School District ofPalm Beach County CHARTER … March 28, 2012 Special... · School District ofPalm Beach County . CHARTER SCHOOL RENEWAL PROGRAM REVIEW . CHARTER SCHOOL: Palm Beach

School District ofPalm Beach County CHARTER SCHOOL RENEWAL PROGRAM REVIEW

CHARTER SCHOOL: Palm Beach Maritime Academy

Reviewed by: _~Jc..::u=am=·ta=---.:.W.:....;.:...:Ed==w:..:..ar=d:.=.s___

Date ofVisit: _------'"'P..;::.eb=ru::..==ary;:;...L..-'2=7C..>.,..=2..::::..0=12=-________________

Related Statute: A charter may be renewed provided that a program review demonstrates that the criteria in paragraph (a) have been successfully accomplished and that none of the grounds for nonrenewal established by paragraph (8)(a) has been documented. (1002.33 (7)17(b)(l)

Each reviewer will complete a review document by marking as follows: YES - Appropriate information and/or evidence of documentation is in place. NO - Necessary information and/or evidence ofdocumentation incomplete or is not in place. N/ A Not applicable

*90% satisfactory of all indicators is needed to receive exemplary school status.

Curriculum and Instruction

Indicators Y N N/A

1. Curriculum

a.

b.

c.

d.

e.

Evidence of a detailed curriculum plan that illustrates how students will be provided services to attain the Sunshine State Standards. (Provide a copy of plan.) Evidence of learning goals and objectives including how goals will be evaluated to indicate academic improvement. Evidence of a research-based reading curriculum including differentiated strategies for students reading at and above grade level. Evidence of a Remediation Plan for Level I and Level II students as required bythe state. Evidence that there is a plan to evaluate the effectiveness of the curriculum program.

Yes

Yes

Yes

Yes

Yes

I

I

2. Instruction

a.

b.

c.

Evidence that a highly qualified instructional staff is employed. (Copy of certifi~~tes) Evidence that the instructional staff receives training that will support the distinctive curriculum used at the charter school. Evidence that reading is the focus of the curriculul1"l and that resources are provided to

Yes

Yes

Yes

1

I Curriculum and Instruction i

Indicators Y N N/A

!

i

i

_ ....

d.

e.

f.

g.

h.

support the curriculum, including staff development.

Evidence of Reading block

Evidence of additional instructional time for struggling readers as required by DOE. Evidence that instructional staff has been appropriately fingerprinted by the District Office. Documentation that all instructional activities are aligned to the Sunshine State Standards and are supportive of the distinctive curriculum. Classroom environment is reflective of the

Yes

Yes

Yes

Yes

school's commitment to reading. (Classroom libraril;;s)

Yes

ADDITIONAL COMMENTS:

2



Reviewed by: Juanita W. Edwards

Date ofVisit: February 27, 2012

Related Statute: A charter may be renewed provided that a program review demonstrates that the criteria in paragraph (a) have been successfully accomplished and that none ofthe grounds for nonrenewal established by paragraph (8)(a) has been documented. (1002.33 (7)17(b)(1)

Each reviewer will complete a review document by marking as follows: YES - Appropriate information andlor evidence of documentation is in place. NO - Necessary information andlor evidence ofdocumentation incomplete or is not in place. NIA - Not applicable


YES NO NIAAssessment

A. Description ofmethod used to identify the educational strengths and needs of students.

Use the data from the following Educational Data Warehouse reports:

1. Reading Profile (Most Recent)RTSOR0036- Report shows the most recent scores for FCA T SSS Reading, Diagnostic Reading, Fluency, Elementary Literacy Assessment, and SRI.

Yes

2. Math Profile (Most Recent) - RTSOMOO37Report shows the most recent scores for FCAT SSS Math and the IRT scores for Math Diagnostic.

Yes

3. Science Profile - RTSFSOI21- Report shows the overall scale score and level for the most recent FCAT SSS Science. In addition, the Science Yes Diagnostic IRT score and level are shown for the current school year.

4. Writing Profile - RTSFW0123- Report shows the score for the most recent FCAT SSS Writing Yes exam, as well as, all Palm Beach Writes scores for the current school year.

