Reshaping AHDI 2011

Reshaping AHDI 2011

Vallie Piloian, CMT, AHDI-FAnn Donnelly, CMT, AHDI-F

Goal of Change Align association components at all

levels. Engage members as advocates and

marketers of the profession. Efficiently deploy association resources

to ensure members have access to education, networking, and technology tools to assist them in evolving into expanded data capture and electronic record keeping roles.

Create the Blue Prints for Component Engagement to achieve the goals in the following areas…

CredentialingTransition our

healthcare documentation workforce to a fully credentialed status.

Education Assist in the

transition of the MT workforce to evolving roles through high standards of education and professional credentialing.

Membership Development Bring together the healthcare

documentation workforce as AHDI members to be a unified voice for documentation integrity and patient safety and to build a collaborative professional community.

Advocacy & Alliances Unify stakeholders in healthcare

delivery under one united message… The critical nature of the healthcare

documentation profession and the impact that the dictation/ transcription process (to include the full narrative patient story) has on patient safety, clinical decision‐making, and maximized revenue cycles.

Design an efficient governance structure to optimize the financial, volunteer leader, and staff resources to accomplish

programs and initiatives.

Create National Leadership Board

Merge HOD with AHDI BOD At least 6 At-large and 6 District

Directors Develop accountability structure

where At‐Large and District Directors accomplish the strategic priorities in partnership with components

All Directors are equal in status (same terms and ability to run for office)

Definition of a District Geographical subdivisions Groups U.S. states and Canadian

provinces District boundaries may be changed from

time to time by the National Leadership Board

Districts do not have a leadership structure

Districts group voting members by geography to elect District Directors

Districts

AHDI Districts Members assigned according to the

state or province in which they live Members will be represented by 1

District Director and all At-Large Directors serving on the National Leadership Board

Members outside of the U.S. and Canada are represented by a Director assigned by the President

Defining District Boundaries National Leadership Board will

review annually, as needed, the district boundaries and make any necessary changes in boundary lines

Factors that may be considered include: number of members in each district time zones boundaries of regional associations

Voting for AHDI Leadership 1 District Director will be elected

for each District District Directors will be elected by

the voting members of each District All AHDI voting members will vote

for At-Large Directors

Component Support Structure All components will remain as they

currently exist. Components will be partnered with

a District Director based on the component’s address of record, including the address of record for the online association, and corporate and educational chapters

Members are voting to change the AHDI bylaws…

#1: Create a National Leadership Board Change the composition of the

Board to include at least 6 At‐Large Directors and at least 6 District Directors.

Allowing a minimum of 12 Directors with a maximum of 14 Directors.

Creating 6 districts in the U.S. and Canada to segment voting AHDI members for the election of District Director.

Impact BOD and HOD merge to create a

National Leadership Board (NLB) Members represented by both At‐Large

and District Directors NLB will be funded by AHDI national Fiscal impact: additional governance

costs of up to 3 added directors Costs offset by savings from merging HOD

& BOD Components will no longer need to fund

a delegate

Rationale Streamlines governance structure to 1

body, representing all members District & At‐Large Directors will have

authority for strategic/business planning & budgetary resource allocation

Reduces # of governance volunteers to free‐up volunteer time for initiatives to increase the profession’s visibility

Components will spend less money on governance, which can be redirected to participation in strategic initiatives

#2: Meetings of Members & Voting Change quorum from a fix # to a %,

adding in a descending quorum starting at 10% with a second level option of 5%.

Impact: Changing the number of required voting members for all votes, whether at meetings, voting by ballot, as well as board elections.

Rationale The quorum will adjust according to

the # of current voting members Allows for a more realistic quorum as

membership changes Descending quorum will establish the

initial quorum for meetings/ballots at 10%

If that 10% is not obtained, the ballot could be extended and a 5% quorum would apply to the extension period

Allows for a more streamlined process for future decision-making

#3: Board of Directors Powers & Duties Defines and limits the authority of

the National Leadership Board to amend the bylaws.

Impact: Removes ratification of the bylaws by the HOD and gives voting/approval rights to the NLB and membership, as defined by the bylaws, requiring a 2/3rd vote for bylaws revisions.

Article XV, Section 2. When Members’ Approval Required Without the approval of two thirds (2/3) of the voting members, the National Leadership Board may not adopt, amend, or repeal any bylaw that would: (a) Fix or change the authorized number of Directors; (b) Fix or change the minimum or maximum number of

Directors; (c) Change from a fixed number of Directors to a variable

number of Directors or vice versa; (d) Increase or extend the terms of Directors; (e) Allow any Director to hold office by designation or selection

rather than by election by the Members, unless in the situation of resignation per Article VI, Section 8;

(f) Increase the quorum for members’ meetings; (g) Repeal, restrict, create, expand, or otherwise change proxy

rights; or (h) Authorize cumulative voting. (i) Create a change in the structure of the State/Regional/Web-

based Associations or Local Chapters.

Rationale Streamlines management of

governance, improves leadership development and succession planning, and centralizes authority

Ensures members retain the power to approve changes to the bylaws when they impact the organizational structure, rights and privileges of members, and certain changes to membership categories.

Online Voting Email on January 19 to voting

members To include login information and

specific instructions on how to cast their vote

Special voting website: www.ahdivote.org

Webpage created with detailed information on the proposed changes

Ballots must be cast by February 28, 11:59:59 pm Pacific Time

Quorum Needed 500 voting members 2/3rds of votes received must be

“yes” Voting members:

Individual Professional Student Post-Graduate Sustaining

Questions & Answers