Tender for Supply of Computer Desktops, Printers & UPS · Tender for Supply of Computer Desktops, Printers & UPS ... territory of Western part in the state ... All pages of the Bid

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Tender for Supply of Computer Desktops, Printers & UPS

(WESCO)

TENDER NOTICE No.: CSO/IT/2013/HW/1

Date: 24.05.2013

Due Date of Submission / Opening of Bids-

17.06.2013

Registered Office

(Nesco /Wesco /Southco)

N1/22, IRC Village, Nayapalli

Bhubaneswar- 751015

CONTENTS

Section No.

Description Page No.

Section - I Notice Inviting Tender (NIT) 1 - 3

Section - II Scope of the work 4 - 5

Section - III Technical Specification 6 - 10

Section - IV Instruction to Bidders (ITB) 11 – 19

Section - V General Terms and Conditions of Contract (GTCC) 20 - 24

Section - VI List of Annexure ( Schedules & Format ) 25

Annexure – I :Details about the Firm 26

Annexure – II: Declaration Form 27

Annexure – III: Performa for Composite Bank Guarantee for Security

Deposit, Payment and performance. 28-29

Annexure – IV: Performa for Bank Guarantee for Earnest Money Deposit

(EMD) 30 -31

Annexure – V: Price Schedule for Materials / Equipments 32

SECTION –I

Notice Inviting Tender (NIT)

1

SECTION –I

Notice Inviting Tender (NIT)

A. Introduction: WESCO is a Power distribution company supplying Electricity to about 8 lakh consumers in its licensed

territory of Western part in the state of Odisha.

For and on behalf of Western Electricity Supply Company of Orissa Ltd. (WESCO), the undersigned invites

sealed tenders in duplicate on two part bidding system of the following items from the eligible bidders, who

comply with the terms and conditions mentioned in this document.

Sl.No. Item Make Qty. Total

1 PC HP / DELL / LENOVO/ ACER 78 78

2 UPS APC / Microtek /Luminous 78 78

3 DMP (Printer) EPSON 78 78

Cost of Tender Paper (`) 10,000.00 + 500.00 (VAT @ 5%) =

10,500.00/-

B.Tender Schedule:

1 Date & Time for Bid Submission 17.06.2013 up to 1.PM.

2 Date & Time for Opening of Technical Bid 17.06.2013 at 3.30.PM.

The intending bidders can purchase tender document by making payment of Rs. 10,500.00/- as the cost of

the tender paper in DD at our registered office BBSR.

Alternatively, the bidders can also download the tender document from the Discom’s website

namelywww.wescoodisha.com. In such case the bidder has to furnish an Account Payee Bank Draft drawn

on any Scheduled Bank at Bhubaneswar in favor of “Western Electricity Supply Company of Orissa Ltd.”

payable at Bhubaneswar towards the cost of the Tender Paper as indicated above, along with the bid, failing

which the bid will be rejected outright.

In the event of any specified date for the sale, submission or opening of bids being declared as holiday for

WESCO, the bids will be sold / received / opened on the appointed time on the next working day.

WESCO reserve the right to accept or reject any or all bids received against this tender, without assigning

any reason thereof.

For detailed Tender Specification & Terms and Conditions, please visit our websites

www.wescoodisha.com .

2

C .ELIGIBLE BIDDERS:

C-1. Technical Qualification:

1. The Bidder has to offer 100% of the tender quantity w.r.t all items notified in the tender.

2. The Bidder should have supplied at least 100% of the tender quantity in any of the three

proceeding Financial Years.

3. Copies of Purchase order / work orders/ Invoices should be enclosed along with the bid-

document to substantiate the claims. DISCOMS may involves for additional documents in

proof of the above.

4. The Bidders are required to submit the completion certificate from the clients where they

have accomplished similar type of assignments.

5. The Bidder should be either the Original Equipment Manufacturer (OEM) or having valid

dealership certificate of the OEM.

C-2. Financial Qualifications:

Turn Over: Minimum Average Annual Turnover of Rs.50 Lacs. in three out of the last five

completed fiscal years.

C-3. Other Necessary Qualifications:

Bidder should not have any past litigation / dispute / un-successful history with WESCO.

Bidders earlier debarred by WESCO shall be rejected.

3

SECTION –II

SCOPE OF THE WORK

4

SECTION –II

1. SCOPE OF THE WORK:

The “Scope of Work” shall be on the basis of Bidder’s responsibility, completely covering the obligations,

responsibility and workmanship, provided in this Bid Enquiry whether implicit or explicit.

The Scope includes, supply of PC’s, UPS and EPSON Make DMP’s as per the technical specification

provided in this document. All the above systems will be supplied and handed over to the Consignee by the

successful bidder at WESCO, Burla. These systems will be tested and verified by the Consignee or his/her

authorized representative based on which the payment can be effected.

The scope of work as envisaged above is only inclusive and not exhaustive . Additional requirements

incidental and / or essential to the above referred scope shall be added / intimated in writing during

implementation stage, without any additional financial implication.

1.a. Consignee: EE, Stores Wesco, Burla is the consignee.

2. Clarifications of bid document:

2.1. The perspective bidder requiring any clarification on the this document shall notify the company in

writing or by fax at the CSO mailing address indicated in this document, latest by the date mentioned in

Notice details. Response, if any, on such clarifications will be displayed on Discoms website latest by

the date mentioned in Notice details and further, to clarify the queries already received & replied.

2.2. Any clarifications issued by Discoms, in response to such query raised by the perspective bidders, shall

form an integral part of this documents and shall amount to an amendment of relevant clauses of this

document.

3. Bid Document and the various filled-in forms;

3.1. The Bidder shall comply with all the provisions mentioned in this document & sign each page under

stamp of respective firm to which the bidder belongs as a mark of acceptance of all conditions contained

herein.

