Sciennes Parent Council AGM 2017 · Sciennes Parent Council AGM Thursday 15 June 2017 Agenda 1. Welcome and apologies 2. 2016 AGM Minutes 3. Treasurer’s report 4. Group Reports

Sciennes Parent Council AGM

2017

Sciennes Parent Council AGM

Thursday 15 June 2017

Agenda

1. Welcome and apologies

2. 2016 AGM Minutes

3. Treasurer’s report

4. Group Reports

5. Head teacher’s report and school finances

6. Review of PC Action Plan

7. Parent Council Constitution

8. Appointment for Office Bearers for 2017-2018

1. Welcome and Apologies

2. 2016 AGM Minutes

3. Treasurer’s Report

Headlines for 2016-17 School Year

Current Bank Balance £10,479

Current available funds £1,510

Annual Income £22,459

Annual Expenditure £17,690

Parent Council fundraising profit £21,365

Income for School Year 2016-17Combined net income from Parent Council (PC) and Friends of Sciennes

School Trust (FSS) events & activities: £29340 v £18,858 Last Year

Key fundraising activities:

Social events:

This Year Last Year

Swimathon £6,785 £7,175

Winter Fair £5,633 £4,811

Summer Fair £3,597 £4,113

This Year Last Year

Sports Day teas £50 £29

Ceilidhs £471 £484

Two Discos £457 £380

Expenditure for School Year 2016-17Combined PC and FSS expenditure

Trips and Residential Subsidies £3270

Cycling Lessons £2836

iPads & Cases £6182

Swimming Lessons £2000

Parent Council Club Subsidies £165

Fruit Group Contribution £400

Sand for Playground £480

Water Cooler £180

Library furniture £636

Health and Wellbeing £1163

Playground Soakaway £1300

Walkie Talkies £850

Garden Supplies £370

City of Edinburgh Council Guidance•Monies are raised on understanding that they will be spent to benefit the children•Best way to manage is to get input from teaching staff on things they would like•Decision on how money is spent lies with the School Parent Council BUT Parent Council buys things the school actually wants

SPTC Membership

• A charity who provides help, information and support to parents and carers who want to be involved in their child's education• Membership paid for by CoE Council which provides public liability insurance for Parent Council, Chess & Football Clubs

•http://www.sptc.info/about-sptc/

Treasurer NotesAccounts:

The Financial Report for 2016-17 has been successfully independently reviewed - thank you to Gayle McGill for examining the accounts. •Paper copies are available this evening

Going Forward:Best practice policies recommended for Parent Council, Football and Chess Clubs •receipts for expenditure and completeness in paperwork for income•continue to minute council / committee approval for large expenses

Treasurer Team:•Absence of Co-Treasurer this year – Supported by C McCormack •Volunteer money-counters at events have been a great help•Finally, thank you to Catherine McCormack, Treasurer of FSS

4. Group Reports

Clubs

• 2017

A Events and Fundraising Group Year Of Celebration

Aileen A Nimmo and Jayanthi Santhanam

15 June 2017

Engage

• As many people as possible

• Doing or giving as much as they are able

• To raise funds and increase opportunities

• For the Pupils of Sciennes in accordance with the School’s aims and objectives

Autumn Learning !

• Comedy Quiz

Winter Fair

All Years helped! –Spring

• P1-3 Ceilidh Kids

• P4/5 and P6/7 Discos

• Family Ceilidh with the fantastic Macallisters and June Underwood

Providing hospitality

• Fruit group photo

• Teas and Coffees - provided a way for parents to socialise over a cuppa

• P1 Induction evening

Swimathon

• Thank you Fiona and Angela for another fantastic event and the teams of parents who helped

Community helping school• Victor Hugo• Sainsbury’s• Papa Johns• Edinburgh University• STEM East• Dance Ihayami• Breadshare• Peter Verity’s band• After school clubs• Grants from funders

School Helping Community

• Grange Fair

• Care Homes!

WOW – Summer Fair

Events Analysis by year

0.

3500.

7000.

10500.

14000.

Quiz Winter Fair P1-3 Event Summer Fair Other

Am

ou

nt

rais

ed

2016-172015-162014-152013-142012-132011-12

Events Analysis by year

0

3500

7000

10500

14000

Quiz

Ceilidhs

Swimathon

Other

Am

ou

nt

rais

ed

Totals raised:

Year TOTAL

2016-17 £21,365

2015-16 £18,858

2014-15 £35,315

2013-14 £19,018

2012-13 £17,387

2011-12 £15,585

Finally

Sciennes Chess Club

• Report

• 2016/17

Achievements

• One of the largest Chess Clubs in the UK with over 60 children attending.

