Session 2 PMP 4TH edition

EngineerMohamed Esmat Abdelrazek

PMP

Project Management professional

Organizational Influences on Project Management

The organizational culture, style, and structure influence how projects are performed .

An organization’s degree of project management maturity and its project management systems can also influence the project

Organizational StructureOrganizational structure is an enterprise environmental factor which can affect the availability of resources and influence how projects are conducted

Functional organization

Functional manager

staff

staff

Functional manager

staff

staff

Functional manager

staff

staff

Functional manager

staff

staff

C.E.O

Weak Matrix organization

Functional manager

staff

staff

Functional manager

staff

staff

Functional manager

staff

staff

Functional manager

staff

staff

C.E.O

Expeditor orcoordinator

Balanced Matrix organization

Functional manager

staff

Project manager

Functional manager

staff

staff

Functional manager

staff

staff

Functional manager

staff

staff

C.E.O

Strong Matrix organization

Manager of project managers

Project manager

Project manager

Functional manager

staff

staff

Functional manager

staff

staff

Functional manager

staff

staff

C.E.O

Projectized organization

Project manager

Staff

Staff

Project manager

Staff

Staff

Project manager

Staff

Staff

Project manager

Staff

Staff

C.E.O

Organizational influences on Projects

Functional

Matrix

ProjectizedWeak matrix Balanced

matrixStrong matrix

PM Authority Little or None Limited Low to

ModerateModerate To

HighHigh To

almost total

Resource Availability

Little or None Limited Low to

ModerateModerate To

HighHigh To

almost total

Who Controls The Project

Budget

Functional Manager

Functional Manager Mixed Project

managerProject

manager

Let us start .……Question:

how to formally authorize the project?

Answer :Develop

project charter

المشروع قبل ما خطواتخاص- 1 مستشفى لبناء مناقصة لدخول بالشركة االتصال تمللمشروع- 2 جدوى دراسة عمل Business Caseتمالشركة- 3 في للمشروع تصور عمل Project Statement ofتم

Work

المستشفى- 4 مالك مع عقد توقيع Contractتم

المشروع بدايةللمشروع- 1 مدير وتعيين التأسيسية الوثيقة Devolp projectعمل

charter

initiating•Develop Project charter

• The process of developing a document that formally authorizes a project or a phase

•Inputs

• Project statement of work

• Business case• Contract• Enterprise environmental

factors• Organizational process

assets

Tools & Techniques

1. Expert judgment

Outputs

1. Project charter

• Statement of Work• narrative description of products or services to

be delivered by the project contain• Business need• Product scope description • Strategic plan

Business Case• Provide the necessary information from business

standpoint to determine whether or not the project is worth the required investment.

Enterprise Environmental Factors

Organizational culture and structure , Government or industry standards

product standards, quality standards, and workmanship standards),

Infrastructure (e.g., existing facilities and capital equipment),

Existing human resources (e.g., skills, disciplines, and knowledge, such as design,

development, law, contracting, and purchasing), Personnel administration (e.g., hiring and firing

guidelines, employee performance reviews, and training records),

Company work authorization systems, Marketplace conditions,/

Organizational process assets

-Organizational policies as they pertain to scope planning andmanagement

-Organizational procedures related to scope planning and management

-Historical information about previous projects, lesson learned project archives

Project charter contents-Project purpose & justification.

-Objectives and their success criteria-High level requirements that satisfy

stakeholder needs, wants, and expectation. -Business need, high level product

description, or product requirements.-Assigned project manager and authority

level.-Summary milestone schedule.

-Summary budget -Name of sponsor or those authorizing the

project -Functional organizations and their

participation.-Organizational, environmental & external

assumptions.

خاص مستشفى انشاء لمشروع التأسيسية الوثيقةبمدينة : التخصصات جميع خاص مستشفى انشاء المشروع من الهدف

االسماعيليةاالرضي : الطابق طوابق اربع من المستشفى مبنى يتكون المشروع وصف

عدد على ويحتوى و 9للطوارئ للمرضى 37غرف االول والطابق سريرعلى ويحتوي القصيرة واالقامة و 12االطفال الثاني 35غرفة والطابق سرير

على ويحتوى الرجال من البالغين و 12للمرضى الثالث 35غرفة والطابق سريرعلى ويحتوى النساء من البالغين و 12للمرضى سرير 35غرفة

من المشروع مصري 15:12تكلفة جنيه مليونالرئيسيين المصلحة اصحاب

المستشفى مالك محمد احمد الحاجالمستشفى عام مدير على حسام الدكتور

االستشاري المكتب رئيس سليمان محمد المهندسالمشروع : واالجهزة 5زمن للتجهيزات وشهرين للمباني شهور

الطبية : , االجهزة بعض ندرة الشراء عند الحديد سعر ارتفاع المحتملة المخاطرالموردين وتأخير