3.2. All pages of the Bid Document shall be serially numbered, indicated in an index.

3.3. Additional / ambiguous conditions are not permissible and will render the proposal liable for rejection.

5

SECTION –III

Technical Specification

6

SECTION –III

1. Technical Specification For Computer Desktop

Sl.No. Specifications Requirement

1. MAKE HP / DELL / LENOVO/ ACER

2. Intel Dual Core

Processor @ 3.3 GHz 3MB Cache

3 Mother Board Intel original Mother Board or PC OEM Logo

should be embossed on the motherboard

4 RAM 16 GB DDR3 133 MHz or higher .

5 HDD 500 GB SATA,7200 RPM

6 Ethernet Ethernet Integrated Giga-bit(10/100/1000) with

wake on Lan ready

7 Optical Mouse Two Button USB Optical Scroll Mouse

8 Key Board OEM Keyboard with Indian Rupee Symbol

9 LED Monitor 18.5” TFT or higher from same OEM

10 Optical Drive 16*DVD RW SATA Drive

11 Graphics ATI Radeon HD 5450 DDR3 1 GB Graphic

Card

12 Audio

Controller Realtek ALC(5.1)

13 I/O Port

I/O Port 1 serial (9 Pin): 1 Parallel Port,6 or more

USB 2 (at least 2 in front);1 Ethernet(RJA4);1

VGA out;1 Stereo Line in/out; 1 microphone line

in ;1 headphone (front)

14 Window 7

Home Basic Window 7 Home Basic

15 Expansion Slot 2 PCI Slots,1 PCIe*1 slot,1 PCIe*16 Slot

16 Security

Performance monitoring, Memory Change Alert,

Serial USB and Network enabled/disabled port

control, Asset Management & Remote

Management, Automated power Management,

Power on Password setup

17 Power 300 watt minimum power supply with active

PFC

18 Recovery Tool One button Data Recovery Software with Data

protection, snap restore &schedule back ups

2. Technical Specification For Dot Matrix Printe

Sl.No Specifications Requirement

1 MAKE EPSON

2 DMP with 80

columns and 9 pin

Speed more than 300 characters per second.

Print 1 original & 4 carbon copies at a time with

a speed not less than 64KB input data buffer

3 Feed Bottom feed paper path

4 Delivery Prints on multi-page forms that are minimum

five layers thick

5 Print Font 7*9

6 Printing Speed 337 cps (High Speed Draft 12 cpi)

7 Connectivity Connectivity shall be built-in USB, Serial and

Parallel Interface options.

8

19 Cabinet Micro ATX cabinet

20 BAYS Minimum 4 internal /External Bays

21 OS & media

Genuine OS with latest Edition 32/64 bits, with

latest service pack preloaded license, OEM

Media, in form of DVD /CD containing OS &

drivers, recovery media must be provided

22 OS Certification Window Certification, RHEL/SUSE

Certification

23 Certification

For OEM:ISO 9001 and 14001, Greenpeace 5.0

and above. . For quoted Model: FCC, UL,

Energy Star 5.0, DMI Certification, Epeat Gold

24 Warranty 3 years on site comprehensive OEM Warranty

3. Technical Specification For UPS

Sl.No. Specifications Requirement

1. MAKE APC, Microtek, Luminous

2 UPS 600 VA Line interactive UPS with 20 minutes

Backup

3 Voltage Automatic Built in Voltage

Regulator(AVR)

4

Voltage

Regulation(Battery

Mode) + 10%

5 Voltage Range 145-290VAC,Frequency – 50HZ

6 Output Voltage 230V + 10%

7

Frequency

Regulation(Battery

Mode) +/- } %

8 Socket

3 Pin 6 Amp Indian Type

Sockets(5/15 Amp Indian type

socket)

9 Output Waveform Sine wave

10 Battery In Built

Battery

12V*7AH*1 No’s Dry Type of

reputed Make

11 Backup time Min 20 Minutes with PC 15” monitor

12 Typical recharge

Time 4 Hours to 90%

13 Indicator AC Mode

Green Lighting, Back Up Mode:

Yellow Flashing Fault The Red

lighting Audible Alarm Backup

Mode. Sounding every 10 second,

Low Battery Sounding every

Seconds, Overload Sounding every

0.5 seconds Battery Replacement

Sounding every 2 Seconds Fault

Continuously Sounding

14 Protection

Full Protection No Load Shut

Down,Discharge,overcharge and

over load protection with surge

should be there

15

Physical

Dimension(mm)W

*D*H

Indicative 100*287*142 or less Net

Weight 7 Kg max

16 Storage

Temperature 20-50 C

17 Environment Operating Temperature 0-40 C

18 Operating /Storage

Relative Humidity 0-90% Non Condensing

19 Warranty 1 Year including Battery

Note:

However, these are minimum configuration requirement. In case, any bidder offers for a configuration more

than this specifications then, the comparison will be made only basis the minimum requirement.

10

SECTION –IV

Instruction to Bidders (ITB)

11

SECTION –IV

Instruction to Bidders (ITB)

1.0 Documents Comprising the Bid:

The Bid prepared and submitted by the Bidder shall comprise of two parts i.e. Part-I (Techno- Commercial

Bid), & Part-II (Price Bid)

A) The Part-I (Techno-Commercial Bid) must contain the following documents

a) Bid Document signed by the bidder in every page, all other Schedules / Formats enclosed in the Bid-

Document duly filled in & signed by the bidder with seal in a separate envelope super-scribed as

“Techno Commercial Bid”. Bids containing information in formats other than the prescribed

formats in the tender notices shall not be acceptable and shall make the bid non-responsive.

b) Requisite Earnest Money Deposit (E.M.D) in a separate envelope super-scribed as “EMD” may have to be

submitted by the bidder, failing which the Bid shall be treated as non- responsive and shall be rejected

outright.

c) Following Documentary evidence establishing that, the Bidder is qualified to perform the Contract if the

