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Stark Area Regional Transit Authority Board of Trustees Meeting November 8, 2017 @ 5PM
Mr. DeGraff called the meeting to order at 5:00pm. Attendance Board (Quorum Present) Chuck DeGraff (President), Greg Blasiman, Paul Dykshoorn, Margaret Egbert, Edward Grier, James Reinhard, Chet Warren Excused Ron Macala (Vice President), Amanda Fletcher Mr. Warren moved to accept the excused absences. Mr. Dykshoorn seconded the motion; vote passed unanimously. Staff Kirt Conrad (Executive Director/CEO) Mark Finnicum (Chief Operating Officer), Carrie Domer (Director, Finance), Kristy Williams (Director, Human Resources), John Michaels (Customer Service/Paratransit Assistant Supervisor), Tammy Marie Brown (Director, Employee Relations & EEO) Other Gust Callas (Black McCuskey)
Approval/Correction Of Minutes October 18, 2017 Mr. Warren moved to adopt the meeting minutes. Mr. Grier seconded the motion; vote passed unanimously. Board Committee Report Mr. Reinhard made the Board aware that the Finance committee held a meeting on October 18. They agreed on a budget to present for Board approval. Department Reports Transportation (Nicholas Davidson) SARTA provided shuttle services for the McKinley vs Massillon game. Most of the riders were senior citizens.
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Maintenance (Mark Finnicum) The Hydrogen project is now complete. Finance (Carrie Domer) The Capital & Operating budget were presented. Discussion followed. Planning (Latrice Virola) SARTA is gearing up to celebrate its 20 year anniversary, which is on December 1. Information Technology (Craig Smith) IT is preparing to conduct year end updates in GP. Human Resources (Kristy Williams) HR completed the update to the employee handbooks. Employee Relations & EEO (Tammy Marie Brown) The Board was invited to attend the Employee year end celebration. Communications From The Executive Director/CEO SARTA received an award from OTRP “Lowest Cost Per Mile.” Mr. Conrad talked about the North American Fuel Cell Conference. Participants attended from as far as Great Britain. It was a success. Resolutions Resolution #25 For Application FY 2017 Federal Grants “Section 5310 Federal Grant For TrAMS” Mr. Warren moved to adopt the resolution. Mr. Grier seconded the motion; vote passed unanimously. Resolution #26 For 2018 Capital Budget Approval Mr. Blasiman moved to adopt the resolution. Mr. Warren seconded the motion; vote passed unanimously. Resolution #27 For 2018 Operating Budget Approval Mr. Reinhard moved to adopt the resolution. Mr. Warren seconded the motion; vote passed unanimously.
2
Resolution #28 A Resolution Authorizing The Executive Director/CEO To Continue The Association With And Liability and Property Insurance With Ohio Transit Risk Pool For 2018 Mr. Warren moved to adopt the resolution. Mr. Reinhard seconded the motion; vote passed unanimously. Resolution #29 A Resolution Authorizing The Executive Director/CEO To Apply For A Community Planning Grant Mr. Warren moved to adopt the resolution. Mr. Grier seconded the motion; vote passed unanimously. Resolution #30 A Resolution Authorizing The Executive Director To Enter Into A Contract For Purchase Of Diesel Fuel Mr. Reinhard moved to adopt the resolution. Mr. Dykshoorn seconded the motion; vote passed unanimously. Resolution #31 A Resolution Authorizing The Executive Director/CEO To Enter A Contract With Columbus State Community College University Of Alabama Hydrogen Demonstration Bus (UAB) Mr. Dykshoorn moved to adopt the resolution. Mr. Grier seconded the motion; vote passed unanimously. Resolution #32 For Application FY 2018 Federal Grants “Section 5307 Federal Grant For TrAMS” Mr. Warren moved to adopt the meeting minutes. Mr. Reinhard seconded the motion; vote passed unanimously. Resolution #33 For Application FY 2018 State Grant “Diesel Emissions Reduction Grant (DERG)” Mr. Dykshoorn moved to adopt the resolution. Mr. Warren seconded the motion; vote passed unanimously. Resolution #34 Authorization To Designate The Ohio Star Account As The Stark Area Regional Transit Authority’s County And Transit Authority Medicare Sales Tax Transition Fund And To Transfer Receipts TO The Star Ohio Account Into The Stark Area Regional Transit Authority General Fund
