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The Project Plan: Plan Your Work Then Work Your Plan (.ppt)

Sep 14, 2014

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  • The Project Plan Plan Your Work, then Work Your PlanWill Brimberry, Program Manager Project Management Office Office of the Chief Information Officer

    Project Plan

    Project Scope

    Solutions Architecture

    Project Authorization(Project Charter)

    Project Performance Baseline

    Integrated Management Control Plan

    Scope Management Plan

    Time (Schedule) Management Plan

    Cost (Budget) Management Plan

    Quality Management Plan

    Project Human Resource (Team) Management Plan

    Communication Management Plan

    Risk Management Plan

    Procurement (and Contract) Management Plan

    Supporting Documentation

    Supporting Documentation

    Solutions Architecture

    Time (Schedule) Estimates

    Cost (Budget) Estimates

    Scope Management Plan

    Time (Schedule) Management Plan

    Cost (Budget) Management Plan

    Quality Management Plan

    Project Human Resource (Team) Management Plan

    Communication Management Plan

    Risk Management Plan

    Procurement (and Contract) Management Plan

    Time (Schedule) Estimates

    Cost (Budget) Estimates

    Project Authorization(Project Charter)

    Project Scope

    Project Performance Baseline

    Integrated Management Control Plan

    Project Plan

  • Talking PointsStandardsDefinitionThe OMB Process and Project ManagementProject ManagementCPICArchitectureElements of the Project PlanAuthorizationProject ScopeIntegrated Management Control PlanProject Resource EstimatesSupporting Documentation

  • What, Who, Why, How and When ?

    What is a Project Plan?Why do we need a Project Plan?How is a Project Plan used?When is a Project Plan used?Who uses the Project Plan?What makes up a project plan?Where does it come from?How does architecture play into the project plan?

  • Project Plan StandardsAmerican National Standards Institute (ANSI): ANSI/PMI 99-001-2004

    Project Management Body Of Knowledge(PMBOK)

  • The Project PlanWhy do we need a Project Plan? How is a Project Plan used?

    The project plan is a consistent and coherent document that guides both project execution and project control. The plan is used to:

    Guide the projects through execution and control.

    Document the planning assumptions.

    Document planning decisions regarding alternatives choices.

    Communicate with stakeholders.

    Define management reviews (as to content, extent, and timing).

    Establish project baselines for progress measurements and control.

  • The Project PlanWhat is a Project Plan? Formal DefinitionsProject management processes selected by the project management teamLevel of implementation of each selected processTools and techniques descriptions selected to accomplish the selected processesDescription of how the selected process will be used for the specific projectDescription of how work will be executed to accomplish the project objectivesDescription of how change will be monitored and controlledDescription of how configuration management will be performedDescription of how the performance baseline will be maintained and usedStakeholder communication requirements and planSelected project life cycle for multi-phase projectManagement reviews processes for content, extent, and timing to address open issues and pending decisionsPMBOK Definition: The project management plan defines how the project is executed, monitored and controlled, and closed. The project management plan documents the collection outputs of the planning processes of the Planning Process Group, including:PMBOK Glossary Definition: a project plan is a formal, approved document that defines how the project is executed, monitored and controlled. It may be summary or detailed and may be composed of one or more subsidiary management plans and other planning documents.

  • The Project PlanWhat is a Project Plan? Informal Definitions The project plan is a consistent and coherent document that guides both project execution and project control. The plan is a product of the iterative planning process. The plan addresses the following questions in the following sections:

    What is to be done?Project Scope Whos authority?Authorization/Chartering How it is to done?Integrated Management Plan What time and dollars are needed?Resource Estimates (Baseline)

  • OMB Life Cycle

    Develop, D/M/E

    Steady State, O&M

    Disposal

    Plan

    Good Portfolio (Investment) Decision Making

    Good Architecture facilitated by a Good Project Planning Process

    OMB A-11 - Three Stages: Planning, Develop, Steady StateOMB A-130 - The Fourth Stage: Disposal

    PE060417-Project EVM-mgV.3-wBrimberry

  • CPIC & Project Management ArtifactsOMB Life Cycle

    Pre-Select

    Select

    Control

    Evaluate

    Steady State (O&M)

    Disposal

    DOI CPIC Process (Acquisition and Operations & Maintenance)

    Develop

    Steady State, O&M

    OMB Investment Management Process & Interior Accounting (ABC Code)

    Disposal

    Acquisition (Plan & Develop) Phases of the Life Cycle (New Investments or Portions of Investments Being Enhanced)

    Plan

    O&M Phase of the Life Cycle(Investments In Steady State)