Bid is accepted:

i) Bidder shall furnish copies of original documents defining the constitution or legal status, place

of registration and principal place of business, namely Memorandum and Article of Association

etc.

ii) Bidders shall submit their audited financial reports for best three financial years out of last five

years. In case the Bidder is in existence for less than five years, the audited financial report/s

from the date of its incorporation should be furnished.

iii) Copies of Purchase orders successfully executed, Users Performance Certificate etc. are to be

submitted as a proof of evidence along with the Bid.

d) Power of Attorney / Board resolution indicating that the person(s) signing the Bid have the authority to

sign the Bid. The Bid is binding upon the Bidder during the full period of its validity.

e) Requisite Cost of Tender Document as mentioned above in shape of account payee Bank draft from a

scheduled Bank in favor of the “Western Electricity Supply Company of Orissa Ltd.” Payable at

Bhubaneswar is to be enclosed along with the Bid, if the document is downloaded from Discoms web-site.

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B) Part-II (Price Bid):

i) The Price Bid shall contain the price schedules (ANNEXURE – VI) & signed by the bidder with

seal. This shall be submitted in a double sealed envelope separately duly super-scribed as “Price

Bid”.

ii) The Prices offered shall be inclusive of all costs as well as Duties, Taxes and Levies paid or

payable during implementation of the contract. If the Bidder is exempted from Excise duties,

Concession in the Sales tax, levy of entry tax, same should be clearly mentioned supported with

documentary evidence.

iii) Prices quoted by the Bidder shall be “Firm” and not subject to any price adjustment during the

performance of the Contract. A Bid submitted with variable Price or an adjustable price clause

shall be treated as non-responsive and shall be rejected out rightly.

2.0 Additional Documentation:

2.1: In addition to what specifically mentioned in the specification, the bidders shall provide the following:

a) Brief background of company.

b) Infrastructure facilities available

c) Technical Know-how and collaboration, if any.

d) Quality systems and quality assurance plan

e) Bidder’s experience

f) Any other specific qualifications, experiences and capabilities directly related to this enquiry.

3.0 Signing of Bid:

3.1 The Bidder shall complete and submit the Bid Document in duplicate enclosing all documents at clause

“2.1” above in two sealed envelopes clearly marked “Original Bid & Duplicate separately, super-scribing

the “Tender Notice No. ______________________ Date _______, Date of Opening ________ &

Description of Material ____________”.

3.2. The Price Bid in Original should be Submitted in a separately sealed envelope marked as “ price bid” on

the envelope. In the event of any discrepancy between the original and the copies, the original shall

govern.

3.3. The original and the duplicate copy of the Bid shall be typed or written legibly and shall be signed by

the Bidder or a person or persons duly authorized to sign on behalf of the Bidder. Such authorization shall be

indicated by written Power-of-Attorney/ Board Resolution accompanying the Bid.

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3.3. The Bid shall contain no interlineations, erasures, overwriting except as necessary to correct errors, made

by the Bidder, in which case such corrections shall be initialed by the person or persons signing the Bid.

4.0 Price Bid Envelope:

4.1. The inner and outer envelopes shall be addressed to the Company at the following address: The Sr.

Vice President (IT), Central Services Office (NESCO, WESCO, SOUTHCO), N 1/22, IRC Village,

Nayapalli, Bhubaneswar – 751 015

In addition to above, the outer envelope shall indicate the name and address of the Bidder to enable the Bid

to be returned unopened in case it is declared “Late”.

4.2. The Bidders have the option of sending the Bids by Post/ Courier services or in person. Bids submitted

by Telex/Telegram/Fax will not be accepted. No request from any Bidder to the Company to collect the

proposals from Airlines/ Cargo/Courier Agents etc. shall be entertained by the Company.

5. Earnest Money Deposit (EMD)

5.1.1. The bidder shall have to submit Earnest Money of Rs.50000/-(Fifty Thousand). only in shape of DD or

Bank Guarantee in favor of North Eastern Electricity Supply Company of Orissa Ltd, Bhubaneswar. The

EMD shall be valid for a period of six months. In the event the successful bidder fails to execute the

confirmed order, such EMD shall be forfeited. The EMD shall have to be enclosed inside a separate

envelope which should be the super-scribed “EMD” in bold letters. The Technical Bid shall be opened if

valid EMD is found enclosed with the Bid.

Bank Guarantee shall be issued by a Scheduled bank encashable at local branch at Bhubaneswar only

with a validity of 180 days from the date of opening of Tender, suitably modify if required. The BG shall be

strictly as per the format is mentioned below in Annexure – IV.

NB: In case of any deficiency such as the ownership of the security bond (other than the issuing bank),

deviation from the approved format, absence of signature of witness etc. found in the EMD Bank Guarantee,

the same shall be liable for rejection upfront. The bidder will not be given any chance to rectify the same.

5.3. E.M.D of unsuccessful bidders shall be refunded as promptly as possible but, not later than thirty (30)

days after the expiry of the period of bid validity. E.M.D of successful bidders shall be discharged upon

furnishing of the performance security.

5.4. The EMD may be forfeited due to following reasons:

1) If the bidder withdraws bid during the period of bid validity specified by the bidder in the Bid form.

2) In case the successful bidder fails to sign the contract in specified time and / or fails to submit the requisite

performance Bank guarantee.

6.0 Contract Price

6.1 The Ex-Works Prices quoted for the Contract shall remain FIRM as per the above Parameters and

Company shall not compensate Bidder for any variations. However any variation in the taxes & duties within

the scheduled date of delivery shall be borne by the Company, else the same shall be borne by the bidder.

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6.2 In case the Company, revises the scope of woks, bidders shall be compensated based on the Unit Rate

(Ex-Works) agreed upon before Order placement or as per mutually acceptable rates.

7.0 Bid Currencies

7.1 Prices shall be quoted in Indian Rupees Only.

8.0 Documents Establishing Conformity to the Bidding Documents

8.1 The bidders shall confirm by the documentary evidence of the Goods conformity to the bidding

documents by submitting equipments data sheets.