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Mr. Warren moved to adopt the resolution. Mr. Reinhard seconded the motion; vote passed unanimously. Resolution #35 A Resolution Authorizing The Executive director/CEO To Continue The Association With And Health Insurance Coverage With The Health Transit Pool Of Ohio For 2018 Mr. Reinhard moved to adopt the resolution. Mr. Grier seconded the motion; vote passed unanimously. Resolution #36 A Resolution Authorizing The Executive Director/CEO To Continue The Association With And Ancillary Benefit Coverage With The Health Transit Pool Of Ohio For 2018 Mr. Warren moved to adopt the resolution. Mr. Blasiman seconded the motion; vote passed unanimously. Resolution #37 A Resolution Certifying Meeting Dates And Times For Calendar Year 2018 Mr. Warren moved to adopt the resolution. Mr. Dykshoorn seconded the motion; vote passed unanimously. Resolution #38 A Resolution Revising The Proline Paratransit Policy Mr. Grier moved to adopt the resolution. Mr. Warren seconded the motion; vote passed unanimously. Resolution #39 A Resolution Authorizing The Executive Director/CEO To Surplus Obsolete Fixed Asset Inventory Mr. Reinhard moved to adopt the resolution. Mr. Warren seconded the motion; vote passed unanimously. Resolution #40 A Resolution TO Authorize The Executive Director/CEO To Offer Free Rides on February 14, 208 In Support Of Public Transit In Ohio Mr. Warren moved to adopt the resolution. Mr. Grier seconded the motion; vote passed unanimously. Resolution #41 A Resolution TO Accept SARTA’s Bargaining & Non-Bargaining Employee Handbooks Mr. Warren moved to adopt the resolution. Mr. Blasiman seconded the motion; vote passed unanimously.
4
Executive Session Mr. Dykshoorn moved to enter Executive Session to discuss the purchase of property at 5:54pm. Mr. Warren seconded the motion. All answered “yes.” Mr. Reinhard moved to end Executive Session at 6:23pm. Adjournment Mr. Warren moved to adjourn the meeting at 6:24pm. Mr. Reinhard seconded the motion.
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6
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STARK AREA REGIONAL TRANSIT AUTHORITY MAINTENANCE DEPARTMENT
November, 2017 Submitted by: Mark Finnicum
1. There was a total of 120 Preventive Maintenance Inspections • 62 Fixed Route Buses • 53 Paratransit Buses • 05 Support Vehicle
2. There was a total of 95 Wheelchair Inspections
3. There was a total of 44 Heat & Air Conditioning Inspections
4. There was a total of 33 Farebox Inspections
5. There was a total of 27 Front End Alignments
6. There was a total of 51 Bus Exchanges
7. There was a total of 12 Avail System Inspections
8. There was a total of 05 CNG Recertification Inspections
9. There was a total of 11 Camera Inspections
10. There was a total of 08 Road Calls • 05 Fixed Route Buses – 05 Towed • 00 Non-Revenue Vehicle – 00 Towed • 03 Paratransit Buses – 03 Towed
11. There was a total of 10 Warranty Repair
Building and Grounds Report • Gateway Offices Tasks completed 06 • Gateway Garage Tasks completed 10 • Massillon Tasks completed 01 • Alliance Tasks completed 00 • Cornerstone Tasks completed 02 • Belden Village Tasks completed 04
