Touch Screen Time Clock With Horizons International Manufacturing.

Touch Screen Time Clock

With Horizons International Manufacturing

Clocking In

1. ID Entry

2. Password Entry

3. Pay Code Entry

4. Work Order Entry

5. Operation Entry

6. Work Center Entry

There are six steps for clocking in:

1. ID Entry

ID Entry

The default setup for the Time Clock ID is the Employee ID.

The Time Clock ID can be personalized.

Each employee must have a unique Time Clock ID.

Employee enters ID

Employee hits “Enter”

Clocking In

1. ID Entry

2. Password Entry

3. Pay Code Entry

4. Work Order Entry

5. Operation Entry

6. Work Center Entry

There are six steps for clocking in:

Password Entry

Passwords can be disabled which increases the efficiency of clocking in.

Passwords can be changed in Time Clock Employee Setup.

Employee enters her password

Employee hits “Enter”

Clocking In

1. ID Entry

2. Password Entry

3. Pay Code Entry

4. Work Order Entry

5. Operation Entry

6. Work Center Entry

There are six steps for clocking in:

Pay Code Entry

Pay Code selection can be restricted by day of week and time of day.

Employees who work different positions or shifts at different pay rates select the type of work for which they are clocking in.

Employee chooses pay code and hits “Select”

Clocking In

1. ID Entry

2. Password Entry

3. Pay Code Entry

4. Work Order Entry

5. Operation Entry

6. Work Center Entry

There are six steps for clocking in:

Employee enters the Work Order ID

The Work Order ID can be lookedup using themagnifying

glass

Touching a Work Order onthe Work Order Lookup screen

enters that informationon the Clock In screen

Clocking In

1. ID Entry

2. Password Entry

3. Pay Code Entry

4. Work Order Entry

5. Operation Entry

6. Work Center Entry

There are six steps for clocking in:

Employee enters theOperation ID

The Operation ID can be lookedup using themagnifying

glass

Selecting an Operationenters that information on the Clock In screen

Clocking In

1. ID Entry

2. Password Entry

3. Pay Code Entry

4. Work Order Entry

5. Operation Entry

6. Work Center Entry

There are six steps for clocking in:

Employee enters the Work Center

The Work Center can be lookedup using themagnifying

glass

Selecting a Work Centerenters that information on the Clock In screen

Clock In

Touch Clock In to finish clocking in.

Touch Cancel if you do not wish to Clock In.

Clocking in will not add an entry to the Logbook. A time entry can only be added when the Change Job or Clock Out time is known, thus enabling hours worked to be calculated.

Employee clicks “Clock In”to complete the transaction

Change Work OrderChanging work orders will add a time entry to the Logbook for the previous work order.

The new work order’s clock in time will be exactly the same as the previous work order’s clock out time. No time will be lost on the employee’s payroll.To change work orders, steps 3-6 of Clocking In need to be repeated.

“Change ” is for employees who use more than one work order in

the course of one day.

Clock Out

The pay code, work order, operation, and work center which were selected when clocking in will all be displayed.

Touch Cancel if you do not wish to Clock Out.

When the employee hits “ClockOut,” both her start and end times

are shown, and her hours are entered in the Logbook.

Logbook

The Logbook shows the time entries that were added by Changing Work Orders or Clocking Out.

The Logbook may be accessed from both the Clock In and Clock Out screens.

The logbook can only be viewed, not changed, from the Time Clock.

Touch Today toview entries onlyfrom the current

date.

Use the browse buttonsto view entries not

displayed on the screen.

Calendar

A red V indicates vacation pay, S indicates sick time, H indicates holiday time, and O indicates overtime.

The Calendar may be accessed from both the Clock In and Clock Out screens.

Logbook hours are shown in black.

Scheduled hours are shown in blue.

For a visual representation of their time, employees may view the calendar.

The month, year, and date browse buttons canbe touched to view times from various dates.

Touch a specificdate to display the

Logbook for that day.

Monthly totals of scheduledand actual hours are provided.

Weekly Time Inquiry

Previous and future weeks can be displayed by touching the week browse buttons.

