TECHNICAL EDUCATION QUALITY IMPROVEM.ENT PROGRAMME Phase II Sub Component 1.1 XIV MEETING OF THE BOARD OF GOVERNORS Minutes Date: 30-04-2016 Time: 10.00 am Venue: College of Engineering Perumon COLLEGE OF ENGINEERING PERUMON PERINAD P.O, KOLLAM, KERALA, Pin-691 601. Phone: 04742550500 Fax: 04742550400
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MinutesS 2016 3 Mr Mukunda AP in ECE M.Tech CUSAT 2nd sem 2015-17,030/-Kumar M 2017 4 Mr Surjith S AP in ECE M.Tech CUSAT 2nd sem 2015-19,090/-2017 lilT …
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XIV. A.l Confirmation of the Minutes of the 14th meeting of the Board of Governorsheld on 30-04-2016
Resolved to approve the minutes of 14th meeting held on 30-04-2016
XIV.A2. Report on the action taken/action pending on the pertinent decisions in theMinutes of the 14th Meeting of the Board of Governors held on 30-04-2016 at College ofEngineering Perumon
• Resolved to approve the action taken report on the decisions of the 14th Meeting of theBoard of Governors held on 30-04-2016.
PartB
Items for Discussion, Consideration Approvals and Ratification
StNo Items
I XIV. HI Approval for the reimbursement of various fee for faculty members deputed for M.Techand Ph.D Programmes.
Details of fees payable to faculty members deputed for M.Tech and Ph.D programme is givenbelow
51. DesignatiTitle of
Semester AcademName Progra Institution Total (Rs)NO on /Year ic year
mme
1 Ms Bindhu J S AP in CSE Ph.D CUSAT 4th sem2014-
1,575/-2019
:2 Mr. Santhosh BAP in ECE M.Tech CUSAT 4th sem
2014-16,105/-
iS 2016
3Mr Mukunda
AP in ECE M.Tech CUSAT 2nd sem2015-
17,030/-Kumar M 2017
4 Mr Surjith S AP in ECE M.Tech CUSAT 2nd sem2015-
19,090/-2017
lilT-MK, 2015-5 Mr Afzal A L AP in CSE Trivandru 2nd year
201810,000/-
Ph.D mCollege of
6MsAmeera
AP in CSEEngg,
2nd sem2015-
8,500/-Beegom Trivandru 2017
M.Tech m
Total 72,300/-
Decision: Resolved to ratify the reimbursement of fee for the above faculties deputedfor M.Tech & Ph.D course.
XIV.B2 Ratification for the release of Non Gate Assistantship grant for PG students(A) (2014Admissions ).
Details of stipend payable to MiTech students (2014 Admission) from Oet 2015 to Jan2016 are given below. It may be approved.
Sl.NO Name Month Amount28,000/-
(6,000/-*21 Athulya R. Krishnan Oct 2015 -Jan 2016 +8,000/-*2):2 lajitha H. Oct 2015 -Jan 2016 28,000/-
3 Arya Vijayan Oct 2015 -Jan 2016 20,000/-4 f{. Aparna Oct 2015 -Jan 2016 28,000/-5 Anju S. Kumar Oct 2015 -Jan 2016 28,000/-6 Swathy J. Oct 2015 -Jan 2016 28,000/-7 Arjun Raj Oct 2015 -Jan 2016 28,000/-8 Minu Nair S. Oct 2015 -Jan 2016 28,000/-9 Parvathy G. Oct 2015 -Jan 2016 28,000/-10 Biju P. Dais Oct 2015 -Jan 2016 28,000/-11 Zareena Sameer Oct 2015 -Jan 2016 28,000/-12 Rakesh R. Oct 2015 -Jan 2016 28,000/-13 Jimsy Johnson Oct 2015 -Jan 2016 28,000/-14 Sreelekshmi S. Oct 2015 -Jan 2016 28,000/-
15 Priyanka Raj Oct 2015 -Jan 2016 28,000/-16 Chinnu Priya J.V. Oct 2015 -Jan 2016 28,000/-17 Aparna A. Oct 2015 -Jan 2016 28,000/-18 Devi Venugopal Oct 2015 -Jan 2016 28,000/-
Total 5,04,000/-
Decision: Resolved to ratify the reimbursement of Non Gate Assistantship grant forthe 2014 Admn PG students as detailed above.
