Page 1
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 1 of 45
.
SAP BPC NW 7.5 Complex Data(SAP GL) Load Scenario Analysis
A Step by Step Implementation Guide
Applicable Releases: SAP BPC NW 7.0/7.5
SAP BPC MS 7.0
Version 1.2
April 2011
Page 2
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 2 of 45
Document History
Version Date Description
Version 1.0 04/16/2011 Initial Creation
Version 1.1 04/25/2011 Updates to Diagrams and Actions
Version 1.2 04/30/2011 Added flow diagrams
Page 3
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 3 of 45
Table of Contents
1. Business Scenario ........................................................................................................ 4
2. Document Objective ................................................................................................... 4
3. Prerequisites/Assumptions ......................................................................................... 7
4. Implementation Steps ................................................................................................. 7
5. Conversion File Fundamentals .................................................................................. 14
6. Transformation File Fundamentals ........................................................................... 17
7. Scenario 1: Data Load with 1 Transformation and 1 Conversion File ...................... 21
8. Scenario 2: Data Load with 1 Transformation and 2 Conversion Files ..................... 37
9. Scenario 3: Data Load with 1 Transformation and 1 Conversion File with multiple
sheets ................................................................................................................................ 40
10. Scenario 4: Data load with 1 Transformation and 1 Conversion File with formula . 42
11. Scenario 5: Data load with 1 Transformation and 1 Conversion File with skipping
instruction ......................................................................................................................... 44
Page 4
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 4 of 45
1. Business Scenario
In a real time business scenario, it’s common for the business users to load data into
BPC applications. In addition to using the input schedules, users can also bulk load
the data from flat files using BPC Data Manager.
BPC data manager offers a simple user interface easy for the business users to
understand. Both transaction and master data can be imported using Data Manager.
Data Manager can support many different scenarios including data manipulation
using default logic and integration with Process Chains. However, default logic and
Process Chain integration can be one time setup after which business users can run
or schedule the data load without being concerned about the technical details
behind it.
2. Document Objective
This guide will provide all the steps necessary to load transaction data into a BPC
application. It covers 5 different scenarios in which the data loads can happen.
There are other scenarios not covered by this guide. They can be explored once the
Fundamentals given in this guide are understood.
Implemented Business Scenarios:
� Scenario 1: GL Data load with 1 Transformation and 1 Conversion File
� Scenario 2: GL Data load with 1 Transformation and 2 Conversion Files
� Scenario 3: GL Data load with 1 Transformation and 1 Conversion File with
Multiple Sheets
� Scenario 4: GL Data load with 1 Transformation and 1 Conversion File with
Formula
� Scenario 5: GL Data load with 1 Transformation and 1 Conversion File with
instruction to skip records
See below for the logical flow diagrams:
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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 5 of 45
Fig 1 – Logical flow diagram for scenario 1
Fig 2 – Logical flow diagram for scenario 2
Page 6
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 6 of 45
Fig 3 – Logical flow diagram for scenario 3
Fig 4 – Logical flow diagram for scenario 4
Page 7
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 7 of 45
Fig 5 – Logical flow diagram for scenario 5
3. Prerequisites/Assumptions
� Necessary Dimensions and applications are already created
� Appropriate security settings have been configured
� Target data region does not have any data just to make the verification easier
� EVDRE input schedule already created to verify data load for the target data
region
4. Implementation Steps
Steps listed below apply to all the scenarios with minor adjustments.
� Create Data file
� Upload data file
� Preview data file
� Define conversion file. Save under /COMPANY/CONVERSIONFILES folder
� Define transformation file
� Validate and save (or process) the transformation file
� Run data package
� Run "Import Transaction data“ data package
Page 8
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 8 of 45
� Select the appropriate Transformation File and the data file
� View log
� Verify thru EVDRE report that the load is completed successfully
How to log into BPC Excel:
All the exercises in the guide are performed via BPC Excel. See below the screenshots on
how to log in. There is more than one way to log in:
Via web interface
Step 1: Launch BPC web to access the Interface for Excel
Figure 6 – Access SAP BPC Web from web browser
Step 2: Enter User ID and password in the popup screen
Figure 7 – Enter user credentials for BPC web
Page 9
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 9 of 45
Step 3: In the BPC web interface, click on “Available Interface” and then “Interface
for Excel”
Figure 8 – Select Interface for Excel in BPC web
Step 4: Select appropriate Appset and Application and click OK
Figure 9 – Choose Appset and Application
Page 10
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 10 of 45
Step 5: Enter User ID and password in the popup screen. Click “Finish”.
