Top Banner
REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The Island Housing Trust (IHT) is a community based non-profit organization whose mission includes the permanent stewardship of land for community benefit, and the development of permanently affordable housing. The Island Housing Trust supports a diverse and vital community on the Island of Martha's Vineyard by creating and sustaining permanently affordable rental and ownership solutions. A. INVITATION FOR PROPOSALS The Island Housing Trust (“IHT”), a private non-profit 501 (c) (3) corporation, hereby requests that interested general contractors (Builders) submit proposals to renovate the existing Clark House B&B to become 7 apartments at 20 Edgartown Road (Assessor Parcel M80/L3) in Vineyard Haven, Massachusetts (the “Property”) in accordance with the following terms and conditions. The IHT intends to rent these units to residents earning low and moderate incomes. The Island Housing Trust, as a private non-profit, is not subject to public bidding and procurement laws. IHT endeavors to work with local general contractors to develop high quality affordable housing in a professional but non- bureaucratic way. Contractor selection will be qualification-based and the IHT will not necessarily accept the lowest bid. The IHT can accept or reject any and all proposal(s) for any reason and can negotiate any aspect of an applicant’s proposal. Interested applicants are encouraged to schedule an on-site briefing session, tentatively scheduled for Tuesday, June 13 th between 10am and 4pm at the above mentioned building site. Registration to schedule a site visit is required no later than Tuesday, June 11th at 4:00 PM. Completed RFP responses shall be due by July 18 th , with construction scheduled to commence on October 1 st , 2019, and substantial completion by May 1 st , 2020. All questions and inquiries regarding the RFP will be answered either at the on-site meetings or via email. To register for the on-site briefing session, or with questions concerning the RFP, please contact the IHT’s Project Director, Derrill Bazzy at (508) 693-1117 x4, or via email at [email protected]. B. DESCRIPTION OF THE PREMISES An existing 8-bedroom B&B in an historic building currently owned by the Island Housing Trust located at 20 Edgartown Road (Parcel M80/L3). The building will continue to be occupied as a B&B through September 23 rd , 2019, at which point the IHT will take full control of the premises. The property abuts the Hanover House to the south (currently owned by the IHT), and a single residential property to the north. The IHT has already secured a special permit from the Tisbury Planning Board to renovate the existing building into seven rental units located within that building. The existing septic has been inspected and rated for 8 bedrooms, and the building is on town water. C. SCOPE OF WORK 1. Prior to construction, provide technical expertise in finalizing the project plans and specifications, including cost estimating, value engineering, and detailing. 2. Secure any necessary building permits for construction, and coordinate with utilities providers. 3. Complete all necessary site and construction services for the project as approved by the Tisbury Planning Board, in accordance with all bidset attachments (as listed on page 3):
14

REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

May 30, 2020

Download

Documents

dariahiddleston
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Page 1: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019

The Island Housing Trust (IHT) is a community based non-profit organization whose mission includes the permanent stewardship of land for community benefit, and the development of permanently affordable housing. The Island Housing Trust supports a diverse and vital community on the Island of Martha's Vineyard by creating and sustaining permanently affordable rental and ownership solutions.

A. INVITATION FOR PROPOSALS

The Island Housing Trust (“IHT”), a private non-profit 501 (c) (3) corporation, hereby requests that interested general contractors (Builders) submit proposals to renovate the existing Clark House B&B to become 7 apartments at 20 Edgartown Road (Assessor Parcel M80/L3) in Vineyard Haven, Massachusetts (the “Property”) in accordance with the following terms and conditions. The IHT intends to rent these units to residents earning low and moderate incomes.

The Island Housing Trust, as a private non-profit, is not subject to public bidding and procurement laws. IHT endeavors to work with local general contractors to develop high quality affordable housing in a professional but non-bureaucratic way.

Contractor selection will be qualification-based and the IHT will not necessarily accept the lowest bid. The IHT can accept or reject any and all proposal(s) for any reason and can negotiate any aspect of an applicant’s proposal.

