SAP_Notes

SAP Notes

SAP Stands for Systems, Applications, and Products in data processing of business process.

FICO Stands for Financials & Controlling.

SAP is integrated with 28 modules.

End user is accountable. Once the entries are made no one can delete the entries, only by passing modification entry only one can rectify the entries.

HOW TO START SERVER

D/c on SAP R3 Management Console,Select Server boot action,Select all tasks then start (Server will be in gray field in the initial, later it turns to yellow color, then it turns to green color)

Once the server turns to green color user can start the rest of procedure.

Select Expand serverD/c on WP (Work process) table(Wait till all parameters turns into wait mode (refresh)) once all the parameters are in wait mode just minimize the server

D/c on SAP Logon, Select Logon

There will be three servers

1. Development Server will be called as Client 12. Quality/Testing server will be called as Client 23. Production Server will be called as Client 3

Always use client 800

User sapuser (your own id)Password india Use SPRO in command field. SPRO refers to SAP reference organization.Click on SAP Reference IMG. IMG stands for implementation guide.

ENTERPRISE STRUCTURE

There are 20 tasks in this chapter.

1. Define Company2. Define Company Code3. Assign company code to company4. Define business area5. Define consolidation business area6. Assign business area to consolidation business area7. Define Financial Management area8. Assign company code to Fin. Mgmt area9. Define Chart of Accounts list10. Assign company code to chart of accounts11. Define account groups12. Define retained earnings account13. Define Fiscal Year variant14. Assign company code to fiscal year variant15. Posting periodsa. Define variants for open posting periodsb. Assign company code to posting variantc. Open & Close posting records

16. Define Field status variant17. Assign company code to field status variant18. Define document type & number of ranges19. Define tolerance groupsa. Tolerance group for GL Accountsb. Tolerance group for Employees20. Enter global parameters.

DEFINE COMPANY

Path > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting > Define Company >

Go to new entries on application bar.

Company: GILHCompany Name: Global Industries Limited HyderabadCountry: IndiaLanguage: IN (Country & Language can be selected from library)

Save the screen. (Ctrl+S or Save icon)

Select create request.

Narration: SPRO define company then Save.

System will generate a unique number for reference.

DEFINE COMPANY CODE

Path > SPRO > IMG > Enterprise Structure> Definition > Financial Accounting > Edit, copy, delete, check company code >

D/c on edit company code data.

Select New entries

Company Code: 0506Company Name: Global Industries Limited HyderabadCountry: IndiaCurrency: INRLanguage: IN

Then Save screen.

Edit address screen will be created in all 3 servers.

ASSIGN COMPANY CODE TO COMPANY

Path > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting > Assign company code to company

Go to position > type 0506 > type company GILH.Save

DEFINE BUSINESS AREA

Business area is nothing but branches of the company.

Path > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >Define Business Area

Go to new entries

Business Area Description

GILD Delhi Bus. Area for GILHGILM Mumbai bus. Area for GILH

Save.

MAINTAIN CONSOLIDATION BUSINESS AREA

Consolidation business area is nothing but Regional wise Accounting

Path > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >Maintain Consolidation Business area.

Go to new entries

Cross Business area Description

GILN North con. bus area for GILHGILS South con. bus area for GILH

Save

ASSIGN BUSINESS AREAS TO CONSOLIDATION BUSINESS AREA

Path > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting >Assign Business Area to Consolidation Business area

Go to position

Use BA least alphabet. (When you select least alphabet you can see all the business areas already existing. So that you can assign consolidation business area to required business area.)

Bus area Description Cons. Bus area DescriptionGILC Chennai bus area GILS South bus area for GILH

Save.

MAINTAIN FINANCIAL MANAGEMENT AREA

Path > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >Maintain Financial Management area

Go to new entries

FM Area FM Area Text FM Area Currency

0506 FM Area for GILH INR

(*Use a common number for various fields. It is easy to remember. Or else use a logical number)

Save.

ASSING COMPANY CODE TO FINANCIAL MANAGEMENT AREA

Path > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting >Assign company code to fin. Mgmt. Area

Go to position

Company Code: 0506 enterAssign FM Area 0506 (which was given earlier)

Save

DEFINE CHART OF ACCOUNTS LIST

Path > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Edit Chart of Accounts list

Go to new entries

Chart of Accounts 0506 (you can select any logical number)Description Chart of accounts for GILH

Main Language EnglishLength of Accounts 6 * in SAP max length of GL Accounts is 10

Controlling integration: Manual creation of Cost elements / Automated cost elements. Select Manual creation of cost elements

Save.

ASSIGN COMPANY CODE TO CHART OF ACCOUNTS

Path > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Assign company code to chart of accounts

Go to position

Give company code 0506 enterGive 0506 in chart of accounts field.

Save

DEFINE ACCOUNT GROUPS

USE TRANSACTION CODE ‘OBD4’

Path > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Definition of Account group

Go to new entries

Chart of acc Acc group Name From acc No to Acc no

0506 Sc Share capital 100000 1000990506 rspl Reserves & Surplus 100100 1001990506 cala Current assets &

Loans & Advances 200000 2000990506 Sale Sales 300000 3000990506 adex Admin exp 400000 400099

Use different number for different group. So that entries can be done easily with out searching for accounts. By using separate series one can identify easily the group of the accounts like assets, liabilities, income & expenditure.

DEFINE RETAINED EARNINGS ACCOUNT

Path > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Define retained earnings account Give chart of accounts (0506) enter ( trasction – BIL )

System define P & L Statement type will be ‘X’

P&L St Account‘X’ 100100 * Number should be selected from rspl group only.

With out creating account system cannot allow you to enter the account except incase of retained earnings

Save

DEFINE FISCAL YEAR VARIANT

Fiscal year refers to the calendar year or the financial year/

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Fiscal Year > Maintain Fiscal Year Variant.

Note: System defined fiscal year variants are K1, K2, K3 & K4 are meant for calendar year fiscal year.

K1 to K4 relates to extension of the fiscal year, that means K1 allows one month after the fiscal year to close the books, K2 allows two months and the like.

Fiscal Year Variants

V3 for April to MarchV6 for July to JuneV9 for October to September

Go to positionGive Fiscal year variant V3 enter.Select V3Double click on periodsGo to new entries

Month Day Period Year Shift

1 31 10 -12 28 11 -13 31 12 -14 30 1 05 31 2 06 30 3 07 31 4 08 31 5 09 30 6 0

10 31 7 011 30 8 012 31 9 0

Save.

Note: We are using two calendar years for a financial year in Indian scenario (we use financial year as 1st April to 31st March) and defining one calendar year as fiscal year.

In SAP only one calendar year is defined. To meet our financial year requirements we define fiscal year as calendar year + 1 or – 1 depending on the situation. In general we go with higher side and April to December 9 months falling in one calendar year we usually prefer year shift is -1 from the financial year.

Example:

2005 2006April to December January to March

Balance sheet year 2005 – 06

Calendar year is 2005 for Apr – Dec and 2006 -1 (Year shift) for January to March.

Double click on period textGo to new entries

Language Period txt Text En 1 4 AprilEn 2 5 MayEn 3 6 JuneEn 4 7 JulyEn 5 8 AugustEn 6 9 SeptemberEn 7 10 OctoberEn 8 11 NovemberEn 9 12 DecemberEn 10 1 JanuaryEn 11 2 FebruaryEn 12 3 March

Note: Shortened fiscal year will be used when fiscal year is less than one year. Usually in case company commences / amalgamated / closed in the middle of the financial year shortened fiscal year will be raised.

ASSIGN COMPANY CODE TO FISCAL YEAR VARIANT.

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Fiscal Year > Assign company code to fiscal year.

Go to positionGive company code 0506EnterGive fiscal year variant V3 Save.

Posting periods

a) Define variants for open posting periods

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Posting periods > Define variants for open posting period.

Go the new entriesGive variant 0506Name posting variant for GILHSave

b) Assign variants to company code

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Posting periods > Assign variants to company code.

Go to positionGive company code 0506EnterCompany Variant0506 0506Save

Open and Close posting period

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Posting periods > Open and close posting periods.

Go to new entries

Variant AFrom Acct

To Acct

From period 1 Year

To period Year

From period 2 Year

to period year

0506+ (F4) --- --- 1 2005 12 2005 13 2005 16 2005

In case if you select from period 1 to period 1, 2 to 2, 3 to 3 and the like you can’t edit or enter once the period (month) expires. In order to have better control it is recommended to give from period 1 to 1, 2 to 2 and the like other wise use 1 to 12.

A refers to Applicability.

Maintain field status variant.

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Line item > Controls > Maintain field status variant.

Select 0001, Select copy button Give field status variant 0506, Name field status for GILH & Enter

Select copy all (System gives message number of dependant entries copied 41)Enter & Save

Then select 0506Double click on field status groupDouble click on G001Double click on general dataMake text as reqd. entryDouble click on additional account assignmentMake business area as reqd. entry & Save

Double click on G005Double click on general data, Make text as reqd entry, Click go back.

Double click on additional account assignmentMake business area as required entrySave.

Assign company code to field status variant.

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Line item > Controls > Assign company code to field status variant.

Go to positionGive company code 0506EnterGive field status variant 0506Save

Define document type & Number ranges.

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Document header > Define document types

Note: System defined number range for GL Account document is 01.

Go to positionGive document type SA EnterSelect SASelect details button (magnifier icon)Click on number range informationGive company code 0506Select change intervalsSelect interval (insert)

No Year From No To No01 2005 1 1000

Save

DEFINE TOLERANCE GROUPS

a. Define tolerance groups for GL accounts

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions >Open item theory > Closing differences > Define tolerance group for GL Accounts.

