Swatah sanitation water and hygiene

SWATAH- Sanitation Water SWATAH- Sanitation Water and Hygieneand Hygiene

Water Aid India andWater Aid India and

Sambhav Social Service OrganizationSambhav Social Service Organization

Towards Right to Water and Better Health through Information, Organization and Women Empowerment

ContentsContents

Gwalior UrbanGwalior Urban Water and Sanitation Program Water and Sanitation Program

Slum Environmental Sanitation Slum Environmental Sanitation Initiative UNHInitiative UNH

School Hygiene and Health PromotioSchool Hygiene and Health Promotion Programn Program Lalitpur Lalitpur

Financial ManagementFinancial Management

Gwalior Urban Water and Gwalior Urban Water and Sanitation ProgramSanitation Program

10 Slums of Gwalior City10 Slums of Gwalior City– AwadpuraAwadpura– Khajanchi BabaKhajanchi Baba– RanipuraRanipura– Gaddhe Wala MohallaGaddhe Wala Mohalla– Sanjay NagarSanjay Nagar– Madhav NagarMadhav Nagar– ApaganjApaganj– Gali No: 1,2Gali No: 1,2– Kamla NagarKamla Nagar– Gol PahadiyaGol Pahadiya

Households: 3578Households: 3578 Population: 21565Population: 21565

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Activities- HardwareActivities- Hardware Construction of Household toilets.Construction of Household toilets. Construction of Washing/Bathing PlatformConstruction of Washing/Bathing Platform Repair, Maintenance of community water points, Repair, Maintenance of community water points,

hand pumphand pump Soak pitSoak pit UGD activation, laying and extensionUGD activation, laying and extension Kitchen GardenKitchen Garden School Water Source, ToiletsSchool Water Source, Toilets Sump Tank InstallationSump Tank Installation Water Harvesting (Rain Water)Water Harvesting (Rain Water)

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Activities- SoftwareActivities- Software Formation of WASAN CommitteesFormation of WASAN Committees Formation of Women SHGFormation of Women SHG Community Meetings on WASANCommunity Meetings on WASAN Wall WritingWall Writing Street PlaysStreet Plays Mobile ExhibitionsMobile Exhibitions Home VisitHome Visit School Activities on WASANSchool Activities on WASAN Capacity Building programs for womenCapacity Building programs for women Trainings of Service Providers and Community GroupsTrainings of Service Providers and Community Groups Formation and Training of women groups, adolescent Formation and Training of women groups, adolescent

groups, children groupsgroups, children groups Health Education CampsHealth Education Camps Survey, Mapping and PRASurvey, Mapping and PRA

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Activities- Plan Vs. Activities- Plan Vs. AchievementAchievementActivityActivity PlanPlan AchievementAchievement

Base Line SurveyBase Line Survey 2370 F2370 F

WASAN Committee FormationWASAN Committee Formation 77 88

Women and Leader - Mixed Group FormationWomen and Leader - Mixed Group Formation 100100 9292

SHG FormationSHG Formation 2020 69 69 

Handpump Mechanic TrainingHandpump Mechanic Training 15 people15 people 2020

Mason TrainingMason Training 15 people15 people 2020

Supply of Minor tools and Grease to Handpump CTSupply of Minor tools and Grease to Handpump CT 1515 1515

Promoting Childrens Club for Environment SanitationPromoting Childrens Club for Environment Sanitation 88 1515

Restoration of HandpumpRestoration of Handpump 99 99

Plantation and Gardening in School and CommunityPlantation and Gardening in School and Community 1212 1212

Construction of Drainage ChannelConstruction of Drainage Channel 300 m300 m 308 m308 m

Household LatrinesHousehold Latrines 435435 482482

Soak Pit construction in householdSoak Pit construction in household 3030 3030

Washing/ Bathing PlatformWashing/ Bathing Platform 1212 1212

IEC Material- Commnunity and SchoolIEC Material- Commnunity and School AllAll AllAll

