom and centered.

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25mm

o Margin

The top, bottom and right margin are 25 mm except the

left margin which is 40 mm. All paragraphs should

start from the left margin.

o Number of copies

Student must submit one (1) hard cover copy & one (1)

CD of the Industrial project report to UTP Supervisor

within three (3) weeks after the official industrial

internship date ends. Upon marking the Industrial

project report, the hard copy and the CD will be kept in

the UTP’s Resource Centre.

o Hard bound copy

The Industrial project report must be properly bound

with hard cover. The hard cover color for each

Programme is as per Table 3:

Table 3: Hard Cover Color

Department Color

Chemical Engineering Dark Green

Electrical Engineering Dark Brown

Mechanical Engineering Maroon

Civil Engineering Black

Petroleum Engineering/Geoscience Dark Red

Computer Information Science Dark Blue

25mm

25mm

40mm

m

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o Labels

The spine of the Industrial project report should

include students’ name and ID number, duration of

internship and the phrase ‘Industrial Internship

Industrial Project Report’.

o Front hard cover format

Format on front hard cover should include the phrase

‘Industrial Internship Industrial Project Report’,

duration of internship (month & year only), host

company’s name, student’s name, ID number and

programme.

12. STUDENTS’ FINAL GRADING

The Internship Sub-Committee which consists of Head of Industrial Internship

Programme (Chairman) and respective Department Internship Coordinators will

verify and certify the status of the Industrial Internship Progamme undertaken by

the students. The final grades will be given as per Table 4 below :

Table 4: Grading Scheme

Score Grade Point

85.0 - 100 A 4.0

80.0 – 84.9 A- 3.75

75.0 – 79.9 B+ 3.5

65.0 – 74.9 B 3.0

55.0 – 64.9 C+ 2.5

50.0 – 54.9 C 2.0

45.0 – 49.9 D+ 1.5

40.0 – 44.9 D 1.0

00.0 – 39.9 F 0.0

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APPENDICES

Appendix I: Training Domain

Appendix II: Health Insurance

Appendix III: Form PRE-01 Industrial Internship Project Title

Proposal

Appendix IV: Form ITC – A : Industrial Project Topic Confirmation

Appendix V: Log Book (Section A, Section B & Section C)

Appendix VI : Summary of the Weekly Report Evaluation (Log Book)

Form

Appendix VII : Form ITC– B : 1st Industrial Internship Visit Report

Appendix VIII : Form ITC-C: Progress Report Assessment

Appendix VIV: Form ITC-D: Oral Presentation Evaluation

Appendix X : Form ITC-E: Assessment Of Student’s Performance &

Competency

Appendix XI : Form ITC-F : Industrial Project Report Evaluation

Appendix XII : Internhsip Project Process Flow

Appendix XIII: Form ITC-G: Requisition for BOSIET

Appendix XIV: Form ITC-H : Requisition to Change Host Company

Appendix XV: Host Company’s Verification Statement

Appendix XVI: General Plant Rules And Regulations

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APPENDIX I

LIST OF TRAINING AREAS

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LIST OF TRAINING AREAS

B. Eng. (Hons) Chemical Engineering

♦ Research and Development ♦ Health, Safety and Environment ♦ Statistical Process Control ♦ Process Design & Unit Operation ♦ Process & Instrumentation Control ♦ Plant Process/Maintenance ♦ Process Analysis ♦ Thermal System Design ♦ Management & Administration ♦ Production Planning ♦ Computer Application

B. Eng. (Hons) Civil Engineering

♦ Research and Development ♦ Health, Safety and Environment ♦ Transportation ♦ Design & Construction of Infrastructures ♦ Geotechnical Engineering ♦ Structure Integrity ♦ Waste Water Treatment & Operation ♦ Toxic & Hazardous Waste Management ♦ Environmental Impact Assessment ♦ Hydrology ♦ Project Management ♦ Marine Pollution & Control ♦ Computer Application

B. Eng. (Hons) Electrical & Electronics Engineering

♦ Research And Development ♦ Health, Safety And Environment ♦ Devices & Instrument Manufacturing ♦ Repair & Maintenance Of Machine ♦ Installation Of Devices/Equipment ♦ Testing & Troubleshooting ♦ Calibration & Interconnection Of

Instrument ♦ Electronic & Control ♦ Electromechanical Systems ♦ Cathodic Protection

♦ Power Generation ♦ Electrical Distribution Equipment &

Systems ♦ Management & Administration ♦ Computer Application

B. Eng. (Hons) Petroleum Engineering

♦ Research and Development ♦ Health, Safety and Environment ♦ Oil & Gas Exploration ♦ Drilling & Well Construction ♦ Production Operation & Maintenance ♦ Well Completion ♦ Field Abandonment

♦ Project Management ♦ Reservoir Engineering

♦ Management & Administration ♦ Computer Application

B. Eng. (Hons) Mechanical Engineering

♦ Research and Development ♦ Health, Safety and Environment ♦ Design & Construction Drawing ♦ Assembly & Fabrication Tasks ♦ Thermal System Design ♦ Structural Engineering ♦ Condition Monitoring ♦ Installation, Testing, Repair &

