CHAPTER 5:
Chapter 05 - Accounting for General Capital Assets and Capital
Projects
CHAPTER 5:ACCOUNTING FOR GENERAL CAPITAL ASSETS AND CAPITAL
PROJECTS
OUTLINE
NumberTopicType/TaskStatus
(re: 15/e)
Questions:
5-1Defining and reporting general capital assetsDefine and
explainSame
5-2Capital asset disclosuresExplainSame
5-3Modified approach for infrastructureExplainSame
5-4Capital lease accountingDescribeSame
5-5Intangible assetsCompare5-5 revised
5-6Capital projects fund bonds sold at a premiumExplainNew
5-7EncumbrancesExplain5-7 revised
5-8Construction work in progressExplainSame
5-9Asset impairmentExplainSame
5-10Service concession arrangementsExplainNew
Cases:
5-1Modified approach for infrastructure assetsEvaluate, write5-1
revised
5-2Options for financing public infrastructureEvaluate,
explainSame
5-3Recording and reporting damaged capital assetsEvaluate,
explainSame
5-4 Service concession arrangements Evaluate, explainNew
Exercises/Problems:
5-1Examine the CAFRExamineSame
5-2VariousMultiple Choice5-2 revised
5-3General capital assetsJournal entriesSame
5-4Capital asset disclosure scheduleFinancial statementSame
5-5Lease classification and accountingCalculate; JEs5-5
revised
5-6Asset impairmentJEs; reportingSame
5-7Capital projects fundJEs Same
5-8Statement of revenues and expendituresFS; explainSame
5-9Multi-project construction fundJEs & FSNew
5-10Capital project transactionsJEs & FSNew
CHAPTER 5:ACCOUNTING FOR GENERAL CAPITAL ASSETS AND CAPITAL
PROJECTS
Answers to Questions5-1.General capital assets are those assets
acquired with the resources of governmental funds. They are
reported as assets in the Governmental Activities column of the
government-wide financial statements at historical cost. Those
capital assets identified as depreciable are shown net of
accumulated depreciation. The resources used by the governmental
funds to acquire a general capital asset are reported as an
expenditure of the acquiring governmental fund in the fund
financial statements. Note that capital assets acquired by
proprietary and fiduciary funds are accounted for by those funds
and are not considered general capital assets.5-2.Capital asset
disclosures required by the GASB include descriptions of policies
for capitalizing assets and for estimating the useful lives of
depreciable assets. In addition, the disclosures should include:
(1) beginning-of-year and end-of-year balances showing accumulated
depreciation separate from historical cost, (2) capital
acquisitions during the year, (3) sales or other dispositions
during the year, (4) depreciation expense showing amounts charged
to each function in the statement of activities, and (5)
disclosures regarding collections of art or historical
treasures.
5-3.The modified approach to accounting for infrastructure
assets does not record an adjusting entry recognizing depreciation
expense and accumulated depreciation. Rather the government
reports, as an expense, the costs of maintaining the infrastructure
assets at an established level or condition. By doing this the book
value of the infrastructure asset remains unchanged (i.e., there is
no accumulated depreciation). This is unlike the depreciation
method, whereby the book value of the infrastructure assets
decreases each time depreciation expense is recorded. Only certain
infrastructure assets are eligible to use the modified approach.
Eligible assets are defined as those assets that are parts of major
networks of infrastructure assets or subsystems of networks, where
a network might be a highway system, for example. If the government
meets two requirements it can use the modified approach for
eligible infrastructure assets. The two requirements are: (1)
management of eligible infrastructure assets using a management
system that includes an up-to-date inventory of eligible assets,
condition assessments and results using a measurement scale, and
estimates of annual costs to maintain assets at the established and
disclosed condition level, and (2) documentation that the assets
are being preserved at or above the established condition level. If
the government fails to maintain the assets at or above the
established condition level, it must revert to reporting
depreciation for its infrastructure assets and discontinue use of
the modified approach. 5-4.If the lease meets one or more of the
criteria prescribed in GASBS 62 for a capital lease, as discussed
in this chapter, the lease must be reported as a capital lease. If
the lease is deemed to be a capital lease, the governmental fund
journal entry on the date of inception Ch. 5, Answers, 5-4
(Contd)
will include a debit to Expenditures and a credit to Other
Financing SourcesCapital Lease Agreements. The journal entry at the
government-wide level will be the same as that used in business
accountinga debit to Equipment and a credit to Capital Lease
Obligations Payable.5-5. Under both GASB and FASB standards
intangible assets are defined as assets that lack physical
substance. Intangible assets held by a government might include
easements, water rights, timber rights, patents, trademarks, and
computer software. The GASB considers intangible assets to be a
type of general capital asset; therefore, intangibles are reported
under the capital asset heading in the statement of net position.
