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2020 Sponsorship Packet
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Sponsorship Packet 2020 Conference - TEXAAN Packet 2… · 2020 Sponsorship Packet . Greetings to you our potential sponsor! I am Dr. Terrance McClain and I am the current President

Jul 19, 2020

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Page 1: Sponsorship Packet 2020 Conference - TEXAAN Packet 2… · 2020 Sponsorship Packet . Greetings to you our potential sponsor! I am Dr. Terrance McClain and I am the current President

2020 Sponsorship Packet

Page 2: Sponsorship Packet 2020 Conference - TEXAAN Packet 2… · 2020 Sponsorship Packet . Greetings to you our potential sponsor! I am Dr. Terrance McClain and I am the current President

Greetings to you our potential sponsor! I am Dr. Terrance McClain and I am the current President for the Texas Academic Advising Network (TEXAAN)! Academic Advising has the power to impact retention and the graduation of the students we serve. My goal as the current President is for TEXAAN to become the premier advising organization for academic advisors in Texas. To do so, I am implementing the following goals:

• Increasing membership participation • Creating additional ways to be involved • Hosting more webinars • Providing consistent communication • Increasing awareness of TEXAAN

I would like to personally thank you for considering sponsoring our organization this year. Each year we host an annual conference that seeks to promote our four pillars: (a) Recognition, (b) Network, (c) Professional Development, and (d) Dissemination of Information. Your contribution will help us as an organization reach these goals to host the best conference yet. In our conference we seek to provide more development for our new advisors as well as our advisors in management positions. As a state organization, we seek nothing more than to develop our professional academic advisors to create equitable and inclusive, thereby impacting the next generation! I hope that you will consider partnering with us to provide a high-quality opportunity for this critical profession. If you have any questions, please feel free to contact me by email at [email protected] or by cell at (713) 351-9365. Thank you for your consideration. Sincerely,

Terrance J. McClain, Ph.D

President – Texas Academic Advising Network

2019-2020

2019 SPONSORSHIP PACKET

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Vision of TEXAAN: Texas Academic Advising Network (TEXAAN) views sound academic advising as a critical component in higher education and instrumental to student success. TEXAAN encourages academic advisors to create a supportive environment in which they may challenge students to take responsibility for making appropriate academic and career decisions. “I attended my first TEXAAN conference in 2017 and it had such an impact on my professional goals! Even though I was the only one from my department to go, I met some fun and amazing people from different universities and even some from my institution as well. I volunteered and was able to have the courage to apply for a committee chair position and gain even more professional experience and work closely with advisors from across the state.” Shana’, Academic Advisor, University of Houston

TEXAAN’s Mission: To serve as a professional representation of academic advising in Texas by providing professional development, networking, recognition and information.

History of TEXAAN Conference: This annual conference will be TEXAAN’s 27th conference. The recent locations and/or schools who have hosted the conference are as follows: 2018: Houston 2017: Ft. Worth 2016: Austin 2015: Corpus Christi 2014: Waco 2013: San Antonio 2012: Nacogdoches, Stephen F. Austin University and Angelina College 2011: College Station, Texas A&M University

Page 4: Sponsorship Packet 2020 Conference - TEXAAN Packet 2… · 2020 Sponsorship Packet . Greetings to you our potential sponsor! I am Dr. Terrance McClain and I am the current President

Information on TEXAAN Executive Board: TEXAAN’s executive board consists of ten advisors from across the state of Texas. Nine of the officers are selected by elections held each year. This is a group of dedicated professionals willing to give back to the advising network.

“Academic Advising has essentially changed my life. I struggled academically since a child but never really thought anything of it until college when I couldn’t pass specific math and science courses to get into the upper level coursework of my major. My academic advisor referred me to Student Disability Services where I was then able to get a diagnosis of having a learning disability. Since then I have been given learning and testing accommodations that have changed everything for me academically. If it wasn't for my academic advisor motivating me to seek help I most likely would have lost all self-efficacy and quit going to school. I am so blessed to have an academic advisor that cares so much about the success of her students.” – Ashley, student, Texas A&M University

The Impact of Academic Advising: Academic Advising is “a series of intentional interactions with a curriculum, pedagogy, and a set of student learning outcomes. Academic advising synthesizes and contextualizes students’ educational experiences within the frameworks of their aspirations, abilities and lives to extend learning beyond campus boundaries and timeframes”- National Academic Advising Association. Academic advisors help students with academics, plans for graduation, organizations to join, future career plans, and beyond. Being an academic advisor is about helping students toward graduation, and also to cheer them on with their accomplishments, be a shoulder to cry on during disappointments, and to teach them to help themselves.