Maintenance of Machine/Devices

♦ Quality Control/Assurance ♦ Petroleum Production, Transportation and

Processing ♦ Management & Administration ♦ Production Planning ♦ Computer Application

B. Tech. (Hons) Business Information System

♦ Database Development ♦ Web & E-Commerce ♦ Information Systems Analysis ♦ Knowledge Management

♦ Investment & Portfolio Management ♦ Information System Administration &

Maintenance ♦ Business Analysis ♦ Corporate Management ♦ Business & Cyber Law

B. Tech. (Hons) Information & Communication Technology

♦ ICT Solution Development ♦ Web Development ♦ Systems Analysis & Design ♦ Network Management ♦ Software Development & Maintenance ♦ System Security & Management

♦ Video Production & Media Streaming ♦ Database Management ♦ Strategic Management ♦ Multimedia & Virtual Reality

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19

APPENDIX II

HEALTH INSURANCE

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20

Health Insurance

It is compulsory for all UTP students to have at least one health insurance policy. With the

increasing costs of medical expenses, students will definitely benefit from the health

insurance plan. The insurance plan selected was carefully created for students and encompasses two categories:

i) Group Family Takaful Plan

- Annual Contribution RM 23.50

Scope of Coverage Takaful Benefit

Natural Death RM 10,000.00

Accident Death RM 10,000.00

Permanent Total Disability (PTD) RM 10,000.00

Permanent Disablement Due to Acc. RM 10,000.00

Funeral Expenses RM 500.00

Hospitalization Due to Acc. (Warded) RM 30.00/day max of 25 days

ii) Personal Accident Insurance - Annual Contribution RM 12.50

Scope of Coverage Takaful Benefit

In-Hospital Treatment – max Class 2A In Government Hospital Only.

RM 20.00/day with max 60 days

ICU RM 40.00/day with max 60days

Surgery and Other Hospital Expenses RM 1,000.00

Out-Patient Accidental Treatment, in any

Hospital, Max. per Disability RM 500.00

Out-patient Surgery – the max. limit shall

be applicable by applying the % Surgical

Schedule of Fees, Max per Disability

RM 1, 500.00

*Overseas placement – please refer to SIIU.

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21

APPENDIX III

FORM PRE-01

INDUSTRIAL INTERNSHIP PROJECT TITLE

PROPOSAL

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22

Date: Ir Dr Idris b Ismail Head Student Industrial Internship Programme Universiti Teknologi PETRONAS Bandar Seri Iskandar 31750 Tronoh Perak Darul Ridzuan Fax No: 05-3688386. Dear Sir,

PLACEMENT OF UTP STUDENT FOR INDUSTRIAL INTERNSHIP TRAINING PROGRAMME (3 OCTOBER 2011 TO 20 APRIL 2012)

With regards to the above, we are pleased to inform you that we have agreed to accommodate your student for the industrial internship training from 3 October 2011 to 20 April 2012. The details are as follows:

Student name: ________________________________________________________________

Programme: ______________________________________________________________

Period: ______________________________________________________________

Proposed Industrial Project Topic: ______________________________________________

____________________________________________________________________________ *Attached is the offer letter to the student, which provides information on the terms and conditions of the industrial internship program. Thank you. Yours faithfully, Name: Position: Company Name: Company Address / Official Stamp: Fax Number:

STUDENT’S CONFIRMATION (To be filled by student) I,_______________________________ NRIC / Passport No: _____________________ accept / reject * the industrial training placement offered to me effective from _______________ to_______________. Signature : _______________ Programme : _______________ Date : _______________ Note: * delete whichever is irrelevant

FORM PRE-01

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23

APPENDIX IV

FORM ITC – A

INDUSTRIAL INTERNSHIP PROJECT TOPIC

CONFIRMATION

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24

Student ’s Name:

Student ‘s No: Programme:

Host Company Supervisor:

Justification for the chosen topic:

COMMITTEE DECISION

Topic approved:

Approved by Coordinator

Signature

Official Stamp

Date

FORM ITC –A

INDUSTRIAL INTERNSHIP PROJECT CONFIRMATION

Project Title:

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25

APPENDIX V

LOGBOOK

SECTION A : TRAINING SCHEDULE

SECTION B : WEEKLY REPORT

SECTION C : DETAILED REPORT

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26

SECTION A: TRAINING SCHEDULE

Department Training activities

Week No/ Date

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

(please return this form to SIIU within three weeks after student’s registration) (Make copies if necessary )

Host Company Supervisor Signature & stamp:

Name:

Designation:

Date:

Student’s Name: __________________________ Student no: _______ Programme: _____ Place of Training : _________________________ Period of Training: ______________________________________

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SECTION B: LOG BOOK

WEEK NO DATE

BRIEF DESCRIPTION OF DAILY ACTIVITIES

Weekly Evaluation by HOST COMPANY SUPERVISOR

Instruction to Host Company Supervisor: Please refer to the student‟s detailed report in Section C for that particular week before assessing

his/her performance.