Go to new entries

Give company code (0506)Keep tolerance account as blankName of the tolerance group: Tolerance group for GILH

Save

b. Define tolerance groups for employees

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions >Open item theory > Closing differences > Define tolerance group for employees.

Go to new entries

Group blankGive company code (0506)Upper limit amount per document 9999999999999 (Max. digit 13)Amount per open item account 99999999999 (Max. digit 11)Open item means outstanding of sales / purchasesCash discount per line item 5% (maximum allowed)

Save

ENTER GLOBAL PARAMETERS

Path > SPRO > IMG > Financial Accounting > GL Settings > Company code > Enter global parameters.

Select company code (0506)Select details icon or F2

Processing parameters The following are the minimum requirements for each company.

Select Business area financial statementsPropose fiscal yearNegative postings allowed (negative means reversal entries)Cash management activated.Apart from the above as per the client requirements processing parameters should be selected.

CREATING GL MASTERS

Accounting > Financial Accounting > GL > Master records > Individual processing centrally

Transaction code FS00

GL A/c No 100005Com. Code 0506

Go to GL Account menu bar

Select create or select create button

Type/Description

Give Account group Share capitalSelect P&L account / Balance sheet Account Balance sheet account. Short Text Eq. Sh. CapitalGL A/c Text Equity Share capital account

Control data tab:

Give currency INRSelect only balances in local currencySelect line item displaySort key (F4) select 002

Select create/bank/interest tab:Field status group G001 (mandatory fields)

Like wise create other accounts.

Save

To open a new sessionHow to open a new sessionGo to system on menu barSelect create session or use * icon for creating new session or use \o followed by transaction code obd4 to get a new screen retaining existing screen

Use \n followed by transaction code to get a new screen without retaining existing screen.

Working with W. template

Give GL A/c No 100010Select W.templateGL A/c 100005Com code 0506

Just change the text to Preference share capital

Give GL A/c 100100Com code 0506

Select create button

Account group Reserves & surplus

Balance sheet account

Text Profit & Loss account

Control data: All will be carried forward with the selected template. Check for accuracy.

Save.

Posting of a Transaction

Transaction code for posting is F-04

Path > Accounting > Financial Accounting > GL > Document entry general posting

Give document date (F4 is to select the date menu, F2 is for current date)

Posting Key Posting key 40 is debit for GL AccountPosting key 50 is credit for GL Account

Select posting key 40 for debit entry

Give GL Account as Bank Account number (select F4 for selection) enter

Fill Amount, Business Area, Date, & Text (all other required fields) enter

Select posting key 50 for credit entry

Give GL Account as Share capital number (select F4 for selection) enter

Fill Amount, Business Area, Date, & Text (all other required fields) enter

Use * to copy the amount, and + for text from previous screen

To view the entry before posting to check correctness / accuracy

Go to document menu bar Select simulate or shift9

How to view the document

Transaction code is FB03Path Accounting > Financial Accounting > GL > Document display

Give company code 0506Give Fiscal year 2005

To know the documents available in the database select document list on application bar.

Company code 0506Give Fiscal year 2005 then select execute (clock icon is for execution)

How to view GL Balances

Transaction code is FS10N

Path > Accounting > Financial Accounting > GL > Account > Display balance

Give GL A/c no (F4 to select)Company code 0506Fiscal year 2005Then execute.

GL Master Change


Give GL Account which is to be changed.Go to GL Account on menu barSelect change or use icon (pencil)

Note: Except the text column no other fields can be changed.

How to Block / Unblock GL Account


Give GL account no which is to be blocked or un blocked.Go to GL Account on menu bar select block or use Lock icon (for blocking) / un blocking

Click on Blocked for posing in company code, for blockClick on Blocked for posing in company code, for unblock.

Save

HELD DOCUMENT

Held document is for a shorter period, when things are not sure about debit / credit of transaction. This document is used for external purpose only.

Go to transaction code F-04

Give document dateGive GL Account number (Bank account) enterFill amount field, business area GILC, value date & text

Save.

Go to document on menu barSelect hold System gives message held documents must be convertedTrouble shoot: for conversion of held documents

Go to transaction code se38 enterGive program rftmpblu select execute (it is program code)

Select no termination for read error and execute

System gives message held documents successfully converted.

Give temporary document number G1 enter

How to post / delete held documents

Go to transaction code F-02Give document date Select held document on application barGive document number G1(to know the documents available select document list)

For deletion select deleteFor posting select edit button

Give 50Give relevant GL Account number enter.

Fill the required fieldsEnter Save.

PARK DOCUMENT

Creation of Park Document

Path > Accounting > Financial Accounting > General Ledger > Document entry > general document parking.

Transaction code f-65

Give document date F4 F2 Company code 0506Currency INRPst Key 40Give relevant GL A/c NoAmount 25000/-Text Advance for purchasesPst Key 50 Account number 200005 Enter

Amount *Business area GILCText +Go to document Select park document.

How to delete/complete/park document

Transaction code FBV0

Path > Accounting > Financial Accounting > General Ledger > Document > Parked Documents > Post / Delete

Enter

Give Company code 0506Give Document number 4Fiscal year 2005

For deletion just click on document on menu bar and select delete.

To post the document go to document on menu bar select post.

(System gives message make an entry in all required fields)

Fill all the required fields and save.

RECURRING DOCUMENT

Recurring document is a document where it is as a template. When the amount & date is fixed recurring document is used. Ex. Rent, Hire purchase installments, salaries etc.

Recurring document should not be deleted / modified.

Define Number ranges. System defined number range for recurring document is X1.

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global settings > Document > Document Number ranges > Define Document number ranges.

Transaction code is FBN1

Give company code 0506Select change intervalsSelect insert intervalNo Year From No. To No.X1 2005 10001 11000Enter & Save

Creation of Recurring document

Before creating recurring document ensure that relevant GL A/c’s created.

For creation of Rent, Rent Payable Account.

Go to transaction code FS00 Enter

For Rent Account

Give GL Account 400005 (Administrative expenses)Select create buttonAccount group Administrative ExpensesSelect P&L statement accountShort text Rent, Long text Rent A/c

Select control data tabCurrency INRSelect only balances in local currencySelect line item displaySort key 002Select create/bank/interest tabField status group G001Save.

For Rent Payable Account

Give GL Account 100205 (Current Liabilities)Select create buttonAccount group Current LiabilitiesSelect Balance Sheet accountShort text Rent Payable, Long text Rent Payable A/cSelect control data tabCurrency INRSelect only balances in local currencySelect Open item ManagementSelect line item displaySort key 002Select create/bank/interest tabField status group G001

Save.

Creation of Recurring Entry Document

Transaction code FBD1

Path > Financial Accounting > General Ledger > Document entry > Reference documents > Recurring entry document.

Give company code 0506Recurring entry range runFirst run on 1.4.2005Last run on 31.3.2005Interval months 01 (F4)Run date 01 (F4)

Document type SA (GL Document)

Posting key 40 give rent GL Account number 400005 (Rent Account)EnterAmount 50000 INRBusiness area GILCText Rent

Posting key 50 Give Rent payable account 100205 Enter

Amount *Business area GILCText +,System gives message Document 10001 was created.

Posting of a recurring document to batch.

Transaction code is F.14

Path > Accounting > Financial Accounting > General Ledger > Periodic Processing > Recurring entries

Execute / enter

Company code 0506Give document number 10001Fiscal year 2005

Settlement period 1.4.2005 (settlement period is the run date)

Execute or F8 (System gives message that session SAPF 120 was created)How to process the batch.

Go to system on menu bar select services select batch input select sessions

Select SAPF120Select display errors onlyAgain select process button on screen System gives message batch input session completed.

To check entry

Transaction code is FS10N (to check balances)

Give rent payable account 100250Give company code 0506Fiscal year 2005Business area GILC

SaveCreation of Sample Document

Sample document is nothing but an template.

Steps for creating sample document

1. Define number ranges2. Creation of Sample document3. Posting of an entry by taking sample document as reference4. Display of sample document5. Creation of GL A/c if necessary.

1. Define number ranges

Go to transaction code FBN1

Give company code 0506Select change intervals (pencil icon)Select insert interval

Give number X2 (System defined number range for sample document is X2)Year 2005From number 11001 to To number 12000EnterSave

2. Creation of sample document

Transaction code is F-01

Path > Accounting > Financial Accounting > General Ledger > Document Entry > Reference document > Sample document

Give document date F4 F2Company code 0506Currency INR

Debit Rent AccountCredit Rent Payable Account

Save.

3. Posting of a document

Posting of a document by taking sample document as reference.

Go to transaction code f-02 (posting of document)Give document dateGo to document on menu barSelect post with referenceGive document number 11001 (from the same series which was created)Company code 0506Fiscal year 2005Enter

(Note: One can enter a new document by simply quoting the number of the document that was saved earlier)

4. Display of sample document

Transaction code FBM3

Change of sample document

Transaction code FBM2 Delete sample document

Transaction code F.57

Reversal document

1. Individual reversal2. Mass reversal3. Accrual / deferral reversal4. Reversal of reversal (Reversal of reversal is not possible in SAP)

1. Individual Reversal

Transaction code FB08

Path > Accounting > Financial Accounting > General Ledger > Document > Reverse > Individual reversal

Give document number 2Give company code 0506Enter reversal reason 01 (use dictionary (F4))

To view the document before reversal select display before reversal (google icon)

Go to document on menu barSelect reverse

Or

Select go back using arrow icon

Save.

2. Mass reversal


Path > Accounting > Financial Accounting > General Ledger > Document > Reverse > Mass reversal

(Note: Mass reversal is not advisable in real time scenario)

Give company code 0506Fiscal year 2005Give document number range you want to delete (or select various identities)Give reverse reasonSelect test runExecuteSelect reverse documents.

