Region 1 SAC & Training Meeting Downtown Hartford Marriott –March 2012 Region 1 iSTEP Training Charles Rubenstein Pratt Institute - SILS.

Region 1 SAC & Training MeetingDowntown Hartford Marriott –March 2012

Region 1 iSTEP TrainingCharles Rubenstein

<[email protected]>Pratt Institute - SILS

What is iSTEP?What is iSTEP?iSTEP is an

integrated Student Transition to Engineering/Technology Professional

event created by IEEE Region 1 to celebrate our student members:

• where they are now

• where they can help local K-12 STEM students

• where they can go with IEEE’s assistance…

IEEE is here to help them grow in their career

Where does iSTEP fit?Where does iSTEP fit?Whether you are

• a freshman or senior

• new to engineering technologies or taking masters/doctoral studies

• a mentor or mentee

iSTEP attempts to show you how scalable

your IEEE membership is from pre-University

to GOLD (Graduates Of the Last Decade)

to WIE and beyond:

IEEE is here to help you grow in your career

Who is iSTEP?Who is iSTEP?iSTEP is:

• IEEE leaders

reviewing how you fit in our professional society;

• Local HR folks making mentoring presentations;

• Practicing engineering technologists letting you know what options are available to you in the profession and in graduate education

• Students and IEEE members adding their experiences;

All here to help Student Members grow in their career.

R9 – 15,288

R8 – 72,260

R10 – 86,111

R1 to 6 – 215,676

R7 – 17,240

IEEE is Worldwide MembershipTOTAL MEMBERSHIP – 406,575*

R1 – 37,381

R2 – 33,362

R3 – 31,741

R4 – 24,121

R5 – 29,988

R6 – 59,083

Reflecting the global nature of IEEE, R10 and R8 are now the

two largest IEEE Regions

* 2010 Member Data

About IEEE: Region 1 in the USA

You are here

There are Four Areas in Region 1

Southern– Connecticut– Long Island– New Jersey Coast– New York– North Jersey– Princeton-Central Jersey

Western– Binghamton– Buffalo– Ithaca– Rochester– Syracuse

Northeastern– Boston– Maine– New Hampshire– Providence– Worcester County

Central– Berkshire– Mid-Hudson– Mohawk Valley– Schenectady– Springfield– Green Mountain (VT)

Central Area Sections:2012-2013 Area Chair: Lisa Shay * 2011 Area Chair: Asif Hassan – Berkshire, Mid-Hudson, Mohawk Valley, Schenectady, Springfield,

Green Mountain

Northeast Area Sections:2010-2013 Area Chair: Tom Perkins – Boston, Maine, New Hampshire, Providence, Worcester County

Southern Area Sections:2012-2013 Area Chair: Bob Pellegrino * 2011 Area Chair: Durga Misra – Connecticut, Long Island, New York, New Jersey Coast, North Jersey,

Princeton-Central Jersey

Western Area Sections:2012-2013 Area Chair: Alex Loui * 2011 Area Chair: Gene Saltzberg – Binghamton, Buffalo, Ithaca, Rochester, Syracuse

Region 1 Areas

Why we join—why we stay…Knowledge ...

staying current with the fast changing world of technology

Community … local and global activities, unparalleled networking opportunities, members-only discounts, electing IEEE leadership

Profession … empowering members to build and own their careers, mentoring, making the world a better place

What is the Life of an IEEE member?What is the Life of an IEEE member?

K-12 STEM College Graduate School

Employers, Governments, Professionals

Graduates of the Last Decade

Retired, Life Member

IEEE MEMBERS

But do our members know about IEEE’s educational products & services?But do our members know about IEEE’s educational products & services?

Lifeline of IEEE continuing education opportunities(IEEE Conferences, Tutorials, Courses)

Benefits of IEEE Membership

Keeps you technically current Grows your professional network locally and

internationally Access to in-person technical forums Members-only discounts—IEEE products,

conferences, and insurance coverage Provides tools for career development and

advancement Developing critical, non-technical skills to be more

effective Opportunities to volunteer, and give back to society

Special Interest Memberships

Expands the scope and depth of your technical knowledge

Extends your professional network Influence the direction and application of technology

through standards development Promotes the entry into and retention of women in

engineering programs

IEEE—the Organization

The world’s largest technical professional association, 406,000+ members

Local activities in a global network

World-renowned standards body Sponsors 1200+ conferences

annually Publisher of 1/3 of the world’s

literature on electro-technology Making the world a better place 125+ years of engineering the