Please mark in the appropriate box based on the following score :

[1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent

Student’s Score 1 2 3 4 5

Comments :

Host Company Supervisor’s Signature & stamp:

Name:

Designation:

Host Company’s name:

Date:

(Make copies if necessary )

Student’s Name: ________________________ Student no: _______ Programme: _____ Place of Training : _______________________ Period of Training: ___________

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SECTION C : DETAIL REPORT

Objective(s) of the activities :

Contents :

Verified by (Host Company Supervisor)

Initial & stamp :

(Make copies if necessary)

Student’s Name: ________________________ Student no: _______ Week No: ___________________

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APPENDIX VI

SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK)

FORM

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SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM

WEEK SCORE

1 - 2

3 - 4

5 - 6

7 - 8

9 – 10

11 - 12

13 - 14

15 - 16

17 - 18

19 - 20

21 – 22

23 – 24

25 – 26

27 - 28

TOTAL SCORE

KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO THE

UTP SUPERVISOR DURING THE INTERNSHIP PRESENTATION.

Host Company Supervisor’s Signature & stamp:

Name:

Designation:

Host Company’s name:

Date:

*Note : The remaining scores of any outstanding weeks will be filled up by UTP Supervisor upon the student

submission of complete log book at UTP.

Student’s Name: ________________________ Student no: _______ Programme: _____ Place of Training : _______________________ Period of Training: ___________

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APPENDIX VII

FORM ITC-B

1st INDUSTRIAL INTERNSHIP

VISIT REPORT

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1ST INDUSTRIAL INTERNSHIP VISIT REPORT

HOST COMPANY SUPERVISOR (S) FEEDBACK /COMMENT YES NO

1. Supervisor is aware of assessment method

2. Supervisor is satisfied with student‟s project progress

3. Host Company has previously taken UTP students as interns

TRAINING PLAN – COURSE OUTCOME *WEIGHTAGE

1. Apply theoretical knowledge in industrial application. 50%

2. Acquire skills in communication, management and team-work 20%

3. Practice ethical and professional work culture. 20%

4. Implement Health, Safety and Environment (HSE) practices at work place. 10%

TOTAL (should be 65-100%) 100%

*The indicated percentage is only a guideline and may change if deemed necessary

[1] – Unsatisfactory [2] – Below Average [3] – Average [4]- Good [5] –

Excellent

*please tick (√)

UTP SUPERVISOR FEEDBACK N/A 1 2 3 4 5

1. Appropriateness of training plans and schedule

2. Suitability of Host Company to provide industrial project supervision

3. Safety culture with organization

FORM ITC-B

Student’s Name: ______________________________________Student no: ______________ Programme: __________________________________________Date of Visit : ____________

Host Company: ______________________________________ Period of Training: _________

Supervisor’s Name: ____________________________________________________________

Qualification: _________________________________________________________________

Contact No: ___________________________ E-mail: _________________________________

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Student’s remark:

Host Company Supervisor’s Comment :

UTP Supervisor’s Comment :

Host Company Supervisor Signature &

Stamp

UTP Supervisor Signature &

Stamp

Name

Name:

Date:

Date:

**Please attach a copy of the student industrial project schedule (Gantt Chart)

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APPENDIX VIII

FORM ITC – C

PROGRESS REPORT ASSESSMENT

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PROGRESS REPORT ASSESSMENT

(To be completed by Supervisor)

CATEGORY

Criteria for Judging Quality

P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y

(Ma

rks A

ward

ed

)

Ex

ce

lle

nt

Ve

ry G

oo

d

Go

od

Ab

ove

Ave

rag

e

Ave

rag

e

Be

low

Ave

rag

e

Po

or

Ma

rgin

al

Pa

ss

Fa

il

Project Background (20)

Clear and concise Background of study

Problem Statement ─ Problem Identification ─ Significance of the

Project Objective and Scope of Study The Relevancy of the Project Feasibility of the Project

within the Scope and Time frame

A (20-

17.1)

A- (17-

15.1)

B+ (15-

14.1)

B (14-

13.1)

C+ (13-

11.1)

C (11 -

9.1)

D+

(9-8.1)

D

( 8-7.1)

F

(7 - 0)

Literature review and / or Theory (10)

Critical analysis literature Citation and cross referencing Relevancy and recentness of

the literature

A (10-8.5)

A- (8.4 -7.6)

B+ (7.5-7.1)

B (7-6.6)

C+ (6.5-5.6)

C (5.5-4.6)

D+ (4.5-4.1)

D (4 -3.6)

F (3.5-

0)

Methodology (20)

Research Methodology Project Activities Key Milestone Gantt Chart Tools (eg. Equipment,

hardware, etc) required

A

(20-17.1)

A-

(17-15.1)

B+

(15-14.1)

B

(14- 13.1)

C+

(13- 11.1)

C

(11 -9.1)

D+

(9-8.1)

D

( 8-7.1)

F

(7 - 0)

Result and Discussion (20)

Findings Data Gathering / Data

Analysis Experimentation/ Modelling/

Prototype/ project Deliverables

A (20-

17.1)

A- (17-

15.1)

B+ (15-

14.1)

B (14-

13.1)

C+ (13-

11.1)

C (11 -

9.1)

D+

(9-8.1)

D

( 8-7.1)

F

(7 - 0)

Project Achievement & Progress (30)

Work Progress Relevancy to the Objectives Suggested Further Work for

Expansion and Continuation

A

(30- 25.6)

