Project Proposal Formulation and Grants Management Training Narrative Report ( Feb, 2011)

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WORKSHOP REPORT

PROJECT PROPOSAL FORMULATION AND GRANTS

MANAGEMENT TRAINING FOR CIVIL SOCIETY

ORGANISATIONS IN WEST AFRICA

DATE: 16-18 February, 2011

VENUE: WACSI Secretariat

WEST AFRICA CIVIL SOCIETY INSTITUTE

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TABLE OF CONTENTS

1. Introduction 4

1.1 Objectives 4

1.2 Methodology 4

1.3 Training Content 4

2. Opening Session 5

3. Workshop Activities 5

4. Closing Remarks 11

Appendix

Groups Assignments 13 Agenda 21 List of Participants 24

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LIST OF ACRONYMS

ACBF Africa Capacity Building Foundation

IFC International Finance Corporation

EU European Union

NDI National Democratic Institute

UN United Nations

UNDP United Nations Development Programme

USAID US International Development Agency

CSOs Civil Society Organisations

NGOs Non-Governmental Organisations

OSI Open Society Institute

OSIWA Open Society Initiative for West Africa

WACSI West Africa Civil Society Institute

WB World Bank

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1. INTRODUCTION The West Africa Civil Society Institute (WACSI) established by the Open Society Initiative for West Africa (OSIWA) and the George Soros Foundation organised a 3 day training workshop from16-18 February, 2011 at the WACSI Secretariat in Accra, Ghana focused on EU, USAID, WB, UN Grant requirements titled “Project Proposal Formulation and Grants Management” for Civil Society Organisations in West Africa. The workshop attracted 30 participants’, 11 females and 19 males from civil society organisations across West Africa. This included the Project Director of Mano River Union Training Project Orando B. Yanquoi from Sierra Leone, the Finance and Administration Manager of the National Democratic Institute, Abibath Bodea from Nigeria, the Regional Finance and Support Services Manager-West Africa West Regional Office of Sight Savers Bakary Marong from Senegal, the Deputy Executive Secretary of the Human Rights Commission of Sierra Leone, Raymond Bob Katta amongst others. The overall objective of the course was to provide development practitioners with the requisite proposal formulation competencies to meet international grant reporting requirements. The workshop also aimed to enhance the ability of CSOs to formulate winning proposals to solicit funds from International Donors, to manage and control programme and project funds.

1.1 Objectives of the Workshop The specific objectives of the workshop were: To provide participants with skills, concepts and guidelines to develop selling proposals; and To strengthen the resource mobilisation and funds management skills of development practitioners

1.2 Workshop Methodology The workshop was delivered by using: A learn-centered/ interactive methodology; Learning by doing; Paring, group work and plenary discussions and Trainees were asked to share personal experiences and real issues within their organisations

regarding the training themes.

1.3 Training Content The workshop comprised nine (9) sessions: Overview of the project cycle and project cycle management; Basic concepts in fundraising and grants reporting; Proposal (resource mobilisation) marketing techniques; Concepts of budgeting, monitoring, evaluation of projects; The Log-frame, and its link to fundraising and grants management; and Grants reporting requirements EU, USAID, UN, WB amongst others.

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2. OPENING SESSION Capacity Building Officer The workshop commenced with a welcome message by the Capacity Building officer of WACSI, Charles Vandyck. The Officer welcomed the participants to Ghana and WACSI. The Officer began with a brief presentation on WACSI’s mandate. The Officer emphasised that WACSI was created to reinforce the capacities of civil society in the region and to bridge the operational gaps within civil society. The Officer added that WACSI conceptualised this specialised course to respond to the dearth of proposal formulation and grants management skills in the region, reiterating that West African development practitioners have consistently expressed their challenges with formulating winning proposals to solicit funds from international donors. The Officer concluded that by the end of the three days training, the course will provide the trainees with the requisite proposal formulation competencies and comprehensive understanding of International Grants reporting requirements. Trainers The trainers began by introducing themselves and giving brief information about their professional experience and their involvement in the course. The trainers also said the training will not be a lecture but an interactive platform that will provide the opportunity to learn from the experiences of other actors, and create a practical avenue for both trainers and participants to explore, discuss and share knowledge, leading practices and strategies.