Figure 10 – Enter user credentials for BPC Excel
You will see the following screen (Home screen of BPC Excel Interface)
Page 11
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 11 of 45
Figure 11 – BPC Excel Home Screen
Via BPC Admin Console:
Page 12
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 12 of 45
Step 1: In the BPC Admin Console, click on “Available Interfaces” and then select
“Interface for Excel” to access BPC Excel.
Figure 12 – Select Interface for Excel in Admin Console
Step 2: Select appropriate Appset and Application and click OK
Figure 13 – Choose Appset and Application for BPC Excel
Step 3: Enter User ID and password in the popup screen. Click “Finish”.
Page 13
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 13 of 45
Figure 14 – Enter user credentials for BPC Excel
You will see the following screen (Home screen of BPC Excel Interface)
Page 14
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 14 of 45
Figure 15 – BPC Excel Home Screen
5. Conversion File Fundamentals
Conversion file is useful in converting external data from the flat files into system
recognizable format. It’s also used to perform calculations on the incoming data
before being stored in the system as signed data.
See the three screenshots in order below for navigation to access/create a
conversion file in BPC Excel:
Page 15
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 15 of 45
Step 1: Select “Manage Data” under “Available Task Categories” to access available data
management tasks
Figure 16 – Select Manage Data option
Step 2: Click on “Maintain Conversions” to see conversion file tasks
Figure 17 – Select “Maintain Conversions”
Page 16
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 16 of 45
Step 3: Depending upon the need, any of the different conversion tasks can be selected.
Figure 18 – Choose appropriate conversion file task
Conversion file is an Excel file that has three columns External, Internal and Formula.
External column has the member value expected from the data file. Internal column has
the member value as stored in the BPC database. Formula column can be used for any
data manipulation before being stored as signed data. Please refer to Fig 4 for a basic
conversion file format.
Step 4: Define conversion rules
Figure 19 – Conversion rule definition
Page 17
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 17 of 45
Step 5: After definition, it can be validated and saved.
Figure 20 – Conversion file validation
6. Transformation File Fundamentals
Transformation file is useful in instructing the system how to read the data from a
data file and also connects the conversion file with appropriate dimensions or signed
Data.
See the steps three screenshots in order below for navigation to access/create a
transformation file in BPC Excel:
Page 18
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 18 of 45
Step 1: Select “Manage Data” under “Available Task Categories” to access available data
management tasks
Figure 21 - Select Manage Data option
Step 2: Click on “Maintain Transformations” to see the transformation file tasks
Page 19
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 19 of 45
Figure 22 – Select “Maintain Transformations”
Step 3: Depending upon the need, any of the different transformation tasks can be
selected.
Figure 23 – Choose appropriate Transformation task
Transformation file has three sections: Options, Mapping and Conversion.
Step 4: Define Transformation file
Transformation File Options:
• FORMAT: Indicates if the data file is delimited or fixed or variant (Required)
• DELIMITER: Indicates the type of delimiter (comma, tab, space, text character)
(Required)
Page 20
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 20 of 45
• HEADER: Indicates if the data file has a header (Required)
• AMOUNTDECIMALPOINT: Allows to enter non-period decimal point
• SKIP: No. of lines to skip at the top (Required)
• SKIPIF: Skips a line in the data file if it begins with a given text string (Required)
• VALIDATERECORDS: Validates mapping and maps data (Required)
• CREDITPOSITIVE: Reverses sign in case of LEQ and INC accounts (Required)
• MAXREJECTCOUNT : If validating records, the no. of rejected records at which
stop processing (empty string means 500, some postive number, 0r -1)
(Required)
• ROUNDAMOUNT: Indicates amount of decimal values to round
Figure 24 – Transformation File Definition
Mapping Section:
Page 21
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 21 of 45
MAPPING section defines how data is mapped to the BPC database. It is also used for
mapping if the header in the data file is different from the BPC database. In the
screenshot above, mapping section indicates the position of the string to be read from
the data file for a dimension member value.