Approval for the release of Non Gate Assistantship grant for PG students (2015Admissions).
Details of stipend payable to M.Tech students (2015 Admission) from Oct 2015 to Jan2016 are given below. Itmay be approved.
SloNO Name Amount in Rs.
1 Archa ith 28
2 Jisha Mariam Jacob 28,000/-
3 Ameena S 28,000/-
4 SB
5 ith Kumar 28,000/-
6
7 Anusha Kenno
8 Mrudula M S 28,000/-
9 Sahana S 28,000/-10 Sreelekshmi B 28,000/-11 Sreejam M 28,000/-12 Bindu J 28,000/-13 Reshma Ravi 28,000/-14 Shilpa Ann Varghese 28,000/-15 Ankita Radhakrishnan 28,000/-16 Saimar Khan S 28,000/-
Total 4A8,OOO/-
Decision: Resolved to approve the reimbursement of Non Gate Assistantship grant forthe 2015 Admn PG students as detailed above.
XIV.B3 Ratification for the training programmes attended outside the institution by faculty.(A)
Decision: Resolved to ratify the training programmes attended outside the institutionby technical staff.
Details of faculty members attended conferences outside the institution are given below
Place
Estimated
Amount(Rs)
51.Name Dept Date
Name ofNo. Conference
6th IEEESmt Bindu S.J. EEE International
14-6, March
Conference onSmt Anju V. 2016
Power Systems,ECEGopal 2016 (ICPS 2016)
50,000/-liT Delhi
Decision: Resolved to ratify the conferences attended outside the institution.
XIV.D4 Ratification for the in house training programmes conducted.
Details of inhouse training programmes conducted since last BoG meting are given below.
No of Internal51. Training Programme De
Dates CoordinatorsPartici pants/Ext Estimated
No. Name pt ernal Amount (Rs)Participants
FDP on Recent 18-23,MS. Deepa M U,
1 Advances in Electrical EEE Jan 33/7 1,15,759/-System Design 2016
AP in EEE
86
Workshop on Recent14-18,
Ms. Jooby E,AP
2Advancements and CSI
Marchin eSE,
38/2 91,068/-Research Issues in IT Ms.Oeepa K
Cloud Security2016
Daniel AP in IT
SOPon RecentMs. Archa A.B,
Advances and 04-16,AP in ECE Ms.
3 Developments in ECE AprilVishnu Priya L,
43/7 1,87,617/-AP in ECE
Communication 2016Ms. Jesna K.A,
SystemAP in ECE
4Ms. Jooby E, AP
2-week SOP on 18-29,Automata Theory and CS/
Aprilin CSE,
49/1 1,81,184/-Compilers
IT2016
Ms.Deepa KDaniel AP in IT
TOTAL Rs.5,75,628/-
Decision: Resolved to ratify the inhouse training programmes conducted since last BoGmeeting. It has been decided that, in future the number of participants will be restricted to amaximum of 30 (including external participants).
Approval for attending training programmes outside the institution.
SI. De TotalEstimated
Name Dates Subject Institution AmountNo. pt days (Rs)
Mr. Rajesh P Video and Image30-04,
Analysis:1 ECE June 5 NIT Goa 18,500/-
2016Fundamentals
Mr. Santhosh and advancesBS
-
~7
I IHow to do a
!good Ph.D.I And How to
ICollege of
02-06, write Engineering2 Ms. Sony R ME May 5 3,450/-
2016papers/thesis Karunagapal
I using LaTeX Iy
I18 May
SummerFaculty
Mr. Jijo 2016-3
BalakrishnanEEE
28JuneResearch 42 liT Delhi 36,760/-
2016FellowProgramme
Ms. Bindu S JEEE
Design of
Mr L 02-07, Microwave liT4 Sivathanu
ECE May Filters and 6 90,000/-
2016 PassiveKharagpur
Ms DhanyaECE Components
M
Mr Arun C Cooperative l,17,OOO!-27-29,
4G/SG MIMO5 ECE May
Wireless3 liT Kanpur
Ms Vishnu 2016Comm unication
Priya L
Mr.Thulasee23-27 Programming & NITTTR,
6 dharan R.ME May Operations on 5 Kolkatta
43,700/-
2016 CNC Machines
TOTAL 3,09,410/-
Decision: Resolved to approve the above outstation training programmes.