3

5. Diagnostic Diamond Report - RTODA0173Report contains Fall and Winter Diagnostic school results that include each question's content focus, benchmark, type, and cognitive leveL It compares the school results to the district results for each question.

Yes

6. EOC Diagnostic Diamond Report RTSDA0474- Report contains End of Course (EOC) Diagnostic percent correct and provides comparison of grade level results to District results for the same grade level or school results to District results.

Yes

B. Evidence of an accountability plan including a method for reporting the results to the charter school community. (Evaluation of educational program)

Yes

Use the data from the following Florida Department of Education (FDOE) and EDW reports:

1. FYl2 School Improvement Plan - FDOE report Yes

2. School Improvement Planning - Differentiated Accountabili!y - RXOOA0197- Report shows percent of students that achieved proficiency and made gains for each subgroup (SSS FCAT Level 3

school PYG gains over a five-year

and above) for reading, math, science and writing. Yes

Data includes attendance, suspension, and dropout counts.

C. Evidence of progress monitoring plan. (Copy of plan)

Use the data from the following EDW reports: Yes

1. Accountabilitv Dashboard- Dashboard that provides a High level overview of A+ and A YP statuses using Diagnostic tests as a leading indicator.

2. Proportion ofa Year's Growth- Reports showing on the

4

FCAT SSS Reading and Mathematics tests.

3. Monitoring Progress Toward AYP GoalsRTOOA0354- Report contains ONLY the accountable students who were administered the Fall and Winter Diagnostics in Reading and Mathematics. Report includes previous FCAT percentage, safe harbor indicators, tolerance range with significant calculation.

4. Monitoring Progress Toward AYP Goals with Yes FAA Students-RTOOA0496- Report contains ONLY accountable students who were administered the Fall and Winter Diagnostics in Reading and Mathematics. Report includes FAA students who were administered these tests.

5. Monitoring Progress Toward A+ GoalsRTOOA0380- Report is used to monitor school Yes targets toward meeting A+ Goals. Diagnostic results are compared to four different targets: Standard, Self and Others and Self Selected. Only accountable students are included in this report.

6. Monitoring Progress Toward A Plus Goals for Yes High Schools-RTOOA0445- Report is for schools with high school grade levels that are receiving school grades (typically High schools) only. Additionally this report estimates Graduation Rate, At Risk Graduation Rate, Acceleration Participation (minimum and maximum), Acceleration Performance, Reading College Readiness and Math College Readiness. For N/A diagnostics results, report contains only the accountable students.

I D. Implementation of the district Student Progression

Plan: 1. Students participate in all age appropriate district

and state assessments. Results are communicated to Yes

parents. 2. Procedures are in place to report quarterly grades

and mid-term progress to parentsl uardians andg

students. 3. Students performing below grade level in reading,

writing, mathematics, or science are identified and Yes remedial instruction.

5

4. Procedures are in place for graduation, promotion, remediation, retention including a process for Yes communicating to parents/guardians and students.

Use the data from the following EDW reports:

l. Individual Student Form - RSSOAOO82-Report shows a profile detailing demographics, attendance, discipline, grades, testing and special Yes programs for an individual student.

2. SALP - RTTOR0035- Report shows individual student profile for Student Assessment Literacy Project (SAL-P). This student listing contains Yes FCAT SSS and SRI and Diagnostics assessment results.

3. SALP High School - RTSOA0454- Report shows individual student profile for Student Assessment Literacy Project (SAL-P), SAT, ACT and CPT. This student listing contains FCAT SSS and SRI N/A and Diagnostics assessment results.

4. Individual Graduation Status - RSSY A0342Report shows FCAT, GPA, Credits and Community Service Hours. (Note: This report does not take into account the number of credits per N/A subject area. Report is only valid for students in grades 9 to 12.)