In contrast, under FASB standards intangible assets are reported
under the heading intangibles, appearing after the property, plant
and equipment heading in the balance sheet. 5-6.If bonds sold to
finance the construction of general capital assets are sold at a
premium, the question arises as to whether or not the initial issue
premium is required to be set aside for debt service or may remain
in the capital projects fund. If bond indentures require that
initial issue premiums be used for debt service, only the par value
of the bonds is considered as an other financing source of the
capital projects fund, and the premium is considered as an other
financing source of the debt service fund. At the government-wide
level, a premium would be recorded and should be amortized over the
life of the bonds. 5-7.To facilitate preparation of financial
statements at the end of the fiscal year, all operating accounts
should be closed; however, since the project is still underway and
contractual commitments still exist to pay contractors when billed,
it is essential that Encumbrances be maintained. (If a government
chooses to close encumbrance accounts at year end, they should be
reestablished at the beginning of the next year in order to
maintain budgetary control over outstanding commitments.) Since
encumbrances and encumbrances outstanding are budgetary accounts,
they will not be reported on the capital projects fund balance
sheet; however, the fund balances should be classified as
restricted, committed or assigned, as appropriate, with no
reference to encumbrances. 5-8.All ordinary and necessary costs to
construct or acquire the asset are appropriately reported as
construction work in progress. This includes all legal costs,
engineering and architectural services, site preparation, materials
used, and billings from contractors, among other items. Interest
incurred during construction is not capitalized for general capital
assets, however. Construction Work in Progress is found in the
ledger for governmental activities at the government-wide level for
general capital assets. This capital asset account is not found in
the ledger of the capital projects fund. In the capital projects
fund, all capitalizable items are debited to Construction
Expenditures.
Ch. 5, Answers (Contd)
5-9.In the case of the office building there has been a
substantial change in the manner of usegoing from an office
building to a storage facility. Since the cost of office space is
considerably more than storage space it is likely that a
significant decline in service utility has occurred. In this case,
it would be appropriate to measure impairment using the deflated
depreciated replacement cost approach. This approach would allow
the county to calculate the inflation adjusted and depreciated
value of a replacement storage facility and compare it to the book
value of the office building. The difference would reflect the
degree of impairment. 5-10.Under a service concession arrangement,
a government transfers the rights and obligations of a capital
asset to another legally-separate governmental or private sector
entity. This external entity, the operator, provides public
services through the use of the asset, collecting related fees in
return for an up-front payment to the transferring government. A
government will generally enter into a service concession
arrangement to generate revenue and cash flows from its capital
assets or to improve the efficiency of public services. Recently,
governments have entered into service concession arrangements with
parking facilities, airports, zoos, office buildings and water
supplies.Solutions to Cases5-1.a.Discuss with students various
methods of obtaining financial statements and getting benchmark
data to make comparisons across entities. Professional associations
such as the Government Finance Officers Association; National
Association of State Auditors, Controllers and Treasurers; and
Association of School Business Officials publish best practices for
various areas of public finance, accounting, and financial
reporting. Since students will have a different list of cities, ask
them to compare their results with other students and look for
patterns in which types and sizes of governments make similar
choices in accounting methods, particularly, in this case,
regarding choice of infrastructure asset accounting methods.
b. An important communication skill for students to master is to
convey technical financial accounting information in an effective
way so that decision makers find the information useful for making
informed decisions. You may wish to ask students to show their memo
or essay to a finance director of a city and get the directors
opinion about whether the student has captured the fundamental
issues relating to infrastructure and communicated it in a
professional and informative manner.
5-2.a.Option (1), the sales tax approach, offers the advantage
of spreading the burden for infrastructure improvements across a
larger number of taxpayers, including many non-residents who visit
or shop in Desert City. From an equity standpoint, the sales tax
approach has appeal because infrastructure improvements enhance the
city for visitors and shoppers, as well as for residents.
Disadvantages of this approach are the necessity of scheduling and
conducting a special election and the political risk of advocating
for a tax increase. Ch. 5, Solutions, Case 5-2 (Contd)
Option (2), the development fee approach, has the advantage of
being relatively invisible to the public and efficient to
administer since the number of developers will be relatively small.