Interested applicants are encouraged to schedule an on-site briefing session, tentatively scheduled for Tuesday, June 13th between 10am and 4pm at the above mentioned building site. Registration to schedule a site visit is required no later than Tuesday, June 11th at 4:00 PM. Completed RFP responses shall be due by July 18th, with construction scheduled to commence on October 1st, 2019, and substantial completion by May 1st, 2020. All questions and inquiries regarding the RFP will be answered either at the on-site meetings or via email. To register for the on-site briefing session, or with questions concerning the RFP, please contact the IHT’s Project Director, Derrill Bazzy at (508) 693-1117 x4, or via email at [email protected].

B. DESCRIPTION OF THE PREMISES

An existing 8-bedroom B&B in an historic building currently owned by the Island Housing Trust located at 20 Edgartown Road (Parcel M80/L3). The building will continue to be occupied as a B&B through September 23rd, 2019, at which point the IHT will take full control of the premises. The property abuts the Hanover House to the south (currently owned by the IHT), and a single residential property to the north. The IHT has already secured a special permit from the Tisbury Planning Board to renovate the existing building into seven rental units located within that building. The existing septic has been inspected and rated for 8 bedrooms, and the building is on town water.

C. SCOPE OF WORK

1. Prior to construction, provide technical expertise in finalizing the project plans and specifications, includingcost estimating, value engineering, and detailing.

2. Secure any necessary building permits for construction, and coordinate with utilities providers.3. Complete all necessary site and construction services for the project as approved by the Tisbury Planning

Board, in accordance with all bidset attachments (as listed on page 3):

Page 2: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

Perlman/Clark House renovations RFP

2

4. Qualify under Tier III (or equivalent) for certification under Massachusetts Energy Star Homes, pass Sections3 and 5 of the Energy Star’s “Thermal Enclosure System Rater Checklist” (or equivalent), and achieve 50%or better above the 2011 MA Reference Home as per the outline specifications, and meet (or exceed) the airtightness target listed therein, working in coordination with the IHT’s certified HERS rater and Union Studio.

5. State construction control requirements shall be met for design professionals, contractors, and the projectrepresentative if required by the building official per Section 107 of the building code.

6. Complete all aspects of the project in a timely manner and deliver an Owner’s Manual for the overall projectincluding all warranties, maintenance manuals, specifications, and photographic documentation of the interiorof all walls and ceilings (where possible), keyed to plans.

D. EVALUATION CRITERIA

1. Applicant’s Experience and References: Experience and qualifications to carry out multi-family housing ofthis scale, quality (low maintenance / durable materials), and energy efficiency. Passive House training,experience, or a commitment to a minimum of 6 hours of Passive House training before the start ofconstruction is highly desired.

2. Applicant’s Costs: Applicant’s project costs as specified in the attached Detail Project Estimate Bid Form forspecified work as described above in Scope of Work

3. Applicant’s schedule: Applicant’s demonstrated ability to complete the project within a seven monthtimeframe.

4. Applicant’s ability to work as part of a team: Experience working as part of a team including Architect, IHTProject Manager, IHT energy consultant, and Town boards and inspectors.

5. Local Preference: Use of local Island labor (employees and subcontractors) and material suppliers to thegreatest extent possible.

E. PROPOSAL SUBMISSION REQUIREMENTS

1. Letter of Interest signed by the principal(s) of the applicant’s business.2. Project Information:

A. Estimated schedule for specified work as described above in Scope of Work on a form attached hereto as “Form A”.

B. Description of Applicant’s work experience and qualifications, including at least five clients over the past five years on a form attached hereto as “Form B”.

C. Description of Applicant’s Development Team, including current employees, subcontractors, and material suppliers on a form attached hereto as “Form C”.

D. Proposed project budget utilizing appropriate categories on attached “Form D” E. Certification of Tax Compliance and Non-Collusion, signed and submitted on the form attached

hereto as “Form E”. F. Signed letter regarding any legal or administrative actions past, pending or threatened that could

relate to the Applicant’s ability to successfully complete the project. G. Certification of Insurance of proof of the Applicant’s ability to obtain General Liability

Insurance with limits of $1,000,000 and Worker’s Compensation Insurance.

Copies of this Request for Proposal (RFP), and Forms A-E, can be downloaded from the IHT’s website at www.ihtmv.org/rfps/, or by request from the Island Housing Trust. PDF’s of all plans and specs are available solely by email or phone request from IHT. Please contact Derrill Bazzy, Project Manager, at [email protected], or at 508-693-1117 x 4 for all requests.