3. WORKSHOP ACTIVITIES Day 1 The workshop began with introductory remarks by all participants. The trainers commenced the process of setting ground rules to govern the successful delivery of the workshop. These rules included: Punctuality Respect for all opinions Every input is valuable We are time constrained and would appreciate conciseness and focus Everyone must participate Nothing is taboo Lets think outside the box Mobile phones on silent/vibrate/off The ground rules were unanimously agreed upon by all parties. This was followed by a statement to engender a discussion on the state of civil society.

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The discussion was centered around this topic, “The two fastest growing ‘businesses’ in the West African economy currently are the Non- Government Organizations (NGOs) and the ‘Neo-Charismatic’ Churches. They are growing neck and neck.”Is that true? Feedback from the Trainees The responses from the trainees were: In the past this used to be the case, but now donors are monitoring the work of CSOs

extensively; Trainees bemoaned Government’s inability to address critical issues affecting the masses which

has lead to the proliferation of CSOs; and CSOs are being challenged to become more relevant, transparent and accountable. The trainers reiterated that even though Governments‘are not addressing critical issues affecting community citizens and also are not able to provide social services, CSOs must not be seen to trying to take over Government’s function. The Trainers added that no CSO will amount to anything worthwhile unless it has Strong leadership, Strong Management, Determination and Honest Strength of Purpose. Feedback from Trainees The responses from the trainees were: There is the need for CSOs to build their operational capacity. CSOs must ensure that they have a clear mandate and a sustainability plan. CSOs must build progressive relationships with constituencies they claim, they represent Group Assignment Trainees were divided into 4 groups to document 10 ingredients of a winning proposal. This exercise strengthened the trainees understanding of the project proposal formulation process. Trainees highlighted the following as captured in the table below:

TABLE 1 GROUP 1 GROUP 2 GROUP 3 GROUP 4

Clear, Concise Introduction;

Clear and Realistic Objectives;

Result of situational analysis;

Risk analysis; Contribution to

resources; How to quantify

what will be needed;

Monitoring and Evaluation Framework;

Packaging of activities;

Results of base line Survey.

Cover page to contain info basic

Organisational Profile of the NGO executing project

Background info: situational analysis

Executive Summary/ Concept note

Project Objectives Input/ Activity Plan Project output Project outcome Budget Log-frame

Background Info Situational analysis Problem Statement Executive Summary Proposed Start and Finish and Date Programme

Implementation Strategic Objectives Activities: Specific Challenges and task Cost Implication to the

Activity Result: Expected outcome and Indicators of

Performance Management Team Reporting Requirement Conclusion

Organisational Profile Project title Background / Introduction Objectives of the Project Strategies Targeted beneficiaries Community Participation SMART work Plan Monitoring and Evaluation Framework

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In conclusion, the trainers stated that in the not too distant past there was very little emphasis on a proposal documenting a Monitoring and Evaluation and Sustainability plan but now Donors want to see this clearly articulated. Trainers also added that the NGOs need to distinctively clarify their project objectives from the donor objectives; The proposals should emphasize their capabilities. The most important aspect of a proposal is its uniformity and coherency. Session 1: Project Proposal Formulation Process This session was focused on the proposal formulation process. The trainers highlighted the objectives of the session which included: To get an overview of the project cycle; To provide some fundamentals of project selection; To go through the project preparation cycle; and To become better aware the process of assessing proposals. The trainers clarified the difference between projects and programmes. A project has a definite start date and a definite end date and is not a recurring event. The project exists within the programme. The importance of knowing donors was tackled through the use of a donor intelligence guide. In proposal formulation there were two processes CSOs need to pursue: Project planning (formulation of project elements); and Project proposal writing (converting the plan into a project document). These steps are essential and critical for creating a solid project design. Before the project is

written, its individual elements need to be developed. Addressing the planning considerations helps develop the project elements.

Next Activity: Project Selection In this activity the trainer explained the need for CSOs to categorise their projects. There are 3

categorisations: Duration and timeline? Overall priority of the project Another categorisation is whether the project addresses: Problems/need An opportunity A directive A change CSOs need to understand the categorisation process when they are writing a proposal because it will help build the sustainability plan. The plan will clearly articulate the long-term benefit and sustainability of the project beyond the project period.

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Feedback from the Trainees Table2

Issues Responses Should the Sustainability plan appear in the first proposal or as a Goal?

From the first proposal the sustainability plan should be articulated because the donors need to see in the Proposal the ability of the Project to continue delivering results after the end of the Project.