School Teacher TrainingSchool Teacher Training 40 P40 P 40 P40 P

Angawadi/ Bakwadi Teachers TrainingAngawadi/ Bakwadi Teachers Training 40 P40 P 40 P40 P

Intensive Leadership TrainingIntensive Leadership Training 200 P200 P 204 P204 P

Activities- Plan Vs. Activities- Plan Vs. AchievementAchievementActivityActivity PlanPlan AchievementAchievement

Wall PaintingWall Painting 10 Slums, 12- School10 Slums, 12- School 10 Slums, 12- School10 Slums, 12- School

Staff TrainingStaff Training 33 33

Awareness Program on Integrated Water, Sanitation and Awareness Program on Integrated Water, Sanitation and HygieneHygiene 10 Slums10 Slums 10 Slums10 Slums

Training and Exhibition on Water and SanitationTraining and Exhibition on Water and Sanitation 33 22

Workshop on Water and SanitationWorkshop on Water and Sanitation 11 11

Capacity Building Program for 50 women group Capacity Building Program for 50 women group 5050 100100

Ward Level SeminarWard Level Seminar 66 66

Need AssessmentNeed Assessment 1010 1010

Clean Slum Competition Clean Slum Competition 1010 1010

Door to Door Garbage CollectionDoor to Door Garbage Collection 700 house700 house 1000 house1000 house

Health Education CampHealth Education Camp 2020 2020

Sanitation and First- Aid Kit DistributionSanitation and First- Aid Kit Distribution 1212 1212

Exposure Visit for StaffExposure Visit for Staff 11 11

School Water PointSchool Water Point 88 88

Borewell Borewell (Unsuccessful)(Unsuccessful) 11 11

Sump TankSump Tank 44 44

Under Ground DrainageUnder Ground Drainage 5460 ft5460 ft 5780 ft5780 ft

School SanitationSchool Sanitation 88 88

Community Sanitation BlockCommunity Sanitation Block 11 00

Rain Water Harvesting StructuresRain Water Harvesting Structures 11 11

AchievementsAchievements Construction of 1671 meter sewer line at Sanjay Construction of 1671 meter sewer line at Sanjay

Nagar, Awadpura, Khajanchi Baba & Gol Nagar, Awadpura, Khajanchi Baba & Gol Pahadiya with the support of community.Pahadiya with the support of community.

Repair of 78 meter water line, serving 850 house Repair of 78 meter water line, serving 850 house holds with the help of 4 supply valves, and 4 holds with the help of 4 supply valves, and 4 sump tanks at Khajanchi Baba( Valve), sump tanks at Khajanchi Baba( Valve), Awardpura(Sump Tank) and Gaddhe Wala Awardpura(Sump Tank) and Gaddhe Wala Mohalla: Community contribution received in Mohalla: Community contribution received in kind and labor, Government contribution by kind and labor, Government contribution by providing labor.providing labor.

69 Women Self Help Groups formed, with a 69 Women Self Help Groups formed, with a membership of over 814 womenmembership of over 814 women, , Also formed 2 Also formed 2 groups of Girl carpet weavers (20 members)groups of Girl carpet weavers (20 members)

Toilets and drinking water facility provided at 8 Toilets and drinking water facility provided at 8 schools, which are being maintained by PTA schools, which are being maintained by PTA (Parent Teacher Association) and Children (Parent Teacher Association) and Children Committees formed in each school. This has Committees formed in each school. This has been for the first time that PTA fund has been been for the first time that PTA fund has been used for WASAN activities.used for WASAN activities.

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Services of private and government sweepers made regular and Services of private and government sweepers made regular and active through memorandums and applications.active through memorandums and applications.

93 members within the community brought together through 7 93 members within the community brought together through 7 WASAN committees, constituting of 32 Female and 61 male WASAN committees, constituting of 32 Female and 61 male members.members.