Although real estate developers can be expected to pass the
development fee to new homeowners and businesses, property values
may be increased by enhanced infrastructure (e.g., improved streets
and highways, adequate storm drainage, and so forth). As a result,
taxpayers may recoup a portion of the development fee. The main
disadvantage is the potential inequity of the development fee since
a relatively high financial burden is imposed on new homeowners and
new businesses for infrastructure expansion and improvement that
may substantially benefit the entire city. A city council member
may prefer the development fee approach since it holds less
political risk than asking residents to approve a tax increase. The
city manager may prefer the sales tax approach as retail sales may
be less volatile than new construction, which can be strongly
impacted by the local, regional, and national economies. Since the
city manager is responsible for ensuring that infrastructure stays
abreast of population and new development, he or she may prefer a
more stable source of infrastructure financing. Current homeowners
and businesses might be expected to prefer the development fee
approach since those fees would not directly impact on their
property and would place the incidence of the tax on others. It
would be surprising if new homeowners or new businesses favored the
development fee approach as they would probably view it as
inequitable. b.Accounting and financial reporting would be
minimally impacted by which option is ultimately chosen. Either
way, there is revenue to be recognized in a capital projects fund
(a tax in one case and development fee in the other). Accounting
for infrastructure construction would not be affected by the source
of financing.
5-3.a.Yes and No. For the government-wide financial statements,
the recording and reporting of the damage and repairs will be
affected by whether the town opted to capitalize its historic
treasure (library building). If the town met the criteria for
non-capitalization outlined in footnote 4 of Chapter 5, it could
have opted not to capitalize the library building. The
government-wide statement of net position would not reflect the
effect of the flooding on the library building (asset) if the town
opted not to capitalize the library building. However, any expenses
related to repair or replacement would be shown on the statement of
activities. Even if the town chooses not to capitalize the library
it will want to update its internal records for insurance and
stewardship purposes to reflect any changes in the value of the
library.
At the fund level costs incurred for repair and replacement
would be recorded as expenditures, without respect to whether the
town has chosen to capitalize the library.Ch. 5, Solutions, Case
5-3 (Contd)
b. In determining whether an impairment has occurred the town
will need to determine whether there was a significant and
unexpected decline in service utility. If it is determined that an
impairment has occurred, the restorative approach to measuring the
impairment appears to be appropriate. An impairment loss is
reported separately from the work (capitalized or expensed costs)
needed to restore the building. For reporting purposes, insurance
proceeds received as a result of the flood damage to the library
building would be netted against the impairment loss if the
insurance proceeds are received in the same fiscal year as the
impairment loss. If the insurance proceeds are received in a
subsequent year, the insurance proceeds would be reported as
program revenue at the government-wide level and as an other
financing source at the fund level.
It should be noted that an impairment loss would only be
recorded if the building has a remaining useful life at the time of
the impairment. If a building is fully depreciated, no impairment
would be recognized. c.In all cases identified the work appears to
be a combination of enhancement and replacement. As such, the town
will probably want to remove any capital costs allocated to the
items listed and replace them with the new costs. The rewiring of
the building is replacing the old but is also an enhancement. It is
bringing the building up to current code and allowing for increased
capacity, which should add to the value of the building and enhance
the utility of the building. Replacing damaged dry-wall is a
replacement but could also be considered a capital cost since it
will add to the value of the building. Painting is generally
considered an expense; however, in this instance it could be argued
that it is a necessary cost to finish the walls and make the
library useable, adding to the asset value. Replacing 70-year old
hardwood floors is a replacement, but would add to the value of the
building, especially given that the historic nature of the floors
appears to be preserved. d.Knowledge of the towns capitalization
policy and whether any of the books were considered a part of a
non-capitalized collection would be important in determining
whether the damaged books are reported as impaired assets. If the
books were recorded as library expenses when purchased or part of a
non-capitalized collection there would be no impairment. Ch. 5,
Solutions (Contd)5-4.a.Some relevant questions might include:
Are there any alternative uses for the parking operations that
the town might like to
exercise in the next 20 years?
Who retains any risk associated with the parking operations?
Who will maintain the assets?
Does the economy appear to be turning around?
How severe is the current financial situation?
Could the town increase parking fees independent of this
proposal?
How do the citizens feel about the proposal?
Does the investment team have experience in handling parking
operations? Will the team improve operations?
Is the up-front payment sufficient to cover potential growth and
parking rateincreases in future years?b. On a short-term basis, the
proposal appears favorable. The town receives a cash infusion that
may help to alleviate current budget woes. Citizens will be
relieved that the towns finances are stable, and they will likely
not notice much difference in parking operations. It is important
to note, that selling or leasing assets to cover current financial
obligations, in and of itself, is not a solid public policy, hence
the town should not make a habit of this type of transaction unless
it enhances efficiency.
In the long-term, the town will want to ensure that parking
rates remain at reasonable levels, that the assets are maintained
in good, working condition, and that overall parking operations are
run in such a manner that does not reflect poorly on the town.
Before entering into the proposal, the town council should consider
if there are any alternative uses for the property or assets before
tying them up for 20 years.
c. It depends. In the case of Chicago and the State of Arizona,
bond rating agencies downgraded bond ratings, because they viewed
such arrangements as one-time cash infusions to pay current
operating expenses. If the proposal improves efficiency in an area
where a government has not been particularly successful, bond
ratings might be unaffected in the short-term but might improve in
the longer-term.
