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Time management

Jul 17, 2015

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Time Management Techniques

Ritika DhamejaTo begin managing your time you first need a clear idea of how you are using your time daily.

To get a more accurate estimate, you might keep a track of how you spend your time for a week.

This will help you get a better idea of how much time you need to prepare for each subject.

It will help you identify your time wasters. Personal Time Survey2Ritika Dhameja

Sr NoActivityHours/ WeekTotal hrs/wk1No. of hours of sleep each night 8 X 7562No. of grooming hours per day 2 X 7143No. of hours of meal/snack per day 3 X 7214Total travel time per day 0.5 X 73.55No. of hours for T.V/playing per day 2 X 7146No. of hours per week for functions337No. of hours per week for shopping228No. of hours per day for tuition 1 X 779No. of hours per week for school 6 X 636Total156.5Subtract Total from 168168 - 156.5 11.5Total Hours for self study11.5Ritika Dhameja3Calculate study time

Level of difficultyNo. of subjects (A)No. of hours (B)Total(A X B)EasyAverageDifficultTotalRitika Dhameja4Divide Study Time usingStudy hour formulaThis formula is a general guideline. Try it for a week, and make adjustments as per your requirement.

Coveys 4 Quadrants: Time Management Matrix

ABC list Method

Pickle Jar Theory

MultitaskingRitika Dhameja5Methods to divide time Ritika Dhameja6Coveys Time Management Matrix

Coveys quadrants will help you organize your life activities into 4 different quadrants, that differ in importance and urgency.

1st Quadrant: QUADRANT OF NECCESSITY The first one represent the things that areboth important and urgentfor us to do (you need to do them now) eg: preparing for a test for tomorrow, assignment submission

Ritika Dhameja7Coveys 4 Quadrants2nd Quadrant: QUADRANT OF CHOICE

The second represent the things that areimportant, but not urgent(you can decide when to do them).

Eg: exercising, preparing for a test/exam to be held after a 15 days.

Ritika Dhameja83rd Quadrant: QUADRANT OF DELEGATION

It represents the things that arenot important, but urgent(you should try to delegate it to others if possible)

Eg: Purchasing of stationary or gift etc

Ritika Dhameja94th Quadrant: QUADRANT OF WASTE

The last quadrant represents the things that areneither important or urgent(you should dump them!)

Identify your time wasters

Eg: If you have a time crunch that day & you decide to watch a movie, unnecessary phone calls etc

Ritika Dhameja10Quadrant 1: Learn to manage

Quadrant 2: Learn to maintain focus

Quadrant 3: Learn to get it done

Quadrant 4: Learn to ignore/avoidRitika Dhameja11Coveys Matrix conclusionA "to do list" places items in order of importance.

One method is the ABC list.

This list is divided into three sections; A, B, or C. The items placed in the A section are those needed to be done that day.

The items placed in the B section need completion within the week.

The C section items are those things that need to be done within the month.

As the B, C items become more pertinent they are bumped up to the A or B list. Ritika Dhameja12ABC List Method:Learn to Prioritize

Time is like a jar of pickle i.e. LIMITED/FINITEImagine you have an empty jarNow, fill it with ROCKS ROCKS here stand for roles, goals, commitments. These are of highest importanceThere still is some empty space left between the jar once its filled with rocksNow fill this space with pebblesPebbles are jobs of average importanceRitika Dhameja13Pickle Jar Theory

Now, There is still some space left so fill it with Sand.Sand refers to the less important activitiesNow, if there is still some space left then pour in some water. Water stands for the least important tasks.These should be done only if there is some room left.

THE IMPORTANCE OF THE ACTIVITY DECREASES IF IT IS SMALLER & EASIER TO POUR. Ritika Dhameja14Pickle Jar Theory contd..

Combine several activities together at one time

Eg: While commuting to school, review your notes.

Eg: While showering make a mental list of the things that need to be done.

These are just suggestions of what you can do to combine your time, but there are many others, above all be creative, and let it work for you.

Ritika Dhameja15Multitasking

It is easier to find something to do with extra time then to find extra time to do something.

Learn to identify time wasters & stick to your schedule.

Keep room for uncertaintyRitika Dhameja16Conclusion

Calculate Study Time

Allot Study Time using Study Hour FormulaRitika Dhameja17Activity

Ritika Dhameja18

Thank YouRitika Dhameja19

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