A- (25.5

-23.6)

B+

(23.522.6)

B (22.5

-19.6)

C+

(19.5- 16.6)

C

(16.5- 13.6)

D+

(13.5- 12.1)

D

(12 -10.6)

F

(10.5 -0)

TOTAL SCORE

Comments:

Supervisor’s / Signature &Stamp

Name: ______________________________ Date: _______________

Student’s Name: ________________________ Student no: _______ Programme: _______ Place of Training : _______________________ Period of Training: ____________________ Project Title: _______________________________________________________________

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APPENDIX VIV

FORM ITC – D

ORAL PRESENTATION EVALUATION

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ORAL PRESENTATION EVALUATION

(To be completed by both UTP and Host Company Supervisor. Please make copies if

necessary)

CATEGORY

Criteria for Judging Quality

P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y

(Ma

rks A

ward

ed

)

Ex

cell

en

t

Very

Go

od

Go

od

Ab

ove

Avera

ge

Avera

ge

Belo

w

Avera

ge

Po

or

Ma

rgin

al

Pa

ss

Fa

ilu

re

Visual (Non-Verbal Communication) (10 %)

Appearance; Facial

expression; Confidence Gestures; Eye contact

A

(10-8.5)

A-

(8.4 -7.6)

B+

(7.5-7.1)

B

(7-6.6)

C+

(6.5-5.6)

C

(5.5-4.6)

D+

(4.5-4.1)

D

(4 -3.6)

F

(3.5-0)

Content (40%)

Clear and concise

background, objectives, continuity of content

A

(10-8.5)

A-

(8.4 -7.6)

B+

(7.5-7.1)

B

(7-6.6)

C+

(6.5-5.6)

C

(5.5-4.6)

D+

(4.5-4.1)

D

(4 -3.6)

F

(3.5-0)

Analysis and Results

Has performed suitable analysis of proposed design

and presented thoughtful interpretation of results

A (20-17)

A- (16.9-15.1)

B+ (15-14.1)

B (14- 13.1)

C+ (13- 11.1)

C (11 -9.1)

D+ (9-8.1)

D ( 8-7.1)

F (7 - 0)

Conclusions and recommendations

Adequacy of key ideas pertinent to objectives

Acceptable recommendations

A (10-8.5)

A- (8.4 -7.6)

B+ (7.5-7.1)

B (7-6.6)

C+ (6.5-5.6)

C (5.5-4.6)

D+ (4.5-4.1)

D (4 -3.6)

F (3.5-0)

Clarity of presentation (20%)

Fluency and choice of words Tone of voice (monotonous,

intonation)

A (10-

8.5)

A- (8.4 -

7.6)

B+ (7.5-

7.1)

B (7-

6.6)

C+ (6.5-

5.6)

C

(5.5-

4.6)

D+

(4.5-

4.1)

D

(4 -

3.6)

F

(3.5

-0)

Pace and continuity Use of aids A

(10-

8.5)

A- (8.4 -

7.6)

B+ (7.5-

7.1)

B (7-

6.6)

C+ (6.5-

5.6)

C

(5.5-

4.6)

D+

(4.5-

4.1)

D

(4 -

3.6)

F

(3.5

-0)

Questions and Answers (30%)

Ability to listen, attitude towards person asking the

question (defensive, respect)

A (10-

8.5)

A- (8.4 -

7.6)

B+ (7.5-

7.1)

B (7-

6.6)

C+ (6.5-

5.6)

C

(5.5-

4.6)

D+

(4.5-

4.1)

D

(4 -

3.6)

F

(3.5

-0)

Technical and factual

accuracy; Grasp of subject

Creativity and ability to handle question – use of

example Ability to respond if cannot

answer question

A (20-

17.1)

A- (17-

15.1)

B+ (15-

14.1)

B (14-

13.1)

C+ (13-

11.1)

C (11 -

9.1)

D+ (9-8.1)

D ( 8-7.1)

F (7 -

0)

TOTAL SCORE

Comments : Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category

Host Company Supervisor Signature & stamp

UTP Supervisor Signature & stamp

Name

Name

Date

Date

FORM ITC-D

Student’s Name: ________________________ Student no: _______ Programme: _________ Place of Training : _______________________ Period of Training: ___________

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APPENDIX X

FORM ITC – E

ASSESSMENT OF STUDENT’S

PERFORMANCE & COMPETENCY

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ASSESSMENT OF STUDENT’S PERFORMANCE _______________________________________________________________

PRIVATE & CONFIDENTIAL 1) PARTICULARS

Attention :

1. This report should be completed by the Host Company Supervisor and agreed by the UTP Supervisor. DO NOT DISCLOSE THIS REPORT TO STUDENT

2. If the student has more than one supervisor then all supervisors should assess the

student by specifying the period of training using separate ITC-C forms.

3. The Host Company Supervisor need not assess any attribute that are not relevant to

the student‟s performance.