3. Accrual of deferral document

Transaction code FBS1

Path > Accounting > Financial Accounting > General Ledger > Periodic processing > Closing > Valuate > Enter Accrual / deferral document

Ex: On 30th April Salaries payable entry will be made in the books of accounts.

Salaries A/c Dr To Salaries Payable

On 1st May the payable entry has to be reversed in the books of accounts

Salaries payable A/c DrTo Salaries

On making payment

Salaries A/c DrTo Bank

Give document date Select document type SA

Reversal reasonReversal date

Debit Rent accountCredit Rent payable account

Save

How to create reversal reason code

Path > SPRO > IMG > Financial Accounting > General Ledger Accounting > Business transaction > Adjustment posting / reversal > Define reasons for reversal

Go to new entriesGive reasonSelect negative posting.

Trouble shooting for when the data locked

If two end users are working of the same screen data will be locked. To release the lock

Go to transaction code SM12EnterGo to lock entry on menu barSelect listGo to lock entry again and select delete allSelect refresh.

Foreign Currency Postings

System defined bank buying variant is ‘G’System defined bank selling variant is ‘B’System defined bank Average Price variant is ‘M’

Check exchange rate types

Path > SPRO > IMG > General settings > Currencies > Check exchange rate types.

Transaction code OB07

If you want to create a new variant go to new entries and create orCopy from the existing variant.

Define translation ratios for currency transactions

Transaction code OBBS

Path > SPRO > IMG > General settings > currencies > Define translation ratios for currency translation

(System gives message read and say yes)

Go to new entries

Exch Valid Ratio rate type From To From From To

G INR USD 1.4.2005 1 1B INR USD 1.4.2005 1 1M INR USD 1.4.2005 1 1G USD INR 1.4.2005 1 1B USD INR 1.4.2005 1 1M USD INR 1.4.2005 1 1

Save

Enter Exchange rates

Pate > SPRO > IMG > Currencies > Enter exchange rates


Go to new entries

Exch Valid Direct rate type From From quote To

G 1.4.2005 INR 44 USDB 1.4.2005 INR 42 USDM 1.4.2005 INR 43 USDG 1.4.2005 USD 42 INRB 1.4.2005 USD 44 INRM 1.4.2005 USD 43 INR

Save

Assign exchange rate in document type

Go to transaction code OBA7

Go to positionGive document type SASelect details button (Magnifier icon)

Exchange rate type for foreign currency document ‘M’

Save

Posting of a transaction without giving rate

Go to transaction code F-02Give document dateCompany code 0506Give currency USD * operatingDebit Bank AccountCredit Share capital account(Amount will be converted to local currency)Save.

Posting of a transaction with giving rate

Transaction code is F-02Give dateCurrency USD Next to currency box enter the exchange rateDebit Bank Account EnterSystem message read and enterCredit Share capital AccountEnterSave

ACCOUNTS PAYABLE

Accounts payable is related to MM module

1. Create vendor account groups2. Creation of number ranges for vendor groups3. Assign number ranges for vendor groups4. Define tolerance groups5. Create General Ledger Accounta) Sundry Creditors b) Inventory Account6. Creation of Vendor master (permanent)7. Define number ranges for posting8. Purchase invoice posting9. How to view party account10. How to make payment entry.

Creation of Vendor Account groups

Path > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP) > Vendor accounts > Master data > Preparations for creation of Vendor master data > Define account groups with screen layout (Vendor)

Transaction code is OBD3

Go to new entriesAccount group GILM (for materials)Name Material Management (MM) vendors for GILHDouble click on company code dataDouble click on account managementMake reconciliation account as required entrySave.

Go to next entry or F8

Give GILFName F1 vendors for GILDouble click on company code dataDouble click on account managementMake reconciliation account as required entrySave.

Create number ranges for vendor groups

Path > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP) > Vendor accounts > Master data > Preparations for creation of Vendor master data > Create number ranges for Vendor accounts

Transaction code is XKNI

Select change intervalsGo to insert intervalGive number range 4From 300000 to 300100Enter

Again go to insert intervalGive number range 4From 300101 to 300200Enter

Assign number ranges to vendor groups

Transaction code is OBAS

Path > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP) > Vendor accounts > Master data > Preparations for creation of Vendor master data > Assign number ranges to vendor account groups

Go to positionGive account group GILFAssign number range for GILF 04Assign number range for GILM 05EnterSave

Define tolerance groups

Path > SPRO > IMG > Financial accounting > Account receivables and Account payables > Business transactions > Open item clearing > Clearing differences > Define tolerances for Customers / Vendors

Note: As we are creating tolerance groups for customers & vendors there is no need to create tolerance group for customers as we are creating Vendors > Customers master data.

Transaction code OBA3

Go to new entriesGive company code 0506Keep tolerance group as blankText tolerance group for GILHSaveEnter

Creation of GL accounts Transaction code FS00

Give company code 0506Give GL account number 200020Select create button Account group Current assets & Loans and AdvancesSelect Balance sheet Short text Inventory account

Select control data tabGive currency INRSelect only balances in local currencySelect line item displaySort key 012Field status group G001Save

Give GL account number 100220*Create sundry creditors account (exercise)

Select reconciliation account type vendorField status group G067Save.

Note: For all reconciliation accounts field status group is G067Reconciliation account is parallel account to normal GL account. You can’t post directly to reconciliation account.

Creation of Vendor master

Transaction code XK01

Path > Accounting > Financial Accounting > Accounts payable > Master records > Maintain centrally > Create

Note: Transaction code XK02 is for change vendor master.Transaction code XK03 is to view vendor master.Transaction code XK04 is to view change made to existing vendor.Transaction code XK05 is to block / un block vendor master.

Give company code 0506Account group GILMEnter

Enter Title CompanyName: Bhaskar Industries limitedSearch item BILFill all required fieldsEnter(Give customer details)EnterGive bank details of the vendorEnter

Give reconciliation account (i.e. Sundry Creditors)Give sort key 012Cash management A1 (F4)EnterPmt terms 001Select check double inventorySave

Define number ranges for posting

NoteDoc Type No. Range DescriptionKR 19 Vendor InvoiceKZ 15 Vendor PaymentAA 17 Vendor DocumentKG 17 Vendor Credit Memo

Transaction code FBN1

Number ranges for accounting documentsGive company code 0506Select change intervalsSelect insert intervalsGive number range 19Year 2005Range 12001 to 13000Create in same mannerFor number 15 number range 13001 to 14000For number 17 number range 14001 to 15000

Purchase invoice posting

Path > Accounting > Financial accounting > Accounts payable > Document entry > Invoice general

Transaction code F-43

Give document dateCurrency INR

Note: Posting Key 25 is debit for vendorPosting key 31 is credit for vendor

Give vendor account number EnterGive amount

Give posting key 40Give inventory A/cSave

Entry Inventory A/c DrTo Vendor

How to view party account (Vendor)

Transaction code FBL1N

Path > Accounting > Financial Accounting > Accounts payable > Display change line items

Give vendor account Select open itemsExecute

How to make payment entry


Path > Accounting > Financial Accounting > Accounts payable > Document entry > Outgoing payment > Post

Give document dateGive bank General ledger accountGive business area Give amount 1500000Value date F4F2Text payment

Give vendor account numberSelect process open itemsSave

Note: Relevant Invoice amount should be in blue color all other item should be made into gray color by double click on them.

Vendor A/c DrTo Bank

For part payment

Give document dateGive bank accountGive business areaValue dateText part paymentGive vendor account numberSelect process open itemsSelect partial payment tabDouble click on payment amountSave.

How to view transaction codes

Go to transaction code SA16

Give table name TSTCEnterRemove max. hitsExecute

Down payment is nothing but advance payment to vendors

Note: In SAP down payment GL account is called as special GL account.System defined special GL indicator for down payment is ‘A’

Creation of GL Accounts

Go to transaction code FS00Give GL number 200025Give company code 0506Select create buttonSelect account group CA&CLBalance sheet accountSh. Text Advances to parties Select control data tabSelect reconciliation account type vendorsLine item displaySort key 01Select create/bank/interest tabField status group G067Save.

Link between reconciliation account and special GL account

Transaction code OBYR

Path > SPRO >IMG > Financial Accounting > AR & AP > Business transactions > Down payment made > Define alternative reconciliation account for down payment.

Double click on special GL indicator ‘A’Give chart of account 0506EnterGive reconciliation account. Sundry creditorsSpecial GL account Advances to creditorsSave.

Down payment entry


Path > Accounting > Financial accounting > Accounts Payable > Document entry > Down payment > Down payment.

Give document date

Give special GL Account indicator ‘A’Fill required columnsEnterSave.

Entry: Advances to Bhaskar Industries LtdTo Bank

Note: Posting key 29 is debit for special GL account

Purchase invoice posting.

Transaction code F-43Entry: Inventory Account Dr

To Vendor

Transfer of amount from special GL account to normal GL account


Path > Accounting > Financial Accounting > AP > Document entry > Down payment > Clearing.

Give document dateGive Vendor account numberText transfer of accountsSelect process down paymentsGive 5000000EnterSave.

Entry: Vendor Account To Advances to parties

To check open item transaction code FBLN1

Clearing of normal items


Accounting > Financial Accounting > Accounts payable > Accounts > Clear

Give Vendor accountSelect process open itemsKeep the relevance amounts in blue colorSave

Statement of Account


Assign programs for correspondent type

Path > SPRO > IMG > Financial Accounting > AR & AP > Vendor account > Line item > Correspondence > Carryout and check setting for correspondence > Assign programs for correspondence types.

Select SAP06 Account StatementSelect copy as buttonGive company code 0506EnterSave

Request for correspondence

Transaction code FB12

Path > Accounting > Financial Accounting > AP > Account > Correspondence > Request

Give company code 0506EnterDouble click on SAP06Select vendor account Give range (date from to)System gives message account statement was requested.

