RunSignUp Go

RunSignUp GoBringing Race Day Together

January, 2014 1

Race Day• Bibs• Race Day Registration• Check-In• Timing• Scoring• Results• Notifications• Photos

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Bringing Race Day Together

Agenda• RunSignUp Go – Open Platform• Runner Registration• Kiosks

• Pre-Assigned Bibs• Dynamic Bib Assignment• Syncing with the Timer• Adding Results• Adding Notification• Go Partners 3

Race Day Registration Smartphones & Kiosks

Bib AssignmentPre or Dynamic

Check-In

Participant Editing

Results, Notifications & Video/Photos

RunSignUp GoThe Open Race Day Platform• Plug and Play Architecture• Chose the tools that you use, want or need• Best of Breed approach• Open API allows for any integration• Rich & Growing set of Tech Partners

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Finish Line

Register

RunRace!

Timing System

Chronotrack, MyLaps, RFID,

Ipico, AgeeBibs & Time

Machine, etc.

Scoring & Results System

ParticipantsYour Website

Register

Your Website

Results

Results and Notificationson Website, Mobile, TXT,

Email, Facebook and Twitter.

Results

RUNNER REGISTRATION 6

Race Day Registration Smartphones & Kiosks

Bib AssignmentPre or Dynamic

Check-In

Participant Editing

Results, Notifications & Video/Photos

Race Day Registration• Enable Kiosk Mode• Set Registration Periods• Race Info -> Race Day

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Kiosks• Any device with a browser• Let users register from home or on Smartphones on race day• Kiosk mode for Tablets, Chromebooks, Netbooks, Laptops, etc.

• Keyboards are nice for most users

• Simplified, fast User Interface• No more typing paper entries on race day

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BIB ASSIGNMENT 9

Race Day Registration Smartphones & Kiosks

Bib AssignmentPre or Dynamic

Check-In

Participant Editing

Results, Notifications & Video/Photos

Bib Assignment• RunSignUp Bib # Options• Assign as people register• Assign in Bulk• Manually Assign• Import Bib Numbers from

spreadsheet• Dynamic Assignment• Team Bib Assignment• From RunScore or Race

Director

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Assign Bibs at Registration Time

• Each runner gets a bib assigned when they register online

• Pick starting bib Number• Share bibs with multiple events (5K and 10K)• Or pick a starting number for each event

• Auto-skips any previously assigned bib numbers

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Bulk Bib Assignment• Assign bibs for one or more events (5K and 10K)• Starting Bib #, ascending or descending• Chose Alphabetic or Date assignment policy• Overwrite pre-existing bibs (or not)

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Manually Assign Bibs• List all participants and enter bib and chip numbers

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Import Bib Numbers• Download the Participant List csv• Enter bib numbers in Excel• Save as CSV• Import

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Dynamic Bib Assignment• Designed for Store, Expo and Race Day bib handout• Volunteers can type bib # as handed out• Bar Code Readers if bibs have bar codes• Chomebook with USB Barcode reader

http://idautomation.com/cart/IDAutomation-USB-Barcode-Scanner-with-DataBar-in-Black-P758.aspx

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Team Bib Assignment• Assign Single Number to all Team Members• Teams have • Team ID# and • Team Bib Number and • Individual Bib Number

• Mix and Match, with Multiple Ranges• Integrated with The Race Director

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RACE CHECK-IN 17

Race Day Registration Smartphones & Kiosks

Bib AssignmentPre or Dynamic

Check-In

Participant Editing

Results, Notifications & Video/Photos

Check-In Decisions

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• Custom Printed Bibs• Printing Labels• Dynamic Bib Assignment• Virtual Race Bags• Giveaway and Purchased Items

• Running Store Handout• Group Handout• Expo Handout• Race Day Handout

Virtual Race Bags• Connect Virtual Race Bags to RunSignUp• VRB auto-loads Participant information and sends Virtual Race

Bags to Participants• Optional Virtual Race Bag Tab on RunSignUp page• More info• http://runsignup.wordpress.com/2012/12/15/virtual-race-bags/