4. UTP Supervisor should collect and submit this form to SIIU.

Student Industrial Internship Unit

UNIVERSITI TEKNOLOGI PETRONAS

31750 Bandar Seri Iskandar, Tronoh, PERAK. Tel: +6 (05) 3688380 /8387 /8388; Fax: +6 (05) 368 8386

Student’s Name: __________________________ Student no: _____________ Programme: _____________________________ Date of Visit: ____________ Place of Training: _________________________ Period of Training: _______

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Section 1 :

Performance and Tasks Completion

1 [Unsatisfactory] 2

[Below Average]

3

[Average]

4

[Good]

5

[Excellent]

1

Knowledge about

workplace Understanding of general function and purpose of

Department or section.

Failed to understand the

general function and purpose of Department or section.

Low understanding

on the general function and purpose of Department or

section.

Moderate

understanding on the general function and purpose of

Department or section.

Good understanding

on the general function and purpose

of Department or section.

High understanding

on the general function and purpose of Department or

section.

2.

Understanding the Job Ability to understand the

instruction or the requirement of the job.

Lack or very minimum understanding on the

instruction or job requirement

Low understanding on the instruction or

the requirement of the job.

Moderate understanding on the instruction or the

requirement of the job.

Good understanding on the instruction or

the requirement of the job.

High understanding

on the instruction or the requirement of the job

with the ability to anticipate future

requirement

3.

Job Performance Ability to perform the

assigned job

Unable to perform the assigned job even though

with close guidance

Ability to perform the assigned job

with close guidance

Ability to perform the assigned job

with moderate guidance

Good ability to perform the assigned

job with some guidance

High ability to perform the assigned

job with minimum or no guidance.

4.

Quality of Work Accuracy or acceptability

of the work done.

Jobs were usually wrongly performed or with

unacceptable quality

Jobs were performed moderately and with

low quality

Jobs were performed accurately and with

acceptable quality

Jobs were performed accurately and with

good quality

Jobs were performed with high accuracy

and with high quality

5.

Job Timeliness Ability to complete the

tasks within a given time.

Failed to complete the assigned task within time

even though with close monitoring

Tasks were completed within

time with close monitoring

Tasks were completed within

time with some monitoring

Tasks were completed within

time with minimum monitoring

Tasks were completed ahead of

time with minimum or without monitoring

Section II : Student’s

Competencies

1 [Unsatisfactory] 2

[Below Average] 3

[Average] 4

[Good] 5

[Excellent]

1.

Initiative

Ability to work independently and

resourcefulness in performing.

No initiative to complete task and lack of knowledge to perform

work

Low initiative to

complete task and with limited

knowledge to perform work

Moderate initiative to

complete task and with moderate

knowledge to perform work

Good initiative to perform task and sufficient knowledge

to perform work

High initiative to perform task and very knowledgeable

to perform work

2.

Leadership

Ability to lead others.

Reluctant to lead others

Low ability to lead a

group, taskforce, team etc.

Moderate ability to

lead a group, taskforce, team etc.

Good ability to lead a

group, taskforce, team etc.

High ability to lead a group, taskforce,

team etc. with ability to provide guidance

3.

Adaptability Ability to adapt to a new

working environment.

Unable to adapt to any

working environment.

Minimum adaptibility

to certain working environment.

Adaptibility to certain

working environment.

Adaptibility to most

working environment.

High adaptibility to

any working environment.

Assessment of Student’s Performance & competency during Industrial Internship

Instruction: The UTP and Host Company Supervisors should discuss and agree on the following assessment. The score is as follows:

[1] Unsatisfactory [2] Below Average [(3] Average [4] Good [5] Excellent

Please “tick‟ or “circle”

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4.

Dedication Motivated to perform

his/her job assignment.

No or lack of motivation

to perform his/her job without any reason.

Lack of motivation to

perform his/her job with a reason.

Average motivation

to perform his/her job.

Good motivation to

perform his/her job.

High motivation to

perform his/her job.

5.

Commitment Focus his/her energy and

attention on the assignment given.

No or lack of focus or attention towards the

assigned tasks

Low focus or attention towards the

assigned tasks

Moderate focus or attention towards the

assigned tasks

Good focus or attention towards the

assign tasks

High focus or attention towards the

assign tasks

6.

Teamwork

Ability to work with others in order to achieve common goal.

Unable to work with

others in order to achieve common goal

Low ability to work

with others in order to achieve common goal

Moderate ability to

work with others in order to achieve common goal

Good ability to work

with others in order to achieve common goal.

High ability to work

with others in order to achieve common goal

7.

Discipline

Punctual and comply with the Host Company

„s rules and regulation.

Not punctual and have

problem to comply with the Host Company‟s rules

and regulation

Low punctuality and

seldom comply with the Host Company‟s

rules and regulation

Punctual and

acceptably comply with the Host Company‟s rules and

regulation

Good punctuality and

usually comply with the Host Company‟s

rules and regulation

High punctuality and

always comply with the Host Company‟s

rules and regulation

8.

Responsibility Willingness to accept &

perform any given tasks.

Not willing to accept & perform any given tasks

Seldomly willing to accept & perform any

given tasks

Sometimes willing to accept & perform any given tasks

Usually willing to accept & perform any

given tasks

Always willing to accept & perform any

given tasks

9.

Integrity Honesty, sincerity & trustworthiness.