Maintain Statement.


Path > Accounting > Financial Accounting > AP & AR > Account > Correspondence > Maintain

Give correspondence SAP06Give company code 0506ExecuteDouble click on postings from Read message and enter

House Banks

House bank is nothing but operating banks of the client.

Creation of House Bank

Transaction cod FI12

Path > SPRO > IMG > Financial accounting > Bank accounting > Bank accounts > Define house banks

Give company code 0506EnterGo to new entries

Give house bank ICICIEnter bank country INBank key 12345Select create button

Fill all the require fieldsEnter

Double click on bank accountsGo to new entriesGive a unique account ID for each accountDescription current account of ICICIFill all the required fieldsGive GL account 200005Save.

Creation of Check (Check) Lots

Transaction code FCHI

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing payments > Automatic outgoing payments > Payment Media > Check Management > Define number ranges for checks.

Give company code 0506Give house bank ICICIGive account ID curr

Select change status buttonSelect change <>display buttonAgain select change<>display buttonSelect create button

Give lot number 1Check range from 1000001 to 100100

Short information 1st lot of 10 check booksEnter Purchase date EnterSave.



Give document date Give vendor account.SaveEntry Inventory Account Dr

To Vendor

Payment voucher


Entry: Vendor Account DrTo Bank

Manual check update

Transaction code FCH5

Path > Accounting > Financial Accounting > AP > Environment > Check information > Create > Manual Checks

Give document number 13004Give company code 0506Give Fiscal year 2005Give house bankGive account IDGive Check number 100001Save

Display check register

Transaction code FCHN

Path > Accounting > Financial Accounting > AP > Environment > Check information > Display > Check register

Give company code 0506Give house bankGive account IDExecute

Check encashment


Path > Accounting > Financial Accounting > AP > Environment > Check information > Change > Additional information / Cash

Give company code Give house bankGive account IDgive check number (Issued check)EnterEnter dateSave

Check register Transaction code FCHN

Cancellation of checks

Unused checks Transaction code FCH3

Path > Accounting > Financial Accounting > AP > Environment > Check information > Void > Unused checks

Give company code 0506Give house bankGive account IDGive number range of checks to be avoided Give void reason 05Select Void

Issued check cancellation


Path > Accounting > Financial Accounting > AP > Environment > Check information > Void > Issued Checks

Give company codeGive house bankGive account IDGive check numberGive Void codeSelect Void

Cancel Payment

Transaction Code FCH8

Path > Accounting > Financial Accounting > AP > Environment > Check information > Void > Cancel Payment

Give company code 0506Give house bankGive account IDGive Check number 100007Give void reasonSelect reversal reason Select cancel payment

How to create Void reason code

Transaction code FCHV

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payment > Automatic outgoing payment > Payment media > Check management > Define Void reason code

Go to new entriesReason textGive new number Enter description Save.

WITHHOLDING TAX (CIN Country Version India)

Check withholding Tax countries:

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Basic Settings > Check withholding tax countries

Go to new entriesCountry INWithholding country INDescription : IndiaSave & Enter

Define withholding tax type for invoice posting

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax type > Define withholding tax type for invoice posting

Give country key IN & EnterGo to new entriesEnter withholding tax type G1Description: 2% IT on Invoice postingSelect gross AmountSelect withholding tax common roundSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amountSelect no cert. NumberingSave

Go to next entry (F8)Enter withholding tax type G2Description: 2% Surcharge on IT on Invoice postingSelect gross AmountSelect withholding tax common roundSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amountSelect no cert. NumberingSave

Go to next entry (F8)Enter withholding tax type G3Description: 2% ED Cess on IT on Invoice postingSelect gross AmountSelect withholding tax common round

Select post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amountSelect no cert. NumberingSave

Define withholding tax type for payment posting

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax type > Define withholding tax type for payment posting

Give country key IN & EnterGo to new entriesGive G4 Description : 2% IT on payment postingSelect gross AmountSelect withholding tax common roundSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amountSelect no cert. NumberingSave

Go to next entry (F8)Enter withholding tax type G2Description: 2% Surcharge on IT on payment postingSelect gross AmountSelect withholding tax common roundSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amountSelect no cert. NumberingSave

Go to next entry (F8)Enter withholding tax type G3Description: 2% ED Cess on IT on payment postingSelect gross AmountSelect withholding tax common roundSelect post with tax amountSelect no accumulationSelect control data tabSelect withhold tax base manualSelect manual with hold tax amount

Select no cert. NumberingSave

Define Tax withholding codes

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax codes > Define withholding tax codes

Give country key INGo to new entriesWithholding tax type G1Withholding tax code G (can be anything but should be logical)Description 2% IT on invoice postingBase amountPercentage subject to tax 100Post indicator 1 (F4)CalculationWithholding tax rate 2 (don’t enter %)Save

Go to next entryWithholding tax type G2Withholding tax code G (can be anything but should be logical)Description 2% surcharge IT on invoice postingPercentage subject to tax 2 (2%on 100)Post indicator 1 (F4)CalculationWithholding tax rate 2 (don’t enter %)Save

Go to next entryWithholding tax type G3Withholding tax code G (can be anything but should be logical)Description 2% ED Cess on IT on invoice postingPercentage subject to tax 2.04 (2%on 2 + 2)Post indicator 1 (F4)CalculationWithholding tax rate 2 (don’t enter %)Save

Go to next entryCreate G4 as like G1 above

G5 as like G2 aboveG6 as like G3 above

Define formulas for calculating withholding tax

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax codes > Define formulas for calculating withholding tax.

Give country key IN & EnterGo to new entries

CurrencyWT Type

WH Tax code

WH Country

Valid from

INR G1 G IN 1.4.2005INR G2 G IN 1.4.2005INR G3 G IN 1.4.2005INR G4 G IN 1.4.2005INR G5 G IN 1.4.2005INR G6 G IN 1.4.2005

Save

Select G1 Double click on formulas for calculation withholding taxRead system message enterGo to new entriesTo base amount (give max) 9999999999Withholding tax 2

Go back Again go back using arrow iconCreate like wise for G2 to G6

Assign withholding tax types to company code

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Company code > Assign withholding tax types to company code

Go to new entriesGive company code 0506Withholding tax type G1Select withholding tax agent Select validity periodSelect withholding obligated number from toLike wise repeat for rest of G2 to G6

Activate withholding tax

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Company code > Activate extended withholding tax

Go to positionGive company code 0506 & EnterSelect extended withholding tax Save & Enter

Creation of GL accounts

IT recovered Payable A/c

Transaction code FS00Give number 100225Give company code 0506Select create buttonAccount group Current LiabilitiesAccount group Balance sheet itemShort text IT recovered payableSelect control data tabSelect only balances in local currencySelect open itemSelect line item displaySort key 002Select create /bank / interest tabField status group G001Create ED Cess payable A/c (100230) by using the above as templateSaveDefine automatic postings

Transaction code OBWW

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Postings > Accounts for withholding tax > Define accounts for withholding tax to be paid over

Give chart of accounts 0506Select Debit & CreditSelect withholding tax codeSelect withholding tax typeSaveWT Type

WHTax code Debit Credit

G1 G 100225 100225G2 G 100225 100225G3 G 100230 100230G4 G 100225 100225G5 G 100225 100225G6 G 100230 100230

Assigning withholding tax type to vendor master

Go to transaction code XK02 (Change vendor master)

Give vendor number 300001Select withholding tax & EnterGive country key INWTax Type Code LiableG1 G SelectG2 G SelectG3 G Select

Read system message and enter


Go to transaction code F-43Give document dateGive vendor account 300001 & EnterAmount 100000Business area GILCText PurchasesPst key 40 GL A/c InventoryEnterAmount *Business area GILCText +SaveSystem gives message TDS certificate number rage

Trouble shooting for TDS certificate number

Path > SPRO > IMG > Logistic general > Tax on goods movement > India > Basic settings > Maintain company code settings

Go to new entriesGive company code 0506Cenvat document type KRFinancial document type SAFirst month AprilSave

ACCOUNTS RECEIVABLES

1. Define Account groups2. Create number ranges for customer account groups3. assign number ranges for customer account groups4. Creation of GL account5. Creation of Customer master6. Define number ranges for postings7. Sales invoice posting8. How to view customer account9. Receipt entry

Define account groups

Transaction code OBD2

Path > SPRO > IMG > Financial Accounting > AR & AP > Customer Accounts > Master data > Preparations for creating customer master data > Define account groups with screen layout (Customer)

Go to new entriesAccount group GILSName SD Customers for GILHDouble click on company code dateDouble click on account managementMake reconciliation as required entrySave

Go to next entryGIVE GL account group GILFName F1 customers Double click on company code dataDouble click on account managementMake reconciliation account as required entrySave

Create number ranges for customer accounts

Transaction cod XDN1

Path > SPRO > IMG > Financial Accounting > AR & AP > Customer accounts > Master data > Preparations for creating customer master data > Create number ranges for customer account

Select intervalsGo to insert intervalsGive number 09 (available number)Enter range from 500000 to 500100EnterAgain go to insert intervalGive number 10Enter range from 500100 to 500200Enter

Assign number ranges for customer account groups

Transaction code OBAR

Path > SPRO > IMG > Financial Accounting > AR & AP > Customer accounts > Master data > Preparations for creating customer master data > Assign number ranges for customer account groups

Go to positionGive account group GILF enter (enter the least alphabet to get all the entries)Assign 09 for GILFAssign 10 for GILSSave

Creation of necessary GL Accounts Transaction cod FS00Creation of Customer accountGive GL Account number from sundry creditors rangeCompany code 0506Group Current Assets, & Balance sheet itemText sundry debtors accountSelect control data tabGive reconciliation accountLine item displaySort key 031 (F4)Select create bank interest tabField status group G067