future

IEEE Membership: Its benefits, its mission, the organization

Staying Technically CurrentIEEE Spectrum Magazine Monthly, the award-winning IEEE Spectrum

magazine explores the creation, application and implications of new technologies

IEEE.tv IEEE’s Internet television, exclusive Member

programming and file downloading privileges

The Institute Newsletter Monthly (4 print, 8 online) newsworthy IEEE

activities both in professional and technical areas

IEEE Potentials Magazine 6 issues (online), the magazine for technology's

rising, student innovators

IEEE Xplore Digital Library Table-of-contents and abstracts (3 million

documents)

Additional Benefits (add-ons)… IEEE Member Digital Library, Proceedings of the IEEE

iSTEP Objective: IEEE for Life!A program that integrates and benefits IEEE Student Members, Young Professionals, (HKN) Eta Kappa Nu, (S-PAC) Student Professional Awareness Conferences, (GOLD) Graduates of the Last Decade, WIE (Women in Engineering), Industry Representatives, Mentors, Life members, Section and Regional Leaders at One Venue

Emphasis on less formal presentation, but more interactive sessions, exercises, networking, followed by a social event

Can Include– mock interviews– resume writing – career advice

Combine with morning Area Meeting and Training Session

New hand-out packages for all student attendees

Region 1 iSTEP 2011 Original Leadership Team

Charles Rubenstein, Region 1 Director; iSTEP Program Manager

Soon Wan, R1 Membership Development Chair; iSTEP Co-Chair

Ravi Todi, R1 PACE Chair; iSTEP Co-Chair

Jignasa Ray, R1 Student Activities Chair

Uri Moszkowicz, R1 GOLD Coordinator

William Dorney, R1 Student Representative

Pete Eckstein, R1 Director-Elect

The Four Area Chairs: Tom Perkins, Gene Saltzberg,

Durga Misra, and Asif Hassan

iSTEP 2012-2013 Leadership Team

Charles Rubenstein, Program Manager

Pete Eckstein, Region 1 Director

Ravi Todi, R1 Student Activities Chair

Brian Roberts, R1 1 GOLD Coordinator

Jignasa Ray, R1 PACE Chair

Soon Wan, R1 Membership Development Chair

William Dorney, R1 Student Representative

Darlene Rivera, R1 WIE Coordinator

Marty Izaak, R1 Life Member Coordinator

The Four Area Chairs: Tom Perkins, Alex Loui,

Bob Pellegrino, and Lisa Shay

Area Meeting Example Agenda9:00 AM Continental Breakfast

9:15 AM Welcome: Area Chair, Region VIPs

9:30 AM Area Section Concerns, Issues and Questions Section Officer Succession, Term Limits & Exceptions

Membership Issues: Retention and Recruitment

11:00 AM Overview of iSTEP

11:30 PM Lunch (with iSTEP Team)

12:20 PM Area Meeting Ends

Travel to iSTEP at local University

1:00 PM iSTEP Meeting Starts

(BUDGET: apx $1000-1500 depends on travel expenses)

Example iSTEP Event Agenda - 11:00 PM Welcome: Region VIP, Area chair, Local Section Chair1:10 PM Keynote: “Scalability of YOUR IEEE Membership”

(Charles Rubenstein) 1:30 PM “IEEE One Voice” Video 1:45 PM Introduction of IEEE Organization, Membership Benefits, Activities, GOLD Program, and Volunteering Opportunity

(Ravi Todi, R1 Student Activities Chair) 2:00PM Mentoring Presentation 3:00 PM Break 3:15 PM Panel Session “Mentoring for Professional Development"

(Local IEEE Members, Entrepreneurs, Industry Folks)

4:15 PM Breakout Session: Meet your Mentors and Mentees 5:00 PM Mentoring Game6:00 PM Pizza/Ice Cream Party

Example iSTEP Event Agenda - 21:00 : Welcome: Region Director, Area Chair,Local Section Chair

Video: IEEE Solutionists

Unconference – A Participant Driven Meeting– IEEE for You

Mentoring Break-out Sessions (3-4 Parallel 30-45 minute sessions)– Seeking the “Right” Job– Resume Writing– Mock “Speed” Interviews– Financial Management

Break

Introduction of IEEE Organization, Membership Benefits, Activities, GOLD, HKN, S-PAC, PACE, Technical Societies/Local Chapters, Volunteering