12. There was 00 job related injuries reported.
8
STARK AREA REGIONAL TRANSIT AUTHORITY MAINTENANCE DEPARTMENT
December, 2017 Submitted by: Mark Finnicum
1. There was a total of 118 Preventive Maintenance Inspections • 59 Fixed Route Buses • 53 Paratransit Buses • 06 Support Vehicle
2. There was a total of 93 Wheelchair Inspections
3. There was a total of 44 Heat & Air Conditioning Inspections
4. There was a total of 51 Farebox Inspections
5. There was a total of 21 Front End Alignments
6. There was a total of 79 Bus Exchanges
7. There was a total of 05 CNG Recertification Inspections
8. There was a total of 04 Bi-Monthly Camera Inspections
9. There was a total of 07 Road Calls • 06 Fixed Route Buses – 04 Towed • 00 Non-Revenue Vehicle – 00 Towed • 01 Paratransit Buses – 00 Towed
10. There was a total of 04 Warranty Repair
Building and Grounds Report • Gateway Offices Tasks completed 06 • Gateway Garage Tasks completed 03 • Massillon Tasks completed 01 • Alliance Tasks completed 00 • Cornerstone Tasks completed 03 • Belden Village Tasks completed 02
11. There was 00 job related injuries reported.
9
Preventive Maintenance Inspections2016 Fixed Route Paratransit Support TotalJan 59 57 4 120Feb 60 52 8 120Mar 65 57 7 129Apr 62 55 5 122May 61 55 4 120Jun 62 55 8 125Jul 61 46 3 110Aug 62 60 8 130Sep 59 53 6 118Oct 63 60 7 130Nov 62 53 5 120Dec 59 53 6 118
Road calls2016 Fixed route Paratransit Support TotalJan 1 5 1 7Feb 5 2 0 7Mar 1 2 0 3Apr 4 2 0 6May 6 0 0 6Jun 5 5 0 10Jul 8 2 0 10Aug 13 3 0 16Sep 6 1 0 7Oct 4 0 0 4Nov 5 3 0 8Dec 6 1 0 7
0
20
40
60
80
100
120
140
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2016 Preventive Maintenance
Fixed Route Paratransit Support Total
02468
1012141618
Jan
Feb
Mar
Apr
May Jun
Jul
Aug
Sep
Oct
Nov
Dec
2016 Road Calls
Fixed route Paratransit Support Total
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15
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22
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24
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0,25
53,
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255
03,
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255
166,
400
3,53
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5
AC
TIV
E G
RA
NTS
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,820
,697
(43,
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ND
ING
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AN
TS:
0
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erat
or, E
lect
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l Ser
vice
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00
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000
625,
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RA
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rogn
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atra
nsit
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es
80%
2018
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000
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000
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84
2,00
00
842,
000
084
2,00
0
58,8
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DIN
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RA
NTS
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AN
D T
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LS:
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29,
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Tota
l Gra
nts
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udin
g C
alSt
art
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Pend
ing
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l
AC
TIV
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RA
NTS
:
Upd
ated
by: Deb
ra Swickard
53
54
January 24, 2018
Marketing & Public Outreach
Marketing Manager attended the quarterly OPTA Marketing Committee meeting in Cincinnati
Hosted 20 year anniversary event at each of Transit Center and followed up the event with a
month long contest on Facebook.
o Facebook event
39 said they were attending
67 said they were interested in attending
Over 4,900 people reached
444 people viewed the event page
111 responded with a reaction, comment or share of the event post
o Facebook contest – Followers were asked a question a week, they had from Monday
evening until Friday evening to respond.
Week one – only post that was boosted
680 people reached
73 engagements
7 photo clicks
2 link clicks
28 comments
7 shares
61 reactions
13 shares
Week two (asked riders to post a video)
14 comments/posts; however only 2 posted a videos per the instructions
585 people were reached
7 reactions
Chose 2 winners as they followed the instructions
Week three
48 posts/comments
18 reactions
1,290 people reached
Week four
27 posts/comments
11 reactions
947 people reached
Worked with Finance to prepare RFP for Marketing, Public Relations and Graphic Designs Services as
our current contract expires in March.
