SAP - R/3 Logistics Execution Transportation Application component 1 component
Dec 16, 2015
SAP - R/3 Logistics Execution
Transportation Application component
1
component
Objectives
Obtain an overview of the Transportation Component
Identify the most important business processes in Transportation
Understand the integration with otherR/3 Components
Objectives
2
R/3 Components
DefinitionA shipment is a collection of inbound or outbound deliveries that are shipped together
Effective transportationDeliveries are shipped on time and are received on schedule at the customers site
Transportation Basics
3
Transportation-Essential functions
Transportation and shipment cost processing
Shipments in R/3
Vendor to Plant
Plant to Customer
Plant to Plant
Inbound Shipment
Outbound Shipment
Stock transfer Shipment
4
Plant to Plant Stock transfer Shipment
Basic Process
Sales order
Delivery
Shipment
5
Shipment
Post goods Issue
Billing
Shipment document- Functions
Combining outbound deliveries
Assigning service agents, modes of transport, shipment types etc
Planning and monitoring deadlines
Specifying deadlines
Cross delivery packing and creation of shipping units
6
Cross delivery packing and creation of shipping units
Creation of shipment outputs
Recording of shipment texts
Recording partner determination
Organizational Structure
Company code
Plant Transportation planning point
7
Storage location Shipping point
Loading pointWarehouse number
Header data
Central point in the company for transportation
Plans, processes, monitors shipments
Transportation Planning point
8
Location or group of people responsible for processing
Assigned to one company code
Not linked to other organizational units
Different shipment types model the different scenarios.
The scenarios have different requirements such as different processing types or modes of transport.
Shipment types-Scenarios
9
Road Rail Sea Air
Header data
Shipment type Transportation planning point Route Deadlines Status
Shipment document - Structure
Item data
Outbound deliveries
10
Status
Header Data
Shipment Type
TPP
Route
Deadline
Status
Item data
Outbound Deliveries -1
Outbound Deliveries -2
Outbound Deliveries - 3
Shipment Type- characteristics
Leg determination type
Completion type
Processing control
Service level
Shipping type
11
Shipping type
Leg indicator
Copying data
Output determination
Text determination
Default values
Individual shipment
Collective shipment
Transportation chain
Shipment Types
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Transportation chain
One or more outbound deliveries
Single point of departure and destination
Individual Shipment
13
Mostly one mode of transport
One shipment document is created
One or more outbound deliveries
One or more points of departure and destination
Collective Shipment
14
One mode of transport
One shipment document
One or more outbound deliveries
One or more points of departure and destination
Transportation Chain
15
Various modes of transport
Several shipment documents have to be created
Delivery type
Delivery item category
Transportation relevance - Control
16
Route
Transportation Configuration
17
Delivery type Configuration
18
Check this check box to make LF delivery type relevant for transportation
Delivery Item category Configuration
19
Check this check box to make TAN item category relevant for transportation
Route relevance Configuration
20
Check this check box to make 000001 Northern route relevant for transportation
Selection criteria
Destination
Grouping of deliveries
21
Point of departure
Due date
Transportation Planning
Manual creation
Manual creation using planning proposal
Automatic creation using collective processing- online or background
Shipment Creation
22
background
Interfaced to an external Transportation planning system
Determining and commissioning the service agent
Scheduling the deadlines
Determining the stages
Determining the means of transport
Shipment Processing - Functions
23
Checking in the means of transport
Loading the means of transport
Entering texts
Generating output
Posting goods Issue
Stages contain information on the geographical characteristics of a shipment.
Basis for calculation of shipment costs :
Stage types: Leg, Load transfer point, Border crossing point Leg: Connection between starting and end points (transportation
connection point , shipping point , unloading point) Load transfer point : Location where a shipment is transferred from one
Shipment Stages
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Load transfer point : Location where a shipment is transferred from one means of transport to another
Border crossing point : Location where a shipment crosses the border
Each stage can have service agent, deadlines, distance , shipment cost relevanceDeliveries can be assigned to the individual stages
Initiating it in the shipment document
Setting status Planned in the Shipment header
Six different procedures provided by the system
Leg determination indicator assigned to shipment type
Automatic leg determination
25
Leg determination indicator assigned to shipment type
Example- Leg determination based on pick-up sequence and itinerary
General shipment document ALTR
Outputs
26
Bill of lading CMR
General notes
Loading notes
Texts
27
Notes to forwarding agents
Driver information
Shipment document Creation
T-Code VT01N
Assign Shipment route all the details will come
28
Shipment document Creation
Give the shipment point the deliveries belongs to that
29
deliveries belongs to that point will assign to this shipment.
Shipment Creation using collective processing
T-code : VT04
30
Collective processing Shipment
31
Note the deliveries combined for creation of shipment Record the shipment number
Setting Status
32
Set status by clicking on all the buttons
Setting Status
Planned - Transportation planning is complete
Check-in - Vehicle has arrived at the plant
Loading start - Vehicle is being loaded or unloaded
Loading end - Loading/unloading has finished
33
Loading end - Loading/unloading has finished
Shipment completion - Vehicle leaves plant
Shipment start - Shipment begins
Shipment end - Shipment ends
Question Time
34
Session Closure
35
Shipment Cost Processing
Functions
Calculate the shipment costs
Account assignment : Assign the costs in FI-CO
36
Transfer the costs to FI-CO
Settle the costs with the service agent
Requirements for Shipment Cost processing
The shipment must be relevant for shipment costs
The shipment document must have the necessary overall status.