• Came first equal or outright first in all Lothian Championships.

• The very best players at the school are on the fringes of the Scotland squad.

• The ‘A’ team is off to play in the UK National Schools Chess Championships.

• Participated in the Delancey UK Chess Challenge. Sciennes had nine

children qualify for the Gigafinal. These nine children will compete against

the best players in the North of England and Scotland.

New Developments

• We created a virtual Chess Club on ChessKid.com. This allowed all the

children to play games, watch videos and solve puzzles against one another

at home. Some of the children really embraced this with many of them

solving over 1000 puzzles!

• The club remains very inclusive. Classes are based on ability – starters,

intermediate and advanced rooms. Over 20 new children learnt how to play

chess from scratch.

• Sciennes remains an example to all other schools and continues to be

known for its chess excellence.

Sciennes Football Club

Sciennes Primary SchoolFootball Club (SPSFC) 2016-17 Season

• Parent Council AGM Report 2017

Want to know what’s been happening?

SPSFC Report Card 2016-

2017

Administration New Club Handbook, Coaches Register

Equipment Ample equipment, new balls on order

Facilities Kit room improved ☺, Meadows in poor state

Finances Spend in line with plan, healthy balance

Coaching Now >15 SFA qualified coaches, 10 first aiders

Participation In line with previous year

Achievements The season is not over! Finals to come.

More to Sciennes Football Club than meets the

eye!

Sciennes Football Club Achievements

2016-17

Better qualified

coaches

With improved

facilities

Supporting a wider

group of aspiring

young footballers

In fun training and events like

this ->>

Run slideshow!

Sciennes Football Club - Graduating Class of 2016-

2017

Coaches: Fiona Maclean, Grant Marshall, Gordon Harper, Ian Kernohan,

Lindsay Mackinlay, Michel Arango, Stuart Edgar, Stuart Sheehan

Moore, Daniel

McCann, Ian Treanor

Navarro, Pere Tenesa

Rae, Christopher

McEwan, Cai

Shetty, Chirag

Evans, Isaac Wester

Le, Ha Mink Quan

Kernohan, David Robert

Marshall, Cameron William

Thomson, Zachary

Buckley, Ryan Colin

Gallacher, Michael

Newman, Robert Archie

Vich, Sergi Mackinlay

Griffin, Emil

Sigurdarson, Anton

Atkinson, Alexander

Fothergill, Finn

Spadavecchia, Tihomir

Turnbull, Cole Elliot

Arthur, Liston Swaney

Edgar, Cameron Stuart

Herthelius, Gulliver Gustaf Arango

Chaudhry, Abdul Sami

Barton, Noah

Marshall, Eric

Hunter, Rui Alexander George

Hawkes-Cumming, Max Richard Harvey

Allan, Rachel Catherine

Buckley, Caitlin Olivia

Shanks, Rose

Morrison, Ailsa Selkirk

Maclean, Ellen

Stephenson, Minnie Dorcas

Mitchell, Emma Chloe

Gow, Molly Bo Grace

Itogawa, Sarah

Sheehan, Erin Niamh

THANK YOU !

And Finally

Gratitude to the coaches and congratulations to...

Any Questions?

Progress Report,

June 2017

Emma Kirk

[email protected]

Year to date

Key priority: Engagement and removing comms duplication/comms confusion

Moved all PC email comms to new (free) responsive platform; created a unified, consistent look & feel

Establishing a set day each week for PC Comms (Wednesday) so that parents, class reps, and those providing

content all know this is when to read/forward emails.

Creating more links to content within the PC website (not just on the home page)

Class & Year Rep meeting held to discuss all changes, approach going forwards, agreement to engage more with

class parents & teachers to support the school further

Created an annual Comms plan which has been circulated to all PC

Created P1 survey to find out what is required for New Starts in their induction/welcome pack

New Start Welcome pack created

Easyfundraising

Skills matrix

PC Flyer

Commissioned new School logo to be digitised & new PC logo; now have full branding palette for both

Going forward

Key focus: P1 parents

Continue with Comms Plan

Get annual list of dates for key activities (annual or termly) in

advance so we can create a calendar for parents at the start of

(each) term

Circulate skills list to all parents at start of new term

Create comms plan for winter & summer fairs

Support Easyfundraising campaigning throughout the year

EFG need an Easyfundraising Champion

Prepare for new PC website design and launch in autumn/winter

2017

IA review undertaken, recommendations to be made

Supporting the School with creation of Values

Thank you … questions?