Conversion Section:
Connects the dimension/signed data with the conversion file
After completing the transformation file, it can be validated and saved.
Step 5: After definition, transformation file can be validated and saved.
Figure 25 – Transformation file validation
7. Scenario 1: Data Load with 1 Transformation and 1 Conversion File
Step 1: Create Data file
Create data file with necessary dimension and signed data information. Please note it
can be delimited or fixed.
Fig 26 – Comma delimited data file
Step 2: Upload Data file Click “Manage Data” to access available BPC data tasks.
Page 22
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 22 of 45
Fig 27 – Select Manage Data option
Select “Upload data file” option to save the data file in the application server
Fig 28 – Upload option to save file in server
Select appropriate data file from the local machine in the source file field and the
desired server destination in the Destination file field.
Page 23
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 23 of 45
Fig 29 – Choose Source and destination
Step 3: Preview Data file Uploaded data file cab be viewed using the “Preview Data File” option.
Fig 30 – Preview data file option
Select appropriate file for verification
Figures 31 – Data file selection for preview
Preview of the data file
Page 24
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 24 of 45
Figure 32 – Data file preview
Step 4: Define conversion file Select Manage Data as previously mentioned to access data tasks.
Figure 33 – Manage data option
Select “Maintain Conversions” to access conversion file tasks
Page 25
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 25 of 45
Figure 34 – Maintain Conversions option
Select appropriate option to create/update/copy conversion file.
Figures 35 – Conversion file definition options
Define conversion file
Figure 36 – Conversion File Definition
After definition, conversion file can be validated and saved.
Page 26
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 26 of 45
Figure 37 – Conversion file validation
Note that the conversion file should be stored directly under “CONVERSIONFILES” folder
in the server.
Figure 38 – Conversion file location
In the screenshot below, note how the Time dimension ID is converted into a different
format using the conversion file. IFP_Time member value in the system is “2009.JAN”
but the data file has “0109” thus requiring conversion.
Page 27
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 27 of 45
Figure 39 – Conversion of external time format to internal
Step 5: Define transformation file Select “Manage Data” as previously mentioned to access data tasks.
Figure 40 – Manage Data option
Select “Maintain Transformation” to access transformation tasks
Page 28
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 28 of 45
Figure 41 – Maintain Transformation task
Select appropriate option to create/update/copy transformation file
Fig 25, 26, 27, 28
Figure 42 – Transformation definition options
Define transformation file by providing appropriate information under each section as
needed.
Page 29
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 29 of 45
Figure 43 – Transformation definition
Step 6: Validate transformation file After definition, transformation file can be validated and saved.
Figure 44 – Validation of transformation
During validation process, the appropriate data file can be selected.
Page 30
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 30 of 45
Figure 45 – Selection of data file during validation
See below for different actions performed by the system to validate the transformation
file.
Figure 46 – Transformation validation log
Step 7: Run Data Package
Page 31
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 31 of 45
Select “Manage Data option again.
Figure 47 – Manage Data option
Select “Run a package” to execute the appropriate DM data package
Figure 48 – “Run a package” link
Step 8: Run “Import Transaction Data” Package
Page 32
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 32 of 45
Need to select the “Import Transaction data” data package since transaction data needs
to be imported into the BPC application
Figure 49 – Option to import transaction data
Step 9: Select the appropriate Transformation File and the data file
Page 33
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 33 of 45
In the next screen, select the data file and transformation file just defined from the
server. Note that there are options to merge or replace the existing data. Also, you can
choose to run the default logic during the package execution.
Figure 50 – Run package execution options
Choose appropriate options regarding work status and run mode.
Page 34
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 34 of 45
Figure 51 – More package execution options
Step 10: View log
Log can be viewed by selecting the “View Status” button.
Figure 52 – View Status button
Choose a line item and click on Detail button to view the details of the log.
Page 35
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 35 of 45
Figure 53 – View Log Summary View
View log details.
Figure 54 – Log details
Step 11: Verify thru EVDRE report that the load is completed successfully Refresh the pre-defined EVDRE report to verify that the data load was successful.
Page 36
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 36 of 45
Figure 55 – Data load verification thru EVDRE
See below for the logical flow in scenario 1.