9.0. Alternative Bids

9.1. Bidders shall submit bids, which comply with the tender documents. Alternative bids shall not be

considered for evaluation.

10.0 Sealing & Marking of Bids

10.1 Bid submission: One Original, One Copy of all the Bid Documents shall be sealed and submitted to the

Company before the last date & time for submission of the bid.

10.2 The Bid proposal should be divided into two parts and should be submitted in two separate sealed

envelopes, addressed to the Company. All the envelopes should bear the Name and Address of the Bidder

and marking is made for the Original and the Duplicate copy. The envelopes should be super-scribed with

the title of its contents as follow:

i) Techno-Commercial / Price Bid Envelope: Shall contain the Bid Security (EMD), Cost of Tender

Document, all supporting documents for qualifying requirement of this tender, duly filled in formats Abstract

of General Terms & Conditions, Declaration Form, Technical Data Schedule, Technical & Commercial

Deviations, Un-quoted blank Price Schedule etc. as per enclosed formats in this document

11.0 Timeline for submission of Bids

11.1 The original Bid together with required copies, must be received by the company at the address

specified in Clause 4.1 not later than 13.00 Hrs. (IST) on/before the due date as indicated in the invitation

for bids.

11.2 The company may, at its discretion, extend the deadline for the submission of Bids by amending the

Bidding Documents, in which case all rights and obligations of the company and Bidders previously subject

to the timeline will thereafter be subject to the timeline as extended.

12.0 One Bid per Bidder

12.1 Each Bidder shall submit only one Bid either by himself, or as a partner in a Joint Venture/Consortium.

A Bidder who submits or participates in more than one Bid for the same item, either individually or jointly,

will cause all those Bids to be rejected out rightly.

15

13.0 Late Bids

13.1 Any Bid received by the Company after the deadline for submission of Bids prescribed by the company,

pursuant to Clause 11, will be declared “Late” and will be rejected out rightly and will be returned unopened

to the Bidder.

14.0 Modification & Withdrawal of Bids

14.1 The Bidder may modify or withdraw his Bid after the Bid’s submission, provided that written notice of

the modification or withdrawal is received by the company prior to the deadline prescribed for submission of

Bids.

14.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in

accordance with the provisions of Clause 10 & 11. A withdrawal notice may be sent by fax but must be

followed by an original signed confirmation copy.

14.3 No Bid can be modified subsequent to the deadline for submission of Bids.

14.4 No Bid can be withdrawn in the interval between the deadline for submission of Bids and the expiry of

the period of Bid validity specified by the Bidder on the Bid form. 15.0 Evaluation of Bids

15.1 Process to be confidential

Information relating to the examination, clarification, evaluation and comparison of Bids and

recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not

officially concerned with such process. Any effort by a Bidder to influence the Company’s processing of

Bids or award decisions may result in the rejection of the Bidder’s Bid.

16.0 Clarification of Bids

To assist in the examination, evaluation and comparison of Bids, the Company may, at its discretion, ask the

Bidder for a clarification of its Bid. All responses to requests for clarification shall be in writing and no

change in the price or substance of the Bid shall be sought, offered or permitted.

17.0 Preliminary Examination of Bids/Responsiveness

17.1 Company will examine the Bids to determine whether they are complete, whether any computational

error have been made, whether required sureties have been furnished, whether the documents have been

properly signed, and whether the Bids are generally in order.

17.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit

price and the total price per item that is obtained by multiplying the unit price and quantity, the unit price

shall prevail and the total price per item will be corrected. If there is a discrepancy between the total amount

and the sum of the total price per item, the sum of the total price per item shall prevail and the Total Amount

will be corrected

17.3 Prior to the detailed evaluation, the Company will determine the substantial responsiveness of each Bid

to the Bidding Documents including production capability and acceptable quality of the materials offered.

Substantially responsive Bid is one, which conforms to all the terms and conditions of the Bidding

Documents without material deviation.

16

17.4 A Bid determined as not substantially responsive will be rejected by the Company and will not

subsequently allowed to be made responsive by the Bidder by correction of the non – conformity.

18.0 Evaluation & Comparison of Bids

18.1 The evaluation of Bids shall be done based on the cost competitiveness.

18.2 The evaluation of the Bids shall be a stage-wise procedure. The following stages are identified for

evaluation purposes:

In the first stage, the Bids would be subjected to a responsiveness check as detailed in the Clause - 17. The

Technical Proposals and the Commercial terms & conditions of the Bidders would be evaluated and

discussed as per Clause - 19 of this document.

Subsequently, the Financial Proposals of Bidders with Techno-commercially Acceptable Bids submitted at

the time of bid submission shall be considered.

18.3 The Company evaluation of a Bid will take into account, in addition to the Bid price, the following

factors, in the manner and to the extent indicated in this Clause:

a) Implementation schedule.

b) Deviations from Bidding Documents as mentioned in Non-Compliance Schedule.

c) Past performance and capability to execute the contract.

.

Bidders shall base on their Bid price on the terms and conditions specified in the Bidding Documents. The

Cost of all quantifiable deviations and omissions from the specification, terms and conditions, specified in

Bidding Documents shall be evaluated. The Company will make his own assessment of the cost of any

deviation for the purpose of ensuring fair comparison of Bids.

19.0 Award of Contract

If there is more than one lowest evaluated price (L1) bidder, the purchaser has exclusive right to award the

bid to any one among the L1 bidders.

20.0. Contacting the Company

20.1 From the time between Bid opening to award of contract, if any Bidder wishes to contact the company

on any matter related to the Bid, he should do so in writing.

20.2 Any effort by a Bidder to influence the Company and / or in the company decisions in respect of Bid

evaluation, Bid comparison or Contract of Award, will result in the rejection of the Bidder’s Bid.