Ratification of national conference conducted by ECE, EEE and CS/IT Department.
a. The expenditure incurred for National conference On 'Emerging Trends InElectronics And Communication (NACETEC '16)' by ECE departmentconducted from March 22nd & 23rd, 2016
b. The expenditure incurred for National conference On 'Futurc Technologies InPower, Control And Communication Systems (NFTPCOS '16)' by EEEdepartment from 10-03-2016.to 12-03-2016
TotalSI. AmountNo Purpose (Rs)
Publicity - Websites, Printed Brochure, Schedule & Flex1 Boards and Arch 35,0002 T. A. & Hospitality Charges for Keynote speakers 33,0003 T. A. & Hospitality Charges for Chair & Co-chair 10,0004 Remuneration for key note speakers and chairs 34,0005 Remuneration for Reviewers 3,0006 Memento 5,0008 Conference Kit 25,0009 Working Lunch & Refreshment 53,000
90
». ..
c. The expenditure incurred for National Conference on Advances in Informaticsand Computing Technology (AICT 2016) by CS&lT department from 30th to 31st,March 2016
Sl. AmountNo. Revenue Generation (Rs)1 Registration Fee 40xl,000/- 40,000/.
2x1500/- 3,0001-Total revenue generation 43,000/-
Decision: It is deferred. This may be revised and presented in the next BoG meeting.
V.B" Approval for the conduct of International conference by all departments
Name of the Conference ~ International Conference on Future Technology inEngmeering (ICFTE'16)
Venue: Hotel Raviz, KollamDate of the conference: 24.10.2016 - 25.10.2016
Anti diture
230,000/- Per
51.No Pu ose
1 Rent for Seminar Halls
Unit Cost inRs.
1Seminar Hall 3
2 Audio/Visual em
3
850/- perday/person x
200 2300/- perday/person x
200 2
6
175 er kit
TotalAmount
20,000
120,000
500,00070,000
10087,50015,000
40,000
5,000
10,000
000
000
000
4
3000/- per75 er x 75 225,000
5
6Publicity - Websites, Printed
7 Brochu Flex Boards etc
8 Re
Inaugural, Valedictory Function and10 Ph
Contingencies, Consumables and11 Office E enditure
1213 Post
printing certificates and best paper14 awards
15 Journal collaboration r stration feePublication of Proceedings
16 emory stick 175 300/- 52,500
I 17 I Miscellaneous Expenses I I 5,000 ITotal 17,80/000/-
Anticipated Source of Income
51 AmountNo. Revenue Generation (Rs)
1 Sponsorship from Institution of Engineers Kollam Chapter 30,0002 Registration Fee
5 x 6,BOO/-Foreign Delegates (100$) 34,000
170xIndian Delegates 3000/- 5,10,000
Anticipated total revenue generation Rs.5,74,000/-
Anticipated Actual Expenditure after revenue generation: Rs. 12,06/000/-
Decision: It is deferred. This may be revised and presented in the next BoG meeting.
XIV.BS Ratification and approval for addition of new Procurement Package
The following package has been added.81 Name of Item Qua Method of Procurement EstimateNo Package ntity Amount
1 sope Development board of 01 Direct contract Rs.17,000/Controller High Speed ( Vendor- Centre for -
Reconfigurable Power Development ofElectronics Controller Advanced Computing(SOPC) along with (C-DAC), Trivandrum)software for studenttraining purpose
Decision requested: Resolved to ratify the addition of SOPC Controller
-
"....-...
.B9 Approval and reimbursement of R&D seed money on the basis of report submitted byR&D Evaluation Committee members in the meeting held on 20/0412016.