Creation of Sales domestic GL accountSelect create buttonEnter GL account number from the relevant number rangeGroup Sales, P&L statementSelect control data tab

Only balances in local currencySelect line item displaySort key 031Select create bank interest tabField status group G029 (Revenue account)Save

Creation of Customer master

Transaction code XD01

Path > SPRO > IMG > Financial accounting > Account receivables > Master records > Maintain centrally > Create

Note: Transaction code XD03 is to view customer masterTransaction code XD04 is to change/edit customer masterTransaction code XD05 is to block/unblock customer master

Select account group SD Customers for GILHCompany code 0506Title companyName Hari Industries LtdSearch item HariFill reqd. details

Select company code data on application barGive reconciliation account Sundry debtors 200050Sort key 031Select payment transaction tabSelect terms of paymentSave

Define number ranges for postings


Doc Type Number range DescriptionDoc. Type

No. Range Description

DR 18 Customer InvoiceDZ 14 Customer PaymentDA 16 Customer document

DG 16Customer credit memo

Give company code 0506Select change intervalsSelect insert intervalsGive number range 18 (available one)Year 2005Range from 15001 to 16000 enter

Again insert intervalNumber 16Year 2005Range from 17000 to 18000 enterSave

Sales invoice posting


Path > Accounting > Financial Accounting > AR > Document Entry > Invoice generalGive document dateNote: Posting key 01 is for customer Debit

Posting key 15 is for customer CreditGive customer number 500001Amount 1500000Bus area GILCPst Key 50 GL Account Sales DomesticHow to view customer account

Transaction code FBL5NPath > Accounting > Financial Accounting > AR > Account > Display > Change line items

Give customer numberGive company codeExecute

Receipt entry


Path > Accounting > Financial Accounting > AR > Document entry > Incoming Payment

Give document dateGive bank account numberGive business areaAmount (partial)Value dateSelect account number Select process open itemsSelect part amountDouble click on payment amount save

Advances from customers It is a special GL Account

Creation of GL Account Advance from customerGo to transaction code FS00Give 100265Company code 0506Select create button Account group Current LiabilitiesBalance sheet itemSelect control data tabSelect line item displaySort key 031Select create bank interest tabField status group G067 (Reconciliation type)

Link between reconciliation account and special GL account Advances from customers

Transaction code OBXR

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Down payment received > Define reconciliation account for customer down payment

Note: System defined special GL indicator for customer down payment is ‘A’Double click on special GL indicator ‘A’Give chart of accounts 0506 & enterGive reconciliation account sundry debtorsGive special GL A/c Advance from customers Save.Advance Receipt Transaction code F-29

Path > SPRO > IMG > Financial Accounting > AR > Document entry > Down Payment > Down payment

Give document dateGive customer account numberGive special GL Indicator ‘A’Give bank account number

Give business area Entry: Bank A/c Dr 50 LAmount 50 L To Customer 50 LValue dateText Advance from partyEnterAmoutn * , Bus Area GILC, Text + Save

Sales Invoice Posting Go to transaction code F-22Give document dateGive customer numberPst key 1, Account cutomerAmount 30 LBus area GILCText SalesPst Key 50 GL A/c SalesEnterAmount *, Bus area GILC, Text +, Save

Transfer of Advance from special GL to normal GL A/c Transaction code F-39

Path > Accounting > Financial Accounting > AR > Document entry > Down payment > Clearing

Give document dateGive customer accountText transfer of advance from special GL to normal GLSelect process down paymentEnter the value here partial 30 LSaveClearing of normal accountTransaction code F-32Path > Accounting > Financial Accounting > AR > Account > ClearGive customer account numberSelect process open itemsReference item should be in blue color and others should be turned to gray color by clicking on them & Save

Tax on Sales / Purchases

Define Procedure Transaction code OBQ3Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Basic Settings > Check calculation procedure

Double click on define proceduresGo to new entriesGive procedure taxinj, Description: Sales Tax IndiaSave

Select taxinjDouble click on control dateGo to new entriesStep Cond.Type Desc. From To AckKey Desc

100 BASBBase Amount --- ---

200 MWAS Output Tax 100 100 MWSOutput Tax

300 MWVS Input Tax 100 100 VSTInput Tax

Save

Assign tax procedure to country

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Basic Settings > Assign Country calculation procedure

Go to positionGive country key INAssign TaxinjSave

Define tax codes for sales / purchase

Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Basic Settings > Define tax codes for sales / purchases

Transaction code FTXDGive country key INGive tax code G1 & EnterTax code 4% output taxTax type ‘A’ & EnterNote: System defined output tax type is ‘A’

System defined input tax type is ‘V’Give 4 in output tax fieldPut curson on input tax fieldSelect deactivate lineSystem gives message tax type input tax is not activeSave

Give tax code G2EnterTax code 4% input taxTax type ‘V’ & enterGive 4 input taxDeactivate output line Save

Creation and Edit of GL Accounts Transaction code is FS00Edit of customer accountGive GL A/c number 300005Select change buttonSelect control data tabGive tax category [only output tax allowed] (F4)Select posting without tax allowedIgnore messageEnterCreation of Sales tax payable accountGive GL account number 100270Account group Current liabilitiesBalance sheet itemControl dataOnly balances in local currencyOpen item displayLine item displaySort key 031Select create bank interest tabField status group G001& Save

Assignment of Tax accounts

Transaction code OB40Path > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Postings > Define tax accounts

Double click on MWS (output Tax)Give chart of accounts 0506Select tax code Save

Tax code G1, Account 100270 (Sales tax payable)Go back using arrow iconDouble click on VST Input taxSelect tax code G2Account InventorySave

Assign tax codes to customer master Transaction code XD02Give customer account number & enterSelect control data tabTax No G1Select Sales / Purchase taxSave

Sales Invoice posting Go to transaction code F-22Give customer account numberDocument dateAmount 10LBusiness area GILCText salesPst key 50 Give sales GL accountEnterAmount *, Bus Area GILC, Text +SaveDouble click on blue color line itemGive business area GILCText Sales tax & EnterSave

Dunning

Dunning means reminder. In SAP max dunning levels are 8 + 1In general 4 + 1 levels are used

Define dunning area

Path > SPRO > IMG> Financial Accounting > AR & AP > Business Transactions > Dunning > Basic settings for dunning > Define dunning area

Go to new entriesGive company code 0506Text: Dunning Area for GILHSaveRead the message and enter

Define dunning procedureTransaction code FBMPPath > SPRO > IMG> Financial Accounting > AR & AP > Business Transactions > Dunning > Basic settings for dunning > Define dunning procedures

Go to new entriesGive dunning procedure name GILDDunning procedure for GILHGive dunning intervals in 7 (days of interval as per client requirement)Number of dunning levels 4Select standard transaction dunning Select dunning levels on application barRead message and enter

Days in arrears 7 14 21 28Calc interest -- Y Y Y

(From 2nd reminder onwards interest will be calculated)

Select always dunning in legal dunning procedureSelect changes on application barGive currency INR

Dunn. Lvl

From Dunn Amt

Dunn Charge

Dunn Chg %

1 --- 500 ---2 --- 500 ---3 --- 500 ---4 --- 500 ---

(Charges for reminder. Either amount or % should be selected. In case % is selected amount to be entered)

Select minimum amount on application barCurrency INR & enter

Dunn. Lvl

Min Amt

Min %

Min. Amt for Trns

1 --- 12 10002 --- 12 10003 --- 12 10004 --- 12 1000

(system will pick maximum amount)

Select dunning text on application barGive company code 0506Select customer & EnterGo to new company code on application barGive company code 0506 & EnterSelect dunning by dunning areaSelect separate notice per dunning areaSaveGo backSelect dunning textGive company code 0506Select customer & enterGo to new sessionGo to transaction code FBMP & enterDouble click on 0001Double click on dunning textGive company code 0001Select customer & EnterCopy the forms by selecting (manually)And paste in our dunning proceduresGive dunning levels 1, 2, 3, 4Go back & Save.

Assign Dunning procedure to customer masterGo to transaction code XD02Give company code 0506Give customer number & enterSelect company code data on application barSelect correspondence tabGive dunning procedure GILDSave

Bills of Exchange

Bills of exchange are of two typesOne is Bills Receivable and the other is Bills PayableBill is created under Negotiable Instrument ActCreation of GL Account1. Sundry Debtors for Bills receivable (same as sundry Debtors)2. Bank Bills discounting A/c (Liability)3. Bank Bills discounting expenses A/c

Go to transaction code FS00Give GL account 200055Select w. templateGive GL account number 200050 (sundry Debtors)Give company code 0506 & EnterChange text to S. Dr. Bills receivableSave

Give GL Account 100255Select create buttonAccount group Current Liabilities, Balance sheet itemText ICICI Bill discounting accountSelect control data tabSelect only balances in local currencySelect open item displaySelect line item displaySort key 031Select create bank interest tabField status group G005Select post automatically onlySelect relevant to cash flowSave

Give 400055Select create buttonGroup Admn. ExpP&L statementText Bank Bill discounting Exp A/cSelect control data tabOnly balances in local currencyLine item displaySort key 031Select create bank interest tabField status group G001Save

Link between reconciliation account and special GL a/c Transaction code OBYN

Path > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of Exchange transactions > Bills of exchange receivables > Post bill of exchange receivable > Define alternative reconciliation account for bills of exchange receivable

Note: System defined special GL indicator for Bills of exchange receivable is ‘W’

Double click on special GL indicator ‘W’Give chart of accounts 0506 & enterGive reconciliation account 200052 (Sunday Debtors)Special GL A/c 200055 (Sunday Dr. Bills Receivable A/c)

