Tutorial for leadership teams of ITU-T study groups, TSAG, tariff groups and focus groups Electronic Working methods Sami Trabulsi Editing & publication.

Tutorial for leadership teams of ITU-T study groups, TSAG, tariff groups and focus groups

Electronic Working methods

Sami TrabulsiEditing & publication division

ITU

Geneva, 15-16 December 2008

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Tutorial for SG & TSAG leadership teamsGeneva, 15-16 December 2008

Outline

a The new authentication systemb DMS: the ITU document management systemc Informal FTP aread Mailing listse Web conferencing tools

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a - New authentication system (1)

A new powerful featureAllows the extension to Guestsof the services previously reserved to TIES Self subscription to some servicesActive directory feature

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Synoptic

SDB

GUESTSTIES

Old GDDB

Serv1Serv1Serv1Serv1Serv1

Serv n

R1R2

Ri

AD G-S1-R1

G-S1-R2

G-S1-Ri

Rules + exceptions

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ITU-T members invited to open a TIES account to benefit from ITU-T servicesFor more information: http://www.itu.int/ITU-T/edh/edh-faqs.html

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c – EWM: Informal FTP areas (1)

Former iFTP– Irregular structure– “Archive” folder collecting frozen

information– “Documents” folder where DMS

documents are replicated– non-TIES special FTP areas:

password distributed on the netor Write function restricted to TIES and Read access from http

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c – EWM: informal FTP areas (2)

Former iFTP (continue ...)– Access right management:

Management by EWMMembers are added manually one by one to each group and the access rights are set

– Limitation of web-upload processes to a single folder for security reasons

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iFTP path must be stable through SPiFTP folders should be archived in placeOld FTP roots (ties.itu.int and ftp.itu.int) will continue to be usedNew structure will have a new root ifa.itu.intAccess controlled by new AD features

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New study period FTP area will include the study period number:ifa.itu.int/t/2009/sg16/xchange/genLogical access to DMS documents from iFTP structure (no replication)Special FTP areas: R&W access to TIES and designated usersPublic FTP areas: Write access to TSB, Read access to all public

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Sp root Sg root Folder Access rights

itu/t/2009/ sgxx/ docs/ Read only

exchange/ R&W members + {guests}

temp/ R&W members + {guests}(not archived)

aaa/ R&W members + {guesta}

...

public/ W: TSB, R: public

Fg-ccc/ Restricted or open

Gsi-ddd/ R&W members + {guestd}

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First level nodes created by EWMR&W access defined at those first level nodes. Guests authorizedChildren nodes access rights then defined by inheritanceDocument node access rights independant from DMS rightsUploading to sub-folders authorized

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Old iFTP archived in the old structure in a classical way (archives) + message pointing to new IFA structurearchived iFTP documents also migrated to new structure by EWMLinks to the IFA areas updated as necessary

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d – EWM: Mailing lists - Previous situation (1)

Previous mailing list system was MajordomoGroups associated to mailing lists defined inside Majordomo system as groups of individual mail addresses

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Subscription to mailing lists:– Visible reflector lists:

Maintained by EWM groupTIES users may subscribe/unsubscribe using the TIES mailing list interface but had to be approved by EWMThose who don’t have TIES accounts can send their request to EWM and are subscribed manually using Pandora

– Special (hidden) reflector lists:Subscriptions done manually by EWM group using Pandora on demand and approval of the CounsellorUnsubscription is done manually by TSB staff

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Reflector list membership accessible to members using their TIES accountDue to the addition of many exceptions, impossible to synchronize mailing lists with GDDB. The absence of information on bounced mails prevented also such clean-up. The workload of mailing list maintenance was high

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d – EWM: Mailing lists - New system (4)

SYMPA system on a UNIX platformRoles associated to the mailing lists defined in the active directory, not in Sympa system– Moderator– Subscribers

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d – EWM: Mailing lists - New system management (5)

Mailing lists created by EWM groupSubscription to notification lists:– Self subscription mechanism accessible

to TIES members (public lists)

Subscription to open reflector lists:– Self subscription mechanism for TIES

members– Guests added by EWM group on

counsellors requirement.

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d – EWM: Mailing lists –New system management (6)

Subscription to restricted (hidden) reflector lists:– members will be added by EWM on

counsellors demandUnsubscription to any of the mailing lists– self-service

Archives– Accessible to TIES members and subscribed

guests– Different metadata attached, mainly sender,

subject and date. Ordering possible by date and sender

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d – EWM: Mailing lists –New system management (7)

Access to membership information decided list by list (default: membership of reflector list is visible)Advantages:– Synchronization with TIES information– Facilitation of mailing list maintenance

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d – EWM: Mailing lists –New lists naming (8)

List names are uniqueNew address: @lists.itu.intProposed scheme includes study period, likewise for iFTP areas:

t09sgxxwpy, t09sgxxqzz, ...– Allows for Question and WP

renumbering, merging, etc– But other schemes possible

Archiving by study period

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d – EWM: Mailing lists - Migration to new lists (9)

For the new study period, new mailing lists will be created fresh by EWM group on counsellors requestPrevious Majordomo system addresses copied en bloc by script during a limited period of time on new systemMembership will have to self-subscribe to new mail notification lists and reflectors lists

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d – EWM: Mailing lists - Migration to new lists (10)

EWM will register members of restricted mailing lists– In the future, a function will allow study group

secretariats to subscribe and unsubscribe members on/from mailing lists.

For general public notification list, guest will be invited to create a guest account an to self-subscribe to the available public lists if they wish so.

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d – EWM: Web conferencing systems

Free facility available since 2007ITU-T members (rapporteurs, editors, ...) wishing to organize a web conference should contact SG secretariat indicating date, time and duration.Counsellor sends back confirmation, and other information (password, audio bridge, ...)For more information, see : http://www.itu.int/ITU-T/edh/faqs-onlinemeet.html

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Conclusion

Tutorial for leadership teams of ITU-T study groups, TSAG, tariff groups and focus groups Electronic Working methods Sami Trabulsi Editing & publication.

Documents

ewm members

leadership teams of

mailing lists new system

informal ftp areas

ewm rw access

ewm links

public slide

http slide