Repair of 6 borewells with the help of municipal corporation: Gol Repair of 6 borewells with the help of municipal corporation: Gol Pahadiya, Gaddhe Wala Mohalla, Sanjay NagarPahadiya, Gaddhe Wala Mohalla, Sanjay Nagar

Reconstruction of 10,000 liter water tank at AwadpuraReconstruction of 10,000 liter water tank at Awadpura Voluntary contribution by WASAN committee and community for Voluntary contribution by WASAN committee and community for

laying road in Sanjay Nagar.laying road in Sanjay Nagar. Community being included in planning done by GMC.Community being included in planning done by GMC. Increased demand from community for House Hold Toilet Increased demand from community for House Hold Toilet

construction construction

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The program has been able to facilitate an active dialogue between The program has been able to facilitate an active dialogue between the community and government officials through advocacy efforts the community and government officials through advocacy efforts including memorandums, applications and meetings. including memorandums, applications and meetings.

Regular trainings and orientations have facilitated the groups Regular trainings and orientations have facilitated the groups formed at the project level to work more efficiently in campaign formed at the project level to work more efficiently in campaign mode. Most of these groups have come to the fore front and started mode. Most of these groups have come to the fore front and started to take initiatives in discussing issues related to WASAN, and to take initiatives in discussing issues related to WASAN, and finding solutions on their own.finding solutions on their own.

Problems related to water and sanitation are taken on top priority by Problems related to water and sanitation are taken on top priority by the municipal corporation. the municipal corporation.

Toilet ConstructionToilet ConstructionConstructed : 482Constructed : 482

20 with bathroom20 with bathroom

462 without bathroom462 without bathroom

Done ThroughDone Through SHG: internal loaningSHG: internal loaning organizational loanorganizational loan Motivational activitiesMotivational activities maintenance and repairs of sewer line and maintenance and repairs of sewer line and

chamberchamber Advocacy and pressure buildingAdvocacy and pressure building Construction of 1671 m UGD lineConstruction of 1671 m UGD line Sanitation FundSanitation Fund Incentive approachIncentive approach

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Community Participation/ Community Participation/ ContributionContribution

Community contributing cashand,kind--Community contributing cashand,kind--EnthusiasmEnthusiasm

Water source management (water tank, swiss Water source management (water tank, swiss valve etc.) done by the community.valve etc.) done by the community.

Continuous memorandums from the community Continuous memorandums from the community have resulted in have resulted in – road- Sanjay Nagar, Gol Pahadiya, road- Sanjay Nagar, Gol Pahadiya, – garbage collection- Sanjay Nagar, Madhav Nagar, garbage collection- Sanjay Nagar, Madhav Nagar,

Awadpura, Apaganj, Kamla Nagar, Awadpura, Apaganj, Kamla Nagar, – Urinals- Kamla Nagar, Urinals- Kamla Nagar, – water pipeline,- Sanjay Nagarwater pipeline,- Sanjay Nagar– water tanks- Sanjay Nagarwater tanks- Sanjay Nagar– Borewell- Awadpura, Gali No: 1 & 2, Borewell- Awadpura, Gali No: 1 & 2, – Repair of borwell- All SlumsRepair of borwell- All Slums

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Illiteracy and criminalization within community.Illiteracy and criminalization within community. Very hard to have interaction with the local Government-comprehensive and regular.Very hard to have interaction with the local Government-comprehensive and regular. Lack of knowledge of overall development needs and plans of Gwalior town.Lack of knowledge of overall development needs and plans of Gwalior town. Lack of understanding of NGO culture and functioning at all levels.Lack of understanding of NGO culture and functioning at all levels. Absence of Good and capable NGOs-Weak advocacy and demonstration effects.Absence of Good and capable NGOs-Weak advocacy and demonstration effects. Many families with no legal ownership of the land, their status continues to be Many families with no legal ownership of the land, their status continues to be