Save

Define accounts for Bills of Exchange transactionsTransaction code OBYH

Path > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of Exchange transactions > Bills of exchange receivables > Post bill of exchange receivable > Define accounts for bills of exchange transactions

Double click on bank discounting chargesGive chart of accounts 0506Give account 400055 (Bank Bill Discounting Exp A/c)Save

Link between Bank account reconciliation account and Bank Bill Discounting account

Transaction code OBYK

Path > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of Exchange transactions > Bills of exchange receivables > Present Bills of Exchange receivable at bank > Define bank sub accounts

Go to new entriesGive chart of accounts 0506 & enterGive Bank A/cUsage discounting Special GL indicator ‘W’Customer reconciliation account Sundry Dr. 200050Bank sub a/c for liability 100255 (Bills discounting account)Save Enter

Sales invoice postingGo to transaction code F-22Give document dateGive customer number Pstkey 01, Customer GL A/cAmount 1LBusiness area GILCPstkey 50, Sales GL Account

Amount *, Bus area GILC, Text +Save

Entry: Customer A/c Dr (S .Dr) 100000 To Sales 100000

Bills of Exchange receiptTransaction code F-36

Path > Accounting > Financial Accounting > AR > Document entry > Bills of Exchange > Payment

Give document dateGive customer account numberSelect incoming payment 100000Business area GILCText Bills of ExchangeDue on (min 1 month )Select process open itemRelevant item should be in blue color the other should be in gray colorSaveNote the document number as it is used as reference number in the next step

Entry: Customer A/c Dr (S .Dr Bills receivable) 100000 To Customer A/c Dr (S .Dr) 100000

Bank Bill discountingTransaction code F-33Path > Accounting > Financial Accounting > AR > Document entry > Bills of exchange > Discounting

Give document dateGive bank accountGive value dateGive business areaAmount 97000Bank charges 3000Text Bills discountingGive document number (earlier one)Give fiscal yearSelect [Select bills of exchange]Save

Reversal of contingent liabilityTransaction code F-20Path > Accounting > Financial Accounting > AR > Document entry > Bills of Exchange > Reverse contingent Liability

Give document dateGive GL A/c S. Dr. Bills RecevableSelect Usage discounting & EnterSave

Interest calculation

System defined interest calculation is of two types1. Balance interest calculation (System defined Int. calc. Type is ‘S’)2. Item interest calculation (System defined Item int. calc type is ‘P’)

Note: Balance interest calculation is for GL accounts (outstanding balance of the account)Item interest calculation for Customers / Vendors

Define interest calculation typeTransaction code OB46

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation global settings > Define interest calculation types

Go to new entriesInt. Indicator Name Int Calc. TypeG1 Balance interest calculation ‘S’G2 Item interest calculation ‘P’

Save

Prepare account balance interest calculationTransaction code is OBAA

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation global settings > Prepare account balance interest calculation

Interest indicator G1Interest calculation reference 01Calendar type GNumber range 03Select balance plus interestSave

Go to next entriesInterest indicator G2Interest calculation reference 01Calendar type GNumber range 03Select balance plus interestSave

Define reference interest ratesTransaction code OBAC

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation > Define reference interest rates

Go to new entriesGive reference interest rate G1Text: 12% Balance interest Date from 1.4.05Currency INRSave

Go to next entryGive reference interest rate G2Text: 15% Item interest Date from 1.4.05Currency INRSave

Define time dependant termsTransaction code OB81

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation > Define time dependant terms

Go to new entriesInterest calculation indicator G1Currency INREffective from 1.4.2005Sequential number 1Term Debit interest balance interest calculation (F4)Reference interest rate G1Save

Go to next entryInterest calculation indicator G1Currency INREffective from 1.4.2005Sequential number 2Term credit interest balance interest calculation (F4)Reference interest rate G1Save

Go to next entryInterest calculation indicator G2Currency INREffective from 1.4.2005Sequential number 1Term Debit interest balance interest calculation (F4)Reference interest rate G2Save

Go to next entryInterest calculation indicator G2Currency INREffective from 1.4.2005Sequential number 2Term credit interest balance interest calculation (F4)Reference interest rate G2Save

Enter interest ValuesTransaction code OB83

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation > Enter interest values

Go to new entries

Reference Effective from Interest rateG1 1.4.2005 12G2 1.4.2005 15

Save

Define number ranges

Go to transaction code FBN1Give company code 0506Select change intervalsSelect insert intervalsGive number range 03 (available one)Year 2005Range from 18001 to 19000 Save

Creation of Account groupTransaction code OBD4

Go to new entriesCompany code 0506Create secured loans GL Account 100400 100499Create Interest Account 400100 400199Save

Creation of Interest on Bank loan a/cGo to transaction code FS00GL a/c number 400105Give company codeSelect create buttonAccount group InterestP&L AccountText Interest on Bank loan A/cSelect control tabSelect only balances in local currencyField status group G001Save

Create of ICICI Bill discounting A/c under secured loans groupOnly balances in local currencySelect open itemSelect line item displaySort key 002Field status group G007Select relevant to cash flowInterest indicator G1Save

Define automatic postingTransaction code OBV2

Path > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest posting > prepare GL a/c balance interest calculation

Go to accountsGive chart of accounts 0506 & enterGive 0002 (Interest Pay), Currency INRGL A/c 400105Give 2000 (GL a/c Paid), Currency INR, GL A/c 100405SaveEntry for loan receipt

Transaction code F-02Give document date 1.4.05Entry: Bank A/c Dr 15L

To ICICI Loan A/c 15L

Interest calculation run


Path > Accounting > Financial Accounting > General Ledger > Periodic Processing > Interest Calculation > Balances

Give chart of account 0506GL A/c 100405Company code 0506Calculation period 1.4.05 to 30.04.05Select standard interest calculationSelect leap yearPost also if value date in pastUpdate master recordsExecute

AUTOMATIC PAYMENT

Setup all company codes for payment transactions

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup all company codes for payment transactions

Go to new entriesGive company code 0506Sending company code 0506Paying company code 0506 (incase if you allot any code for branch select that code)

Vendor special GL transaction to be paid (F4) FIPGive the alphabets what ever required according to the definition (F4)

Customer special GL transaction to be paid (F4) FJPGive the alphabets what ever required according to the definition (F4)Save

Note: In real time all will be selected.

Setup paying company codes for payment transactions

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup paying company codes for payment transactions

Go to new entries Paying company code 0506 (incase if you allot any code for branch select that code)Minimum amount for incoming 1000Minimum amount for outgoing 1000

Text ID ADRS (F4)

Letter header F_0001_Header (copy from system defined by just typing)Letter Footer F_0001_Footer (copy from system defined by just typing)Signature Text Keep as BlankSender Text F_0001_Sender (copy from system defined by just typing)

Save

Setup payment methods for country for payment transactions

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup payment methods for country for payment transactions

Go to new entriesCountry INPayment method ‘C’Description Check PaymentPayment method for outgoingSelect CheckSelect allowed for personnel paymentDoc type for payment KZ (ZP in real time scenario) Clearing document type KZ (ZV in real time scenario)Fill the required & Save

Setup payment methods for company code for payment transactions

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup payment methods for company code for payment transactions

Go to new entries Paying company code 0506 (incase if you allot any code for branch select that code)Payment method ‘C’Minimum amount 1000Maximum amount 999999999999 (Max)Select no optimizationSave

Setup bank determination for payment transactions

Path > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup bank determination for payment transactions

Select company code 0506Double click on ranking orderGo to new entriesPayment method ‘C’Currency INRRank order 01House Bank ICICI

Go backDouble click on bank accountsGo to new entriesGive house bank ICICIGive payment method ‘C’Give currency INRAccount ID Current **Bank ICICIDouble click on available amountHouse bank ICICIAccount ID ________Currency INRAvailable for outgoing payment 75LScheduled incoming payment 25L

Double click on value dateGo to new entriesPayment method ‘C’House bank ICICIAccount ID ______Amount limit 50 LSave

Transaction code for all the above is FBZP

Payment with print


Path > Accounting > Financial Accounting > AP > Document entry > Outgoing payment > Post + Print forms

Give company code 0506Payment method ‘C’House bank ICICICheck lot 1Enter printer nameSelect print immediatelySelect enter paymentsAmount 25KBusiness area GILCValue dateText paymentVendor GL A/c 300101Select process open itemsKeep relevant items in blue colorIn case of partial amount select part payment enter the valueSaveSystem gives message that document was posted

ASSET MANAGEMENT

Account Determination Description

Asset Class

10000 LandFreehold

1000Lease hold

11000 BuildingsFactory Buildings

1100Admin. BuildingsResidential Buildings

20000Plant &

Machinery

Plant 11100Admin. Buildings

Residential Buildings

30000Furniture &

FixturesFurniture & Fixtures 3000

31000 VehiclesFactory Vehicles

3100Admin. VehiclesOther Vehicles

40000Work In Progress

WIP Capital 4000

Rules for Asset Management

1. Sub asset is to be created with reference to main asset2. Main asset to be created with reference to asset class3. In asset class we assign account determination screen layout, number range, and depreciation

areas.4. For account determination we assign the account based upon the transactions like purchases,

sales, loss, profit, depreciation, accumulated depreciation and scrap.

Note: Copy chart of depreciation from ‘ODE’ chart of depreciation (i.e. German company)

Always suggested not to use transaction codes.

Copy Chart of Depreciation

Transaction code EC08

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization Structure > Copy reference chart of depreciation / depreciation areas

Double click on copy reference chart of depreciationGo to organization object on menu barSelect copy organization objectFrom chart of depreciation ‘ODE’To Chart of Depreciation 0506 & EnterRead system message and Enter

Go back

Double click on specify description of chart of depreciationEnter / edit to chart of depreciation for GILHSave

Go back

Double click on copy del__ depreciation areasGive chart of depreciation 0506 & EnterGo to edit on menu barSelect selectionsSelect allDeselect 01 Book depreciationGo to edit on menu barSelect deleteSaveSystem gives message 02 can’t be deletedEnter & SaveSystem gives message 30 can’t be deletedEnter & SaveGo on entering till you get data saved message

Assign Chart of Depreciation to company code

Note: Un less we create 0% tax code and assign to company code system will not accept assignment of chart of depreciation to company code.