•

6



Reviewed by: Isabel Pacheco and Jeannette Merced

Date ofVisit: ~0=3"-,-1=06=1=20,,,-,1=2=---__________ _________

Related Statute: A charter may be renewed provided that a program review demonstrates that the criteria in paragraph (a) have been successfully accomplished and that none of the grounds for nonrenewal established by paragraph (8)(a) has been documented. (1002.33 (7)17(b)(1)

Each reviewer will complete a review document by marking as follows: YES Appropriate information and/or evidence of documentation is in place. NO - Necessary information and/or evidence of documentation incomplete or is not in place. N/A Not applicable


IFINANCE & OPERA~IONS Indicators

ii1. Budget Preparation

i a. Ev:,.1~ ~e that budget amendments are prepared and ~pproved by board. (Copy of minutes)

b. Evidence of an established budget planning process. Provide a copy ofprocedures or provide a narrative of the budget ,Erocess.

c. Evidence that budget has been approved by Governing Board and is monitored regularly to I safeguard finances. (Copy ofminutes)

i

d. Evidence that state accounting code structures I using modified accrual for fund level accounting is

used or a compatible cross-walk accounting structure is used .... (Copy of chart of accounts).

2. Financial Accounting

a. Evidence of fiscal accounting system for various funds - General, Special Revenue, Capital Outlay

b. Evidence that expenditures do not exceed available resources in each fund.

c. Evidence of financial accounting policies and procedures. (Copy of and access to procedures manual).

Y

Yes

Yes

N N/A

N/A

i

Yes

Yes

Yes

Yes

i

7

I FINANCE & OPERATIONS i I

Indicators Y N N/A

d. Evidence that monthly financial statements are Yes

filed timely with the District. e. Evidence that annual audit consistent with GASB

34 requirements and submitted by the required Yes i

date. f. Evidence that the internal auditor conducts an

interview with the principal to report any findings. A report is, then, submitted to the Governing N/A

I Board, the District, and DOE within 14 working

II days after the interview with the auditor. g. Evidence that the annual progress report includes

Yesdocumentation ofcharter school's financial status.

h. Evidence that capital projects allocation expended Yes

in accordance with approved plan. i 1. Established system of accounting for fixed assets

I

in accordance with Rules ofthe Auditor General Yes

10.400 (Provide a copy of procedures or provide a I

narrative of the fixed asset accounting process.) I J. Evidence that the fixed asset inventory forms have

Yesbeen submitted to the District.

k. Evidence of a property records inventory (Copy of Yes

reQort). 34 CFR 74.34(f)

~. Cost report data submitted to District by required Yes

date.

I m. Evidence of how records are stored and

Yesmaintained.

r----

I n. Evidence of internal controls. Yes

o. Evidence that bank reconciliations were submitted Yes I

I to the District according to the Contract.

, p. Evidence that checks contain two signatures when N/AL reguired by contract or charter board policy. ~VidenCe that Teacher Lead was paid to teachers Yes

by September 30th ofeach year. I

I r. Evidence that audit management letter response was prepared and approved by the board. (Copy of N/A

. minutes) s. Evidence that details of accrued liabilities

including notes, loans or line ofcredits have been N/Adocument via the financial statement including any related Qarty transactions.

t. Evidence that financial corrective action plan has I

I

!

I been established (if applicable) and submitted to L N/A

Ithe District.

8

i

FINANCE & OPERATIONS

yIndicators N N/A

3. Grants Accounting (If applicable)

a. Established grant accounting procedures. (Copy of or access to procedures manual) 34 CFR

Yes74.2I(b)(6), 34 CFR 76.530,34 CFR 76.702, and OMB Circular A-IIO

b. Grant application presented to District in a timely N/A

manner f()r a ropriate signatures. c. Evidence that grant files are adequately

maintained. (Access to grant files) i) Grant proposal ii) Correspondence to and from Finance iii) Expenditure records

Yesiv) Budget amendments v) Inventory list of equipment vi) Personnel logs

34 CFR 74.2I(b)(6), 34 CFR 76.730, and OMB Circular A-II0 ii d. Evidence that grant files maintained three (3) years

Yesafter the grant period ends. 34 CFR 74.53(b) I

e. Quarterly F A399 reports submitted timely with appropriate documentation. 34 CFR 76.700, 34 N/A CFR 76.722

f. Submit a final F A399 within 30 days after the gratlt :Qeriod ends.

