Time management

TIME MANAGEMENT

First thing….You can’t manage time!!!

Manage your own self…

ONE OF THE MOST IMPORTANT SKILLS FOR PEOPLE IN BEING ABLE TO ACCOMPLISH YOUR GOALS DEPENDS, IN PART, ON YOUR ABILITY TO MAKE THE MOST EFFICIENT USE OF THE TIME THAT YOU HAVE GOOD TIME MANAGEMENT SKILLS CAN ACTUALLY SAVE YOU TIME

Why is time management important?

Time Management Tips Monitor your time If you feel like you don’t have enough time,

spend a few days monitoring your time to see exactly how it is spent.

Make a daily to-do list Use a planner a planner can be an effective and easy way to help

you organize your time look at a number of different kinds of planners before

you select one- some will help you more than others choose one that is easy to carry with you commit to checking/updating it daily try to include your daily to-do list in your plan

How to effectively use ‘time’

One of the best ways to get more out of your day is to use ‘waiting’ time

Procrastination There’s a recognizable pattern to

procrastination. There are ways to stop:

1. Set meaningful goals.2. Don’t believe in magic.3. Make good choices.4. Deal with the unpleasant.

Do it. Don’t do it yet. Ditch it. Delegate it.

Understanding procrastination

Understanding procrastination When do you procrastinate? low interest or motivation

large tasks What happens when you

procrastinate increase stress poorer performance

Reducing procrastination

Break tasks into smaller, more manageable tasks

for example, writing a paper can be broken down into getting references, reading reference, writing an outline, creating a rough draft and completing the final copy

When given an assignment, do some work on it right away

Spend some time studying each day Reward yourself along the way

Purpose of Time (Self) Management Stress=Managing time well can prevent

much of the stress we are subject to. Balance=Good time habits can enable us to

achieve a more balanced life, with adequate time and energy for work, home, family, self.

Productivity=If you can become more effective with your time, you automatically increase your productivity.

Goals=To make progress toward achieving your personal and professional goals, you need available time. Nothing can be done when you’re out of time.

Building Blocks of Time Management

GoalsTask ListTime Management ToolScheduled Planning

Session

Planning Puts You in Controlso plan things1. Set long-range goals and objectives

linked to them.2. Establish priorities among those goals

and objectives based on their long-range importance and short-range urgency.

3. Learn your personal energy cycle and sketch out an “ideal day” based on your best working times.

4. Use the above three to create a plan for the day and write it down!

Putting it All Together1.Start with long-range goals and objectives.

2.Relate the day’s activities to those goals.

3.Assign priorities to the day’s tasks according to their contribution to your overall goals.

4.Schedule tasks according to priority and to the degree of concentration required.

5.Stay on track, using the plan to guide you through crises and interruptions

Getting Started1.Begin each week by using your time

management device to examine your task list/schedule and plan the coming week.• Prioritize your tasks!

2.Carry your planning device with you and start each day by checking your task list and your schedule for the next 3 days.

3.Mark recurrent dates in your planner for the entire year.

Continued…

4.Use retrograde planning to assure that you don’t forget special projects or deadlines. • Projects should be broken into components

and retrograde planning should be done from the due date.

5.“What is the best use of my time right now?”

6.Take advantage of small bites of time.

7.Plan activities according to your physiology.

8.Build in time for exercise.

Time Wasters Leaving tasks unfinished Inadequate staff Socializing Incomplete information Travel Telephone interruptions Inadequate planning Personal disorganization Lack of self-discipline Inability to say no Procrastination

Misconceptions about Time Management “Time management is nothing but

common sense.” “I work best under pressure.” “I use an appointment calendar and

a to-do list. Isn’t that good enough?” “I’m a spontaneous person. Time

management will take all of the fun out of life.”

“I don’t have time to learn how to do all of this.”

Summary As time management skills develop,

your stress and anxiety levels will go down and productivity will go up Time management tools which include day planners, to-do lists, weekly and long-term calendars will increase organization and help eliminate procrastination

Thank you

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