Team Management

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The Dream works when the team works !

By :Shreyash Joshi

Is this a TEAM ?

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Is this Team work ?

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Definitely not....

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What’s wrong with this ?

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So What exactly is a Team ?

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Group Team

Individual accountability Individual and mutual accountability

Come together to share information and perspectives

Frequently come together for discussion, decision making, problem solving, and planning.

Focus on individual goals Focus on team goals

Define individual roles, responsibilities, and tasks

Define individual roles, responsibilities, and tasks to help team do its work; often share and rotate them

Concern with one's own outcome and challenges

Concern with outcomes of everyone and challenges the team faces

Purpose, goals, approach to work shaped by manager

Purpose, goals, approach to work shaped by team leader with team members

Individual members walk away when their “SHARE” of work is done

Once their task is finished, team member “ SHARES ” someone else’ load

Common Problems ... One person wants to take credit

for the whole work. “I would have completed the job

on my own faster than the team” Why do not they tell you and

discuss with you about the members of the team beforehand ?

“I will never again work in a team.

Why should I start ?” I wish I would have been in the

other team (Grass is always greener on the other side ! )

SOLUTION

Believe and Trust in your Team

Support each other (e.g.) Take the initiative

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Can one escape from teamwork?No person specializes in all the disciplines.

To develop a product, you must have a team

of designers, production and marketing staff

along with the finance people.

That brings us to the matter of co-ordination.

The leader of the team is supposed to co-

ordinate the work done by others.

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3 Management Skills For Team Success

1. The Management of Cash

flow : Budget

Resource Management

2. Management of Personnel

(people Management )

3. Management of Time

(Weekly planning)

Risk managem

ent

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Weekly Timesheets (Cash Flow) Project plan needs to be worked

upon diligently using CORRECT information available.

Each team member should submit his TIMESHEET every WEEK so that the managers can keep track of the progress.

If needed, Managers can allocate more resources on time.

Quality check against time taken. (Overstating your timesheets)

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Most Difficult Task?

• Manager's most important, and

most difficult job is managing

people.

• They need to hire, train,lead,

motivate and inspire them.

• Project success is all about

people success.

• Projects DON’T fail.

• PEOPLE FAIL !!

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Yes we all have seen this !! "I know it all" attitude OR "That won't

work” attitude

How do I manage these communication blockers ?

TALK to them privately keep the conversation short it is USELESS to argue with them, so just

listen NO NEED to reply to the person’s

comment/ Feedback to your statement.

These people can be highly INSECURE people and thus egoistic,you say something and they’ll take it as a personal attack !!

AVOID THE PERSON (if possible)

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6 Ways to Be an Effective Manager

Complete Something

Delegate Something

Praise Someone

Connect with

Someone difficult

Ask for Advice

Co-ordinate

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Coordinate with your Team

Communication and Collaboration

Schedule appointments & meetings at the personal or team level

Share documents, files, data and other resources.(Do not let people BEG you for Information )

Keep everyone up-to-date Take Deadlines SERIOUSLY Be an active listener Brainstorm Be in touch with the Team !!

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Brainstorming helps !!

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Personality Clashes ??? Different People think Differently

Imagine world with people who think similarly :

nothing would have been invented : no TV, Computer,

mobile phone, Electricity, X-Box, etc

Conflicts naturally arise out of these differences

Resolving Conflicts : COMPROMISE , TALK and

NEGOTIATE

Involve a 3rd person as a mediator to achieve a Win-

Win Solution

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How to Motivate your team ?

Follow the Golden Rule:

(Yes, the Golden Rule!!)

Treat others as you would

like them to treat you.

Communicate with them

Praise

Get to know their

strengths and

weaknesses

Reward them

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Of these two, which task is more likely to get accomplished ?

The task that I told you to do

OR

The task that you told me you were going to do?

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Creating Self-Managed Team Members

The manager tells the employee what they need to accomplish within a

certain time period.

Often lack of member participation. In fact, you may not even know if

they are truly capable of accomplishing this goal (Example)

So, rather than arbitrarily assigning tasks , lay out the goals and action

items required & ask them which actions items that they would like to

pursue , and how long it will take to accomplish.

When you deal with team members in this manner, you have activated

them.

They told you what they are going to accomplish, SO it is much more

likely to GET DONE.

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And Finally ...Everyone has the hunger to be HEARD

and UNDERSTOOD (effective communication)

If you’ve found something you’d like to try, give it time and effort.

Commit to just one new thing and make it happen.

Respect your fellow Team members.

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If you follow these techniques for the duration of your project

Then I assure you ,once your project is finihsed

YOU can party -- you and your project TEAM will DESERVE it !

So LET’s Make it happen So LET’s Make it happen Team !!Team !!

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Thank you !

Shreyash Joshi