4. Financial viability

a. Maintained adequate cash flow to meet salary and benefit requirements.

b. Met financial obligations to District and other vendors.

c. Maintain an adequate fund balance.

ADDITIONAL NOTES/COMMENTS

N/A

!

Yes

Yes

Yes

Overall, the school implements an effective system of internal controls over revenues, expenses, fixed assets, and exercises good business practice. Moreover, the school presented the appropriate information andlor evidence ofdocumentations in place at the time of the review.

9

i

School District of Palm Beach County CHARTER SCHOOL RENEWAL PROGRAM REVIEW


Reviewed by: _~P,-!am=-=.:M~c:o..oC",-,oe...J,y~____________

Date of Visit: _~F:....;:e=b=ru=a::...ry~15::..>,-=2=0..;;.;12=--____________


Each reviewer will complete a review document by marking as follows: YES Appropriate information and/or evidence of documentation is in place. NO - Necessary information and/or evidence of documentation incomplete or is not in place. N/A - Not applicable


I Insurance

Indicators

a. Insurance policies are on file documenting active 'th .. r't t £ rth' thcoverage WI mmlmum Iml sasse 0 m e

y

Yes

N N/A

i

icharter contract.

School Leaders-Errors & Omissions Yes !

I i c. Commercial General Liability Yes

I

I

I d.

e.

f.

Workers' CompensationlEmployers Liability

Property Insurance (including boiler and machinery coverage) Benefits Administration Coverage ( to provide employee benefits i.e. health, life)

I

I

Yes

Yes

Yes

i

g.

h.

Automobile Liability Insurance

Evidence that the certificates of insurance have been provided to the district office indicating the district as an additional insured.

Yes

Yes

!

I

i

10


CHARTER SCHOOL: ~Palm Beach Maritime Academy

Reviewed by: _Isabel Pacheco and Jeannette Merced

Date of Visit: ~0=3,,-,-/0=6=/2=0~1~2~________________~____


Each reviewer will complete a review document by marking as follows: YES - Appropriate information and/or evidence of documentation is in place. NO - Necessary information and/or evidence of documentation incomplete or is not in place. N/A - Not applicable


I FINANCE & OPERATIONS

! Indicators

f.Budget Preparation

Y N N/A

!

i

i

I

e.

f.

g.

h.

Evidence that budget amendments are prepared and aQproved by board. (Copy of minutes) Evidence of an established budget planning process. Provide a copy of procedures or provide a narrative of the budget process. Evidence that budget has been approved by Governing Board and is monitored regularly to safeguard finances. (Copy of minutes) Evidence that state accounting code structures using modified accrual for fund level accounting is used or a compatible cross-walk accounting structure is used. (Copy of chart of accounts).

Yes

Yes

Yes

i N/A

I

2. Financial Accounting

u.

v.

w.

x.

Evinp.nr.p. of fiscal accounting system for various funds General, Special Revenue, Capital Outlay Evidence that expenditures do not exceed available resources in each fund. Evidence of financial accounting policies and procedures. (Copy of and access to procedures manual). Evidence that monthly financial statements are filed timely with the District.

Yes

Yes

Yes

Yes

11

I FINANCE & OPERATIONS

I Indicators

I

I

y. Evidence that annual audit consistent with GASB 34 requirements and submitted by the required date.

z. Evidence that the internal auditor conducts an interview with the principal to report any findings. A report is then submitted to the Governing Board, h D' d DOE . hi 14 k' d aftt e Istnct, an Wit n wor mg ays er

the interview with the auditor. aa. Evidence that the annual progress report includes

documentation of charter school's financial status. .- ..

bb. Evidence that capital projects allocation expended in accordance with approved plan.

y N N/A

Yes

N/A

Yes

Yes i

t

cc. Established system of accounting for fixed assets iIin accordance with Rules of the Auditor General

i Yes10.400 (Provide a copy ofprocedures or provide a narrative of the fixed asset accounting process.) I

dd. Evidence that the fixed asset inventory forms have I

YesI been submitted to the District. I

I Evidence of a property records inventory (Copy of Yes

. rel'ort). 34 CFR 74.34(f) Iff Cost report data submitted to District by required Yes

• date. ! gg. Evidence of how records are stored and

Yesmaintained.I

!

iYeshh. Evidence of internal controls.