20.3 The Company reserves the right to accept any Bid and to reject any or all Bids or to relax any Terms &

Conditions.

20.4.The company reserves the right to accept or reject any Bid and to annul the Bidding process and reject

all Bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder

or Bidders or any obligation to inform the affected Bidder or Bidders regarding the grounds for the

company’s action.

17

20.5 In the interest of work, the company reserves the right to relax any terms and conditions without

affecting the quality & price of the equipment.

20.6 The company will award the Contract to the successful Bidder whose Bid has been determined to be the

lowest- evaluated responsive Bid, provided further that the Bidder has been determined to be qualified to

perform the Contract satisfactorily. The company at its option/ discretion may split the total quantity to be

supplied between two or more Techno- Commercially responsive Bidders in case of the bid prices are same

and early delivery is required by the company.

207. The company’s right to vary H/W & S/W up gradation.

20.8. The Company reserves the right to vary the Hardware / Software i.e. up gradation without any change

in terms and conditions and any additional financial implementation at the time of placing the orders or

during the execution of the Contract.

20.9 Letter of Intent / Notification of Award :

20.9.1 The letter of intent / Notification of Award shall be issued to the successful Bidder(s) whose bid(s)

have been considered responsive, techno-commercially acceptable and evaluated to be the Lowest (L1). The

successful Bidder shall be required to furnish a letter of acceptance to it within 7 days of issue of the letter of

intent / Notification of Award by Purchaser.

20.10. Performance Security

21.1 Within 15 days of the receipt of Notification of Award / Letter of Intent from the Purchaser, the

successful Bidder shall furnish the Performance Security in the form of Bank Guarantee executed on non-

judicial stamp paper worth Rs.100/- (Rupees One hundred only) issued by a scheduled Bank in favor of the

Purchaser encashable at Bhubaneswar only for an amount of 10% of the total cost of PC, UPS, and EPSON

make DMP including all taxes and duties as per the Performance Security Form provided in Annexure – IV

of Bidding Documents. The Bank Guarantee shall be valid for a period not less than 90 days over and above

the guarantee period.

20.11. Delivery:

The PCs, UPS and Epson make printers need to be delivered by the successful bidder within 6 weeks from

the date of acknowledgement of the Work order. For every week of delayed delivery a sum of Rs. 10,000.00

will be imposed on the bidder as penalty subject to force majeure (Pl ref cl.4.0, Section V) conditions. In

order that penalty will not be imposed on the bidder on account of delayed delivery, the bidder needs to

furnish proper document, so that Wesco can take a view on this. The decision of the Wesco management on

penalty imposition on delayed delivery is final and binding and the vendor has to pay the penalty if it is

imposed on account of delayed delivery.

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20.12 All correspondence with regards to the above shall be made to the following:

Contact : Sr. V P (IT)

Address : CENTRAL SERVICES OFFICE

(NESCO, WESCO & SOUTHCO)

Plot No- N1/22, IRC Village, Nayapalli

Bhubaneswar-751 015

FAX : 0674 - 255 8343

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SECTION – V

General Terms and Conditions of Contract

(GTCC)

20

SECTION – V

General Terms and Conditions of Contract (GTCC)

1.0 General Instructions

1.1 All the Bids shall be prepared and submitted in accordance with these instructions.

1.2 Bidder shall bear all costs associated with the preparation and delivery of its Bid, and the Company in no

case shall be responsible or liable for these costs.

1.3 The Bid should be submitted by the Bidder in whose name the bid document has been issued and under

no circumstances it shall be transferred / sold to the other party.

1.4 The Company reserves the right to request for any additional information and also reserves the right to

reject the proposal of any Bidder, if in the opinion of the Company, the data in support of Tender

requirement is incomplete.

1.5 The Bidder is expected to examine all instructions, forms, terms & conditions and specifications in the

Bid Documents. Failure to furnish all information required in the Bid Documents or Submission of a Bid not

substantially responsive to the Bid Documents in every respect may result in rejection of the Bid. However,

the Company’s decision in this regard to the responsiveness and rejection of bids shall be final and binding

without any obligation, financial or otherwise, on the Company.

2.0 Definition of Terms:

2.1 WESCO shall mean the “Company” on whose behalf this bid enquiry is issued by its authorized

representative/officers.

2.2 “Bidder” shall mean the firm who quotes against this bid document issued by the Company. “Contractor

/ Seller” shall mean the successful Bidder(s) whose bid has been accepted by the Company and shall include

his heirs, legal representatives, successors and permitted assigns.

2.3 “Site” shall mean the Electricity Distribution Area of the Company.

2.4 “Letter of Intent” shall mean the official notice issued by the Company notifying the Contractor that his

proposal has been accepted and it shall include amendments thereto, if any, issued by the Company. The

“Letter of

Intent” issued by the Company shall be binding on the “Contractor”. The date of detailed Company Order

shall be taken as the effective date of the commencement of contract.

2.5 “Month” shall mean the calendar month and “Day” shall mean the calendar day.

2.6 “Codes and Standards” shall mean all the applicable codes and standards as indicated in the Technical

Specification is mentioned above.

2.7 “Offer Sheet” shall mean Bidder’s firm offer submitted to Company in accordance with the specification.

2.8 “Contract” shall mean the “Detailed Company Order” issued by the Company.

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2.9 “Contract Price” shall mean the Price referred to in the “Detailed Company Order”.

2.10 “Contract Period” shall mean the period during which the “Contract” shall be executed as agreed

between the Contractor and the Company in the Contract inclusive of extended contract period for reasons

beyond the control of the Contractor and / or Company due to force majeure.

2.11. “Project” shall mean supply as per enclosed technical specification.

3.0 Contract Documents & Priority

3.1 Contract Documents: The Specification, terms and conditions of the contract shall consist solely of these

Tender conditions and offer sheet.

3.2 Priority: Should there be any discrepancy between any terms hereto and any term of the offer sheet, the

terms of this tender document shall prevail.

