Send Google Forms by Email - Premium

Getting StartedThe Google Forms Email Notification (Premium) sends you an email message with all the dataentered by the user in the Google Form. You can choose to receive the data as rich HTML, plain textor as PDF attachments. The sheet also allows you to send a copy of the submitted form to thesubmitter for confirmation.

The functionality is mostly written using Google Apps Script.

Step 1 - Create Response SheetOpen the spreadsheet link that you have received in the email and click the "Yes, make a copy" linkto create a copy of the sheet in your Google Drive.

Email Notifications for Google Forms

Digital Inspiration www.labnol.org Page 1

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Step 2 - Create Google FormInside the new sheet, click Tools -> Create a form to create a Google Form. If you want to use anexisting form, skip to step #6.



Step 3 - Open Google DriveGo to drive.google.com and create a new Gogle Form. If you have created a form already, pleaseskip to step #6.



Step 4 - Build the FormYou can have any number of fields in your Google Form. Just remember to include a field calledEmail Address (you can give it any name) where the form submitter will enter his or her emailaddress. Make it a required field.

This is required if you wish to send a copy of the filled form to the form submitter.



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Step 5 - Preview the Google FormOur Google Form is now ready. Click the "View Form" button in the Form editor to preview the form.



Step 6 - Change Form DestinationSwitch to the Google Form editor and choose Change Response Destination under Responses.



Step 7 - Use Existing SpreadsheetSelect "New Sheet in an Existing Spreadsheet" as the Response Destination.



Step 8 - Pick the Response SheetSelect the sheet that you created in Step #2 as new response destination.



Step 9 - AuthorizeOpen the Responses Google spreadsheet and choose Authorize under the Google Forms menu.



Step 9a - AuthorizeClick OK at the Authorization Required dialog.



Step 9b - Request for PermissionClick Accept at the Permission dialog. You are running the form in your own Google Drive and thenone of your data will be visible to anyone other than you.



Step 10 - ConfigureIn the same Google Sheet, choose Step 2: Configure under the Google Forms menu.



Step 11 - Enter DataThis is the important part.

1. If you wish to use the submitter's email address in the replyTo field, select the column namethat contains that email address.

2. Select your email address that will appear in the "FROM" field of the email notifications. Youcan select any account that is linked to your Gmail account.

3. Enter your name that will appear in the FROM field of outgoing notifications.4. Enter one or more email addresses where the notifications should go. Separate addresses

with a comma.5. What will be the subject of the email message.6. Enter text that will appear in the message body in addition to the form values.7. Select the email format - choose between HTML (recommended), Text or PDF.8. Would you like to send a copy of the mail to the form submitter.

Save the change. It might take upto 5 seconds for the changes to get saved.



Step 12 - Test the FormNow that are form is ready, it is time to test the changes. In the sheet, choose Form -> Go to LiveForm.



Step 13 - Dummy DataEnter some dummy data in the form and hit Submit.



Step 14 - Email NotificationOpen your mailbox and you should see a notificaition with the form fields and values.

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Send Google Forms by Email - Premium

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