Page 5: Sponsorship Packet 2020 Conference - TEXAAN Packet 2… · 2020 Sponsorship Packet . Greetings to you our potential sponsor! I am Dr. Terrance McClain and I am the current President

Who Attends?

Academic advisors from across the state of Texas and beyond attend the annual TEXAAN conference. There are advisors for: undergraduate students, graduate students, online student advisors, professional schools, organizations, veterans, students with disabilities, etc. We also have faculty and administrators who attend. Through all of the areas, individuals will present to their fellows on topics to help improve their work.

Why Sponsor? TEXAAN seeks your help in providing this professional development, networking and learning opportunities to academic advisors. Your support helps TEXAAN fulfill its mission of reaching academic advisors across the state of Texas. The TEXAAN annual conference is the biggest conference for academic advisors in the state of Texas. This event is great exposure for any person or company, as your business will be in front of hundreds of academic advisors. Your generosity will not only help academic advisors, but help the students they serve. Advisors at institutions of higher education interact with students every day. Advisors have caseloads of students that range from 50 to 700 students. Helping TEXAAN helps education in a different way from what is originally thought of. Advisors are the dedicated individuals that guide, motivate, and teach students how to navigate towards graduation in their desired field. Many institutions are limited on funds available to send their advisors to a state conference and gain the professional development that is needed for each advisor to grow and learn. With the difficulties that state institutions face financially with sending many advisors to a conference, your generosity is greatly appreciated. All donations and sponsorship are tax deductible as TEXAAN is a 501c3 non-profit organization (Federal Tax ID# 32039821171).

Why Exhibit? TEXAAN annual conference is the most cost-effective way to reach potential customers, future employees, and leaders in the field of academic advising. You’ll connect with many qualified academic advisors and decision makers and be able to engage in communication to recruit, sell your product, and get your information out in the academic advising network.

Why Advertise?

TEXAAN’s conference offers many advertising opportunities that will give your organization recognition. Advertising space is available in the conference brochure, on the TEXAAN website, and through the conference itself.

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Conference Information: http://texaan.org/Annual-Conference Dates: February 27- 29, 2020

Conference Location: The Pearl, South Padre Island, Texas

Based on your sponsorship level, your organization will be featured: • TEXAAN Website and Social Media

o Facebook, Twitter, Instagram • TEXAAN Conference Brochure • Outside session rooms • Opening Ceremony Recognition • Banners displaying your organization name

Major Activities at the Conference: Opening Ceremony Presentation of Awards Business Meeting Region Meetings Group Breakfast Group Lunch Group Fitness Activity

Closing Ceremony AND 50+ concurrent sessions

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Selections will need to be marked on the Sponsorship Agreement Pages

¨ Level 1: Sponsorship of Advisor $5,000 Includes: Funds towards the sponsorship of an academic advisor for the entire conference

(registration, travel, hotel, parking, meals). Advisor will be selected through an application process Recognition for company through announcement of advisor and company at opening ceremony, company name and logo on advisor’s name badge Thank you note from selected academic advisor

¨ Level 2: Breakfast $7,500 Includes: Exclusive sponsorship of one group breakfast

Recognition at the breakfast: signage on tables, logo displayed during meal Two seat tickets for members of your organization to sit with Texas Academic Advisors

¨ Level 3: Opening Social Event $10,000 Includes: Exclusive sponsorship of social function

Recognition at the social Two tickets for members of your organization to partake in social gathering with academic advisors in relaxed setting

¨ Level 4: Lunch $15,000 Includes: Exclusive sponsorship of one group lunch

Recognition at the lunch: signage on tables, logo displayed during meal Two seat tickets for members of your organization to sit with Texas Academic Advisors

¨ Level 5: Opening Ceremony $20,000 Includes: Exclusive sponsorship of Meal

Recognition during presentation, and signage on tables Two seat tickets for members of your organization to sit with the TEXAAN Executive Board.

¨ Level 6: Closing Ceremony $20,000 Includes: Exclusive sponsorship of meal

Recognition: signage on tables, logo displayed during meal Two seat tickets for members of your organization to sit with Texas Academic Advisors

¨ Level 7: Registration Costs for First 150 Advisors to Register $30,000 Includes: Sponsorship of first 150 advisors who register for the conference

Name displayed on each advisor’s name badge Recognition during Opening Ceremony

*Corporate Sponsors will also receive all the amenities that are in the Black Sponsorship Package.