4.0 Force Majeure:

4.1. If, at any time, during the continuance of this contract, the performance in whole or in part by either

party of any obligation under this contract is prevented or delayed by reasons of any war or hostility, acts of

the public enemy, civil commotion, sabotage , fires, floods, explosions, epidemics, quarantine restrictions,

strikes, lockouts or act of God (hereinafter referred to as events) provided notice of happenings of any such

eventuality is given by either party to the other within 2 days from the date of occurrence thereof, neither

party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim

for damages against other in respect of such non-performance or delay in performance, and deliveries under

the contract shall be resumed as soon as practicable after such an event come to an end or cease to exist,

and the decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and

conclusive. Further that if the performance in whole or part of any obligation under this contract is

prevented or delayed by reasons of any such event for a period exceeding 10 days, either party may, at its

option, terminate the contract.

4.2. Provided, also that if the contract is terminated under this clause, the company shall be at liberty to take

over from the vendor at a price to be fixed by the company, which shall be final, all unused, undamaged and

acceptable materials, bought out components and stores in course of manufacture which may be in

possession of the Supplier at the time of such termination or such portion thereof as the purchaser may deem

fit, except such materials, bought out components and stores as the vendor may with the concurrence of the

company elect to retain.

4.3. Maintenance:

a) Scheduled Maintenance: The Bidder shall specify the basis for scheduled maintenance causing / or not

causing disruption of Service. Maintenance shall be performed during off-peak hours and the bidder shall

always provide advanced notice of scheduled maintenance to DISCOM.

b) Emergency Maintenance: The Bidder shall specify the major reasons for performing emergency

maintenance (Example: security related issues). Bidder shall immediately notify DISCOMs regarding the

emergency maintenance. Un-notified service unavailability due to emergency maintenance will be included

in the service downtime calculations.

4.4. Downtime Maintenance:

Bidder shall take corrective steps for restoration and modification of the system/s to meet the requirement of

DISCOMs and the downtime shall be mutually agreed by the parties but not exceeding 4hours

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5.0 Indemnify:

5.1. The Vendor, its successor and assignee shall indemnify the Company, its successor and assignee from all

current & future liabilities that may arise out of purchase contract(s) entered into between the vendor &

the Company under this Tender Notice. The Purchaser in term shall indemnify the DISCOM.

6.0 Contact Information

WESCO (DISCOM of Orissa) Contact: All communication as regards to this Tender Notice/Technical

Specifications shall be made (i) in English, (ii) in writing and (iii) sent by mail / facsimile to:

Contact : Sr.VP (IT)

Address : CENTRAL SERVICES OFFICE

(NESCO, WESCO & SOUTHCO)

Plot No- N1/22, IRC Village, Nayapalli

Bhubaneswar-751 015

FAX : 0674 - 255 8343

7.0 Deviation from Specification

It is in the interest of the Bidders to study the Specification, drawing etc. specified in the tender document

thoroughly before tendering so that, if any deviations are made by the Bidders, the same are prominently

brought out on a separate sheet in the Technical & Commercial Deviation . Deviation mentioned in any other

format or any other part of the offer document shall not be considered as a deviation & in such case it will be

presumed that the bidder has accepted all the conditions, stipulated in the tender specification,

notwithstanding any exemptions mentioned therein.

8.0.Price Basis:

The breakup of prices shall indicate all types of Taxes, Duties and other Levies of whatsoever nature

indicated separately and clearly

CST / VAT clearance certificate, Copy of PAN card.

9.0 Terms of Payment:

100% payment shall be made within 30 days of receipt of goods and successful testing of the same. The

Invoice shall be accompanies with 10% of performance Bank Guarantee, valid for a period or 1 year

from the date of receipt.

10.0 Price validity:

All bids submitted shall remain valid, firm and subject to unconditional acceptance by company for 180

days post bid date. For award of Contract, the prices shall remain valid and firm till contract completion.

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11.1. Guarantee/Warranty:

The hardware to be supplied by the successful bidder/s, shall be guaranteed for trouble free service for the

entire guarantee/warranty period as mandated by the respective OEM.. Any defect if noticed during the

guarantee/warranty period should be rectified / replaced by you free of cost, provided such defects are traced

due to faulty design, bad workmanship or bad material used.

14.0. Termination for Default:

The company may, without prejudice to any other remedy for breach of contract, by written notice of default,

sent to the contractor, terminate this contract in whole:

a) If the contractor fails to deliver any or all of the goods and perform services within the time period(s)

specified in the contract, or any extension thereof granted by the company.

b) if the contractor fails to perform any obligation(s) under the contract .

c) if the contractor, in either of the above circumstances, does not remedy his failure within a period of 15

days (or such longer period as the purchaser may authorize in writing) after receipt of the default notice from

the company.

15.0. Court Jurisdiction:- Any dispute arising out of the tender/bid document/ evaluation of bids/issue of APO shall be subject to the

jurisdiction of the competent court at the place from where the NIT/tender has been issued Where a Bidder

has not agreed to arbitration, the dispute/claims arising out of the Contract/PO entered with him shall be

subject to the jurisdiction of the competent Court at the place from where Contract/PO has been issued.

Accordingly, a stipulation shall be made in the contract as under.

“This Contract/PO is subject to jurisdiction of Court at Bhubaneswar only”.