Number range must be defined for shipment cost
37
Shipment cost types to be defined
Shipment cost item categories must be defined and assigned to the shipment cost documents
Requirements for Shipment Cost processing
For each shipment type, shipment cost relevance for header, leg , border crossing point and load transfer point.
The shipment cost document type must be assigned to the shipment type document
Define shipment type procedure group and assign to Shipping type
Define item procedure group and assign to shipment item category
Define service agent procedure group and assign to vendor master
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Define service agent procedure group and assign to vendor master
Shipment cost pricing procedure must be determined based on shipment type procedure group, item procedure group, Service agent group
Assign Pur org, Pur group and plant to transpn planning point and shipment cost type
Automatic G/L determination
Shipment Cost- Configuration
Define number range for Shipment Costs
39
Define number range for Shipment Costs
Shipment Cost Type
The shipment cost document is the central object for shipment cost processing.
40
Define Shipment Cost Types
Item Categories
41Define Item Categories
Assignment of Item category to Shipment Cost type
42
Assign Item Category to Shipment Costs
Assignment of Shipment Cost type to Shipment type
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Assign Shipment Cost type to Shipment type
Shipment Cost relevance
44Define Shipment Cost relevance
Pricing Configuration
45
Shipping Type Procedure group
46Define Shipping type procedure group
Assignment of Shipping type Procedure group
47Assign Shipping type procedure group to Shipping type
Definition of Item Procedure groups
48
Define Item procedure group
Assignment of Item Procedure groups
49
Assign Item procedure group
Service Agent for Shipment Cost
50
Define Service agent Procedure Group
Determination of Pricing procedure
51Determine Pricing Procedure
Assignment of Purchasing data
52
Assignment of Purchasing Data to transportation planning point and Shipment Cost type
G/L Account Determination
53G/L account Determination for Inventory Posting with GBB Transaction and VBR General Modifier Key
G/L Account Determination
54G/L account Determination with WRX Transaction
Shipment Cost Document- Structure
Shipment cost header
General information such as status, reference and administrative info is
provided.
Shipment cost Item
General data such as service agent, pricing and settlement date, tax
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General data such as service agent, pricing and settlement date, tax
amount and tax base amount, company code, plant, purchasing
organization
Shipment cost sub-item
Shipment costs are calculated at shipment cost sub-item level.
Calculations Bases
Calculation base determines the origin of data that is used
during pricing as a basis for the condition type.
Possible values for calculation base are delivery, delivery item,
shipment header and shipment cost item
56
Calculation base is assigned to condition type
Costs can be apportioned at delivery item level, although costs
can be calculated using shipment cost calculation base.
Shipment Cost Settlement
Account assignment
G/L account determination
Assignment for controlling
Transfer to Financial accounting
Purchase order determination
Creation of service entry sheet
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Creation of service entry sheet
Establishment of accruals
Invoice creation
Manual invoice verification
Transfer to Financial Accounting
To establish accruals
This requires the entry and acceptance of services performed
The basis for service entry sheet is the service order determined
This external service order should have been created in
purchasing
58
Service order should include service agent, purchasing
organization, purchasing group, plant and item category.
Manual Invoice Verification
Invoice verification is done on receipt of invoice from service
agent
This involves creation of invoice in the system
59
Verification of this invoice
Posting it manually
Sales Order CreationT-Code: VA01
Enter sales document type, sales org, distribution channel and division
60
Enter sold to party, purchase order no, date, material and qty
Delivery CreationT-Code: VL01N
Enter shipping point, selection date and sales order number
61
Enter the picking qty
Shipment Document Creation
T-Code VT01N
Assign Shipment route all the details will come
62
Shipment Document Creation
Give the shipment point the deliveries belongs to
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the deliveries belongs to that point will assign to this shipment.
Shipment Creation using Collective Processing
T-Code : VT04
64
Collective Shipment Processing
65
Record the shipment numberNote the deliveries combined for creation of shipment
Setting Statuses
66Set statuses by clicking on all the buttons
Shipment Cost Creation
T-Code: VI01
Enter shipment number and shipment cost type
67Click on item ->details and then on the button shown
Account Assignment
Check account assignment and save
The field Assigned shows status as C
68
Check the transfer check box and save and a service
entry sheet will be generated based on a
manual service purchase order
Invoice Verification T-Code: MRRL
69
Enter company code, plant and Vendor and execute for generation of Invoice verification
Shipment Process Tables
Table Description
VTFA Shipment Document Flow
VTPA Shipping Partner
VTSP Stage of Transport / Item Allocation
VTTK Shipment Header
VTTP Shipment Item
VTTS Stage of Shipment
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VTTS Stage of Shipment
VFKK Shipment Costs: Header Data
VFKN Account Determination in Shipment Costs Item
VFKP Shipment Costs: Item Data
VFPA Partner for Shipment Costs
VFSI Shipment Costs: Sub-item Data
VFZP Correct Original Assignment of Conditions
VFSCAH Scale Header
Question Time
71
Session Closure
72