Go to transaction code FTXPGive country key IN & EnterGive tax code GO & Enter0% input taxInput tax type ‘V’ EnterSaveGive G4 0% output taxTax type ‘A’ & Enter & Save

Assignment of tax codes for non taxable transactions

Transaction code OBCL

Path > SPRO > IMG > Financial Accounting > FAG Global settings > Tax on Sales / Purchases > Posting > Assign Tax codes for non taxable transactions

Go to position 0506 & EnterEnter input tax ‘G0’Output tax ‘G4’ & Save

Assign chart of depreciation to company code

Transaction code OAOB

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Assign chart of depreciation to company code

Go to position 0506 EnterAssign Chart of depreciation 0506 & Save

Specify account determination

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Specify account determination

Select 10000 and 30000Select copy as buttonChange account determination to 11000 Name Buildings31000 to Vehicles Enter & Save

Select 10000, 11000, 20000, 30000, 31000 and 40000

Select copy as button

Change a/c determination Name for a/c determination

G10000 LandG11000 BuildingsG20000 Plant & MachineryG30000 Furniture & FixturesG31000 VehiclesG40000 WIP Capita

Enter & Save

Create Screen layout rules

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Create Screen layout rules

Select 1000, 1100, 2000, 3000, 3100 & 4000.

Select copy as button

Screen Layout Name of screen layout rule

G100 LandG110 BuildingsG200 Plant & MachineryG300 Furniture & FixturesG310 VehiclesG400 WIP Capital

Enter & Save

Define Asset Classes

Transaction code OAOA

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Define Asset Class

Go to new entriesGive G1000 LandAccount determination G10000Screen layout G100Number range 01Select include assetSelect no AUC or summary management of AUC (Asset under capitalization)Save

Go to next entryGive G1100 BuildingsAccount determination G11000Screen layout G110Number range 02Select include assetSelect no AUC or summary management of AUC (Asset under capitalization)Save

Go to next entryGive G2000 Plant & MachineryAccount determination G20000Screen layout G200Number range 03Select include assetSelect no AUC or summary management of AUC (Asset under capitalization)Save

Create like wise for all the assets (G3000 Furniture &Fixtures, G3100 Vehicles)

Go to next entryGive G4000Account determination G40000Screen layout G400Number range 02Select include assetSelect Line item settlementSave

Define number ranges Transaction code AS08

Note: Transaction code SNRO meant for all the number ranges in SAP

Path > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Define number range intervals

Give Company code 0506Select change intervalsSelect insert intervals

Number From No To No

01 1 1000Enter & again insert interval






Save

Creation of account groups

Go to transaction code OBD4Select new entriesGive chart of accounts 0506

Chart of Acc Acc. Grp NameFrom A/c To A/c

0506 FAST Fixed Assets 200600 2006990506 ACDP Accumulated Depreciation 100600 1006990506 DEP Depreciation 400600 4006990506 OINC Other Income (Gain on sale of FA) 300600 300699

0506 OEXPOther Expenditure (loss on sale of FA) 400700 400799

Save

Creation of necessary GL accounts

Creation of Land AccountTransaction code FS00GL A/c Number 200605Company code 0506Group Fixed AssetsBalance sheet itemControl data tabReconciliation for AssetsSelect line item displaySort key 018 (F4)Tax category only input tax allowedSelect Posting without tax allowedCreate bank interest tabField status group G067

Creation of Building accountGL A/c Number 200610Select with template GL A/c No. 200605 company code 0506Change text to Buildings account

Creation of Plant & Machinery AccountGL A/c Number 200615Select with template GL A/c No. 200605 company code 0506Change text to Plant & Machinery

Creation of Furniture & Fixtures AccountGL A/c Number 200620Select with template GL A/c No. 200605 company code 0506Change text to Furniture & Fixtures

Creation of Vehicles AccountGL A/c Number 200625Select with template GL A/c No. 200605 company code 0506Change text to Vehicles

Creation of Work-In-ProgressGL A/c Number 200630Select with template GL A/c No. 200605 company code 0506Change text to WIP Capital

Creation of Accumulated Depreciation Buildings Account

GL Account number 100610Group Accumulated DepreciationBalance sheet itemSelect control data tabReconciliation for AssetsSelect line item displaySort key 018 (F4)Tax category only input tax allowedSelect Posting without tax allowedCreate bank interest tabField status group G067Save

Creation of accumulated depreciation Plant & MachineryGL Account number 100615 Select with template GL A/c No. 100610 company code 0506Change text to Acc. Dep. P & M

Creation of accumulated depreciation Furniture & FixturesGL Account number 100620Select with template GL A/c No. 100610 company code 0506Change text to Acc. Dep. F & F

Creation of accumulated depreciation VehiclesGL Account number 100625Select with template GL A/c No. 100610 company code 0506Change text to Acc. Dep. Vehicles

Creation of Depreciation account

GL A/c number 400610Account group DepreciationProfit & Loss accountControl data tabOnly balances in local currencyLine item displaySort key 018Select create bank interest tabField status group G001

Creation of other income account

GL account number 300610 Sale of asset accountProfit & Loss accountControl data tabOnly balances in local currencyLine item displaySort key 018Create bank interest tabField status group G052

Creation of profit on sale of assetGL account number 300615Profit & Loss accountProfit on sale of asset accountControl data tabOnly balances in local currencyLine item displaySort key 018Create bank interest tabField status group G001

Creation of loss due to scrappingGL account number 400705Profit & Loss accountLoss due to scrapping of asset accountControl data tabOnly balances in local currencyLine item displaySort key 018Create bank interest tabField status group G001

Creation of loss on sale of assetGL account number 400710Profit & Loss accountLoss on sale of asset accountControl data tabOnly balances in local currencyLine item displaySort key 018Create bank interest tabField status group G001

Integration with GL

Transaction code AO90

Path > SPRO > IMG > FAG > Asset Accounting > Integration with GL > Assign GL A/c’s

Give chart of depreciation 0506 & Enter

Select 0506Double click on account determinationGo to positionGive account determination G10000 & Enter

Select G10000 LandDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200605Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Save

Go back 2 times

Select G11000 BuildingsDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200610Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Double click on depreciationAccumulated depreciation GL A/c No 100610Expenses account for ordinary depreciation GL A/c No 400610Save

Go back 2 times

Select G20000 Plant & MachineryDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200615Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Double click on depreciationAccumulated depreciation GL A/c No 100615Expenses account for ordinary depreciation GL A/c No 400610SaveGo back 2 times

Select G30000 Furniture & FixturesDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200620Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Double click on depreciationAccumulated depreciation GL A/c No 100620

Expenses account for ordinary depreciation GL A/c No 400610Save

Go back 2 times

Select G31000 VehiclesDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200625Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Double click on depreciationAccumulated depreciation GL A/c No 100625Expenses account for ordinary depreciation GL A/c No 400610Save

Go back 2 times

Select G40000 WIP CapitalDouble click on Balance sheet accountsAcquisition: Acquisition & Prod__ cost GL A/c No 200630Loss made on asset retirement GL A/c No 400705Closing account revenue account from sale GL A/c No 300610Gain from asset sale GL A/c No 400710Save

Determination depreciation areas in asset class

Transaction code OAYZ

Path > SPRO > IMG > FAG > Asset Accounting > Valuation > Determine Dep. Areas in asset class

Give chart of depreciation 0506 & EnterGo to positionGive asset class G1000 (give minimum either alpha or numeric to get all in ascending order)

Select asset class G1100 BuildingsDouble click on depreciation areasSelect 01 book depreciationGo to details buttonGive screen layout 2000 (F4)De-select area deactivationGo back 2 times

Select G2000 Plant & MachineryDouble click on depreciation areasSelect 01 book depreciationGo to details buttonGive screen layout 2000 (F4)De-select area deactivationGo back 2 times

Select G3000 Furniture & FixturesDouble click on depreciation areasSelect 01 book depreciationGo to details buttonGive screen layout 2000 (F4)De-select area deactivationGo back 2 times

Select G3100 VehiclesDouble click on depreciation areasSelect 01 book depreciationGo to details buttonGive screen layout 2000 (F4)De-select area deactivation

Save

Define screen layout for asset master data (Imp)

Path > SPRO > IMG > FAG > Asset Accounting > Master data > Screen layout > Define screen layout for asset master data

Double click on define screen layout for asset master dataSelect G100 LandDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement)

Go backDouble click on define screen layout for asset master dataSelect G110 BuildingsDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement) Go back

Double click on define screen layout for asset master dataSelect G200 Plant & MachineryDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement) Go back

Double click on define screen layout for asset master dataSelect G300 FurnitureDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement) Go back

Double click on define screen layout for asset master dataSelect G310 VehiclesDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement) Go back

Double click on define screen layout for asset master dataSelect G400 WIP CapitalDouble click on logical field groupsSelect 2 Posting informationDouble click on field group rulesMake capitalization date as required entrySelect main number & sub numberGo backSelect 3 Time dependant dataDouble click on field group rulesMake business area as required entry(Select the fields as per client requirement) Go back

Define screen layout for asset depreciation areas

Transaction code AO21

Path > SPRO > IMG > FAG > Asset Accounting > Master data > Screen layout > Define screen layout for asset depreciation areas

Select 2000 depreciation on asset sub number level

Double click on field group rulesMake depreciation key as required entryMake useful life as required entryMake ordinary depreciation start date as required entry