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SECTION – VI

LIST OF ANNEXURE

25

SECTION VI

Annexure - I

Details about the Firm

Sl No. Details Required Response from the bidder

1 Full Name of the firm ( in capital letter)

2 Address of the firm

3 Phone Number

4 Type of firm ( Proprietary / Partnership / Ltd./Pvt. Ltd)

5 Details of the authorized signatory

Name:

Designation:

Phone:

Mobile:

e - mail:

Address:

6 Has the firm black listed by any organization, if so attached the details of the same.

7 Is the firm registered with any Government / Semi Government undertaking? If so furnish details of the registration.

8 Income Tax account No. /PAN number (latest income tax clearance Certification to be attached with proposal)

9 Service Tax registration No.

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Annexure – II

DECLARATION FORM

To,

The Sr. Vice President ( IT),

Registered Office, WESCO, NESCO & SOUTHCO ,

N 1/22, IRC Village, Nayapalli,

Bhubaneswar - 15

Sir,

Having examined the above specifications together with the Tender terms and conditions referred to therein,

1. I/we the undersigned do hereby offer to supply the PC, UPS and the EPSON make Printers thereon in

complete shape in all respects as per the rules entered in the attached contract schedule of prices in the

tender.

2. I/we do hereby undertake to deliver the above systems (PC, UPS, EPSON Make DMP) as per the delivery

schedules given in the Delivery clause.

3. I/we do hereby guarantee the technical particulars given in the tender supported with necessary reports

from concerned authorities.

4. I/we do hereby certify to have furnished a copy of the tender specifications by remitting Cash/ Demand

draft & this has been duly acknowledged by you in your letter No…………….. Date ……………….

5. I / we do hereby agree to furnish the necessary composite Bank Guarantee/s in favor of the Wesco in the

manner specified / acceptable by the purchaser & for the sum as applicable to me / us stated in the contract

within fifteen days of issue of the Contract, failing which I / we clearly understand that the said shall be

liable to be withdrawn.

Signed this…………….Day of……………………20….

Yours faithfully,

(Signature of Tenderer with Seal)

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Annexure- III

PROFORMA FOR COMPOSITE BANK GUARANTEE FOR SECURITY DEPOSIT, PAYMENT

AND PERFORMANCE

This Guarantee Bond is executed this _______day of_________________ by us

the____________________ ___________________________ Bank at

__________________P.O._______________ P.S. Dist _________ State_______________ ( indicate

designation of Purchaser )

Whereas Western Electricity Company of Orissa Ltd. (WESCO) /Western Electricity Supply Company of

Orissa Ltd.(WESCO) Regd. Office: N 1/22, IRC Village, Nayapalli, Bhubaneswar – 751015 registered

under the Company Act 1956 has placed work Order No.____________ Dt.__________________

(hereinafter called “the Agreement”) with

M/s.__________________________________________________

(hereinafter called “the Contractor”) for supply of PC, UPS and Epson Make DMP and whereas WESCO (as

the case may be) has agreed (1) to exempt the Contractor from making payment of security deposit, (2) to

release 100% payment for supply of PC, UPS and EPSON make DMP as per the said agreement and (3) to

exempt from performance guarantee on furnishing by the Contractor to the WESCO (as the case may be) a

composite Bank Guarantee of the value of 10% (ten percent) of the Contract price of the said Agreement.

1. Now, therefore, in consideration of WESCO (as the case may be) having agreed (1) to exempt the

Contractor for making payment of security deposit, (2) to release 100% payment to the Contractor and (3) to

exempt from furnishing performance guarantee in terms of the said Agreement as aforesaid, we the

______________________Bank, Address________________________________

(code No. ______________) (hereinafter referred to as “the Bank”) do hereby undertake to pay to the

WESCO (as the case may be) an amount not exceeding Rs._________________ (Rupees

)______________________ only against any loss or damage caused to or suffered by WESCO (as the case

may be) by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the

said Agreement.

2. We, the _____________________________Bank do hereby undertake to pay the amounts due and

payable under the guarantee without any demur, merely on a demand WESCO (as the case may be) stating

that the amount claimed is due by way of loss or damage caused to or suffered by WESCO (as the case may

be) by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said

Agreement or by the reason of any breach by the said Contractors failure to perform the said Agreement.

Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank

under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not

exceeding Rs________________ (Rupees______________________________ ) only.

3. We, the ________________________________Bank also undertake to pay to WESCO (as the case may

be) any money so demanded not withstanding any dispute or dispute raised by the Contractor(s) in any suit

or proceeding instituted/ pending before any court or Tribunal relating thereto our liability under this

Agreement being absolute and irrevocable.

The payment so made by us under this bond shall be valid discharge of our liability for payment there under

and the Contractor(s) shall have no claim against us for making such payment.

4. We, the_______________________________________ Bank further agree that the guarantee herein

contain shall remain in full force and affect during the period that would be taken for the performance of the

said Agreement and it shall continue to remain in force endorsable till all the

dues of WESCO (as the case may be) under by virtue of the said Agreement have been fully paid and its

claim satisfied or discharged or till WESCO (as the case may be)

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certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the

said Contractor(s) and accordingly discharge this guarantee and will not be revoked by us during the validity

of the guarantee period.

Unless a demand or claim under this guarantee is made on us or with (Local Bank Name, address and code

No.) , Bhubaneswar in writing on or before (date) we shall be discharged from all liability under this

guarantee thereafter.

5. We, the__________________________ Bank further agree that WESCO (as the case may be) shall

have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to

vary any of the terms and conditions of the said Agreement or to extend time of performance by the said

Contractor(s) and we shall not be relieved from our liability by reason of any such variation or extension

being granted to the said Contractor(s) or for any forbearance act or omission on part of WESCO (as the case

may be) or any indulgence by WESCO (as the case may be) to the said Contractor(s) or by any such matter

or thing whatsoever which under the law relating to sureties would but for this provisions have effect of so

relieving us.

6. The Guarantee will not be discharged due to change in the name, style and constitution of the Bank and or

Contractor(s).

7. We, the _______________________________Bank lastly undertake not to revoke this Guarantee during

its currency except with the previous consent of WESCO (as the case may be) in writing

.Dated____________ the_____________ day of Two thousand______________

Notwithstanding anything contained herein above.

