Top Banner
SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004
41

SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Mar 26, 2015

Download

Documents

Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

SIRSI BIBLOAD RULES

Unicorn iLink Catalog

Prepared by LadyJane Hickey

April 2004

Page 2: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

FIVE BIBLOAD RULES

Page 3: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

RULE 1 DESCRIPTION

Page 4: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 1 Description

• Incoming records will be compared with records already in the system. When a record is new to the system, it will be created.

• When an incoming record matches a record in the system, it will not load. It will be reported as error.

Page 5: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 1 Usage

• This rule allows creation of new records

• This rule does not allow an update/overlay of existing records

• Could be used anytime duplicate records are anticipated in a bibload

Page 6: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 1 Usage Examples

• Marcive weekly records

• Acquisitions records

• Load Texas records

• NetLibrary records

Page 7: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

RULE 2 DESCRIPTION

Page 8: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 2 Description

• Incoming records will be compared with records already in the system. When a record is new to the system, it will be created.

• When an incoming record matches a record existing in the system with a “date cataloged” of NEVER, the existing record will be updated according to other settings in this report.

• When an incoming record matches an existing record with a date in the “date cataloged” field, it will not load. It will be reported as an error.

Page 9: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 2 Usage

• This rule is ideal for new OCLC records overlaying Acq. Or Temp records with a date cataloged of NEVER.

• It is designed to not allow an overlay of a cataloged record, based on the date cataloged

• Majority of the catalog migrated in 2001 with date cataloged of NEVER, so this rule could be used but would not protect migrated records from unintentional updates.

• It will allow the creation of new records

Page 10: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 2 Usage Examples

• Copy Cat Create bibloads

• OCLC Cat Create bibloads

• EResource DocAmSo bibload

Page 11: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

RULE 3 DESCRIPTION

Page 12: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 3 Description

• Incoming records will be compared with records already in the system. When an incoming record matches a record existing in the system with a “date cataloged” of NEVER, the existing record will be updated according to other settings in this report.

• When an incoming record is new to the system or when an incoming record matches an existing record with a date in the “date cataloged” field, it will not be loaded. It will be reported as an error.

Page 13: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 3 Usage

• This rule is ideal for new OCLC records overlaying Acq. records or Temp with a date cataloged of NEVER.

• It is designed to not allow an overlay of a cataloged record, based on the date cataloged

• Majority of the catalog migrated in 2001 with date cataloged of NEVER, so this rule could be used but would not protect migrated records from unintentional updates.

• It will not allow the creation of new records.

Page 14: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 3 Usage Examples

• Copy Cat Bib

• CatMe edited bibload

• OCLC CatMe edited bibload

• OCLC copy cat bibload

Page 15: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

RULE 4 DESCRIPTION

Page 16: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 4 Description

• Incoming records will be compared with records already in the system.

• Records that are new to the system will be created, and records that match existing records will be updated according to other settings in this report.

Page 17: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 4 Usage

• The most powerful rule

• Existing records are overlaid

• New records are created

• Could be used for every type of record situation

• When a record is overlaid, the date cataloged changes. This is important for authority extraction.

Page 18: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 4 Usage Examples

• Marcive monthly

• OCLC Eresource bibload

• OCLC Gov. Doc bibload

• Marcive Online

Page 19: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

RULE 5 DESCRIPTION

Page 20: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 5 Description

• Incoming records will be compared with records already in the system.

• When an incoming record matches a record already in the system, the existing record will be updated according to other settings in this report.

• Records that are new to the system will not be loaded. They will be reported as errors.

Page 21: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 5 Usage

• Incoming Records will overlay existing records

• New records will not be created

• Use only if you’re sure new records are not included in the file

Page 22: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Rule 5 Usage Examples

• Marcive monthly change bibload

• Marcive monthly & change bibload

• Overlay prev. cat. Record bibload

Page 23: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Analysis for Scenarios

• Do you want to create records?

• Do you need to prevent duplicate cataloging of a title?

• Do you need to create and update/overlay records?

Page 24: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Analysis for Scenarios

• Do you want to update/overlay records?• Are you updating/overlaying acquisitions or tmp

records?• Were those records previously cataloged with a

date in the date cataloged field on the SIRSI control tab?

• Were those records previously cataloged before migration and have NEVER in the date cataloged field on the SIRSI control tab?

Page 25: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Analysis for Scenarios

• Will title duplication cause an extra expense, such as ordering a title twice?

• Will changing the date cataloged be a problem?

• Will not loading a record (i.e. losing the record, sending it to the error file) be a problem?

• Will changing the date cataloged be a problem?

Page 26: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 1. A new book is being cataloged. OCLC copy cataloging is available. No Acquisitions record exists in the database.

• Which bibload rule would you use?

Page 27: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 2. A new book is being cataloged. OCLC copy cataloging is available. A short Acquisitions record is available.

• Which bibload rule would you use?

Page 28: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 3. A serial title is being cataloged. OCLC copy cataloging is available. The OCLC record has our symbol on the record. In SIRSI, the serial title does not have an OCLC number and is much shorter than the current record in OCLC. You decide to bring in the OCLC record and overlay the older migrated title. Which bibload rule would you use?

Page 29: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 4. A government document serial title is being cataloged. You have the item in your hand. OCLC copy cataloging is available. No tmp record exists. Which bibload rule would you use?

Page 30: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 5. A government document serial title is being cataloged. You have the item in your hand. A short record came in over a year ago, but the long record never came. OCLC copy cataloging is available. Which bibload rule would you use?

Page 31: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 6. You cataloged a shelf of new books in OCLC. And downloaded the records in one file. Short acquisitions records are in the catalog. Which bibload rule would you use?

Page 32: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 7. You cataloged a box of microfiche titles for government documents and downloaded the records in one file. Some of these may have short records, but you know at least one does not have a tmp record. Which bibload rule would you use?

Page 33: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 8. You cataloged 10 newly acquired music scores and downloaded the records in one file. Which bibload rule would you use?

Page 34: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 9. The library acquires a large gift collection of music CD-ROMS. As you catalog this collection, you find OCLC copy cataloging for every title. Which bibload rule would you use?

Page 35: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 10. You’re responsible for loading several batches of records for Acquisitions from three different vendors. You don’t want to duplicate an existing record in the catalog. Which bibload rule would you use?

Page 36: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 11. You’re picking up a batch of updated OCLC records from OCLC. These records update OCLC records that contain our symbol. You don’t know what titles are included in the files. Which bibload rule would you use?

Page 37: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Scenario Question

• 12. You picked up a batch of Marcive change records. You hope they will update/overlay existing records, but in the past you’ve also had problems: the material was in our collection, but never cataloged; the material was removed from the collection; or, we’ve never received the material. Which bibload rule would you use?

Page 38: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Renaming BibLoad Templates

Page 39: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Renaming and Removing

• I renamed these to pull them together and to tell me the rule number

• Other renaming possibilities: name them for what they do, such as the Overlay prev. cataloged records

• Eliminate your templates that are identical

Page 40: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

Necessity for Different Templates

• Different call number scheme: LC, AUTO, SuDoc

• Adding a copy versus no copy

• Different selections: – With or without multiple occurrences– Junktag– MeSH

Page 41: SIRSI BIBLOAD RULES Unicorn iLink Catalog Prepared by LadyJane Hickey April 2004.

No New Template

• Rule is the same

• Adding or not adding copy is the same

• Other selections are the same

• Holding code changes