بمصر : للجودة القياس لمعايير طبقا القبول يتم القبول معاييرالمرضى : لنقل مصعد ووجود غرفة بكل شباك وجود الرئيسية المتطلبات

المستشفى تحت االطباء لسيارات جراج ووجودالمشروع ادارة سلطات وله االرض باستالم المشروع مدير يختص

الجدول على يؤثر تغيير وجود عند الشركة الدارة الرجوع المشروع مدير علىالتكلفة او الزمني

المختلفة العقود كتابة عند المشتريات مدير مشاركة المشروع مدير على

الممول المشروع مدير / مصطفى/ خالد د فاروق علي م

Question: What is the next

step? Answer :

Identify Stakeholder

Identify Stakeholder

• The process of identifying all people or organizations impacted by the project, and documenting relevant information regarding their interest, involvement, and impact on project success.

Inputs

1. Project charter2. Procurement

documents3. Enterprise

environmental factors4. Organizational process

assets

Tools & Techniques

1. Stakeholder analysis2. Expert judgment

Outputs

1. Stakeholder register2. Stakeholder

management strategy

Stakeholder Analysis

• A technique of systematically gathering and analyzing quantitative & qualitative information to determine whose interests should be taken into account throughout the project.

Output of Identify Stakeholder

• Stakeholder Register

Stakeholder Stakeholder interest(s) in the project

Assessment of impact Potential strategies for gaining support or reducing obstacles

Name Contact Information

Role in Project Department/

Supervisor Company Impact Influence Main expectations Attitude about the project Major requirement

• Stakeholder Management Strategy- Defines an approach to increase the support and minimize negative impacts of

stakeholder.- The information could be too sensitive to be shared.- A common way of representing is by using a stakeholder analysis matrix.

االسم

االتصال الدور في

المشروع

القسم

الشركة

التأثير

االهتمام

التوقعات الموقمن ف

المشروع

اهم االحتيا

جات

حسي. دن

01222536 مفتش التفتيش

وزارة الصح

ة

كبير كبير تأخر المشروع

سلبي االهتمام بزيادة

مساحة الغرف لصحة المرض

ىم . احمد

01423563 مهندس تخطيط

المتحدة

متوسط

كبير المشروع الوقت في

المحدد

ايجابي زيادة الموارد البشرية بالموقع

النجاز المشرو

في عالوقت المحدد

اصحاب سجلالمصلحة

المتاحة الخططاالستفادة لزيادة

من التقليل اوالضرر

التأثير االهتمام االسم

مديره الى اللجوء يتمخالفات وجود حالة في

كبير كبير حسين. د

بمدى الحوافز ربط يتمالخطة دقة

متوسط كبير احمد. م

اصحاب ادارة خطةالمصلحة

QUESTIONS?

1-Which of the following is not a project?

a. Running an election campaign for a political candidate.

b. Building a bridge over a river.

c. Pilot aircraft for a United flight. d. Writing a book on Project Management

2 .Which of these is not one of the triple constraint of a project ?

A-Scope

b. Resources

c. Time

d. Cost

3-Which of the following is NOT a characteristic of a project?

A- Constrained by limited resources

B- Planned, executed, and controlled

C- Creates a unique product or service

D- Ongoing and repetitive

4-You are managing the release of a new drug in the market. Your role is that of a:

A- Functional Manager, because you have good functional knowledge of the pharmaceutical industry

B- Project Manager, because you are creating a unique product within specific time schedules

C- Operations Manager, because you have to do several repetitive tasks

D- Program Manager, because you have to manage several projects to do your job effectively

5-What is the purpose of a project charter?

A-To formally authorize a project or a phase and document initial requirements which satisfy the stakeholder’s needs and expectations .

B-To document how the project will be planned, executed ,monitored/controlled, and closed .

C-To link the project, which is going to be planned, executed, and monitored/controlled to the ongoing work of the organization .

D-To describe the process of performing the work defined in the project management plan in order to achieve the project’s objectives .

6-During a planning meeting, a discussion takes place on which resource will be assigned to perform an activity that will be fast-tracked. As the project manager, you decide to assign Fred to the activity.

What type of organizational structure is this?A. Functional organization

B. Projectized organization

C. Matrix organization

D. Balanced Matrix organization

7 -Who should be responsible for defining project objective?

A- Project manager

B- sponsor

C-Project management team

D-Stakeholders

8 -a difference between the requirements is best resolved in favor for the:

A- project manager

B- stakeholders

C- sponsor

D- customer

9 -which of the following is not example of a Project?

A- Issuing monthly invoices

B- Implementation of a new Software Program

C-Design of a new department store

D- Construction of a bridge

10 -in a projectized organization the project Team

A- reportes to many bosses

B- has no loyalty to project

C- reports to functional manager

D- has no loyalty to organization

Thank you