encroachment. Fear and uncertainty about displacementencroachment. Fear and uncertainty about displacement Topographical situations-high and lowTopographical situations-high and low Maintenance of school sanitation facilities during summer vacations resulting in repair Maintenance of school sanitation facilities during summer vacations resulting in repair

every year.every year. Support from administration vary from officer to officer.Support from administration vary from officer to officer. Community contribution not coming in as expected especially for activities like Community contribution not coming in as expected especially for activities like

plantation etc.plantation etc. Grant provided for soak pits not enough for constructing structures as per guidelines.Grant provided for soak pits not enough for constructing structures as per guidelines.

Constraints, ChallengesConstraints, Challenges

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OpportunitiesOpportunities Solid garbage disposal program initiated by the municipal Solid garbage disposal program initiated by the municipal

corporation will be an add-on to the project.corporation will be an add-on to the project. Awardpura declared as Ayaodhya basti will facilitate the Awardpura declared as Ayaodhya basti will facilitate the

project activities.project activities. Opening up of new avenues of work in Urban slums Opening up of new avenues of work in Urban slums Possibilities of better relationships due to pressure of Possibilities of better relationships due to pressure of

DonorsDonors Slum environment and sanitation campaign supported by Slum environment and sanitation campaign supported by

UN Habitat has significantly contributed to the coverage of UN Habitat has significantly contributed to the coverage of WASAN activities at a larger platformWASAN activities at a larger platform

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Future DirectionsFuture Directions Work on recharging of water.Work on recharging of water. Transforming SHG into income generation Transforming SHG into income generation

groups.groups. Setting up small solid waste disposal Setting up small solid waste disposal

plants in all the slums.plants in all the slums. Enlarging the program through promotion Enlarging the program through promotion

of sanitation fund related activities.of sanitation fund related activities. Constructing small OHT, doing water lifting Constructing small OHT, doing water lifting

activities in Khajanchi Baba, Gol Pahadiya, activities in Khajanchi Baba, Gol Pahadiya, Sanjay NagarSanjay Nagar

Management of Community Toilets-How Management of Community Toilets-How To?To?

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School Hygiene and Health School Hygiene and Health Promotion Program-Jakhora Promotion Program-Jakhora

Block Lalitpur, UPBlock Lalitpur, UP

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ObjectivesObjectives Using school and teachers for change agents.Using school and teachers for change agents. Dissemination of messages on Health and Hygiene Dissemination of messages on Health and Hygiene

Promotion.Promotion. Promoting an school environment that is safe for Promoting an school environment that is safe for

children.children. Bringing a decrease in the diseases in children Bringing a decrease in the diseases in children

through practices of hygiene.through practices of hygiene. Using children as change agents in the community.Using children as change agents in the community. To bring about change in the hygiene practices of the To bring about change in the hygiene practices of the

childrenchildren To reach parents and community through childrenTo reach parents and community through children To try for adequate water and sanitation facilities in all To try for adequate water and sanitation facilities in all

the schoolsthe schools To improve the environment of the schools and To improve the environment of the schools and

villagesvillages

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Project AreaProject Area20 Schools of Jakhora Block, District Lalitpur20 Schools of Jakhora Block, District Lalitpur SirsiSirsi VimekamaafiVimekamaafi JamoramaafiJamoramaafi DharmapuraDharmapura SilganSilgan KhuraKhura PanchampurPanchampur BanoliBanoli AndhiyariAndhiyari ManguaMangua BuchaBucha NoharkalaNoharkala JairwaraJairwara Siron KhurdSiron Khurd MinoraMinora Siron KalanSiron Kalan SatgataSatgata RasoiRasoi GangoraGangora NaogaonNaogaon

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Benchmarks for Selection of Benchmarks for Selection of Project Area Project Area

87% of the students come from the SC, ST, 87% of the students come from the SC, ST, and OBC class.and OBC class.