Lack of honesty, sincerity and trustworthiness

Low honesty,

sincerity & trustworthiness

Acceptable honesty,

sincerity & trustworthiness

Good honesty,

sincerity & trustworthiness

High honesty,

sincerity & trustworthiness

10.

Interaction Ability to interact/work with others.

Not able to interact/work with others

Low ability to interact/work with others

Acceptable ability to interact/work with others

Good ability to interact/work with others

High ability to interact/work with others

11.

Communication Skills

Ability to express (and/or listen to others) ideas

and views.

No or lack of ability to

express (and/or listen to others) ideas and views.

Low ability to express

(and/or listen to others) ideas and views.

Acceptable ability to

express (and/or listen to others) ideas and views.

Good ability to

express (and/or listen to others) ideas and views.

High ability to

express (and/or listen to others) ideas and views.

12.

Safety Consciousness Adherence to the Host Company‟s Safety

procedures & Safety precaution to ensure

safety.

Ignorance to the Host Company‟s Safety

procedures & Safety precaution to ensure safety.

Low adherence to the Host Company‟s

Safety procedures & Safety precaution to

ensure safety

Acceptable adherence to the Host

Company‟s Safety procedures & Safety precaution to ensure

safety

Good adherence to the Host Company‟s

Safety procedures & Safety precaution to

ensure safety

High adherence to

the Host Company‟s Safety procedures &

Safety precaution to ensure safety with ability to advice

others on HSE.

13.

Inquisitiveness & Desire to Learn

Willingness to learn, acquire and apply new knowledge.

Reluctant to learn, acquire

and apply new knowledge.

Seldom willing to learn, acquire and

apply new knowledge.

Sometimes willing to learn, acquire and

apply new knowledge.

Usually willing to learn, acquire and

apply new knowledge.

Always willing to learn, acquire and

apply new knowledge.

14.

Decision Making Ability Able to make decisions in

the execution of the given task.

Unable to make decisions in the execution of the

given task.

Low ability to make decisions in the

execution of the given task.

Moderate ability to make decisions in the

execution of the given task.

Good ability to make decisions in the

execution of the given task.

High ability to make decisions in the

execution of the given task.

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FORM ITC – E (cont’d)

Section III : Comment on the Student’s Performance

(This section is to be filled by the Host Company Supervisor. Please provide comments on the student‟s performance and attributes which are assessed above and other related matters).

Host Company Supervisor Signature &

Stamp

UTP Supervisor Signature & Stamp

Name

Name:

Designation:

Designation:

Date:

Date:

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APPENDIX XI

FORM ITC –F

INDUSTRIAL PROJECT REPORT

EVALUATION SHEET

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INDUSTRIAL PROJECT REPORT EVALUATION

CATEGORY

Criteria for Judging Quality

P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y

(Ma

rks A

ward

ed

)

Ex

ce

lle

nt

Ve

ry G

oo

d

Go

od

Ab

ove

Ave

rag

e

Ave

rag

e

Be

low

Ave

rag

e

Po

or

Ma

rgin

al

Pa

ss

Fa

il

Abstract (10)

Objective(s)

Problem Statement

Scope of Study

Methodology Findings

A (10-8.5)

A- (8.4 -7.6)

B+ (7.5-7.1)

B (7-6.6)

C+ (6.5-5.6)

C (5.5-4.6)

D+ (4.5-4.1)

D (4 -3.6)

F

(3.5-0)

Introduction (10)

Background of study Problem Statement

Problem Identification

Significance of the Project

Objective and Scope of Study The Relevancy of the Project

Feasibility of the Project within

the Scope and Time frame

A (10-8.5)

A- (8.4 -

7.6)

B+ (7.5-

7.1)

B (7-

6.6)

C+ (6.5-

5.6)

C

(5.5-

4.6)

D+

(4.5-

4.1)

D

(4 -

3.6)

F

(3.5-0)

Literature

review and / or Theory (10)

Critical analysis literature Citation and cross referencing

Relevancy and recentness of the

literature

A

(10-8.5)

A-

(8.4 -7.6)

B+

(7.5-7.1)

B

(7-6.6)

C+

(6.5-5.6)

C

(5.5-4.6)

D+

(4.5-4.1)

D

(4 -3.6)

F

(3.5-0)

Methodology (20)

Research Methodology

Project Activities

Key Milestone

Gantt Chart Tools (eg. Equipment, hardware,

etc) required

A (20-

17.1)

A- (17-

15.1)

B+ (15-

14.1)

B (14-

13.1)

C+ (13-

11.1)

C (11 -

9.1)

D+ (9-8.1)

D ( 8-7.1)

F (7 - 0)

Result and Discussion (30)

Findings

Data Gathering / Data Analysis Experimentation/ Modelling/

Prototype/ project Deliverables

A (30- 25.6)

A- (25.5-23.6)

B+ (23.522.6)

B (22.5-19.6)

C+ (19.5- 16.6)

C (16.5-

13.6)

D+ (13.5- 12.1)

D (12 -10.6)

F (10.5 -0)

Conclusion and

Recommendations (10)

Relevancy to the Objectives

Suggested Future Work for

Expansion and Continuation

A (10-8.5)

A-

(8.4 -7.6)

B+

(7.5-7.1)

B

(7-6.6)

C+

(6.5-5.6)

C

(5.5-4.6)

D+

(4.5-4.1)

D

(4 -3.6)

F (3.5-0)

Technical Paper

(10)

Compliance to standard guidelines

Format

Neatness Proper English Usage

Writing Skills

A

(10-8.5)

A-

(8.4 -7.6)

B+

(7.5-7.1)

B

(7-6.6)

C+

(6.5-5.6)

C

(5.5-4.6)

D+

(4.5-4.1)

D

(4 -3.6)

F

(3.5-0)

TOTAL SCORE

Comments: Please justify your reasons for assigning the overall grade in the highest (A) or lowest (F) category ____________________________________________________________________________________________________________________________________________________________

……………………………………………………….