Figure 55a – Logical flow diagram for scenario 1
Page 37
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 37 of 45
8. Scenario 2: Data Load with 1 Transformation and 2 Conversion
Files
Step 1 thru 3: Refer to Scenario 1
First three steps (create/upload/preview) are the same as scenario 1 except that two
dimension members in the data file will need conversion. In this example, both Entity
and Time dimension members need conversion.
Step 4: Define 2 Conversion Files Select “Manage Data” to view data tasks.
Figure 56 – Manage Data Option
Page 38
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 38 of 45
Select “Maintain Conversions” to access conversion file tasks
Figure 57 – Maintain Conversion to access conversion tasks
Select appropriate option to create/update/copy conversion file
Figure 58 – Conversion file definition options
Note both IFP_Entity and IFP_Time members need conversion. Following same process
above, two conversion files need to be created.
Figure 59 – Conversion file for Time dimension
Figure 60 – Conversion file for Entity dimension
Page 39
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 39 of 45
Create data file as follows. Note that both IFP_Time and IFP_Entity dimension members
need conversion.
Figure 61 – Data file with different member format
Once the Conversions are defined, they can be validated and saved.
Figure 62 – Conversion file validation
Make sure to save the conversion files directly under “CONVERSIONFILES” folder in the
server.
Figure 63 – Conversion file location
Step 5: Define transformation file
This step is the same as scenario 1 except that two conversion files need to be mapped.
Figure 64 – Conversion section of transformation file
Page 40
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 40 of 45
Steps 6 thru 11 are the same as scenario 1. Note that two different conversion files
helped in finding the right data region to update.
See below for the logical flow in scenario 2.
Figure 64a – Logical flow diagram for scenario 2
9. Scenario 3: Data Load with 1 Transformation and 1
Conversion File with multiple sheets
First three steps (create/upload/preview) are the same as scenario 1 & 2.
Step 4: Create one conversion file with multiple sheets using the same
procedure as step 4 in scenario 2.
Note the conversion rules are defined in the same files but in multiple sheets.
Page 41
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 41 of 45
Figure 65 – First sheet in the conversion file
Figure 66 – Second sheet in the conversion file
Step 5: Define transformation file
This step is the same as scenario 1 & 2 except that two sheets in the same conversion
file need to be mapped.
Note that conversion sheet names need to be mapped correctly.
Figure 67 – Conversion file mapping with different sheets
Steps 6 thru 11 are the same as scenario 1. Note that one conversion file with two
different sheets helped in finding the right data region to update.
See below for the logical flow in scenario 3.
Page 42
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 42 of 45
Figure 67a – Logical flow diagram for scenario 3
10. Scenario 4: Data load with 1 Transformation and 1
Conversion File with formula
All the steps in this scenario are the same as scenario 1 except inclusion of a formula
in the conversion file and usage of “Amount” keyword in the transformation file for
conversion mapping.
In the conversion file below, “*” indicates all members. It can be member specific as
well. In this case, the signed data will be increased by 10%.
Figure 68 – Formula in the conversion file
Under the conversion section of the transformation file, “Amount” keyword needs to
be specified as follows:
Page 43
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 43 of 45
Figure 69 – Conversion file with formula mapping
After the data load, signed data for all the three records increased by 10%.
Figure 70 – Original data in the file
Figure 71 – Data after formula calculation in the system
See below for the logical flow in scenario 4
Page 44
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 44 of 45
Figure 71a – Logical flow diagram for scenario 4
11. Scenario 5: Data load with 1 Transformation and 1
Conversion File with skipping instruction
All the steps in this scenario are the same as scenario 1 except for inclusion of skipping
instruction in the conversion file.
Conversions file with instruction to skip records with a specified string “Product1”:
Figure 72 – Conversion file with “Skip” instruction
In this example, the data record with “Product1” string will be skipped. In this case, the
first record will be skipped.
Figure 73 – Data file with a record to be skipped
Note that all the records except for the first one were processed.
Page 45
SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis Using 1. Data Files, 2. Conversion Files, 3. Transformation File
_______________________________________________________________________ Authors:
Kumaraguru Sivasakthivel, SAP BPC Consultant
E-mail: [email protected]
Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect
E-Mail: [email protected]
LinkedIn: http://www.linkedin.com/in/jothiperiasamy
Page: 45 of 45
Figure 74 – Data load verification thru EVDRE
See below for the logical flow in scenario 5
Figure 75 – Logical flow diagram for scenario 5