I. DEPARTMENT OF COMPUTER SCIENCE AND INFORMATION TECHNOLOGY
NPRJ~CIPAL
INVESTIGATOR
AMOUNT(Rs)
BTechlMTech
ACTUALEXPENDlTURE (Rs)
Secure Key Generation Over Noisywith Intruder Detection
2
Ajish S
Sujarani MS
RemyaR
22,500
44,219
22,000
MTech
MTech
MTech
10300
10
10
SICRC : Semantic based Intelligent3 Community Recommendation System for
Conversational DataLSG: A Regression Based Approach to
5 Location aware QoS Based Web ServiceRecommendation and
SujaRani MS
RemyaR
22,000
22,000
MTech
MTech
9770
10538
Bindhu J S 1,00,000MTech 22
6 Clustering Based Probabilistic AspectSummerization for Medical Data
Bindhu J S 22,000
7 An Efficient satellite Image classificationmethod cellular automata
Surya S R 22,000MTech 1 030
8An Optimization Technique for MiningCyber Criminal Network for Online SocialMedia
10 Effective Data Hiding Scheme for Video in Ajish SDomain with Detection
An Effective Feature Selection Method forMUltiple Time series Clinical DataClassification
9
12
13Android
14ATM Virtual Password
Anoop S
Pravcen KWilson
"ish S
22,500
23,000
23,000
31000
40 00
MTech
MTech
STech
STech
1 300
9
10030
000
00
2IS Secure Duplication with efficient and reliable
ment Smitha C S
16
18000 BTech
Suja43000 STech
Totai
Remarks of R&D Committee Meeting held on 20104/20161. CS & IT department
a. M.Tech ProjectsAll the 12 projects have obtained reasonable results. The amount already spent
in these projects may be reimbursed based on proper receipts and the final reportsmay be received from them with the modification suggested to them by thecommittee.
b. B.Tech ProjectsOut of the 4 projects, (No.3) 'Decentralized Access Control Based Crime
Analysis' may be scraped since the team was absent and did not make anypresentation during evaluation.
for the other 3 projects the amount already spent may be reimbursed based onproper receipt.
2.D artment of Electronics & communication
Amount ACTUA
SI Sanctio L
No Faculty Name Project Titlened EXPEND
(Rs) ITURE
Dumb Aid Telephone System With Gesture 35,087
SudheerV R To Voice Conversion And Transmission 60 00
2 Passenger Bus Alert System For Easy 40,000
Sivathanu L Nav Of Blind
3 Cardiovascular Fitness And Activity 55,000
442,961
Seena R
531,564
Seena R
642,000
M Automatic Ambulace Rescue
7 Virtual Blue Printing Robot For Indoor 39,000
M Surveillance 39 0
351
I
tJ
IAnytime Medicine Vending Machine
25,3878
Shameena M 76,000
921,652
Vineeth R Black Box For Fisherman Aid 50,000
Real Time Energy Monitoring Solutions For -10
Archa A D Kseb 50,000
1152,644
Vishnupriya L intelligent Helmet 40,000
A Human Identification Method: Sclera 23,44812
Vishnupriya L Recognition 50,000
I 13 Vehicle To Vehicle Communication Using 30,200
Jesna KA Visible Light Communication System 50,000
1451,505
Anju V Gopal Smart Card For Vehicles 80,000
Electronic Protection For Exam Paper -15
AronC Leakage 50,000
16 Communicating Power Supplies - Internet As 88,717
Arun C Energy Gateway 80,000S6
17Dhanya M Automated Petrol Bunk 50,000
Rectangular Microstrip Patch Antenna Using 28,37618 Split Rectangular Shape OfMetamaterial
Vishnu Priya L Structure For Bandwidth Improvement 34,000
19 An lot Approach For Motion Detection Using 44,981
Ajith A Raspberry Pi 51,000
EyeGaze Controlled Home Appliances Using -20
Rajesh P Eog 42,000S6
21Sudheer V R Stray Dog Handling Using Quadcopter 67,000
6,52,522Total
Remarks of R&D Committee Meeting held on 20/04/20162. ECE department
Out of the 21 projects listed in the previous meeting (No. 17 & 21) 'AutomatedPetrol Bunk' and 'Stray Dog Handling using Quadcopter' are recommendedextension as they belong to 6th semester. The following three projects namely(No.lO) 'Real time Energy Monitoring Solution for KSEB', (No. 15) 'ElectronicProtection for exam paper leakage' and (No. 20) 'Eye Gaze Controlled HomeAppliances using EOG' may be scraped as the students were absent and did notmake any presentation during evaluation.
