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Team management

Jan 19, 2015

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  • 1. team managementBuilding and Leading your team

2. What is a TEAM? T Together E EveryoneA AchievesM More 3. Building your TEAM 4. Building a team what are the steps? 1. Changing a group of people into a high performing team 2. Get to know your team 3. Set a team vision & goals 4. Agree on roles and responsiblities 5. Planning & tracking 6. Team identity 5. Changing a group of people -> high performingteam Even with the best players, a team doesnt start great, butgoes through fairly predictable stages until it performs on itsbest Forming, Storming, Norming, Performing Team building is a constant everyday process. Every action theteam leaders takes (or does not take) shapes the team cultureand what is acceptable or not as behaviour. 6. Get to know your team IMPORTANT: dont confuseSome tools that you can useteam bonding with teambuilding. Bonding is justone aspect of team MBTI Testbuilding. Remember that Belbin Testteam building is not an Competency Assessmentevent, but an everydayprocess. Everyday, theteam is being built.Remember that no test is100% accurate so dont relyONLY on the test. Informal moments do notforget that having informalfun moments with the team(and it should not onlyhappen in the beginning). 7. Set a team vision & goals USE a team vision building a vision is quite easy, butits also very easy to forget it afterwards. You as teamleader should constantly bring the team vision to makedecisions and track the progress of the team towards thevision. One example of doing it is each quarter painting thevision sentences in red, yellow or green, depending onhow close of being true on the present moment. 8. Agree on roles and responsiblities This means understanding each individual job description & what is the link between my job description and the teams vision and goals & how different people in the team should work with each other. JD!!! 9. Team rules Team rules puts everyone on the same page of what is acceptable and whatis not (example): What is the periodicity of team meetings? Are the team meetings required (what is an acceptable excuse to skip one meeting)? Can I be late (how much time is acceptable)? Can I interrupt others when they are speaking? What is our involvement in certain rojects? How is the planning being tracked? USE the rules Its the team leaders role to call early team membersbehaviours that are not following the set rules. Other good action to do is toremember periodically the team rules, evaluate their effectiveness and see ifthe team wants to add, remove or modify some of the rules. 10. Team meetings Team meetings one of the most common problems onteam processes is poorly managed or not frequent enoughteam meetings.Some Golden Rules The team meetings should have a clear defined PURPOSE The team meetings should be REGULARY The team meetings should be EFFICIENT Idea, when you have team meetings if also to assign some roles in the team: Time keeper that will let you know how much time you still have to discuss different subjects (based on theagenda set before) Output keeper that will note down the discussion points and main decisions taken Meeting leaders who runs the meeting and has the overview on where you need to get The team meetings should be used for: Updates on each area Taking team decisions Planning Allocating resources better in the team 11. Planning & Tracking Involve your team in the team planning and setting deadlines.After allocating individual responsibilities, ask your teammembers to build their individual plans. Sit with each team member and evaluate their planning progress,as well as the team progress. If necessary, adjust the planning tokeep on the right direction.Milestones and recognition its important to have not onlyend goals, but also milestones to achieve, so your team can seeif they are on the right track. Dont forget to recognize people fortheir achievements and also celebrate these smallerachievements as a team. 12. Leading by example As a leader, you should act as you expect your teammembers to act. If you follow all the rules, if you are anexample, people will see that as important. If you missdeadlines or break the rules, for sure they will do thesame. Do you want your members to offerfeedbackto each other? Start offering feedbackyourself. 13. Team identity Having team logo, motto, t-shirts,roll call is something that cancreate a sense of unity, being partof something :) 14. Leading your TEAM 15. Take in considerationwhere each member ofyour team is in terms oftheir developmentYou can use the Situational Leadership matrix By using this, you know which leadership style you should have with each of your team members 16. Telling / Directing (S1) Leaders tell their people exactly whatto do, and how to do it. Selling / Coaching (S2) Leaders still provide information anddirection, but theres more communication with followers.Leaders sell their message to get the team on board. Participating /Supporting (S3) Leaders focus more on therelationship and less on direction. The leader works with theteam, and shares decision-making responsibilities. Delegating (S4) Leaders pass most of the responsibility ontothe follower or group. The leaders still monitor progress, buttheyre less involved in decisions.