11. Evidence that bank reconciliations were submitted Yes

to the District according to the Contract.

JJ. Evidence that checks contain two signatures when !

N/Arequired by contract or charter board policy. I

kk. Evidence that Teacher Lead was paid to teachers I

Yesby Se2tember 30th of each year.

11. Evidence that audit management letter response I N/Awas prepared and approved by the board. (Copy of i minutes)

rnm. Evidence that details of accrued liabilities

I including notes, loans or line of credits have been i N/A

documented via the financial statement including i

iL any related 2arty transac_tl_o_n_s._______--.....,c--__----l-___+--__--i

nn. Evidence that financial corrective action plan has been established (if applicable) and submitted to N/A the District.

3. Grants Accounting (If applicable)

12

I

. FINANCE & OPERATIONS

Indicators Y N/AN ~------~~-----~-----------------------~------+------+----~

g. Established grant accounting procedures. (Copy of or access to procedures manual) 34 CFR

Yes74.21 (b)(6), 34 CFR 76.530,34 CFR 76.702, and OMB Circular A-IIO

f----h. Grant application presented to District in a timely

N/Amanner for appropriate~signatures.

~------------------+------+------+----~

grant period ends.

1. Evidence that grant files are adequately maintained. (Access to grant files)

i) Grant proposal ii) Correspondence to and from Finance iii) iv)

Expenditure records Budget amendments

Yes

v) Inventory list of equipment vi) Personnel logs

34 CFR 74.2 I (b)(6), 34 CFR 76.730, and OMB

I Circular A-II 0

I

J. Evidence that grant files maintained three (3) years after the grant peri()d ends. 34 CFR 74.?3(b)

Yes

k. Quarterly F A399 reports submitted timely with appropriate documentation. 34 CFR 76.700,34 N/A

I CFR 76.722 ~ I. Submit a final F A399 within 30 days after the N/A

...__ -

. 4. Financial viability

d. Maintained adequate cash flow to meet salary and Yes

benefit requirements. i

e. Met financial obligations to District and other Yes

vendors.

f. Maintain an adequate fund balance. Yes

ADDITIONAL NOTES/COMMENTS At the time of the visit, we also reviewed if the findings from the Mid Year Review for FY 11 were corrected.

• The school is still pending of including in the accounting policy & procedures the usage of the Palm Tran and Tri Rail, federal state and local grants or donations.

• The school successfully included in the policy and procedures the travel and employee reimbursement, which was already reviewed and approved by the Board. Copy of the board minutes were provided at the time of the visit.

Overall the school implements an effective system of internal controls over revenues, expenses, fixed assets, and exercises good business practice. Moreover, the school presented the appropriate information and/or evidence of documentations in place at the time of the review.

13



Reviewed by: __~P~am~M~cC~o~y~______________________________________

Date of Visit: _--",-F...::::e=bruo..=ary:!-f.-l~5::...>.,-=2=0=12",--___~_____________


Each reviewer will complete a review document by marking as follows: YES - Appropriate information and/or evidence of documentation is in place. NO Necessary information and/or evidence ofdocumentation incomplete or is not in place. NIA - Not applicable


Food Service

Y NIndicators N/A

a. Evidence ofprocedures and policies covering the administration and operation of the School Food Yes

i Service Erogram as stated in the agreement. I b. Evidence that the Governing Board has adopted

policies to provide for an appropriate food and YesL- nutrition program for students consistent with

Local, State and Federal guidelines. I c. Evidence that Free and Reduced Applications have

Yesbeen made available to every household. I

d. The charter school has potable water available to all students during meal service per guidelines set Yes by the USDA.

e. Meals served meet all guidelines as set by the Yes

National School Lunch Jlrogram. f. Procedures are in place to ensure that proper

temperatures, storage and handling of foods are Yes appropriate to safety and sanitation standards.

g. Current health inspection is posted and YesI deficiencies are corrected.

i h. Current operating permit from the Health Yes

Department is posted. 1. Evidence that the charter school is in compliance

Yeswith the USDA 'J:' ~titiveFood Rule.