t f ~1 tri I dEl3D Et. epar men 0 e ec rica an ectromcs ngmeermg
4 Rajesh A V Pfc Converter For Led Driver 75,000 51,000
5 Bindu SJ. Advance Multifunction Charge Control 75,000 40,000Module For Vehicles
6 Edwina G Rodrigues Solar Boat 1,00,000 1,64,006
7 Bindu SJ. Smart Multi Purpose Solar Dryer 1,00,000 83,298
8 Deepa MU Bl Buck Boost Converter Fed BIde Motor 40,000 41,000Drive
9 Sofiya A.BridgeJess Power factor Converter Fed 65,500 42,500Induction Motor Drive
Direct Ac-Ac Resonant Boost Converter10 Sofiya A For Efficient Domestic Induction Heating 66,000 30,000
Application
Total5,89,368
Remarks of R&D Committee Meeting held on 20104/2016
3. ERE department
All the listed 10 projects were presented. Out of these 2 projects namely 'SolarBoat' and 'Smart Multipurpose Solar Dryer' are outstanding and had a lot ofrecognition and media coverage. The project on 'Solar Boat' has already incurredan expenditure ofRs.l,61,0501- though the allocated amount was Rs.l,OO,OOOI-. Itis st.ronglyrecommended that the allocation may be raised to Rs.l ,61,0501- and thatthe expenditure may be fully reimbursed. All the remaining 8 projects were alsoreasonably high standard and the allocated amount has been properly utilized insome of the cases.
XIV.BIO Publication expense incurred by various faculties
4. Department of Mechanical EngineeringAmount ACTUAL
81 Faculty Name Project Title sanction EXPENDNo lTURE
ed (Rs) _(Rs)
1 Mr K.S Suneer, Design And Thermal Analysis of Opoc 60,00063,000
AP in ME Engine
2 Ms Sony.R, AP Exhaust Gas Power Generation System 46,50045,000
in MEMr 72,000
3 Thulasecdharan, Hybrid Engine 79,000AP in MEMr Sudeep Internal Automated Jack And Wheel 66,000
4 Dinesh, AP Ejection System 80,000in MEDr. V. Kamala Automatic Distance Measurements With -
5 Kannan, HOD in Pneumatic Breaking System Using 46,000ME Ultrasonioc Waves
Total2,46,000
Remarks of R&D Committee Meeting held on 20104/2016
1. ME department
Out of the 5 projects (No.5) 'Automatic Distance Measurements with PneumaticBreaking System' may be scraped since the team was absent and did not make anypresentation during evaluation. The other 4 projects in ME are of high calibure. Thestudents have taken great pains in realizing the objectives. Their enthusiasm &commitment have to be appreciated. The project on 'Design and Thermal Analysisof OP~C Engine' has incurred an expenditure of Rs. 63,000/-. Even though theoriginal sanctioned amount was Rs.60,OOO/- it is strongly recommended that thesanctioned amount may be raised to Rs.63,0001- to cover the actual expenditure.
Decision: Resolved to approve the above R&D seed money subject to a maximumexpenditure of one lakh per project.
SI Faculty Journal Article Volume RegistraN Name & Issue tion0- No Fec(Rs)I International Journal of Incremental Updater Vol-6 1,6001-
Decision: Approved the conduct of Remedial Classes from July 2016 to October 2016
..
XIV.B13 AMC for Active Network Items
Quotation has been submitted by TECHSER InfoSolution Division as follows
SI.No Hem Description Quantity Nos Amount (Rs)
1 Ruckus Zone Director 1100 1 51,175/-
2 Ruckus Zone Flex 12 47,6l0/-
3 At-x510-28GTX-NI-NB I 1 33,856/-
4 AT-GS950/24-NB 1 3 39,937/-
5 SFP Modules 6 22,0801-
Total including service tax(14.5%) Rs. 1,94,658/-
Decision: Resolved to approve the AMC for Active Network Items
XIV.B14 Renewal of Fortigate noc UTlVI
Support for Fortigate lloe UTM will be extended by TECHSER from so" Jan 2016 un so"Jan 2018 only on purchase of Co-Term Renewal packet at a total amount ofRs.],25,034/-
Decision: Resolved to approve the renewal of Fortigate noc UTM.