55
Tran
spo
rtat
ion
Agr
ee
me
nts
Go
t re
cert
ific
ated
wit
h t
he
Oh
io D
epar
tmen
t o
f D
evel
op
men
tal D
isab
iliti
es f
or
3 y
ears
, un
til 2
02
0.
20
17
Co
ntr
act
Serv
ices
Tri
ps
and
Ne
w C
lien
ts
Jan
Fe
b
Mar
ch
Ap
ril
May
Ju
ne
Ju
ly
Au
gust
Se
pt
Oct
N
ov
Dec
YTD
Tr
ips
YT
D
Clie
nts
Sara
hC
are
Tr
ips
3
62
3
13
2
76
1
84
2
24
1
90
1
88
2
41
2
94
2
73
2
50
2
17
30
12
C
lien
t
1
0
1
0
1
1
0
4
0
0
0
3
11
Cat
ho
lic
Ch
arit
ies
Tr
ips
5
2
46
5
2
45
4
7
36
2
0
18
1
8
28
3
8
38
43
8
C
lien
t
0
1
2
0
0
0
0
1
0
1
0
1
6
JFS/
NET
T
rip
s
72
8
67
8
83
1
78
2
94
1
16
67
8
40
1
00
6
76
3
83
6
77
0
66
7
1
05
09
C
lien
t
22
2
1
30
2
9
28
2
5
24
2
1
17
2
2
13
1
2
26
4
DO
DD
/M
ed
Lin
e
Trip
s 5
69
5
13
5
47
4
98
5
32
4
84
3
81
4
45
3
35
3
72
3
36
2
63
52
75
C
lien
t
2
0
0
1
0
0
0
0
0
0
0
0
3
JRC
Ad
ult
D
ay
Trip
s 0
0
0
0
1
2
12
8
12
3
15
5
10
8
14
9
14
5
11
8
9
38
C
lien
t 0
0
0
0
5
0
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1
1
0
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9
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k St
ate
/R
t 8
8
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s 2
44
5
07
4
36
5
31
2
24
0
0
1
48
4
95
7
24
6
58
2
13
41
80
N/A
Ke
nt
Stat
e
Star
k
Trip
s 0
0
0
0
0
0
0
1
96
5
88
6
12
4
62
1
15
19
73
N/A
To
tal
Trip
s 1
71
1
15
50
1
70
6
15
09
1
75
6
25
05
1
55
2
18
65
1
51
8
16
58
1
53
9
13
03
26
32
5
To
tal
Clie
nts
2
5
22
3
3
30
3
4
26
2
6
27
1
8
23
1
3
16
2
93
56
Community Outreach & Training
In the last three months of 2017, our Outreach Specialists were involved in multiple activities, the following are a few we would like to highlight:
Answered questions and handed out items on SARTA services and tools at: o Canton City Adult Career and Technical Education’s Fall Community Health Fair held at
Fairmount School o Veteran Stand Down held at the Canton Memorial Civic o Career and Grad School Fair held at Malone University. o ARC of Ohio Fall Conference held at Gentle Brook Event Center
Hosted the quarterly North East Ohio Travel Training (NEOTT) meeting
Took the Trolley out to events for the Christmas Holiday Season 1. Navarre’s Christmas in the Village Parade 2. Massillon’s Holiday Parade
122
117
107
82
106
112
106
101
203
167
63
29
119
86
74
113
125
88
68
60
83
74
97
30
January
February
March
April
May
June
July
August
September
October
November
December
Monthly Travel Training Totals 2016-2017
2017 2016
57
Community Events, 16
Travel Training, 80Presentations, 6
Community Meetings, 10
One-on-one, 5
Employee Training, 0
Outside Appointments, 9
Proline Training, 15
Planning Activities, 11Route Training, 14
Wheelchair Assessments, 12
OCTOBER, NOVEMBER & DECEMBER 2017 OUTREACH STATISTICS
58
59
60
New Hires None to report at this time. Resignations/Terminations Two CDL Operator were released from probation.