Define number ranges for depreciation posting


Note: System defined number range for depreciation posting is 04

Give company code 0506Select change intervalsSelect insert intervalsGive number range 04Year 2005Range 19001 to 20000Select ext check box

Specify intervals & posting groups

Transaction code OAYR

Path > SPRO > IMG > FAG > Asset Accounting > Integration with GL > Post depreciation to GL > Specify intervals and posting groups

Select 0506Double click on posting rulesSelect 01 book depreciationGo to details buttonSelect monthly postingSave

Specify rounding off net book value and depreciation

Transaction code OAYO

Path > SPRO > IMG > FAG > Asset accounting > Valuation > Amount specifications > Specify rounding of net book value and or Depreciation

Select 0506

Double click on rounding specificationsSelect 01 book depreciationGo to details buttonSelect automatically calculate depreciationSelect round to nearest valueSave

Define base method

Transaction code AFAMR

Path > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods > Depreciation Key > Calculation methods > Define base methods

Select 0014 ordinary explicit percentage Save

Define declining balance method

Transaction code AFAMD

Path > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods > Depreciation Key > Calculation methods > Define declining balance method

Go to new entriesGive multi level method GA 12 % SLMValidity start from ordinary depreciation start date F4Double click on levelsGo to new entriesAcquisition year 9999 (Enter maximum means depreciation will be calculated irrespective of number of years usage)Years 999 (Depreciation will be calculated for maximum years)Periods 12 (F4)Base 01 (F4)Percentage % 12

SaveGo back, select next entry

Give multi level method GB 15 % WDVValidity start from ordinary depreciation start date F4Double click on levels

Go to new entriesAcquisition year 9999 (Enter maximum means depreciation will be calculated irrespective of number of years usage)Years 999 (Depreciation will be calculated for maximum years)Periods 12 (F4)Base 24 (F4)Percentage % 15

Save

Define period control methods

Transaction code AFAMP

Path > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods > Depreciation Key > Calculation methods > Maintain period control method

Go to new entries

Period control method Desc. Acq. Add. Retirement Transfer006 01/01/08/06 01(F4) 01(F4) 08(F4) 06(F4)

Save

Define Depreciation Keys Transaction code AFAMA

Path > SPRO > IMG > Financial Accounting > Depreciation > Valuation method > Depreciation Key > Maintain Depreciation Key

Go to new entriesGive Depreciation key GA 12% Straight-line methodSelect period control accounting to fiscal yearSelect depreciation to the dayAcquisition allowed in capitalization year NO

Double click on assignment of methodsGo to new entriesDepreciation types Ordinary DepreciationPhase From the start of the depreciationBase method 0014Decline balance method 001Product 006Multilevel method GAClass Straight-line Depreciation

Go back 3 times

Give Depreciation key GB 15% Written down value methodSelect period control accounting to fiscal yearSelect depreciation to the dayAcquisition allowed in capitalization year NO

Double click on assignment of methodsGo to new entriesDepreciation types Ordinary DepreciationPhase From the start of the depreciationBase method 0014Decline balance method 001Product 006Multilevel method GBClass Written down value method (Decline balance) Depreciation

Save

Go back 5 times

Select GA, GBSelect Activate button.

Asset Master Creation Transaction code AS01

Path > Accounting > Financial Accounting > Fixed Asset > Assets > Create > Asset

Asset class G1100Company code 0506Number of similar assets 1Click on master dataGive description Factory BuildingsClick on time dependant data tabCapitalization date 1.4.05Business area GILCSelect depreciation areas tabGive Depreciation key GAGive Useful life 8 yearsSave

Go back

Asset class G2000Company code 0506Number of similar assets 1Click on master dataGive description Plant & MachineryClick on time dependant data tabCapitalization date 1.4.05Business area GILCSelect depreciation areas tabGive Depreciation key GBGive Useful life 10 yearsSave

Sub Asset master creation Transaction code AS11

Path > Accounting > Financial Accounting > Fixed Asset > Assets > Create > Sub number > Asset

Give main asset GL A/c Number 1001 (Buildings)Company code 0506Number of similar asset sub No 1Select Master dataGive description Generator ShedCapitalization 1.5.2005Save

Asset purchase posting Transaction code F-90

Path > Accounting > Financial Accounting > Fixed Asset > Posting > Acquisition > External Acquisition > With Vendor

Give document date 1.4.05Posting date 1.4.05Pst key 31 GL A/c Vendor account & enterAmount 50 crBusiness area GILCText Factory BuildingsPst key 70 GL A/c 1001-0 (Factory Buildings a/c) Transaction type 100 & EnterSelect Remove w/tax from table Amount *, Bus. Area GILC, Text + (calculation tax select/de select) & Save

Note: Posting key 70 is for Debit AssetPosting key 75 is for Debit AssetTransaction type 100 is with vendors

Depreciation Run Transaction code AFAB

Pat > Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Depreciation > Execute

Give Company code 0506Give Fiscal Year 2005Give Posting period 1 (i.e. for the first month)Give Reason for posting run Planned posting runSelect test run under parameters for test run & Execute (Say yes to system message)Go backRemove test runGo to program on menu barSelect execute in back groundOutput device (select printer) & enterSelect immediateSelect check & Save System gives message back ground job was scheduled for program RAPOST2000Go to system on menu bar Select services, Select Jobs, Select Job overview and ExecuteSelect RAPOST2000Select spool button and select spool numberSelect display (F6)

How to view sub asset balances Transaction code AW01

How to view asset balances Transaction code S_ALR_87011965Sales of Asset Transaction code F-92

Path > Accounting > Financial Accounting > Fixed assets > Posting > Retirement > Retirement with revenue > With customer

Give document date F4 F2Give customer number 500001Amount 50 croresBusiness area GILCPst key 50 GL A/c No 300610 Sale of asset AccountAmount *, Bus. Area GILC, Text +Select asset retirement & EnterGive Asset NumberSelect transaction type 210Asset value date 1.6.05Select complete retirementSelect continue

Note: Transaction type 210 is with revenueTransaction type 200 is without revenue

Transfer of Asset Transaction code ABUMN

Path > Accounting > Financial Accounting > Fixed Assets > Posting > Transfer > Transfer within company code

Give document date 1.6.2005, Posting date 1.6.2005, Asset value date 1.6.2005Text transfer to plantSelect existing asset Plant & Machinery (F4) (to which actual move is making)Select additional details tabGive document type AASave

Scrapping of Asset Transaction code ABAVN

Path > Accounting > Financial Accounting > Fixed Assets > Posting > Retirement > Asset retirement by scrapping

Give Asset Number 1001Give document date 1.6.2005, Posting date 1.6.2005, Asset value date 1.6.2005Text ScrappingSelect additional details tab, Give document type AASave

CONTROLLING

Creation of Plant

Path > SPRO > IMG > Enterprise Structure > Definition > Logistics General > Define, Copy, Delete, Check Plant

Double click on define plant

Go to new entriesGive plant 0506Save

Give Title companyName Global Industries limited HyderabadCountry IN & Save

Assign company code to plant

Path > SPRO > IMG > Enterprise Structure > Assignment > Logistics General > Assign plant to company code

Select 0506Select assignSelect 0506, Enter & Save

Copy plant 1000 (SAP standard one) to Plant 0506

Path > SPRO > IMG > Enterprise Structure > Definition > Logistics General > Define, Copy, Delete, Check Plant

Double Copy, Delete, Check PlantGo to Organization object on menu barSelect copy organization objectFrom Plant 1000To Plant 0506, EnterSay yes to system messageSave

Define controlling area Transaction code OKKP

Path > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Controlling Area

Double click on maintain controlling areaGo to new entriesControlling area0506Name: Controlling area for GILHPerson responsible AccountantAssignment control Controlling area same as company codeGive currency type 10System picks up all the required parameters like currency, Fiscal year etc.Cost center standard hierarchy GIL_HierSay yes to system message

Double click on Activate components / control indicatorsGo to new entriesGive fiscal year 2005Cost centers make component activeSelect Account assignment activity typeSelect order management activeSelect commitment management activeSelect Activiry based costing component active for parallel calculationSelect profit centerSelect all currenciesSave

Assignment of company code

Double click on assignment of company codeGo to new entriesGive company code 0506, & Save

Maintain number ranges for controlling document Transaction code KANK

Path > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Number ranges for Controlling document

Give controlling area 0506Select maintain groupsSelect group on menu barSelect insertText controlling area for GILHNo Range from 1 to 1000, EnterSelect COIN Controlling through postings from FIGo to edit on menu bar, Select Select elementSelect RKIU Actual Overhead assessmentGo to edit on menu bar, Select Select elementSelect RKP1Go to edit on menu bar, Select Select elementSelect RKP2Go to edit on menu bar, Select Select elementSelect RKP3Go to edit on menu bar, Select Select elementSelect RKU1Go to edit on menu bar, Select Select elementSelect RKU3Go to edit on menu bar, Select Select element

Select controlling area for GILHGo to edit, select assign element groupSave

Maintain Versions Transaction code OKEQ

Path > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Versions

Select O Plant/Actual VersionDouble click on settings fro each fiscal yearGive controlling area 0506, EnterGo to new entriesGive Fiscal year 2005Select integrated planningSelect copying allowedSelect exchange rate type M (AVG)

Creation of cost elements

Cost elements are of two types1. Primary cost elements2. Secondary cost elements

Primary cost elements can be created at FI Level as well as at Controlling Level.Secondary cost elements can be created at controlling level only.

For primary cost element creation GL A/c’s are must.All expenditure GL A/c’s should be created as cost elements.

SAP_Notes

Documents

business area business

mgmt area

assign fm area

fm area text fm area

company code dc

position company code

company code data

bus area gilc