UTP Supervisor’s Signature & stamp Name: _____________________________________ Date: __________________

Student’s Name: ________________________ Student no: _______ Programme: _____ Place of Training : ______________________ Period of Training: ________________

FORM ITC-F

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APPENDIX XII

INTERNSHIP PROJECT PROCOESS FLOW

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APPENDIX XIII

FORM ITC –G

REQUESTION FOR BOSIET

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Details of Training

Date: Venue:

Details of Medical Check-up

Date: Clinic:

Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTTIVE

JUSTIFICATION (please attach training

schedule)

STUDENT’S

SIGNATURE:

HOST COMPANY SUPERVISOR

SIGNATURE & STAMP:

NAME & IC NUMBER:

NAME:

DATE: DATE:

Part B : APPROVAL BY SIIU

APPROVE: (please justify)

NOT APPROVE : (please justify)

SIGNATURE & STAMP:

NAME :

DATE:

Note : - 1. Request shall be made upon recommendation from host company supervisor. 2. This form must be completed and approved 2 weeks before training. 3. Please return the completed form to SIIU (email [email protected] or [email protected] or fax: 605-36883860

Student’s Name: ____________________________________ Student’s ID no: _______ Programme: _____ Place of Training : ______________________ Period of Training: ________________

REQUISTION FOR BOSIET TRAINING

FORM ITC-G

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REQUISITION FOR BOSIET TRAINING: PROCESS FLOW

Responsibility / Action

Document Process

Students

Internship

Coordinators & SIIU

SIIU

ITC-H

ITC -H

START

Application &

Recommendation from HC SV

Letter of Undertaking to

HC

Approval by

SIIU

Letter of Undertaking

Medical Check

up & Training

Host Company

Host Company

Payment by HC

to clinic &

training provider

Payment to HC

Invoice

SIIU

Invoice to SIIU

Student Medical Report & certificate

END

YES

NO

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APPENDIX XIV

FORM ITC-H

REQUESTION TO CHANGE HOST COMPANY

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Part A : TO BE COMPLETED BY STUDENT

Current Host

Company

New Host Company If yes please state HC name &

enclose offer letter:

Yes / No.

Reason/s Recommendation

by UTP Supervisor

Signature Signature & Official Stamp

Date Date

Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST

COMPANY

Request

approve/ Not approve (please justify)

Name

Signature & Stamp

Date

Part B : TO BE COMPLETED BY SIIU

Request approve/ Not

approve

Name

Signature &

stamp

Date

Note : -

1. Request shall be made after the first visit. 2. The form must be completed and approved 2 weeks before transfer of internship placement 3.Please return the form to 605-3688386

REQUISTION TO CHANGE HOST COMPANY

Student’s Name: __________________________ Student’s ID no: _________________ Programme: _____________________ _______ Period of Training: ________________

FORM ITC-H

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REQUEST TO CHANGE HOST COMPANY : PROCESS FLOW

YES

YES

Responsibility / Action

Document Process

UTP Supervisor Student

Student

UTP Supervisor

ITC-B

ITC -I

START

1ST

Visit

To change Host Company

Recommendation

by UTP

Supervisor

Release Letter

Host Company Supervisor

Requisition to

change Host Company

ITC -I

Approval by Host

Company

Approval by SIIU

ITC -I

END

SIIU ITC -I

YES

Remain at the

Host Company

NO

NO

NO

Student / New Host Company

ITC-A

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APPENDIX XV

HOST COMPANY’S

VERIFICATION STATEMENT

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VERIFICATON STATEMENT

I hereby verify that this report was written by ___________________________________

(Student‟s Name)

and all information regarding this company and the projects involved are NOT confidential.

Host Company Supervisor’s Signature

& Stamp

Name:

Designation:

Host Company’s:

Date:

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APPENDIX XVI

GENERAL PLANT RULES AND REGULATIONS

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GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS

INTRODUCTION

These rules and regulations form part of the conditions of students internship. Students should read them carefully and make sure they understand them.

(i) Any student who contravenes the Plant Rules will be reported immediately by his immediate Supervisor to the respective Manager or other Authorized Executive.

(ii) Where a serious offence is alleged, the student may be suspended from internship without allowance pending investigation. Where the offence is found to be not proven, the student will be reinstated and the period of suspension will be counted with the allowance (wherever applicable).

(iii) The Human Resource (HR) Training Executive together with the Industrial Relation Executive will investigate the circumstances of the offence and relevant witnesses will be called up to give evidence. The student concerned will have the right to give his/her version of the incident.