All the schools are located on a large All the schools are located on a large distance from the district headquarters, and distance from the district headquarters, and most of them are in the remote areas. most of them are in the remote areas.

The status of drinking water and hygiene in The status of drinking water and hygiene in most of the schools is in a weak position, most of the schools is in a weak position, and where the availability is ample the and where the availability is ample the status of water sources is bad.status of water sources is bad.

PRI not Active in respect to education, PRI not Active in respect to education, health, Panchayat, mother and child health, Panchayat, mother and child development, ration, drinking water, and development, ration, drinking water, and hygiene.hygiene.

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Community’s Perception Community’s Perception towards Hygienetowards Hygiene

Not to broom the home, and not disposing garbage outside Not to broom the home, and not disposing garbage outside the house, after 7 in the evening till 4 in the morning.the house, after 7 in the evening till 4 in the morning.

Women not to wash hair on Tuesday, Thursday and Women not to wash hair on Tuesday, Thursday and Saturday.Saturday.

Men not to get a hair or nail cut on Tuesday, Thursday, and Men not to get a hair or nail cut on Tuesday, Thursday, and Saturday.Saturday.

To be bare foot and not to cut nails during To be bare foot and not to cut nails during Nav Durga.Nav Durga. Covering the floor and walls with Covering the floor and walls with gobar(cow dung) gobar(cow dung) is is

treated as a holy practice.treated as a holy practice. Women are supposed to take off their slippers while Women are supposed to take off their slippers while

passing by an elderly person, temple or choupal, as a passing by an elderly person, temple or choupal, as a respect giving.respect giving.

Small children urinating or defecating in the laps of elders is Small children urinating or defecating in the laps of elders is seen as the childs affection towards the person.seen as the childs affection towards the person.

Festivals like holi are celebrated by throwing cow-dung and Festivals like holi are celebrated by throwing cow-dung and mud on each other.mud on each other.

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Achievements- SoftwareAchievements- Software Availability and safe storage of drinking water in all 20 Availability and safe storage of drinking water in all 20

schools.schools. Toilets used and maintained by students in 19 schoolsToilets used and maintained by students in 19 schools 20 Parent Teacher Associations - regular meetings .20 Parent Teacher Associations - regular meetings . 5 hygiene committees in all the 20 schools, for: personal 5 hygiene committees in all the 20 schools, for: personal

hygiene, food hygiene, toilet and urinal hygiene, school hygiene, food hygiene, toilet and urinal hygiene, school premise hygiene, water hygiene.premise hygiene, water hygiene.

5 model students selected in all the 20 schools, and 5 model students selected in all the 20 schools, and meetings held on seven components of hygiene.meetings held on seven components of hygiene.

40 school teachers trainings. (2 in each school)40 school teachers trainings. (2 in each school) 2 block level workshops on water, hygiene and sanitation.2 block level workshops on water, hygiene and sanitation. Formation, training and meetings of Bal Sansad.Formation, training and meetings of Bal Sansad. Mid- term evaluation of students pertaining to water and Mid- term evaluation of students pertaining to water and

hygiene done on regular intervals.hygiene done on regular intervals. Family assessment of 400 families.Family assessment of 400 families. Regular health and sanitation classes organized at all the Regular health and sanitation classes organized at all the

schools.schools. Sanitation and health education competitions held from Sanitation and health education competitions held from

time to time.time to time. Study on “ Community’s perception on hygiene”.Study on “ Community’s perception on hygiene”. HOME

Achievements- HardwareAchievements- Hardware

2 block sanitation models constructed at Rasoi and 2 block sanitation models constructed at Rasoi and Manguan Maintenance of these is done by the students Manguan Maintenance of these is done by the students committees.committees.