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Labels – Custom Printed Bibs• Custom Printed Bibs• Ideal for sold out races where there is enough time to order• Extra expense• Download CSV from RunSignUp after Bib Assignment• Forward to Bib Company for Custom Printing

• http://shop.marathononline.com/• http://bibnumbers.eventsonline.ca/site/personalize• http://shop.marathononline.com/options.aspx• http://www.runningcount.com/bib-number-products.php?category=

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Printing Labels• Avery 5160 Labels get Printed• Stick on Bibs• RunSignUp Bib Printout Utility• Under Participant -> Reports• Customize form

• Text• ? Insert a field from the database

• Output PDF formatted for 5160 labels

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Printing Labels• Avery 5160 Labels – Amazon ~$20 for 3,000• http://www.amazon.com/Avery-White-Mailing-Labels-Printers/dp

/B00006B8FZ/ref=sr_1_1?ie=UTF8&qid=1362861258&sr=8-1&keywords=avery+5160

• Printing Labels Suggestions• Print in alphabetical order• Put bibs in hanging folders ordered by last name

• General Guidelines• Best setup is 2 volunteers• Can do ~100 bibs in 5-10 minutes

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Dynamic Bib Assignment

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Dynamic Bib Assignment

Store PickupStore Pickup

Expo Pickup Race Day PickupRace Day Pickup

Race Day PickupStore Pickup

Multiple Stores Multiple Pickup Lines

Expo PickupExpo Pickup

Each station has batch of bibsAssign bib to each runnerWrite name on bib – especially for family pickups!

RunSignUp Dynamic Bib Assignment

• Bib Assignment on laptop, Chromebook, Tablet or mobile phone.

• Laptops and Chromebooks work with Bar Code scanners for bib reading.

• Find under Race Info –> Race Day Registration• Enable others to do check-in under Customize -> Participant

Display• Ensures security in information access

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Check-In Screen• Many options for Bibs & Checkin• Pick Columns• Filter data by event• Hide people checked in• Pick Editing Options• Pick Device type• Sort by registration date• Sort by name• Search by name and bib

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Bib Handout Page• Based on setup• Big buttons for mobile• Quick Edit/Check-In• Bib Number can be bar coded in.

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No Bib Races• Simply do checkin• Include Giveaways & Store items

• Take Cash Payments

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2-Step Race Day Layout

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Pre-Registration Bib Pickup

Race DayRegistration Bib Pickup

Kiosk Station for Race Day Entry

Race Day Registrants

Pre-Registrants

Bib Handout from Bins/hanging folders

Bib Assignmentwith bar codescanner

Paper – bib handout,Data entry from paper

One Step Race Day Layout

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Pre-Registration Bib Pickup

Race Day KioskRegistration &

Bib Pickup

Race Day Registrants Pre-Registrants

Bib Handout from Bins/hanging folders

Mobile Reg – Bib Assignmentwith bar codeScanner

Kiosk registration – Enter bib # at end of Registration

Check In Summary• Complete bib handout enablement• Bib Assignment options• Printing Bib Label Utility• Dynamic Bib Handout• Stores• Expo• Race Day

• Check-In Page• Customize Check-In Fields• Mobile and Tablet Check-In• Enable multiple users

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PARTICIPANT EDITING 31

Race Day Registration Smartphones & Kiosks

Bib AssignmentPre or Dynamic

Check-In

Participant Editing

Results, Notifications & Video/Photos

Participant Syncing

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Participant RegistrationResults

Notification

Scoring Systems

ParticipantDownloadAnd Sync

Timing SystemsChronotrack, MyLaps,

TimeMachine, etc.Time &

Bib/Chip

• Scoring System provides the “hub” of information sharing• All connections made with REST based Open API that any

vendor can implement• Sync Participant Information – Edit in RunSignUp or

RunScore/Race Director

Results

Timing Software Syncing• RunScore• RunScore has full Participant & Bib syncing capability.

• Changes made in either RunSignUp or RunScore are synced with the other one automatically if you have checked the “sync” option in RunScore.

• Runners registering on race morning are automatically downloaded into RunScore.