Solutions to Exercises and Problems5-1.Each student will have a
different annual report, so he or she will have different answers
to questions in this exercise. The various kinds of capital assets
and capital projects, wide variety of financing mechanisms, and
different accounting policies used in and by governments should
generate interesting classroom discussions. 5-2.1. b. 6. a.
2. d. 7. c.
3. b. 8. d.
4. a 9. d.
5. c.10. a.
Ch. 5, Solutions (Contd)5-3.
CITY OF LOVELAND
DebitsCredits1.General Fund:
THERE WOULD BE NO ENTRY SINCE THERE IS NO FLOW OF FINANCIAL
RESOURCES.
Governmental Activities:
LAND
5,200,000
PROGRAM REVENUEPARKS AND
RECREATIONCAPITAL GRANTS AND
CONTRIBUTIONS
5,200,000
2.General Fund:
CASH
6,400
OTHER FINANCING SOURCESPROCEEDS
OF CAPITAL ASSET SALE
6,400
Governmental Activities:
CASH
6,400
ACCUMULATED DEPRECIATION
28,700
MACHINERY AND EQUIPMENT
35,100
3.General Fund:
EXPENDITURESGENERAL GOVERNMENT30,550
OTHER FINANCING SOURCESCAPITAL
LEASE AGREEMENTS
30,000
CASH
550
Ch. 5, Solutions, 5-3 (Contd)
DebitsCredits
Governmental Activities:
MACHINERY & EQUIPMENT
30,550
CAPITAL LEASE OBLIGATIONS PAYABLE
30,550
CAPITAL LEASE OBLIGATIONS PAYABLE550
CASH
550
4.Capital Projects Fund:
CASH
720,000
REVENUE
720,000
CONSTRUCTION EXPENDITURES1,176,000
CASH
1,176,000
Governmental Activities:
CASH
720,000
PROGRAM REVENUEPUBLIC SAFETY
CAPITAL GRANTS & CONTRIBUTIONS
720,000
CONSTRUCTION WORK IN PROGRESS1,176,000
CASH
1,176,000
BUILDING
9,720,000
CONSTRUCTION WORK IN PROGRESS
9,720,000
Ch. 5, Solutions, 5-3 (Contd)
DebitsCredits5.General Fund:THERE WOULD BE NO ENTRY SINCE THERE
IS NO FLOW OF FINANCIAL RESOURCES.
Governmental Activities:
EXPENSESGENERAL GOVERNMENT1,156,000
MACHINERY & EQUIPMENT
1,156,000
5-4. a.No, the note does not comply with GASB requirements. The
following changes would help bring the note into compliance.
1.Instead of one change column there should be two columnsone
identifying additions to capital assets and one identifying
deletions to capital assets.2.Separate line disclosures should be
provided for asset classes such as land, buildings and
equipment.3.Depreciation expense by function should be
provided.
b.Yes. Infrastructure is listed with Total capital assets not
being depreciated; therefore, the county must be using the modified
approach to maintaining infrastructure. If the modified approach
was not being used the infrastructure assets would need to be
depreciated.c.($15,068,000-$4,022,000)/$15,068,000=73.3% is the
approximate percentage of remaining useful life of depreciable
capital assets, assuming the countys depreciation method reflects
the approximate loss of the utility of depreciable assets.
Ch. 5, Solutions (Contd)5-5. a.The present value of Crystal
Citys minimum lease payments is the initial payment of $847,637
plus $847,637 X the present value of an annuity for 29 periods at 6
percent, or $847,637 + ($847,637 X 13.590721) = $847,637 +
$11,519,998 = $12,367,635. Since the present value of the minimum
lease payments is $12,367,635 $13,000,000, or 95.1 percent of the
fair value, this meets one criterion for a capital lease (i.e.,
present value equals or exceeds 90 percent of fair value). In
addition, the lease term is exactly 75 percent of the estimated
useful life of the building, so that criterion is met as well. So,
this lease must be recorded as a capital lease.
b.
Debits
Credits
Capital Projects Fund:
EXPENDITURES 12,367,635
CASH 847,637
OTHER FINANCING SOURCES
CAPITAL LEASE AGREEMENTS
11,519,998
Governmental Activities:
BUILDINGS12,367,635
CASH 847,637
CAPITAL LEASE OBLIGATIONS
PAYABLE
11,519,998Chapter 5, Solutions (Contd)
5-6. a. Because Sunshine City is located in an area that is
susceptible to hurricanes, the unusual criterion would not be met
for the loss to be reported as extraordinary. To be reported as a
special item requires that the event be either unusual or
infrequent in occurrence (but not both) and be within managements
control. Since this is the first hurricane to hit the city in 48
years, the infrequent criterion would appear to be met, but
hurricanes may be considered frequent for the broader geographic
area. Moreover, the hurricane was clearly beyond managements
control, so this event cannot be reported as a special item. In
addition to reporting the item as an ordinary expense, it should be
disclosed in the notes to the financial statement if it is deemed
to be significant and infrequently occurring.
b.