2 hand pumps set up at Rasoi and Noharkalan.2 hand pumps set up at Rasoi and Noharkalan. Restoration of all the handpumps on regular basis.Restoration of all the handpumps on regular basis. Wall writings and paintings in school campus.Wall writings and paintings in school campus. All the present toilets constructed by the government All the present toilets constructed by the government

have been refurnished into child friendly toilets, through have been refurnished into child friendly toilets, through cross-ventilation and drawings.cross-ventilation and drawings.

Construction and maintenance of school and kitchen Construction and maintenance of school and kitchen gardens in 19 schools.gardens in 19 schools.

Kitchen gardens in 30 house holds.Kitchen gardens in 30 house holds. Water tanks constructed near the handpumps for proper Water tanks constructed near the handpumps for proper

disposal of water.disposal of water. Ladle, water containers, matka, and stands distributed in Ladle, water containers, matka, and stands distributed in

all the schools.all the schools.HOME

Plan Vs. AchievementPlan Vs. AchievementActivity Plan Achievement

Provision for water drums, ladles and dustbins 20 schools 20 schools

Provision of new water source BW/HP 6 Units 3 units

Restoration of existing water supply system in school Need Based 16 schools

School Sanitation Blocks 6 2

Community level garbage pits/ kitchen garden 20 units 20 units

School Garbage and Garbage Pits 20 units 20 units

Construction of child friendly toilets 5 8

Base Line and Mid-Term Assesment 20 schools 20 schools

Teachers Training 40 teachers 42 teachers

Block Level workshop of teachers official and partners 3 2

Sample assessment of families of students access to toilets and hygiene 20 20 schools

Exposure visit of children and parents 1 2

Village sanitation campaign 6 10

Exhibition on sanitation 4 14

Promotion of theatre group for children 4 groups 4 groups

Sanitation, health, hygiene competition 20 schools 18 schools

School Committee formation and training 60 students 100 students

IEC Activities 20 schools 20 schools

School Health Newsletter 12 issues 6 issues

Establishing resource center in school 5 centers 1 center

Community InterventionsCommunity Interventions Community Meetings: (Major Issues)Community Meetings: (Major Issues) Personal HygienePersonal Hygiene Maintenance and treatment of drinking waterMaintenance and treatment of drinking water Hygiene standards in house and foodHygiene standards in house and food Disposal of garbage and cow- dungDisposal of garbage and cow- dung Disposal of human fecal matterDisposal of human fecal matter Air- Borne diseasesAir- Borne diseases Preparation of ORS]Preparation of ORS]

Tools Used:Tools Used: Pocket ChartPocket Chart Snakes and LaddersSnakes and Ladders PostersPosters DramaDrama Flip ChartFlip Chart GamesGames Demonstration MaterialDemonstration Material

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Children CommitteesChildren CommitteesSchool Hygiene Committee: ObjectivesSchool Hygiene Committee: Objectives To maintain hygienic surroundings in the school.To maintain hygienic surroundings in the school. Management and disposal of garbage from school.Management and disposal of garbage from school. To motivate students towards participation in hygiene related activities.To motivate students towards participation in hygiene related activities. Seek assistance from teachers and PTA for any matter related to school hygiene.Seek assistance from teachers and PTA for any matter related to school hygiene.

Drinking Water Committee: ObjectivesDrinking Water Committee: Objectives Maintenance of water sources in schoolMaintenance of water sources in school To keep a track of the methodologies implemented by students for drawing and consuming To keep a track of the methodologies implemented by students for drawing and consuming

water.water. To ensure availability of water for small children.To ensure availability of water for small children.

Personal Hygiene Committee: ObjectivesPersonal Hygiene Committee: Objectives Ensure and promote personal hygiene standards amongst studentsEnsure and promote personal hygiene standards amongst students Food Hygiene Committee: ObjectivesFood Hygiene Committee: Objectives Promoting washing of hands before food and after toilet.Promoting washing of hands before food and after toilet. Ensuring standards of the mid-day meal.Ensuring standards of the mid-day meal. Sanitation Committee: ObjectivesSanitation Committee: Objectives Maintenance of toilets in the schools.Maintenance of toilets in the schools. Ensuring availability of water in toilets and urinals.Ensuring availability of water in toilets and urinals. Motivating students towards use of toilets fro defecation.Motivating students towards use of toilets fro defecation. Discouraging open defecation among students.Discouraging open defecation among students. Motivating and ensuring hand washing habits in students.Motivating and ensuring hand washing habits in students.