(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive confers that the offence is proven, disciplinary action will be taken as follows, either :

a) Verbal warning

b) Written warning

c) Suspension without allowance

d) Dismissal with or without notice

(v) On a case to case basis, the gravity of the offence and the previous record of the students will determine the measure of the disciplinary action to be taken but as a guide for student, the offences liable for immediate dismissal with or without notice are pointed out in the text. However, it is not possible to cover all circumstances but there will be other serious offences which similarly may lead to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the possibility of subsequent legal proceedings.

(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning, written warning or dismissal depending on the seriousness of the offence and the record of the student.

(vii) The management reserves the right to amend the existing rules or introduce new rules to meet the changing circumstances.

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GENERAL RULES AND REGULATIONS

RULE 1 : GENERAL CONDUCT ON PLANT PREMISES

YOU MUST NOT :-

(i) Smoke in any place where signs prohibits you from doing so.

(ii) Sleep whilst on training/duty.

(iii) Commit any immoral act on the premises.

(iv) Commit any criminal offence.

(v) Fight with or strike any other employee.

(vi) Adopt an insubordinate attitude to any Supervisor or Executive.

(vii) Fail to obey any order given by the trainer or any Authorized Executive.

(viii) Incite or aid another student to commit any of the above offences.

PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice.

RULE 2 : HOUR OF TRAINING WORK

Training/working hours will be in accordance to the times of office hours/shift duty as determined by the OPU/subsidiary from time to time for specified jobs.

YOU MUST :-

(i) Observe the office working hours which specified for your training.

(ii) Work shift as required.

(iii) Be ready to start training/work at your appointed place and time in your work dress.

(iv) Be prepared to work overtime when the job requires it.

(v) Report immediately to your Line Trainer/Supervisor if you are late for work.

YOU MUST NOT :-

(i) Arrive late for training/work.

(ii) Stop training/work before the normal finishing time.

(iii) Leave your assigned training/work until relieved where you are undergoing continuous or semi-continuous shift.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice.

RULE 3 : TIME RECORDING

YOU MUST :-

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(i) Clock “IN” at the beginning and “OUT” at the end of each training day or shift.

(ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if you find that someone has clocked yours.

YOU MUST NOT :-

(i) Clock other person‟s card.

(ii) Allow anybody else to clock your card.

(iii) Make any entry on or deletion in your or any others student‟s time card.

(iv) Tamper with the time clocks in any way.

PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice.

RULE 4 : ENTERING AND LEAVING THE PLANT AND SECURITY CHECK

YOU MUST :-

(i) Only enter or leave the Office or Plant through an authorized gate.

(ii) Produce your entry pass when required to do so to anyone appointed by the Management.

(iii) Accept the right of the Security Guards to search you when entering or leaving the Plant or during working hours in the presence of a responsible person authorized by the OPU/subsidiary.

(iv) Be only in the specified places as indicated in your security pass card.

(v) Accept the right of access of an authorized official of the OPU/subsidiary to inspect any locker provided.

YOU MUST NOT :-

(i) Leave the plant other than at the normal stopping time without a leave slip or permission from your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you out.

(ii) Take any material out of the Plant unless you have an official note giving you permission to do so.

(iii) Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against the OPU‟s/subsidiary‟s rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.

RULE 5 : LEAVE, ABSENCE AND HOLIDAYS

YOU MUST :-

(i) Observe the gazetted holidays of the OPU/subsidiary or host company.

YOU MUST NOT :-

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(i) Take any leave. However, in the case of emergency, obtain prior permission from your Line Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to immediate dismissal with or without notice.

RULE 6 : MEDICAL LEAVE

YOU MUST :-

(i) Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work.

(ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend.

(iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift.

(iv) Report immediately to your Line Trainer/Supervisor on returning to training/work after absence by reason of sickness or other cause.

(v) A certificate must be obtained from any registered medical practitioner to cover the period of sickness. The certificate has to be submitted to the Head of Training through your Line Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal.

RULE 7 : PANTRY AND AMENITIES

YOU MUST :-

(i) Take your meals only during the recognised meal breaks and in the OPU‟s/subsidiary‟s premises either in the canteen, pantry or mess rooms provided, unless otherwise authorised.

(ii) Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays or bins provided.

YOU MUST NOT :-

(i) Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or otherwise without prior permission of the management.

(ii) Leave your training/job to take a meal where you are in charge of a continuous or semi-continuous process without the permission of your Supervisor.

PENALTY - If you commit any of the above offences, you are liable to suspension without allowance.

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RULE 8 : USE OF PLANT AND EQUIPMENT

YOU MUST :-

(i) Use or operate any OPU‟s/subsidiary‟s property, buildings, fittings, plant, goods, machinery, tools, stores, materials in any stage of their use or manufacture unless it is in the course of your training/duty.

(ii) Do private work either for yourself or other people on the OPU‟s/subsidiary‟s premises.

PENALTY - If you cause deliberate damage to the OPU‟s/subsidiary‟s property or guilty of a gross negligence resulting in damage to the OPU‟s/subsidiary‟s property or financial loss, you are liable to immediate dismissal with or without notice.

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