CORPORATE SPONSORSHIP OPPORTUNITIES

Page 8: Sponsorship Packet 2020 Conference - TEXAAN Packet 2… · 2020 Sponsorship Packet . Greetings to you our potential sponsor! I am Dr. Terrance McClain and I am the current President

Bronze $500+

Silver $750+

Gold $1000+

Platinum $2500+

Black $5000+

Logo on TEXAAN website and social media

Exhibitor Table/ Conference Booth

Logo Placement on printed material

Slideshow presentation of sponsors during meals and gatherings

Recognition in conference program

Slideshow presentation and recognition of sponsors during Closing Ceremony

Opportunity to provide promotional items/ bag stuffers at event

Portion of proceeds towards break/snack with signage

Portion of Proceeds towards a group meal

Banner displaying your organization’s name and logo

Option to have a Presentation or Information Session (time and date determined by conference)

*Funds will be allocated as needed throughout the conference.

Sponsorship Package Opportunities

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Advertisement Sponsorship Booklet

Level Amount Size Vertical or Horizontal ¨ Emerald $50 Business Card ¨ Vertical ¨ Horizontal ¨ Sapphire $100 Quarter page ¨ Vertical ¨ Horizontal ¨ Ruby $150 Half page ¨ Vertical ¨ Horizontal ¨ Diamond $250 Whole page

* Conference booklet only

Page 10: Sponsorship Packet 2020 Conference - TEXAAN Packet 2… · 2020 Sponsorship Packet . Greetings to you our potential sponsor! I am Dr. Terrance McClain and I am the current President

TEXAAN’s 2020 Annual Conference Sponsorship Agreement Deadline: October 15, 2020

Submit Sponsorship Forms with check to:

TEXAAN c/o Agustin Garcia 1125 Dorn Kyle, TX 778640 Phone: (210) 396-2626 Email: [email protected]

If you have any other questions please email [email protected]

Please make checks payable to: TEXAAN

Online Payments can be submitted at: https://www.texaan.org/Donate

Tax ID information, 501c3: Federal Tax ID# 32039821171

¨ Please check if you will need a receipt for tax purposes. This will be in electronic format, sent to the email provided below. Please allow 10-15 business days to receive documentation.

Contact Information

Company Name: _____________________________________________________

On-Site Contact Name and Phone: _______________________________________

Mailing Address: _____________________________________________________

City:____________________State:________Zip:__________Phone:___________

Email: ___________________________Website:___________________________

Sponsorship Contract: I hereby agree to become a Sponsor of the 2020 TEXAAN Annual Conference. I have made the appropriate selections of the level of sponsorship that my company desires. By signing below, I confirm that I am the authorized signature on behalf of my company. Signature: _________________________________________________

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Please Check Sponsorship Package

Advertisement:

¨ Emerald $50 Logo and Advertisement information will need to be emailed to [email protected] Logo will need to be in jpeg format.

¨ Sapphire $100 ¨ Ruby $150 ¨ Diamond $250

And/Or-

Sponsorship Package:

¨ Bronze $500+ Logo will need to be emailed to [email protected] Logo will need to be in jpeg format.

¨ Silver $750+ ¨ Gold $1000+ ¨ Platinum $2500+ ¨ Black $5000+

And/Or-

Corporate Package:

¨ Level 1 $5,000 ¨ Level 2 $7,500 Names of attending members:

1)______________________, any diet restrictions? _____________ 2)______________________, any diet restrictions? _____________

¨ Level 3 $10,000 Names of attending members: 1)______________________, any diet restrictions? _____________ 2)______________________, any diet restrictions? _____________

¨ Level 4 $15,000 Names of attending members: 1)______________________, any diet restrictions? _____________ 2)______________________, any diet restrictions? _____________

¨ Level 5 $20,000 Names of attending members: 1)______________________, any diet restrictions? _____________ 2)______________________, any diet restrictions? _____________

¨ Level 6 $20,000 Names of attending members: 1)______________________, any diet restrictions? _____________ 2)______________________, any diet restrictions? _____________

¨ Level 7 $30,000

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Any Promotional Items and Bag Stuffers are due by January 15, 2020 to Casey Schumacher, Conference Co-Chair.

THANK YOU IN ADVANCE FOR YOUR SUPPORT!