Proposals must be submitted in writing in a sealed envelope clearly marked “Perlman/Clark House renovations” and hand delivered to the Vineyard Housing Office at 21 Mechanics Street in Vineyard Haven or sent by certified mail to the Island Housing Trust, P.O. Box 779, West Tisbury, MA 02575 and received no later than July 18th, 2019 at 4:00 P.M. Late proposals will not be accepted. Proposals may be corrected, modified, or withdrawn by the applicant prior to the due date by submission of written notice.

Page 3: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

Perlman/Clark House renovations RFP

3

G. SELECTION PROCESS

All packages submitted by the deadline will be opened and date stamped. Evaluation of the proposals will be based on the information provided in the applicant’s submission in accordance with the evaluation criteria outlined in this RFP. The Island Housing Trust may request interviews, additional references and information to assist in verifying applications submitted in response to this RFP, including but not limited to reviewed financial statement prepared by a Certified Public Accountant for the past two years. The applicant’s information will be thoroughly reviewed, including financial statements, reference checks, and ability to complete comparable projects on time and on budget. The IHT has the right to negotiate with all applicants concerning any aspect of their proposal. The IHT will notify all applicants in writing of its decision within 30 days from the submission date.

H. EXHIBITS / FORMS:

A. RFP schedule with Proposed Construction start date B. Applicant’s Experience and Reference Form C. Description of Development Team Form D. Detailed Project Estimate Bid Form (Available as an .xls document by request) E. Tax Compliance Certification and Certification of Non-Collusion Form

I. PLANS AND SPECS: (available digitally by request from IHT at: [email protected])

Union Studio Architectural Plans: G000 TITLE SHEET G001 GENERAL PROJECT INFORMATION G002 CODE SUMMARY G003 FIRE PROTECTION & ENVELOPE DIAGRAMS G004 WALL & FLOOR-CEILING TYPES

2 - STRUCTURAL S1.0 FOUNDATION & SECTIONS

3 - ARCHITECTURAL A001 ARCHITECTURAL SITE PLAN A100 BASEMENT PLANS A101 FIRST FLOOR PLANS A102 SECOND FLOOR PLANS A103 THIRD FLOOR PLANS A104 ROOF PLAN A105 BASEMENT & FIRST FLOOR REFLECTED CEILING PLANS A106 SECOND & THIRD FLOOR REFLECTED CEILING PLANS A107 FINISH PLANS & SCHEDULE A201 EXTERIOR ELEVATIONS A202 EXTERIOR ELEVATIONS A203 EXTERIOR ELEVATIONS A204 INTERIOR ELEVATIONS & SCHEDULES A301 BUILDING SECTIONS A302 WALL SECTIONS & DETAILS A303 WALL SECTIONS & DETAILS A304 EXTERIOR DETAILS A501 TYPICAL EXTERIOR DETAILS A502 TYPICAL CONSTRUCTION DETAILS A601 DOOR AND WINDOW DETAILS & SCHEDULES

4 – PLUMBING PD101 BASEMENT & FIRST FLOOR PLUMBING DEMO PLANS PD102 SECOND & THIRD FLOOR PLUMBING DEMO PLANS P001 PLUMBING LEGEND P101 PLUMBING BASEMENT & FIRST FLOOR PLANS P102 PLUMBING SECDONG & THIRD FLOOR PLANS P500 PLUMBING SCHEDULES & DETAIL

5 - FIRE PROTECTION FP001 FIRE PROTECTION LEGEND AND DETAILS FP101 FIRE PROTECTION BASEMENT & FIRST FLOOR

Page 4: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

Perlman/Clark House renovations RFP

4

FP102 FIRE PROTECTION SECOND & THIRD FLOOR FP600 FIRE PROTECTION DETAILS

6 - HVAC MD101 HVAC DEMOLITION FLOOR PLANS MD102 HVAC DEMOLITION FLOOR PLANS M001 HVAC LEGEND M101 HVAC BASEMENT & FIRST FLOOR PLAN M102 HVAC SECOND & THIRD FLOOR PLAN M200 HVAC SCHEDULES & DETAILS