-
PartD
Any other item with the permission of the Chair
Principal Z.A Zoya enquired whether M.Tech non gate teaching assistantship canbe given to second year M.Tech students who went for internship during the end of theacademic year {during the month of March and April 2016].
BoG pointed out that the students can go for internship during beginning ofacademic year for their project work. In order to avail non gate teaching assistantshipgrant they must do teaching assistantship of minimum 8 hours per week. Since they havenot done teaching assistantship during those periods, the non gate teaching assistantshipgrant cannot be given.
___ Forwarded message ---From. Director SPFU < .:n·' !<;;-Iala(g:'), 'd. CGrYi>Date 4 June 2016 at 11.03Subject: Re: Procedure for availing maternity leave for Smt -Anjana Viswan R., Clerk cum Junior Accountant in
TEQIP II project - CEPTo' PrinCipal Cep < ". 'K ·l::,:tt.::@gnK)ii corn>
Sir/Madam,
With reference to your query, I would like to point out that as per KSR Part I. appendix VIII, Maternity leave underRules 100 and 101 will be admissible to female officers appointed on contract basis continuing in serwce beyond -one year prowded they would continue in service but for proceeding on such leave. Please take appropnatedectsion With the permission of institute BoG considering the above rule and the nature of appointment of contract
staff made In you institution.
Greetings from SPFU-KERALA
II J
* 7. Extraordinary Leave: Ordinary leave is the leave that earned in proportion to dutyor service. But, LWA which is included in the category of ordinary leave, is not earned.Therefore, this is otherwise termed as Extraordinary leave.
D. Five Kinds of Special Leave
1. Disability Leave.A. 97This leave is granted to an officer who is disabled by injury intentionally inflicted or causedin or in consequence of due performance of his official duties or in consequence of hisofficial position. It shall not be granted unless the disability manifests itself within threemonths of the occurrence to which it is attributed and the person disabled acts with duepromptitude in bringing it to the notice of the sanctioning authority with the support of Me
The Maximum period is 12 months in ordinary course and 24 months In specialcircumstance for one disability.This can be combined with other kind of leave.
Leave Salary: For the first four months at the rate of EL salary and for the remaining penodat the rate of salary for HPL. R 104.
2. Maternity Leave R.100, 101 & 102From 1-04-2009 this leave is granted to female Government Servants on full pay for amaximum period of 180 days R.100.Female recruits through PSC who join duty within 180 days from their date of delivery(other than on account of miscarriage) shall, on Joining, be granted from the next day thebalance of Mil admissible as on the date of jominq duty subject to the following conditions.
(a) Holidays/Vacation falling immediately after the date of joining service cannot beprefixed to the leave.
(b) A certificate trom the medical officer who attended the delivery showing the dateof delivery along with medical certificate of health as prescribed in Rule 13 Part IKSRs should be produced.
This is also granted in the case of miscarriage including abortion for a period not exceedingsix weeks and for hystrectomy (uterus removal) for 45 days. R. 101.
This leave can be combined with any other kind of leave and MC is not necessary tor suchleave not exceeding 60 days in continuation. LWA without MC upto 60 days will be countedfor granting increment. R. 102. leave salary as admissible for EL under R.92.
3. Child Adoption Leave R. 102 A
Adoptive mothers with less than 2 surviving Children are eligible for 180 days leave similarto maternity leave from the date of legal adoption of a child upto one year of age til! thechild reaches one year of age. Any other eligible leave can be combined with thrs leavesimilar to the case of maternity leave. Benefits are similar to that of maternity leave. LWAfor 60 days In continuation can be sanctioned without Me similar to maternity leave Incontinuation other leave can also be granted with the support of medical certificate ifdeemed necessary to look after the adopted child.
4. Paternity Leave: G.O.(P) No.85/11/Fin dated 26.2.11. Paternity Leave for 10 dayseach for two children will be sanctioned to serving male employees at the time of deliveryof their wives.