14


]

Food Service

Indicators Y N N/A I

J. A signed copy ofthe Charter School Food Service Yes

IAgreement is on file if applicable. k. Production records (Satellite Delivery Tickets) I

documenting menu items, portion sizes, amount Yes

prepared and served are completed and returned to the base school on a basis.

15


CHARTER SCHOOL: _Palm Beach Maritime Academy

Reviewed by: Pam McCoy

Date of Visit: February 15,2012


Each reviewer will complete a review document by marking as follows: YES Appropriate information and/or evidence of documentation is in place. NO - Necessary information and/or evidence of documentation incomplete or is not in place. N/A - Not applicable


Transportation

Indicators Y N/AN

a. Evidence that transportation is provided consistent with the requirements of subpart I.E. of chapter 1006 and s.1012.45.

Yes

b. Information relevant to all students transported by school bus in on file.

Yes

c. Evidence of contract information relevant to any situation where a parent or other driver is providing transportation services.

N/A

d. Evidence that any vehicle owned or leased by the school and used to transport students is certified

Yesand properly insured. If it is a bus, evidence driver certification is required. I

i e. Copy of contract for student transportation is on Yes

file.i

f. Evidence of policy and procedures to enforce high Yes

, standards for student conduct on school buses. ! g. Evidence that any vehicle used to transport

students has been inspected and is maintained Yes every twenty days.

h. Evidence that transportation is not a barrier to Yes

equal access to the charter program. I

ADDIITONAL COMMENTS:

Palm Beach Maritime owns their own school buses.

16

i



Reviewed by: Pam McCoy

Date of Visit: _~F-=-eb=ru=ary~I,,-=5,-,-,=2.;:..0=12"'--___________

Related Statute: A charter may be renewed provided that a program review demonstrates that the criteria in paragraph (a) have been successfully accomplished and that none of the grounds for nonrenewal established by paragraph (8)(a) has been documented. (1002.33 (7)17(b)(l)

Each reviewer will complete a review document by marking as follows: YES - Appropriate information and/or evidence of documentation is in place. NO Necessary information and/or evidence of documentation incomplete or is not in place. NIA - Not applicable


Facilities

Indicators Y N N/A

a. A copy of the initial Certificate of Occupancy issued by the Code Enforcement Department of jurisdiction is on file at the school and has been submitted to the district, including a copy to cover any renovations.

Yes

I

b. A copy of each annual Fire Safety Inspection performed by the Fire Marshall ofjurisdiction is on file at the school and submitted to the district.

Yes

c. A copy of the semi-annual County Health Department sanitation inspection is on file at the school and submitted to the district, including standards for serving food and drinking water.

Yes

d. Evidence that procedures are in place to manage and regulate hazardous materials.

Yes

e. Evidence that procedures are in place to ensure the review of material safety data sheets (MSDS) for every chemical product used in these and the maintenance activities each charter facility to be

Yes

17

I

1

FT ,

i aCI dIes

I Indicators Y N N/A

f.

g.

sure that all unused and waste chemical products are proJ2erly labeled. Evidence that the Occupational Safety and Health Act (OSHA) 29 CFR, Parts 1910 and 1926 requirements are met related to worker protection. F.S. 163.3180(13) and 1013.33 requires that charter schools participate in the annual Tentative Facilities Work Program. The following information must be reported to the district:

1. Location of charter 2. Number of relocatables 3. Owner 4. Year started/scheduled 5. Total number of student stations 6. Current student emollment 7. Years in contract 8. Charter school projections

This information is part of the district's concurrency calculations and must be included in the Five Year Capital Improvement Plan.

Yes

I

N/A


18

School District ofPalm Beach County CHARTER … March 28, 2012 Special... · School District ofPalm Beach County . CHARTER SCHOOL RENEWAL PROGRAM REVIEW . CHARTER SCHOOL: Palm Beach

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