DebitsCredits
Governmental Activities:
EXPENSESPARKS AND RECREATION 230,000
BUILDINGS
230,000
c.GASB requires that the $120,000 insurance recoveries be
reported as program revenues (presumably of the Parks and
Recreation function in the Capital Grants and Contributions column
under Governmental Activities) on the government-wide statement of
activities in the year received. In addition, it should be reported
as an other financing source by the General Fund. Chapter 5,
Solutions (Contd)
5-7.
ERIKUS COUNTY
DebitsCredits1.Capital Projects Fund:
CASH
6,000,000
OTHER FINANCING SOURCES
PROCEEDS OF BONDS
6,000,000
Governmental Activities:
CASH
6,080,000
BONDS PAYABLE
6,000,000
PREMIUM ON BONDS PAYABLE60,000
INTEREST PAYABLE
(OR EXPENSESINTEREST ON BONDS)20,000
(Note: This assumes the premium and interest are recorded
directly in the debt service fund. If the premium and interest were
first recorded in the capital projects fund, the capital projects
fund would also credit Due to Debt Service Fund for $80,000.)
2.
Capital Projects Fund:
CASH
650,000
REVENUES
650,000
Governmental Activities:
CASH
650,000
PROGRAM REVENUESPARKS &
RECREATIONCAPITAL GRANTS &
CONTRIBUTIONS
650,000
3.
Capital Projects Fund:
CASH
250,000
OTHER FINANCING SOURCES
INTERFUND TRANSFERS IN
250,000
Chapter 5, Solutions, 5-7 (Contd)
DebitsCredits
Governmental Activities:
NO ENTRY WHEN TRANSFERS ARE BETWEEN GOVERNMENTAL FUNDS(Note:
There would also be an entry in the special revenue fund.)
4.
Capital Projects Fund:
ENCUMBRANCES
6,800,000
ENCUMBRANCES OUTSTANDING
6,800,000
Governmental Activities:
BUDGETARY TRANSACTIONS ARE NOT RECORDED IN THE GOVERNMENTAL
ACTIVITIES JOURNAL5.
Capital Projects Fund:
CONSTRUCTION EXPENDITURES
6,890,000
CASH
6,890,000
ENCUMBRANCES OUTSTANDING
6,800,000
ENCUMBRANCES
6,800,000
Governmental Activities:
CONSTRUCTION WORK IN PROGRESS
6,890,000
CASH
6,890,000
LAND
200,000
BUILDINGS
6,295,000
EQUIPMENT
395,000
CONSTRUCTION WORK IN PROGRESS
6,890,000
Chapter 5, Solutions, 5-7 (Contd)
DebitsCredits6. Capital Projects Fund:
To close nominal accounts:
OTHER FINANCING SOURCES
PROCEEDS OF BONDS
6,000,000
OTHER FINANCING SOURCES
INTERFUND TRANSFERS IN
250,000
REVENUES
650,000
CONSTRUCTION EXPENDITURES
6,890,000
FUND BALANCERESTRICTED
10,000
To close the fund:
INTERFUND TRANSFERS OUT
10,000
CASH
10,000
FUND BALANCERESTRICTED
10,000
INTERFUND TRANSFERS OUT
10,000
(Note: There would also be an entry in the debt service
fund.)