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Responsibilities of the PTAResponsibilities of the PTA To promote, assist and manage all the school To promote, assist and manage all the school

related activities.related activities. Decision making and contribution to the Decision making and contribution to the

construction fund for construction works in construction fund for construction works in schools.schools.

To regularly attend meetings and support in the To regularly attend meetings and support in the application of regulations.application of regulations.

To promote the various hygiene committees To promote the various hygiene committees formed at school level.formed at school level.

To build a network with the government officials To build a network with the government officials to ensure the qualitative aspect of education in to ensure the qualitative aspect of education in schools.schools.

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ConstraintsConstraints

As the majority of the project areas lies in stony (granite) As the majority of the project areas lies in stony (granite) regions, availability of water becomes a crucial issue, regions, availability of water becomes a crucial issue, only 6 schools have regular supply of water throughout only 6 schools have regular supply of water throughout the year.the year.

At schools located inside the villages, the hand pumps At schools located inside the villages, the hand pumps are used by the community, where regular r are used by the community, where regular r maintenance of hand pumps is difficultmaintenance of hand pumps is difficult

School campus also used as a public spot, for gambling.School campus also used as a public spot, for gambling. Outreach of female staff to schools located in remote Outreach of female staff to schools located in remote

regions is difficult.regions is difficult. Technical problems in constructing toilets, as Technical problems in constructing toilets, as

construction of soak pit in rocky and stony areas is very construction of soak pit in rocky and stony areas is very difficult.difficult.

Neutral attitude of the Neutral attitude of the Jal Nigam Jal Nigam on repair and on repair and maintenance issues.maintenance issues.

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Sambhav Water and Sanitation ProgramSambhav Water and Sanitation ProgramDamyanti Water and Sanitation ProgramDamyanti Water and Sanitation Program

School Health and Hygiene Education ProgramSchool Health and Hygiene Education ProgramSlum Environment and Sanitation CampaignSlum Environment and Sanitation Campaign

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ContentsContents Project OrganogramProject Organogram Role of AccountantRole of Accountant AdvancesAdvances

– Program AdvancesProgram Advances– Salary AdvancesSalary Advances

PaymentsPayments Linking output with fund utilizationLinking output with fund utilization Grant TreatmentGrant Treatment Revolving FundRevolving Fund Suggestions for improvementSuggestions for improvement

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OrganogramOrganogramProject Director

Project Coordinator

Accountant

Community Organizer

Hygiene Educator

Village Volunteers

WASAN Committee/ VWSC/ CWASC

Self Help Groups

Mechanics

Caretakers

Masons

PTA

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Roles of AccountantRoles of Accountant

Assist Project Director and PC in budget planning.Assist Project Director and PC in budget planning. Maintaining books of accounts.Maintaining books of accounts. Keeping a close check on advances and balances.Keeping a close check on advances and balances. Helping staff understand and follow accounting standards like Helping staff understand and follow accounting standards like

supports, quotations, rates, payments etc.supports, quotations, rates, payments etc. Reminding about program activities and budget utilization.Reminding about program activities and budget utilization. Advising for obtaining approvals if major deviations are needed.Advising for obtaining approvals if major deviations are needed. Submission of demands to the donors through appropriate Submission of demands to the donors through appropriate

persons i.e. Director and PC.persons i.e. Director and PC. Adopting the recommended practices in the maintenance of Adopting the recommended practices in the maintenance of

account books and statements.account books and statements. Periodic updation of pass books.Periodic updation of pass books. Preparing statements as per the schedule and demand.Preparing statements as per the schedule and demand.