Hours with daily and weekly totals are shown for the pay types in Great Plains Payroll.Touching a date shown in blue underline zooms to the logbook displaying the actual clock in/out entries for the day.

Vacation/Sick Time Inquiry

Touching the blue underlined hours zooms to the Logbook displaying the planned vacation dates.

The same available hours from Payroll that can be printed on the employee’s Payroll check are displayed.Future planned hours that have been added to future dates in the logbook are displayed.

Print Time Sheet

Hitting Print will show a summary of the employee’s hours and a total for the pay period selected.

The Print Time Sheet screen allows employees to verify that their hours are correct.The employee can select to print either the current pay period or a past pay period.

Hitting the “Print” button prints an employee’s hours to the screen

or to a printer.

Company Messages

The employee must acknowledge that they have read the message before completing their time transaction.

Messages may be sent company-wide, to a specific department, or to a specific individual.Messages may appear when the employee clocks in, changes work orders, or clocks out.

Would you like to see a couple of examples?

Touching Acknowledge

deletes the message and returns the

employee totheir previous

time transaction.

Time Clock Inquiry

The work order, operation, and work center will be displayed for each employee.

This screen allows administrators to view the status of all employees.

Administrators can inquire as to who is clocked in and clocked out.

The Time Clock Inquiry screen is accessible only to administrators.

Time Clock Editing

Time Clock Editing allows administrators to change the time clock status of an employee.

Status entries or changes may be made to: times, dates, pay codes, work orders, operations, and work centers.

Time Clock Editing (Continued)

If the employee has a clocked out status, an entry will be made in the Logbook when Save is clicked; otherwise, the entry will be made when the time transaction is completed.

The employee’s clocked in/out status may be changed, or it may remain unchanged.

The Time Clock Maintenance screen is accessible only to administrators.

Employee Control Center

Employees must be set up in Payroll before they can be viewed.

The Employee Control Center screen shows employee information entered in Great Plains Payroll.

Payroll clerks use this window to edit entries from the Time Clock.

Click Calendar to show the Calendar forthe selected employee.

Click Logbook to show the Logbook forthe selected employee.

Employee Time LogbookThis screen can be reached through the

Employee Control Center screen.

Unlike viewing the Logbook from the Time Clock, the Logbook can be edited from the Employee Control Center.

Only existing non-posted entries can be edited or deleted.

Employee Time Logbook (Continued)

Logbook time transactions automatically calculate weekly overtime.

The Time Logbook Report can be printed for supervisors to verify time entry accuracy.

Time can be entered and posted to Great Plains Time Sheets without using the Time Clock.

Posted time entries areindicated by an X

in the posted column.x

Selecting a time entry displays that day’s text in this portion of the window.

Clickingthe Printbuttonprints a

time cardfor the

date rangeselected.

A range of dates can be displayedby clicking the From buttonand entering a starting and

ending date range.

Clicking the Totals checkbox displays the total number

of hours worked for thedate range selected.

Time Clock Navigator

The Navigator shows the relationship between Time Matrix by Business

Computers Software, Inc., Manufacturing by Horizons International and Payroll by

Microsoft Business Solutions-Great Plains.

Time Clock Navigator (Continued)

The Navigator can be used to access programs in Time Matrix, Horizons Manufacturing, and Payroll. Clicking any button will open that form.

The Navigator makes it easy to start programs and to view their relationships.

Time Matrix Navigator & Horizons Manufacturing

The Time Clock uses work orders, operations and work centers entered in Horizons Manufacturing for lookups and verification.

The Time Clock uses employees entered in Payroll as lookups and verification.

The Time Clock looks at the actual Horizons Manufacturing data tables.

Time Matrix Navigator & Horizons Manufacturing (Continued)

Employees check processing is completed in Payroll.

Making a change in Horizons Manufacturing is immediately reflected in the Time Clock.

The Logbook posts to Horizons Manufacturing Production Time Entry and Great Plains Payroll Transaction Entry.

Red arrows showtime transactions.

Green arrows indicate lookups.

Purple descriptions show data table names.

Business Computers Software, Inc.

Boulder, CO www.business-

computers.com (303) 494-9390