Recruiting, Placing and Inducting Volunteers

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‘Recruiting, Placing and Inducting Volunteers’

The webinar will begin promptly at 1pmand last approximately 45 minutes.



Recruiting, Placing and Inducting Volunteers

The webinar will be delivered by Ann Maughan.

Ann has over 20 years’ experience working in the voluntary sector. She has set up volunteer programmes,

managed volunteers, and developed a range of training programmes to support volunteer managers.



Aim of This Webinar

To consider the process of recruiting, placing and inducting volunteers to ensure that an organisation finds volunteers they can match to suitable roles,

and who fit in with its organisational goals.



We Will Cover:

• Volunteer policy• What is volunteering?• Why your organisation needs volunteers • Defining roles• Drawing up person specifications • Promoting volunteering • Assessing suitability • Agreeing arrangements • Starting off well



Volunteer Policy

1. Should be consistent with your organisation’s goals and take account of the unique contributions that volunteers can make

2. Shows that you understand volunteers and volunteering

3. Should cover important issues, such as recruitment and selection and induction



What is Volunteering?

• Difference between paid employees and volunteers

• Legal issues

• Diversity of volunteers



Why Your Organisation Needs Volunteers

• Plan a volunteer programme

• Consider roles and responsibilities

• Consider management of volunteers

• Volunteers should complement work

of paid staff, not substitute it

• Think more adventurously about new

projects

• Involve stakeholders



Defining Roles

• Do you recruit to a specific role?

• Do you take someone who has offered to help and match them to a role?

• Do you look at the skills the person has to offer and make up a volunteer role?



Defining Roles

• Length of the project

• With whom (who will the volunteer be working with?)

• When (what hours/time of day?)

• Commitment needed (are they needed daily?)

• Where (where will the volunteering take place?)

• Type of work (will they be working in an office? In the garden?)

• Supervision needed

• Training needed (will training be required to undertake the role?)



Person Specifications

• Knowledge, skills, experience and personal qualities needed to fulfil the role

• Qualities needed to fit in with ethos and culture of organisation



Promoting Volunteering

• Involve relevant people

• Use creative methods

• Help potential volunteers clearly to

understand the background and

opportunities

• Provide factual evidence

• Provide opportunities for people to

investigate opportunities

• Evaluate and analyse the responses



Assessing Suitability



Agreeing Arrangements



Starting off Well

“What happened on your first day?”



Starting off Well

“Thorough induction is vital to ensure that volunteers understand their roles and the contribution they can make to the organisation’s goals and to ensure that they can fulfil their duties safely and effectively.”

“Identify appropriate means of delivering induction, taking into account volunteers’ abilities, styles and motivations”



Induction Checklist



To Conclude

•Have a Volunteer Policy

•Think about nature of volunteering

•Identify why your organisation needs volunteers

•Define roles & person specifications

•Promote volunteering creatively and cost-effectively

•Find ways of assessing suitability

•Have a process for agreeing arrangements

•Start off well



Thank You for Participating!

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Recruiting, Placing and Inducting Volunteers

Education

potential volunteers

managed volunteers

andinducting volunteers

volunteer programmes

volunteer policythink

volunteer policy1

roles length

suitable roles