7 - ELECTRICAL E001 ELECTRICAL LEGEND ED100 ELECTRICAL DEMOLITION PLANS ED101 ELECTRICAL DEMOLITION PLANS ED102 ELECTRICAL DEMOLITION PLANS ES100 SITE PLAN E101 LIGHTING - BASEMENT & FIRST FLOOR PLANS E102 LIGHTING - SECOND & THIRD FLOOR PLANS E201 POWER - BASEMENT & FIRST FLOOR PLANS E202 POWER - SECOND & THIRD FLOOR PLANS E400 ELECTRICAL RISER DIAGRAMS E401 ELECTRICAL RISER DIAGRAMS E500 ELECTRICAL SCHEDULES E501 ELECTRICAL SCHEDULES E502 ELECTRICAL SCHEDULES FA101 FIRE ALARM - BASEMENT & FIRST FLOOR PLANS FA102 FIRE ALARM - SECOND & THIRD FLOOR PLANS

Landscape and Civil Plans: • Horiuchi and Solien Existing Conditions Site plan• Horiuchi and Solien Site plan• Existing conditions septic plan

Specifications: • Union Studio Outline Specifications

Permits: • Tisbury Planning Board Special Permit

Existing Conditions analysis: • Beacon Home Inspection report

Page 5: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

FORMA:

RFPSCHEDULEFORCLARKHOUSERENOVATIONS:

Tuesday,May28 ReleaseofRFPThursday,June13 Scheduledsitevisits10am-4pm(RSVPby6/11at4pm)Thursday,July18 RFPResponsesdueatIHTby4pmThursday,August1 Applicantsnotifiedofdecision

PROPOSEDCONSTRUCTIONTARGETDATES:

Tuesday,October1 ConstructionstartFriday,May15 Substantialcompletion.Monday,June1 Occupancy.

CONTRACTOR’SPREFERREDCONSTRUCTIONDATES:Pleasefillinpreferreddatesbelowifdifferentthanproposedtargetdates:

Page 6: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

FORM B. EXPERIENCE AND REFERENCESPROJECT:

DATE:COMPANY NAME:

1

copy this page as necessary

List clients for simila+A1:C51r projects (e.g. multi-family and multi-dwelling housing,high performance building, renovations) performed over thepast five years

Owner NameTelephone No/ Fax No.EmailPhysical Address

Type of Construction

Total Contract PriceStart & Completion Dates HERS Rating

Carpentry subs (if any)

Owner NameTelephone No/ Fax No.EmailPhysical Address

Type of Construction

Total Contract PriceStart & Completion Dates HERS Rating

Carpentry subs (if any)

Page 7: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

FORM C. DEVELOPMENT TEAMPR0JECT:

DATE:NAME OF COMPANY:

1

General Contractor:NameAddress

Fed Tax ID#Contact PersonTelephone No/ Fax No.EmailEmployees:

Subcontractors:

ExcavationNameAddress

Fed Tax ID#Contact PersonTelephone No/ Fax No.Email

Landscaper NameAddress

Fed Tax ID#Contact PersonTelephone No/ Fax No.Email

Foundations NameAddress

Fed Tax ID#Contact PersonTelephone No/ Fax No.Email

Carpentry

Page 8: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

FORM C. DEVELOPMENT TEAMPR0JECT:

DATE:NAME OF COMPANY:

2

NameAddress

Fed Tax ID#Contact PersonTelephone No/ Fax No.Email

ElectricalNameAddress

Fed Tax ID#Contact PersonTelephone No/ Fax No.Email

PlumbingName Address

Fed Tax ID#Contact PersonTelephone No/ Fax No.Email

Dry Wall / PlasterNameAddress

Fed Tax ID#Contact PersonTelephone No/ Fax No.Email

FloorsNameAddress

Fed Tax ID#Contact PersonTelephone No/ Fax No.Email

Page 9: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

FORM C. DEVELOPMENT TEAMPR0JECT:

DATE:NAME OF COMPANY:

3

InsulationNameAddress

Fed Tax ID#Contact PersonTelephone No/ Fax No.Email

Material Suppliers:

NameAddress

Contact PersonTelephone No/ Fax No.Email

NameAddress

Contact PersonTelephone No/ Fax No.Email

Bank(s):

NameAddress

Contact PersonTelephone No/ Fax No.Email

NameAddress

Contact PersonTelephone No/ Fax No.Email

Page 10: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

Form D: Detailed Project Estimate Date: Company:Project:

Budget AllowanceDivision 1: General Requirements1.1 General Conditions1.2 Special Conditions1.3 Permits & Fees1.4 Clean Up, Disposal1.5 Project Closeout & Post Occupancy1.6 Submittals (to IHT and homeowners)1.7 Materials and Contractor's Responsibility1.8 Substitutions1.9 Warranty/Non-billable Work1.10 Energy Efficiency

Subtotal:Division 2: Existing Conditions2.1 General Notes2.2 Surveying & Layout2.3 Site Protection2.4 Selective Demolition

Subtotal:Division 3: Concrete3.1 General Notes3.2 Foundation3.3 Concrete Work3.4 Floor Slabs & Prep

Subtotal:Division 5: Metals5.2 Miscellaneous Metals

Subtotal:Division 6: Carpentry6.1 Rough Carpentry6.16 Sheathing & Wood Subfloors6.20 Exterior Trim & Woodwork6.40 Porch Frame & Finish6.41 Cabinetry & Countertops6.46 Interior Trim & Finish Work

Subtotal:Division 7: Thermal and Moisture Control7.1 Caulk & Exterior Sealing7.2 Roofing7.3 Siding7.4 Gutters7.5 Insulation7.6 Vapor Sealing & Air Sealing

Page 11: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

Subtotal:Division 8: Doors & Windows8.1 Doors, Jambs & Hardware - Exterior8.2 Doors, Jambs & Hardware - Interior8.4 Storm & Screen Doors & Hardware8.7 Windows

Subtotal:Division 9: Finishes9.1 Walls & Ceilings9.3 Finish Floors - Tile/Linoleum9.4 Finish Floors - Wood9.6 Specialty Tile9.7 Painting - Exterior9.8 Painting - Interior

Subtotal:Division 10: Specialties10.1 Bath Accessories10.4 Fire Protection Specialties

Subtotal:Division 11: Equipment11.1 Appliances

Subtotal:Division 31: Earthwork31.0 Site Grading31.1 Site Clearing & Preparation31.5 Excavation & Backfill

Subtotal:Division 32: Exterior Improvements32.0 Road & Parking32.2 Site Drainage32.3 Walks & Paths32.4 Loam32.5 Lawns32.6 Planting Beds32.9 Plantings32.13 Miscellaneous Sitework/Special Construction

Subtotal:Division 33: Utilities and Trenching

Division 21: Fire Protection

Division 22: Plumbing

Division 23: HVAC

Page 12: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

Division 26: Electrical

Overhead and Profit: (at ___%)

TOTAL:

Page 13: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The
Page 14: REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard … · 2019-06-03 · REQUEST FOR PROPOSAL Perlman / Clark House renovations, Vineyard Haven, MA. May 28, 2019 The

Exhibit'E '

Non-Collusion'Form'and'Tax'Compliance'Form'''

CERTIFICATION*OF*NON+COLLUSION**

The*undersigned*certifies*under*penalties*of*perjury*that*this*bid*or*proposal*has*been*made*and*submitted*in*good*faith*without*collusion*or*fraud*with*any*other*person.**As*used*in*this*certification,*the*word*“person”*shall*mean*any*natural*person,*business,*partnership,*corporation,*union,*committee,*club,*or*other*organization,*entity,*or*group*of*individuals.****______________________________________________________*Signature*of*individual*submitting*bid*or*proposal***_____________________________________________________*Name*of*business******

TAX*COMPLIANCE*CERTIFICATION**

The*undersigned*certifies*under*penalties*of*perjury*that,*to*the*best*of*my*knowledge*and*belief,*I*am*in*compliance*with*all*laws*of*the*Commonwealth*and*the*United*States*relating*to*taxes,*and*reporting*of*employees*and*contractors.***______________________________________________________*Signature*of*individual*submitting*bid*or*proposal***_____________________________________________________*Name*of*business*'