Governmental Activities:
NO ENTRY SINCE THE CLOSING ONLY RELATES TO THE FUNDCh. 5,
Solutions (Contd)
5-8. a. ANNETTE COUNTYPUBLIC WORKS CAPITAL PROJECT FUNDSTATEMENT
OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCESFOR THE YEAR
ENDED JUNE 30, 2014REVENUES
$ 680,000EXPENDITURES: CONSTRUCTION EXPENDITURES
3,338,000EXCESS OF EXPENDITURES OVER REVENUES
2,658,000OTHER FINANCING SOURCES:
PROCEEDS OF BONDS
3,800,000EXCESS OF REVENUES AND OTHER FINANCING SOURCES
OVER EXPENDITURES
1,142,000FUND BALANCES, JULY 1, 2013
0FUND BALANCES, JUNE 30, 2014
$1,142,000b.It would appear that the capital project has not
been completed since encumbrances remain at year end. Additionally,
there are a number of current receivables/payables that are open at
year end.Ch. 5, Solutions (Contd)
5-9. a.SURPRISE COUNTY
Debits Credits1. Construction Fund:
CASH
100,000
OTHER FINANCING SOURCESPROCEEDS
OF BOND ANTICIPATION NOTES
100,000
Governmental Activities: CASH
100,000
BOND ANTICIPATION NOTES PAYABLE
100,000
2. Construction Fund:
CONSTRUCTION EXPENDITURESPOLICE 30,000
CONSTRUCTION EXPENDITURESFIRE 30,000
VOUCHERS PAYABLE
60,000
Governmental Activities: CONSTRUCTION WORK IN PROGRESSPOLICE
30,000
CONSTRUCTION WORK IN PROGRESSFIRE 30,000
VOUCHERS PAYABLE
60,0003. Construction Fund: ENCUMBRANCESPOLICE 21,000,000
ENCUMBRANCESFIRE 11,000,000
ENCUMBRANCES OUTSTANDINGPOLICE
21,000,000ENCUMBRANCES OUTSTANDINGFIRE
11,000,000 Governmental Activities:
NO ENTRY REQUIRED
Chapter 5, Solutions, 5-9 (Contd)
DebitsCredits4. Construction Fund:
CASH
30,000,000
OTHER FINANCING SOURCESPROCEEDS
OF BONDS
30,000,000 Governmental Activities: CASH
30,300,000
BONDS PAYABLE
30,000,000PREMIUM ON BONDS PAYABLE
300,0005. Construction Fund: OTHER FINANCING USESREPAYMENT OF
BANs100,000
INTEREST EXPENDITURES (NOTE A)
3,000
CASH
103,000
(BANs = BOND ANTICIPATION NOTES)
NOTE A: Interest due is calculated as follows:
$100,000 x .06 x 180/360 = $3,000; interest is not
capitalized for general capital assets.
Governmental Activities: BOND ANTICIPATION NOTES PAYABLE
100,000
EXPENSESINTEREST ON BANs
3,000
CASH
103,000
6. Construction Fund:
ENCUMBRANCES OUTSTANDINGPOLICE 10,000,000
ENCUMBRANCES OUTSTANDINGFIRE 6,000,000
ENCUMBRANCESPOLICE
10,000,000
ENCUMBRANCESFIRE
6,000,000Chapter 5, Solutions, 5-9 (Contd)
DebitsCredits CONSTRUCTION EXPENDITURESPOLICE 10,000,000
CONSTRUCTION EXPENDITURESFIRE 6,000,000
CONTRACTS PAYABLE
16,000,000 Governmental Activities:
CONSTRUCTION WORK IN PROGRESSPOLICE 10,000,000 CONSTRUCTION WORK
IN PROGRESSFIRE 6,000,000
CONTRACTS PAYABLE
16,000,000
7. Construction Fund: CASH 500,000
REVENUES
500,000
Governmental Activities: CASH
500,000
PROGRAM REVENUESECONOMIC
DEVELOPMENTCAPITAL GRANTS &
CONTRIBUTIONS
500,0008. Construction Fund and Governmental Activities:
CONTRACTS PAYABLE
16,000,000
CONTRACTS PAYABLERETAINED PERCENTAGE 800,000
CASH
15,200,000
9. Construction Fund:
ENCUMBRANCES OUTSTANDINGFIRE 5,000,000
ENCUMBRANCESFIRE
5,000,000 CONSTRUCTION EXPENDITURESFIRE 5,000,000
CONTRACTS PAYABLE
5,000,000Chapter 5, Solutions, 5-9 (Contd)
Debits Credits Governmental Activities:
CONSTRUCTION WORK IN PROGRESSFIRE 5,000,000
CONTRACTS PAYABLE
5,000,000
BUILDINGS 11,000,000
CONSTRUCTION WORK IN PROGRESS 11,000,000
10. Construction Fund and Governmental Activities: CONTRACTS
PAYABLE
5,000,000
CONTRACTS PAYABLERETAINED PERCENTAGE 300,000
CASH
5,300,000
(Calculation: 5% of 6,000,000 [300,000] had been retained for
the fire station.)