R1 Past Director Rubenstein - Scalability of Your IEEE Membership

iSTEP Wrap-Up - May Include Mentoring “Game”

5:00 – 6:00: Social Hour

iSTEP Budget ConsiderationsINCOME: ($200 plus donations, in kind contributions)

Student/IEEE Members: $100

Non-Members: $100

Local Industry Donations: tbd

Local Branch Room and A/V Rental: in kind

EXPENSES: ($1250-1750)

Travel for iSTEP Presenters ($500-1000)

Room & A/V Rental – Student Branch provided

Break Refreshments - $100

Pizza/Ice Cream Party - $250

Giveaways and speaker gifts - $400

2011 Activities

Four iSTEP Events held: one per area; Oct-Nov 2011

Central Area:– University of Albany

Albany, NY; 22 October 2011

Northeastern Area: – Southeastern Regional Education Service Center (SERESC)

Bedford, NH; 12 November 2011

Southern Area:– New Jersey Institute of Technology (NJIT)

Newark, NJ; 5 November 2011

Western Area:– Syracuse University

Syracuse, NY; 29 October 2011

iSTEP 2011 Flyer

PROJECT DESCRIPTION/SCOPE

PROJECT CORE TEAM • Charles Rubenstein : 2011-2013 iSTEP Project Manager/PI

• Soon Wan: 2011 iSTEP Co-Chair

• Ravi Todi : 2011 iSTEP Co-Chair

• Jignasa Ray : 2012 iSTEP Co-Chair

iSTEP COMMITTEE:

• Area Chairs, D-E and Director.

• GOLD, SAC, PACE, WIE and Life Member Chairs .

• Local iSTEP Event Chairs

DELIVERABLES

• New Graduation Package: - in progress• Revised Congratulations Package - in progress• iSTEP training events at Region 1 Area Meetings - DONE• Validation of iSTEP success. - in progress • Detailed plan for iSTEP expanded roll-out in 2012 & 2013

- in progress, changes to be implemented Spring 2012mentoring piece being reevaluated.

Project: Region 1 – iSTEP – 2011 Progress

Design, implement and test "iSTEP" -anenhanced and revitalized STEP/Mentoring Program in each of the Region's four Areas in the remaining months of 2011.

The 2011 iSTEP Working Group includesour Membership, GOLD, SAC, PACE, WIE and Life Member Chairs, the Area Chairs, D-E and Director. Subsequent WGs expect the 3Ds to contribute. (Area Chairs to lead their Area events) 

2011 BUDGET & PROJECT METRICS

Project Funded Budget: $10K , Region Matching Budget: $10K Budget Spent/ Committed $20K+ (Project Started 8/1) 100% of Budget spent with most of project complete. Forecast : $10K MGA and $10K Region 1 Actual: $10K MGA and $10K+ Region 1

PROJECT SUCCESS – METRICS

2011-2013 Region 1 Students to GSM/Higher-Grade membership retention rate - > 50% = TBD

Number of mentor/mentee Relationships matched - > 20 annual

iSTEP Event Attendance - 50 per area event ISTEP Program Funding – Self Sustain by 2014

Milestone Target Completion

% Complete

Project Approved 8/1 100 %

Working Group Telecons 12/31/11 100%

Face-to-face meeting Rev.12/17/11 100%

Grad Pack Approved 11/30/11 25%

Congrat Letter Approved 11/30/11 25%

Advertising of iSTEP 12/31/11 100%

iSTEP &Area Training Event 12/31/11 100%

Mentoring collocated iSTEP 12/31/11 25%22

Project: Region 1 – iSTEP

23

Project Highlights and Results: •An iSTEP announcement was created.•Four iSTEP events were scheduled, advertised, and run.•Each of the four Areas of Region 1 had an iSTEP event coupled with training of the local Section Chairs and interested members.•Only reached about 10-20 students at each event due to late start.•Feedback was evaluated and a face-to-face training session held•Plans are in process to incorporate iSTEP training in the 2012 R1 SAC and 2012 R1 Training Workshop.•iSTEP materials and letters are in prgoress and expected to be completed

2011 Project Metrics Evaluation - iSTEP Model Changes: “Number of mentor/mentee Relationships matched - > 20 annual“

The original iSTEP Mentoring Model was not possible to accomplish in a single afternoon. Instead an overview of mentoring possible through IEEE activities is presented.

iSTEP Questions?

Feel free to contact me at:

[email protected]