    300 or 300-1(Version 1) CPIC Phase: Pre-Select OMB Phase: Plan (ABC: 80) PM Phase: Plan Approval: IRB via CPIC Required: to start planning Comment: Investments 300; defined business, conceptual solution

    Mission StatementCPIC Phase: Early Pre-SelectOMB Phase: Plan (ABC: 80)PM Phase: InitiateApproval: IRB via CPICComment: Pre-300; conceptual business

    300 or 300-1(Version 2)CPIC Phase: SelectOMB Phase: Development (ABC: 81)PM Phase: PlanSDLC: AnalyzeApproval: IRB via CPIC, ARB, PRBRequired: start developmentComment: Investments 300; defined business, defined solution (Functions, Standards, Specifications, App), defined PM plan (cost, schedule, scope-baselines)

    Project PlanCPIC Phase: Early SelectOMB Phase: Plan (ABC: 80)PM Phase: PlanSDLC: Post-AnalyzeApproval: IRB via IEARB, CTOC, PMRequired: before 300 (v2)Comment: defined business, defined solution, defined PM plans & CCM description

    300 or 300-1(Version N)CPIC Phase: Select, Control, EvaluateOMB Phase: Development (ABC: 81) or OMB Phase: O&M (ABC: 82)PM Phase: Plan, Execute, Control, then CloseSDLC: Design, Build, Test, ImplementControl & CCM: ARB and PRBComment: Investments 300; defined business, defined solution (Functions, Standards, Specifications, App), defined/updated PM plan, performance and CCM/re-baselining

    Project CharterCPIC Phase: Late Pre-SelectOMB Phase: Plan (ABC: 80)PM Phase: InitiateSDLC: Pre-AnalyzeApproval: IRB via PM ReviewRequired: before PM PlanComment: 300 (v1); PRM & BRM business, conceptual solution, no PM plans

    Pre-300

  • Architecture & Project Management & CPICOMB Life CycleWhen should the plan be mature?

    Develop (ABC Code: 81)

    Plan (ABC Code: 80)

    Process Artifacts

    Project Plan - Integrated Work Management Plan - Scope, Schedule & Resource Estimates Solution and Aligned Architecture- Solution Architecture - Technical Reference Model - Service Reference Model - Data Reference Model - Business Reference Model - Performance Reference Model

    BusinessRequirements

    TechnicalRequirements & Specifications

    Mature Project Plan(Scope-Schedule-Cost)

    Investment Review BoardInvestment Portfolio (CPIC) Governances Key Decision Point

  • CPIC & Project Management Processes OMB Life Cycle

    Start Planning & Define Scope(For Entire Scope)Processes:- Enterprise Architecture- Solution Architecture- Project Management

    Develop Plan & WBS(For Entire Scope)IdentifyingDeliverables & Acquisition StrategyProcesses:- Solution Architecture- Project Management

    Develop Budget(For Approved Scope)

    Processes:- Portfolio (CPIC)- Project Management

    Develop Schedule(For Approved Scope)

    Processes:- Portfolio (CPIC)- Project Management

    Finalize Project PlanwithPerformance BaselineScope, Cost & Schedule Agreements

    Processes:- Portfolio (CPIC)- Project Management

    Project Execution& PerformanceMonitoring & Reporting

    Processes:- Portfolio (CPIC)- Project Management

    OMB (A-11) Planning Phase

    OMB (A-11) Development Phase(D/M/E)

  • CPIC & Project Management Processes OMB Life Cycle

    Develop

    Plan

    Investment Review BoardPortfolio (Investment) GovernanceDecision

    Project Plan

    Project Scope

    Project Plan

    Integrated Work Management Plan

    Project Resource Estimates

    Project Scope

    Project Scope

    Solutions Architecture

    Solutions Architecture

    Project Authorization(Project Charter)

    Project Resource Estimates

    Integrated Work Management Plan

    Scope Management Plan

    Time (Schedule) Management Plan

    Cost (Budget) Management Plan

    Quality Management Plan

    Human Resources (Team) Management Plan

    Communication Management Plan

    Risk Management Plan

    Procurement (and Contract) Management Plan

    Time (Schedule) Estimates

    Cost (Budget) Estimates

    Scope Management Plan

    Time (Schedule) Management Plan

    Cost (Budget) Management Plan

    Quality Management Plan

    Human Resources (Team) Management Plan

    Communication Management Plan

    Risk Management Plan

    Procurement (and Contract) Management Plan

    Time (Schedule) Estimates

    Cost (Budget) Estimates

    Project Authorization(Project Charter)

    Defined Scope

    Clear vs Not Clear (Vague)

    Authority(S