A trainee cited a practical challenge where a CSO is facing challenges due to an inadequate budget and is inquiring how one would sustain such a project

The target people should be conversant with their challenges ;

CSOs need to work in consonance with regional and district authorities taking into cognizance regional and district development plans that fit their mandate. ;

CSOs cannot solve all problems but they can highlight them

When writing proposals do we need to involve the community?

In response, the trainers stated that, it depends on the proposal. Some proposals need community involvement e.g. advocacy proposals because one needs documentary evidence.

The trainers initiated discussions on the SWOT Analysis and Brainstorming, Financial Analysis, the formulation of a Concept Note and a Review Criteria of a Proposal. The trainers explained the importance of all these planning stages in particular how much the donors need to see the Impact, the Sustainability and the Scalability of the Project. In addition, this session has concluded with a presentation by Frederick Ampiah, the Partnership Advisor to the UNDP, Ghana. The Partnership Advisor explained the need for donors to see if the project addressed the problem or demonstrated how that could be done effectively in the future, the number of persons that will benefit from the intervention or strategy; the ability of the project to continue delivering results after the funding period; and whether the project model is capable of being scaled to reach a significant number of recipients amongst others. The Partnership Advisor showed an example of a UN Proposal Format and highlighted on the characteristics of a winning proposal.

Day 2 Session 2: The logical Framework The trainers recapped the previous day’s activities. They introduced Strategic Planning and the Logical Framework. The Log framework is a method of planning, comprising a set of steps and a range of “tools” which aim to clarify perceptions, explore options and make choices about what solutions would effectively address particular problems. The Log framework Approach was comprehensively explained. This approach includes: Context Analysis Participants Analysis Problem Analysis Objective Analysis Alternatives Analysis Project Design

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Project Elements Assumptions Indicators The trainers reiterated on the need for having all these details in their proposals, particularly the problem tree, an objective tree, an analysis and the selection of alternatives. Session 3: Monitoring and Evaluation The trainers imitated the session with an interactive discussion on measuring impact and documenting impact stories. Monitoring is a continuous process of collecting and analysing information to compare a Project, Programme or Policy’s performance against expected results. An Evaluation is an assessment of a planned ongoing or completed intervention to determine its relevance, efficiency, effectiveness, impact and sustainability. Also, the trainers explained the difference between Input, output, outcome, impact and indicators. The trainers added that without measurable indicators you cannot undertake a useful monitoring and evaluation exercise. To cement the trainees understanding, they were divided into 4 groups and tasked to design the logical framework after selecting a topic each using the following topics: Migration women foreigners’ new busyness; Unemployment of indigene; High cost of living and Displacement of indigene The day concluded with a Presentation by Uzoamaka Agyare Kumi from IFC, a member of the World Bank Group. Uzoamaka Agyare Kumi shared her experience with the trainees as a professional who has audited numerous amounts of proposals. Uzoamaka Agyare Kumi thanked WACSI for organising this training and providing a platform to share her experiences with trainees from across West Africa. Uzoamaka highlighted on the World Bank Proposal Format emphasising on the criteria and expectations from the Bank’s point of view. In addition, Mrs. Agyare Kumi reiterated that writing a proposal takes skill, time and attention to detail. In her intervention the Uzoamaka Agyare Kumi made the following key comments: To articulate clearly what one is implementing e.g.: the impact of the project and the

sustainability; Work experience is also important; To consider the deadline for asking questions ; The proposal should be coherent and the concept clearly articulated. To clearly state the project

outcomes; Understand the requirements from your donors To present a realistic budget; To be cost-effective ; The need to demonstrate that you can mange funds prudently; and The proposal has to meet the donor expectations.

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Feedback from Trainees What is the influence of friend raising? In response,Uzoamaka Agyare Kumi said friend raising is not a substitute for a well articulated proposal.

Day 3 Session 4: Funds Allocation and Utilisation After the recap of day two, the trainees were asked to present their groups work. The group exercise is attached in the Appendix. The trainers delivered an overview on the problem tree. After this presentation the trainers introduced the trainees to Grant Management. The trainers delivered a presentation on Financial Planning using a check list for preparing an activity schedule and actionable points on secrets to good grants management. Feedback from Trainees In case you send a Proposal and receive 2 funds what are your options? The responses from the trainees are documented in the text below: Bring the donors together and expand the project Harmonize the reporting template Session 5: The Grants Report Requirement: EU, UN, USAID, WB and others. The trainers went through the Grants Report Requirement of the EU, UN, USAID, WB amongst others. In this activity the trainers explained the important of knowing the donor cycle and the donor proposal format and also respecting the guidelines of the donor. In addition the trainers explained the specificity of each Donor guideline and the Report requirement. In generally there are: Risk of late interim payments (Miss of cycle) Risk of systematic error (e.g. in UNDP, the payment system is software; therefore if it is an

error or the report is not come in time it can be corrected) Risk of recovery payments Risk of conflicts in the consortium Report: it can be define by time. Periodic reports Interim reports Final reports