Resignation / Retirement
Termination Layoff Released from
probation
December 0 2 N/A 0
Vacancies
Department Position December Maintenance Maintenance Technician
Internal Movement None to report at this time.
61
Employee Attrition 2016
Transportation
FT PT
Maintenance
FT PT
Administration
Total # of Employees FT PT
January 134 0 32 0 41 207 0 February 132 0 32 0 41 205 0 March 129 0 31 0 41 201 0 April 129 0 31 0 41 201 0 May 134 0 31 0 41 206 0 June 131 0 30 0 41 202 0 July 135 0 30 0 41 206 0 August 132 0 30 0 41 203 0 September 131 0 30 0 41 202 0 October 131 0 30 0 41 202 0 November 134 0 30 0 41 205 0 December 132 0 29 0 41 202 0
Employee Attrition 2017
Transportation
FT PT
Maintenance
FT PT
Administration
Total # of Employees FT PT
January 137 0 29 0 41 207 0 February 137 0 29 0 41 207 0 March 143 0 29 0 41 213 0 April 143 0 29 0 41 213 0 May 143 0 29 0 41 213 0 June 140 0 29 0 40 209 0 July 138 0 29 0 40 207 0 August 143 0 29 0 40 212 0 September 140 0 30 0 40 210 0 October 140 0 30 0 40 210 0 November 140 0 31 0 40 211 0 December 138 0 31 0 40 209 0
62
Work Activity
• Revising and reviewing handbook. • Interviews being conducted for Maintenance Technician. • Preparing for upcoming mediation on Workers Compensation
case. • Exploring different training opportunities for all SARTA
personnel. • Ms. Pryor attended monthly safety council meeting at Malone
College regarding identity theft. • Ms. Pryor attended the fireman breakfast for Safety Council. • Annual Assessments are being conducted for all supervisors. • Working on Manager Assessments for all drivers. • Working on Drug and Alcohol audit for FTA. • Reviewing Employee Evaluations for January. • Worked with Project Rebuild and the Better Me Foundation to
provide families in need Christmas gifts. • Working with Job and Family Services for onsite work
program.
63
64
Employee Engagement & EEO • Through a grant from Ohio Health Tip, SARTA was able to purchase 75 Fitbits for
our wellness program. This grant allowed the costs to be subsidized for employees, on a sign up basis. More employees are interested and a new round will be ordered.
The first quarter wellness challenge began. This challenge is based on how many steps a person takes and weight loss.
• Attended the Supervisor’s meeting to discuss consistency and fairness across the board.
• Uniform bid is now complete. Cintas was awarded and will provide SARTA’s uniforms for the next 3 years.
• Provided triennial information for FTA for EEO.
• The Employee Appreciation party was a hit with approximately 180 attendees. It was a great collaboration of SARTA management and Local 1880.
• Taking the month of January to get all employees girth tested. This is tied into reimbursements for health care insurance premiums.
• Completed the reimbursements for fitness centers usage.
• Working on the Executive Team Retreat that will be held in January.