Health and WellbeingCarolyn Anstruther and Fiona Denvir (co-convenors)

• Focus on emotional and mental health as a partnership between parents, pupils and the school

• Provision of resources to support the curriculum and other activities (£1,200 +)

• Updating the Sensory Room• Relax Kids• Mental Health Awareness week

Mental Health Awareness Week

Emotion talk lessons

Kindness chains

Relax Kids sessionsMindfulness / relaxation

For parents For staff

Nicola Morgan talk

on the adolescent brain

Alison Outred talk on

the introverted child

Mindfulness session

Random acts of kindness

Massage in the sensory room

Next Year..

• Resources for each class/year group (including spheres)

• Anxiety and anger management• Proposed re-run of the Mental Heath Awareness

event• Fundraising 🚴🏻🚴🏻🚴🏻🚴🏻🏊🏻🏊🏻🏊🏻🏊🏻⛹🏽⛹🏽⛹🏽⛹🏽

5. Head Teachers Report

& School Finances

Headteacher Report

• 2017

Never doubt that a small group of thoughtful committed citizens can CHANGE THE WORLD – it’s the only thing that ever does.

2017

• Parent Council

• Events and Fundraising

• Health & Wellbeing

• Fruit Group

• Eco & Outdoor Learning

• Facilities

• Clubs

• Parental Engagement

• Attainment – Literacy & Numeracy

• Rights Respecting School

• Green Flag

• Science

• Digital Learning

• Health & Wellbeing

• Enhancing and enriching learning

Believe you can and you are half way there!

2017 – 2018• Parent Council Action

Plan

• Parental Engagement

• How Good Is Our School ? 4

• National Improvement Framework

• School community partnerships

School Improvement Plan

• Literacy

• Numeracy

• Assessment & Moderation

• Pupil Equity Fund

• Support for learning

• HWB Nurture

• RRS

• Skills for learning, life and work

6. Review of PC Action Plan

1PriorityHigh demand for limited spaces at Sciennes after school club.Demand for Sciennes breakfast club.Demand for after school care or improved waiting area between 2.50 and 3.20pm

1. Consider extra space available and competing demands.

2. Endeavour to increase the capacity of after school and before school care at Sciennes.

PC to take forward and convene discussion with clubs, school and SASCS. School to consider preferred use of extra space.Liaise with SASCS about demand and capacity.

2 We don’t fully make use of the volunteering potential from parents/carers.Offers of help are not always taken up

1. Review options for recording / holding information about volunteers and matching volunteers to opportunities to contribute to learning.

Need volunteer to lead.

3 Wisepay is being discontinued and its replacement will not support PC use for clubs or ticketing.PC may need separate software to facilitate ticketing and payments.

1. Identify needs and options including costs.2. Recommend a system.

Group to be set up to look at this. Vice-chair to lead.

Sciennes Parent Council Action Plan 2017-2019

Issue Task Who Notes

4 Are Parent Council and Friends of Sciennes School maximizing opportunities to benefit the school and does the benefit of having both bodies outweigh the administrative burden.

1. Ascertain with FSS and school whether there are advantages to having two organisations, or if one parent body with charitable status would be a more satisfactory arrangement.

2. If it is desirable to continue with two, develop guidelines for how they work together.

PC chair to take forward.

5 Sick Kids Hospital is relocating in 2017

1. Maximise potential opportunities that may arise for school use of (parts of) the site.

This work is underway in the Buildings and Facilities group

6SecondaryPerceived limitations in music tuition/ experience

1. Review related action points from survey and options.

2. Review music provided through after school clubs and uptake/waiting lists.

3. Review music opportunities within school and other council initiatives.

4. Identify gaps5. Look at options that might address any gaps identified.

Invite parents/carers to set up a specific group to review music opportunities.

We have a survey report which, based on reviewing all comments made, identifies specific points to be considered. This report is available on the website.

Issue Task Who Notes

7 Healthy eating could be improved

1. Review related action points from survey 2. Consider opportunities and constraints.3. Propose options to enhance healthy eating

Invite parents/carers to set up a specific group to review healthy eating opportunities.

This could potentially reside in the Fruit Group

8 To make more use of outdoor learning

1. Review opportunities and constraints.2. Propose options to extend use of outdoor learning

School is already undertaking a review of opportunities. PC to offer support.

9 Transparency of decision-making and PC funding needs to be improved.Communication in general is at times lacking or duplicated or unclear.

1. Review action points from the parent survey2. Consider ways to address issues identified.

Communication group

10

Various ideas for improvements to assemblies, teaching, house point system, homework

1. Review action points from the parent survey2. Consider ways to address issues identified.

School

11

Various ideas regarding events

1. Review action points from the parent survey2. Consider ways to address issues identified.

FEG

Issue Task Who Notes

7. Parent Council Constitution

8. Appointment for office bearers

2017-2018