• The Race Director• The Race Director has full Participant & Bib Syncing

• Changes made in either RunSignUp or Race Director are synced with the other one automatically if you have checked the “sync” option in Race Director.

• Runners registering on race morning are automatically downloaded into Race Director.

• Team Syncing • Lapio• Tight integration for Participant Data, then Scoring and Results done

in Lapio• Can always default to csv upload and download.

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RESULTS & NOTIFICATIONS 34

Race Day Registration Smartphones & Kiosks

Bib AssignmentPre or Dynamic

Check-In

Participant Editing

Results, Notifications & Video/Photos

Participant & Result Syncing

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Participant RegistrationResults

Notification

Scoring Systems

ResultsUpload

Timing SystemsChronotrack, MyLaps,

TimeMachine, etc.Time &

Bib/Chip

• Allows timers to mix and match Registration, Results, Timing and Scoring systems

Results

RunSignUp Results Display• Beautiful, searchable

Results• Timers can post using

RunScore or The Race Director or uploading CSV files

• Results Widgets can be displayed on timer’s website & race website

• Customize the look and feel

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Results Display Configuration • Edit Column Headings• Hide Columns• Drag and drop column ordering

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RunSignUp Results Kiosk

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RunSignUp Results Notification• Runner, Friends and Family can register for free notification

when results are posted• Registration Path• Track a Runner

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Finisher Certificate

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Setting Divisions in RunSignUp• If not using scoring

software to set Divisions, you can let RunSignUp do it for you.

• Simply upload bib # and time. We do the rest.

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RunSignUp Results Scalability• Over 120,000 result queries per minute • Average ½ second response time.

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Xact - Open Results Options• Used in large races like Marine Corps

Marathon and Disney races. • Integrated with The Race Director and

RunScore as well as directly to the Timing Systems

• Notifications on Splits via TXT, Email, Facebook, Twitter

• RunSignUp Integration• Replace RunSignUp Results with Xact• Collect Runner preferences for txt and Facebook

during Registration• Optionally charge participants during

registration for this service as part of the processing fee

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Athlinks• Largest Results Database • Runners can Claim Results• RunSignUp Integration• Replace RunSignUp Results with

Athlinks widget in Results Tab• Allow runners to link directly to

Athlinks to Claim entry• Future capabilities include auto-

posting RunSignUp Results to Athlinks, Linking Runner Profiles

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My-Finish.com• The Race Director’s Results• Live Results directly from The Race Director • Designed for Smartphones• Designed for runner lookup• Splits enabled• RunSignUp Integration• Replace RunSignUp Results with My-Finish in the Results Tab

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RunScore Results• http://results.runscore.com• Alpha/Beta level now• Based on RunSignUp Results

• Create Race Listing• Custom URL

• Easy posting of any Result Listing files• Column Headings Uploaded• Listing File name is used as default

• Result Viewing• Full featured Search• Mobile Ready

• Results Notifications

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RaceJoy Mobile• Deliver a Full Mobile

Experience for Your Race• Custom Content and Branding• Push Notifications for Race News• Sellable Sponsor Advertising• Social Media Integration• Advanced Mobile features such as live GPS

tracking, proximity alerts, Send-a-Cheer

• Offer Instant Results & Progress Alerts• Integrated with event’s timing and scoring

systems• Non-text alerts via App• Instant scored results• Automatic Facebook and Twitter progress

postings

• Integration with RunSignUp• Race Listings• Registration

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Photos• RaceFace offers a Photo

solution fully integrated with Facebook

• Encourage runners to pre-buy digital photo packages

• More Info• http://www.punndit.com/RaceFace

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TIMING MADE EASY LIVE results - Online, Email, SMS Text, Facebook Automated timing hardware synchronization Complete integration with RunSignUp Compatible with all hardware platforms Social Media Integration Photo Sharing Platform

www.lapio.com

Summary• Bringing Race Day Together

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Race Day Registration Smartphones & Kiosks

Bib AssignmentPre or Dynamic

Check-In

Participant Editing

Results, Notifications & Video/Photos