65
TIM
E FR
AME
SCHE
DULE
D VI
SITS
ACTU
AL
VISI
TSCA
NCE
LLED
/ N
O-S
HOW
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HEDU
LED
ACU
TE
CASE
SCH
RON
IC/
PREV
ENTI
VE
%C&
PCa
paci
tyCa
paci
ty
Util
izat
ion
Rx
Disp
ense
d21
05 T
otal
s70
664
94.2
9%16
5075
.76%
160
41.2
5%42
2016
1Q20
16 T
otal
140
123
1787
.86%
2499
80.4
9%20
859
.13%
118
2Q20
16 T
otal
160
144
1690
.00%
3910
572
.92%
208
69.2
3%16
13Q
2016
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al15
614
016
89.7
4%35
105
75.0
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867
.31%
161
4Q20
16 T
otal
175
151
2486
.29%
3311
878
.15%
192
78.6
5%18
920
16 T
otal
631
558
7388
.43%
131
427
76.5
2%81
668
.38%
629
2017
Janu
ary
Tota
l51
492
96.0
8%9
4081
.63%
6476
.56%
46Fe
brua
ry T
otal
4440
490
.91%
1030
75.0
0%48
83.3
3%34
Mar
ch T
otal
5851
787
.93%
1338
74.5
1%80
63.7
5%53
1Q20
17 T
otal
153
140
1391
.50%
3210
877
.14%
192
72.9
2%13
3Ap
ril T
otal
5853
591
.38%
1439
73.5
8%64
82.8
1%62
May
Tot
al77
734
94.8
1%19
5473
.97%
8091
.25%
83Ju
ne T
otal
4744
393
.62%
935
79.5
5%64
68.7
5%68
2Q20
17 T
otal
182
170
1293
.41%
4212
875
.29%
208
81.7
3%21
32Q
2017
To-
Date
335
310
2592
.54%
7423
676
.13%
400
77.5
0%34
6Ju
ly T
otal
4441
393
.18%
932
78.0
5%64
64.0
6%41
Augu
st T
otal
5954
591
.53%
846
85.1
9%64
84.3
8%72
Sept
embe
r Tot
al56
524
92.8
6%7
4586
.54%
6481
.25%
653Q
2017
Tot
al15
914
712
92.4
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123
83.6
7%19
276
.56%
178
3Q20
17 T
o-Da
te49
445
737
92.5
1%98
359
78.5
6%59
277
.20%
524
Oct
ober
Tot
al63
594
93.6
5%4
5593
.22%
6492
.19%
82N
ovem
ber T
otal
100
964
96.0
0%15
8184
.38%
8012
0.00
%98
Dece
mbe
r Tot
al61
556
90.1
6%12
4378
.18%
6485
.94%
704Q
2017
Tot
al22
421
014
93.7
5%31
179
85.2
4%20
810
0.96
%25
020
17 T
otal
718
667
5192
.90%
129
538
80.6
6%80
083
.38%
774
66
67
68
69
70
71
72
73
74
75
76
77
78
STARK AREA REGIONAL TRANSIT AUTHORITY
RESOLUTION # __________, 2018
A RESOLUTION AUTHORIZING ALTERNATES TO THE SCATS BOARD
WHEREAS, the Stark Area Regional Transit Authority (SARTA) is the Metropolitan Planning Organization (MPO) for the Canton Urbanized area; and
WHEREAS, the President of the SARTA Board of Trustees is a member of the SCATS
Policy Board; and WHEREAS, Policy Committee members can designate alternates to vote in their place; NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees designate Kirt
Conrad, Carrie Domer, and Latrice Virola as alternates to the SCATS Policy Committee.
_____________________________ Date of Adoption _____________________________ President _____________________________ Secretary-Treasurer
STARK AREA REGIONAL TRANSIT AUTHORITY
RESOLUTION # __________, 2018
A RESOLUTION APPROVING THE TITLE VI PROGRAM
WHEREAS, the Stark Area Regional Transit Authority (SARTA) has updated the Title VI program in accordance with the regulations of the U.S Department of Transportation’s (DOT) Federal Transportation Administration (FTA); and
WHEREAS, Title VI of the Civil Rights Act of 1964 ensure that public transportation
and other FTA-funded services to the public are provided without regard to race, color, age, sex or national origin; and
WHEREAS, FTA requires recipients of FTA funds to submit a Title VI program every
three years to update, change, or explain policies, practices, and procedures to comply with regulations;
NOW, THEREFORE be it resolved, after due consideration by the Board of Trustees
of Stark Area Reginal Transit Authority (SARTA) that the Title VI program be adopted as attached.
_______________________________ Date of Adoption _______________________________ President _______________________________ Secretary-Treasurer
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