11. Construction Fund:
ENCUMBRANCES OUTSTANDINGPOLICE 7,500,000
ENCUMBRANCESPOLICE
7,500,000 CONSTRUCTION EXPENDITURESPOLICE 7,500,000
CONTRACTS PAYABLE
7,500,000 Governmental Activities:
CONSTRUCTION WORK IN PROGRESSPOLICE 7,500,000
CONTRACTS PAYABLE
7,500,000Chapter 5, Solutions, 5-9 (Contd)
DebitsCredits12. Construction Fund:
OTHER FINANCING SOURCESPROCEEDS
OF BOND ANTICIPATION NOTES 100,000
OTHER FINANCING SOURCESPROCEEDS
OF BOND 30,000,000
REVENUES 500,000
CONSTRUCTION EXPENDITURESPOLICE
17,530,000
CONSTRUCTION EXPENDITURESFIRE 11,030,000
INTEREST EXPENDITURES
3,000
OTHER FINANCING USESREPAYMENT
OF BANs
100,000
FUND BALANCERESTRICTED 1,937,000
Governmental Activities:
NO CLOSING ENTRY REQUIRED AS THERE ARE NO TEMPORARY ACCOUNT
BALANCES. Ch. 5, Solutions, 5-9 (Contd)
SURPRISE COUNTY
CONSTRUCTION FUND
GENERAL LEDGER (NOT REQUIRED)
CASH CONTRACTS PAYABLE (1) 100,000 (5) 103,000 (8) 16,000,000
(6) 16,000,000
(4) 30,000,000 (8) 15,200,000 (10) 5,000,000 (9) 5,000,000(7)
500,000
(10) 5,300,000 (11) 7,500,000
CONTRACTS PAYABLE(
VOUCHERS PAYABLE RETAINED PERCENTAGE
(2) 60,000
(10) 300,000 (8) 800,000 ENCUMBRANCESPOLICE ENCUMBRANCESFIRE
(3) 21,000,000 (6) 10,000,000 (3) 11,000,000 (6) 6,000,000
(11) 7,500,000 (9) 5,000,000
ENCUMBRANCESOUTSTANDING ENCUMBRANCESOUTSTANDING
POLICE FIRE
(6) 10,000,000 (3) 21,000,000
(6) 6,000,000 (3) 11,000,000(11) 7,500,000
(9) 5,000,000 CONSTRUCTION EXPENDITURES CONSTRUCTION
EXPENDITURES
POLICE FIRE
(2) 30,000 (12) 17,530,000 (2) 30,000 (12) 11,030,000 (6)
10,000,000 (6) 6,000,000(11) 7,500,000 (9) 5,000,000 INTEREST
EXPENDITURES OFUREPAYMENT OF BANS
(5) 3,000 (12) 3,000
(5) 100,000 (12) 100,000
OFSPROCEEDS OF BANS OFSPROCEEDS OF BONDS
(12) 100,000 (1) 100,000 (12) 30,000,000 (4) 30,000,000 REVENUES
FUND BALANCERESTRICTED
(12) 500,000 (7) 500,000
(12) 1,937,000
Ch. 5, Solutions, 5-9 (Contd)b.SURPRISE COUNTY
CONSTRUCTION FUND
BALANCE SHEET
DECEMBER 31, 2014
ASSETSCASH
$ 9,997,000 TOTAL ASSETS
$ 9,997,000
LIABILITIES AND FUND BALANCESLIABILITIES:
VOUCHERS PAYABLE
$ 60,000
CONTRACTS PAYABLE
7,500,000
CONTRACTS PAYABLERETAINED PERCENTAGE
500,000 TOTAL LIABILITIES
8,060,000FUND BALANCES:
FUND BALANCERESTRICTED
1,937,000 TOTAL LIABILITIES AND FUND BALANCES
$9,997,000(Note that encumbrances and encumbrances outstanding
are not reported on the balance sheet. They are budgetary accounts
that represent construction commitments.)
Ch. 5, Solutions, 5-9 (Contd)
c.SURPRISE COUNTY
CONSTRUCTION FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCES
FOR THE PERIOD ENDED DECEMBER 31, 2014REVENUES $
500,000EXPENDITURES:
CONSTRUCTION EXPENDITURESPOLICE 17,530,000 CONSTRUCTION
EXPENDITURES FIRE 11,030,000 INTEREST EXPENDITURES 3,000 TOTAL
EXPENDITURES
28,563,000EXCESS OF EXPENDITURES OVER REVENUES
28,063,000 OTHER FINANCING SOURCES (USES):
PROCEEDS OF BOND ANTICIPATION NOTES
100,000
PROCEEDS OF BONDS
30,000,000 REPAYMENT OF BOND ANTICIPATION NOTES (100,000) TOTAL
OTHER FINANCING SOURCES (USES)
30,000,000
EXCESS OF REVENUES AND OTHER FINANCING
SOURCES AND USES OVER EXPENDITURES
1,937,000
FUND BALANCES, JANUARY 1, 2014
-0-FUND BALANCES, DECEMBER 31, 2014
$ 1,937,000d. In the Governmental Activities column of the
statement of net position, the fire station will be reported with
other buildings, net of depreciation, if any is taken in the first
year. The police facility construction expenditures of $17,530,000
for this year will appear as construction work in progress in the
capital assets section. The Governmental Activities column of the
statement of activities will show any depreciation expense on the
fire station (if applicable), most likely in the functional expense
category (row) called public services.