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Roles of AccountantRoles of Accountant Preparing statements as per the schedule and Preparing statements as per the schedule and

demand.demand. Random verification of expenses and purchases Random verification of expenses and purchases

at field site in consultation with project director at field site in consultation with project director and PC.and PC.

Daily cash balancing, tally and closing.Daily cash balancing, tally and closing. Making use of Tally and TDS software's to keep Making use of Tally and TDS software's to keep

financial data secured and protected from virus.financial data secured and protected from virus. Preparing vouchers with adequate details and Preparing vouchers with adequate details and

supports and presenting them for signatures of supports and presenting them for signatures of PD and other concerned staff.PD and other concerned staff.

Maintaining Asset Register, Files of Quotations, Maintaining Asset Register, Files of Quotations, Collections of proceedings and other items for Collections of proceedings and other items for verification purposed of the donor.verification purposed of the donor.

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AdvancesAdvances

Program AdvancesProgram Advances– Project Coordinator gives demand to Project Coordinator gives demand to

accountant.accountant.– Accountant gets demand approved by project Accountant gets demand approved by project

director.director.– Amount treated as advance in the name of PC Amount treated as advance in the name of PC

until final bills are produced.until final bills are produced.– Entries are reverted and posted at Entries are reverted and posted at

appropriate places once bills have been appropriate places once bills have been produced.produced.

– All advances are to be settled within 15 days All advances are to be settled within 15 days from the day of issue.from the day of issue.

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AdvancesAdvances

Salary AdvancesSalary Advances– Maximum salary advance permissible: Maximum salary advance permissible:

One month salary.One month salary.– To be deducted from next month To be deducted from next month

salary or else as per Directors salary or else as per Directors discretion. discretion.

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PaymentsPayments All payments made against bills/ invoices All payments made against bills/ invoices

and receipt.and receipt. Largely payments done by cheques Largely payments done by cheques

except for very small amounts or special except for very small amounts or special cases.cases.

PurchasesPurchases Quotations invited from 3 different

vendors/ dealers Decision taken on the basis of good will,

previous experience , quality and timely delivery.

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MonitoringMonitoring Every demand is checked with approved Every demand is checked with approved

plan and budget.plan and budget. Tallying stock register.Tallying stock register. Quarterly field visit.Quarterly field visit. Verification of field level proceeding Verification of field level proceeding

registers.registers. Cross checking bills and vouchers. Cross checking bills and vouchers. Regular verification of log books and staff Regular verification of log books and staff

diaries.diaries. Field verification by other members of Field verification by other members of

the organization except project staff.the organization except project staff.

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Linking Outputs with Fund Linking Outputs with Fund UtilizationUtilization

Narrative report compared with Narrative report compared with financial expenditures.financial expenditures.

All supports required to have All supports required to have beneficiary name as a part of the beneficiary name as a part of the narration.narration.

Work completion report compared Work completion report compared with financial expenditure of the with financial expenditure of the activity.activity.

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Improvements post TrainingImprovements post Training

BeforeBefore

1.1. Own contribution not Own contribution not recorded in terms of recorded in terms of details.details.

2.2. Salary payments Salary payments made by both made by both cheque and cash.cheque and cash.

3.3. Purchasing process Purchasing process not documented.not documented.

AfterAfter

1.1. All details of All details of contributions contributions recorded in books.recorded in books.

2.2. All salaries All salaries disbursed through disbursed through cheques.cheques.

3.3. Recently initiated Recently initiated documentation of documentation of purchases.purchases.

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IssuesIssues

Timely disbursement of funds will help Timely disbursement of funds will help smooth functioning of the project smooth functioning of the project activities. activities.

Long salary dues, and outstanding Long salary dues, and outstanding payments due to unavailability of funds on payments due to unavailability of funds on times.times.

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