Our liability under this Bank Guarantee shall not exceed Rs. _________________________________

(Rupees______________________________________________) only. The Bank Guarantee shall be valid

up to only. We or our Bank at Bhubaneswar (Name & Address of the Local Bank) are liable to pay the

guaranteed amount depending on the filing of claim and any part thereof under this Bank Guarantee only and

only if you serve upon us or our local Bank at Bhubaneswar a written claim or demand and received by us or

by Local Branch at Bhubaneswar on or before Dt. ________________ otherwise bank shall be discharged of

all liabilities under this guarantee thereafter.

For________________________

(Indicate the name of the Bank)

N.B.: (1) Name of the Contractor:

(2) No. & date of the Purchase order / agreement:

(3) Amount of P.O.:

(4) Name of Materials:

(5) Name of the Bank:

(6) Amount of the Bank Guarantee:

(7) Name, Address and Code No. of the Local Branch:

(8) Validity period or date up to which the agreement is valid:

(9) Signature of the Constituent Authority of the Bank with seal:

(10) Name & addresses of the Witnesses with signature:

(11) The Bank Guarantee shall be accepted only after getting confirmation from the respective Banks.

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Annexure -IV

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(ON NON-JUDICIAL STAMP PAPER OF Rs.100/-)

Ref Date Bank Guarantee No:

In accordance with invitation to Tender Notice No.--------- Dated ------------- of Western Electricity Supply

Company of Orissa Ltd. [herein after referred to as the WESCO] for the purchase of

__________________(name of Material) M/s ________________________Address

______________________________________________wish/wished to participate in the said tender and as

the Bank Guarantee for the sum of Rs. [Rupees

___________________________________________________Valid for a period of ………… days (in

words) is required to be submitted by the Bidder.

1.We the__________________________________________ [Indicate the Name of the Bank] [Hereinafter

referred to as „the Bank‟] at the request of M/S.____________________________ [Herein after referred to

as supplier (s)] do hereby unequivocally and unconditionally guarantee and undertake to pay during the

above said period, on written request by WESCO an amount not exceeding

Rs._____________________________ to the WESCO, without any reservation. The guarantee would

remain valid up to 4.00 PM of ____________________________[date] and if any further extension to this is

required, the same will be extended on receiving instructions from M/s

__________________________________________on whose behalf this guarantee has been issued.

2. We the__________________________________________ [Indicate the name of the bank] do hereby

further undertake to pay the amounts due and payable under this guarantee without any demur, merely on a

demand from the WESCO stating that the amount claimed is due by way of loss or damage caused to or

would be caused to or suffered by the WESCO by reason of any breach by the said supplier [s] of any of the

terms or conditions or failure to perform the said Bid. Any such demand made on the Bank shall be

conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability

under this guarantee shall be restricted to an amount not exceeding

Rs._________________________________________________ (in words).

3.We, the____________________________________ Bank undertake to pay the WESCO any money so

demanded not withstanding any dispute or disputes so raised by the supplier [s] in any suit or proceeding

instituted/pending before any Court or Tribunal relating thereto, our liability under this agreement being

absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our

liability for payment there under and the supplier(s) shall have no claim against us for making such payment.

4. We, the__________Bank [Indicate the name of the bank] or our local branch at Bhubaneswar further

agree that the guarantee herein contain shall remain in full force and effect during the aforesaid period of

-------------- days and it shall continue to be so enforceable till all the dues of the WESCO under by

virtue of the said Bid have been fully paid and its claims satisfied or discharged or till WESCO certifies

that the terms and conditions of the said Bid have been fully and properly carried out by the said

Supplier [s] and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is

made on us in writing on or before the _________________ (date) we shall be discharged from all

liability under this guarantee thereafter.

5. We, the __________________________Bank [Indicate the name of the bank] or our local branch at

Bhubaneswar further agree that the WESCO shall have the fullest liberty without our consent and

without

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6. affecting in any manner our obligations here under to vary any of the terms and conditions of the said

Bid or to extend time of performance by the said Supplier [s] from time to time or to postpone for any

time or from time to time any of the powers exercisable by the WESCO against the said supplier [s] and

to forbear or enforce any of the terms and conditions relating to the said bid and we shall not be relieved

from our liability by reason of any such variation, postponement or extension being granted to the said

Supplier [s] or for any forbearance act or omission on the part of the WESCO or any indulgence by the

WESCO to the said Supplier[s] or by any such matter or thing whatsoever which under the law relating

to sureties would but for this provision, have effect of so relieving us.

7. This guarantee will not be discharged due to the change in the name, style and constitution of the Bank

or the supplier [s].

8. We, the _Bank or our local branch at Bhubaneswar lastly undertake not revoke this Guarantee

during its currency except with the previous consent of the WESCO in writing.

9. We, the Bank further agree that this guarantee shall also be encashable at our place of business at

Bhubaneswar (Indicate detail address of local branch with code no.) in the State of Orissa.

Dated ___________________________Day of 2011.

Witness ((Signature, names & address) For_________ _____ [Indicate the name of Bank]

1. Power of Attorney No.__________________

2. Date:

SEAL OF BANK

Note: The non-judicial stamp paper of worth Rs.100/- shall be purchased in the name of the bank,

which has issued the bank guarantee.

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Annexure: V

Price Schedule for Materials / Equipments Offered as per Tender Notice

No.: CSO/IT/2013/HW/1

Name of Bidder………………………………………

SL. No.

Product Description Qty Unit Rate

(Rs.) Taxes & Duties

Freight Total (Rs.)

1 PC

2 UPS

3 EPSON Make Dot

Matrix Printer

4 Grand Total

Signature of Bidder along with seal & date.

Note:1: You may blow-up the Taxes and duties percentage at the footer of this form for clear understanding.

Note: 2:

Any column left blank shall be treated as Nil / Inclusive of.

In case of discrepancy between Unit Rate and Total Value, Unit rate shall prevail over the Total

Value.

The above is to be duly filled-in, signed in all pages and submitted in sealed condition in a separate envelope

super scribed as” part – II Bid – Price Bid”

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