Ch. 5, Solutions (Contd)
5-10. a. RIVERSIDE
PARK BUILDING CAPITAL PROJECTS FUND
DebitsCredits1. CASH
500,000
OTHER FINANCING SOURCESINTERFUND
TRANSFERS IN
500,000
2. ENCUMBRANCES
2,700,000
ENCUMBRANCES OUTSTANDING
2,700,000
3. CONSTRUCTION EXPENDITURES
69,000
VOUCHERS PAYABLE
69,000
4. CONSTRUCTION EXPENDITURES
18,500
DUE TO OTHER FUNDS
18,500
5. ENCUMBRANCES OUTSTANDING
1,000,000
CONSTRUCTION EXPENDITURES
1,000,000
ENCUMBRANCES
1,000,000
CONTRACTS PAYABLE
1,000,000
6. CASH
3,500,000
OTHER FINANCING SOURCESPROCEEDS
OF BONDS
3,500,000
7. CONTRACTS PAYABLE
1,000,000
CONTRACTS PAYABLERETAINED PERCENTAGE 50,000
CASH
950,000
Ch. 5, Solutions, 5-10 (Contd)
DebitsCredits
8. INVESTMENTS
1,800,000
CASH
1,800,000
9. OTHER FINANCING SOURCES INTERFUND TRANSFERS IN
500,000
OTHER FINANCING SOURCES
PROCEEDS OF BONDS
3,500,000
FUND BALANCERESTRICTED
2,500,000
FUND BALANCEASSIGNED
412,500
CONSTRUCTION EXPENDITURES
1,087,500
Ch. 5, Solutions, 5-10 (Contd)
RIVERSIDE
PARK BUILDING CAPITAL PROJECTS FUND
GENERAL LEDGER (NOT REQUIRED)
CASH
(1)500,000(7)950,000
(6) 3,500,000(8) 1,800,000 INVESTMENTS
(8) 1,800,000
VOUCHERS PAYABLE
(3) 69,000
CONTRACTS PAYABLE(7) 1,000,000(5)1,000,000 CONTRACTS
PAYABLE(RETAINED PERCENTAGE
(7) 50,000
DUE TO OTHER FUNDS
(4) 18,500
FUND BALANCERESTRICTED
(9) 2,500,000
FUND BALANCEASSIGNED
(9) 412,500
OTHER FINANCING SOURCESINTERFUND TRANSFERS IN
(9) 500,000(1) 500,000
Ch. 5, Solutions, 5-10 (Contd)
OTHER FINANCING SOURCESPROCEEDS OF BONDS
(9)3,500,000(6) 3,500,000 ENCUMBRANCES(2)2,700,000(5)
1,000,000
ENCUMBRANCESOUTSTANDING(5)1,000,000(2) 2,700,000
CONSTRUCTION EXPENDITURES(3) 69,000(9) 1,087,500(4) 18,500
(5)1,000,000Ch. 5, Solutions, 5-10 (Contd)
b.RIVERSIDE
PARK BUILDING CAPITAL PROJECTS FUND
BALANCE SHEET, DECEMBER 31, 2014
ASSETSCASH
$1,250,000
INVESTMENTS
1,800,000
TOTAL ASSETS
$3,050,000
LIABILITIES AND FUND BALANCESLIABILITIES:
VOUCHERS PAYABLE
$ 69,000
DUE TO OTHER FUNDS
18,500 CONTRACTS PAYABLERETAINED PERCENTAGE
50,000
TOTAL LIABILITIES
137,500
FUND BALANCES:
FUND BALANCERESTRICTED$2,500,000
FUND BALANCEASSIGNED 412,500 TOTAL FUND BALANCES
2,912,500
TOTAL LIABILITIES AND FUND BALANCES
$3,050,000(Note that encumbrances and encumbrances outstanding
are not reported on the balance sheet. They are budgetary accounts
that represent construction obligations, and for Riverside,
$2,500,000 of these encumbrances are restricted. Per GASB
Codification Section 1800.152, amounts that are not restricted or
committed in a capital projects fund are considered assigned to the
purposes of the respective fund.)
Ch. 5, Solutions, 5-10 (Contd)
c.RIVERSIDE
PARK BUILDING CAPITAL PROJECTS FUNDSTATEMENT OF REVENUES,
EXPENDITURES,
AND CHANGES IN FUND BALANCES
FOR THE PERIOD ENDED DECEMBER 31, 2014EXPENDITURES:
CONSTRUCTION EXPENDITURES $1,087,500
OTHER FINANCING SOURCES AND USES:
INTERFUND TRANSFERS IN$ 500,000 PROCEEDS OF BONDS SOLD 3,500,000
4,000,000EXCESS OF REVENUES AND OTHER
SOURCES OVER EXPENDITURES
2,912,500
FUND BALANCES, JANUARY 1, 2014
-0- FUND BALANCES, DECEMBER 31, 2014
$2,912,500PAGE 5-1 2013 by McGraw-Hill Education. This is
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