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Session 6: Risk Management and the Project Implementation The trainer explained that the risk management can be negative or positive. Transfer-shifting negative impact and responsibility to a third party –this does not eliminate it involves payment of risk premium to party to take risk e.g. insurance, performance bonds, warranties, contracts. The trainers highlighted the necessity of defining a health policy when it is needed in the project proposal. Session 7: Marketing a Proposal The focus of the session was lobbying and fundraising. The trainers highlighted on how to market a proposal including: Have a good idea – think that idea through Useful to discuss idea with someone with knowledge about the idea Prepare a proposal and budget Find out what organisation is interested/may be interested in such a project Start small Nobody will fund a million dollars project if they don’t know you. Build up a reputation Succeed with your first projects. Nobody funds a project that has failed. Even if you have to put

your own money, extra hours, do the works of 10 people at once to make sure the project is a success, do it! Do not find excuses

Prepare a good report (content style of presentation , the Log Frame how logical it is) Report every cent and avoid unclear invoices Invite the donors to come and verify your finances Donors are extremely cautious and need proper financial reporting Be honest, be transparent and do not misuse money. The trainers concluded this session by stating that even though fundraising and lobbying are difficult tasks, it is not impossible to do; it requires work, energy, commitment and perseverance. An add-on activity was the presentation of Dr. Kobena Hanson from ACBF (Africa Capacity Building Foundation); Dr Kobena Hanson delivered a brief presentation of his organization and its grant-giving requirements. The trainees’ asked the following questions after his presentation: What is the donor position when NGO does not have a lot of experience? Does ACBF fund an individual entity? Dr. Kobena Hanson answered saying, In terms of experience if the entity is registered, credible with a well done proposal; ACBF supports Institutions, NGOs, and CSOs.

4. CLOSING REMARKS Frederick Ebun Thorpe, Director of Finance and Administration of Human Rights Commission of Sierra Leone delivered a vote of thanks on behalf of the trainees. Frederick Ebun Thorpe indicated the value gained from the workshop and showed his appreciation to the trainees and WACSI for an in depth and educative training session on Project Proposal Formulation and Grants Management. Frederick Ebun Thorpe encouraged WACSI to organise more of such experiential workshops to build the capacities of CSOs and public agencies in West Africa.

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On behalf of the Executive Director of WACSI, Nana Asantewa Afadzinu, Charles Vandyck expressed his satisfaction and thanked the trainers, resource people and the trainees for making the training a success. He also stated that the Institute is poised to introduce more training initiatives to respond to skills capacity gaps inherent within civil society in West Africa. At the end of the training, the trainees were given certificates of participation. Katherine Adarkwa the Administrative Officer of WACSI administered the certificates on behalf of the Executive Director of WACSI.

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APPENDIX

GROUP 1

Narrative Summary Indicators Mean of Verification Assumptions

Goal Management of Migration in the Western Region of Ghana

Increased training of security personnel enhanced technological capabilities and working conditions of security personnel

Population statistics (NBS) Newspaper records Social surveys

Political and economic stability Commitment of Security Personnel to the program

Purpose Enhanced Security systems

% Reduction in immigration, attendant crime rate and social vices

Population records Crime rate statistics Records of the Police, Military, Immigration, Custom services

Political stability

Output Increased Personnel Improved security equipment Improved working condition Enhanced capacity of personnel

400 security personnel employed by December 2013 50% increase in the number of security equipments and facilities acquired. 50% increase in the salary of workers 1000 security personnel trained and retrained by December 2013

Baseline reports Government Employment records Project records Training materials and records Focus group Discussions

Peaceful work environment Availability of security personnel for training Willingness of security personnel to embrace the project

Activities Training of Personnel Purchase of Security Equipments Increment of salaries and emoluments Recruitment of personnel

8 trainings implemented by 2013 for 1000 security personnel (600 existing and 400 newly employed) USD500,000 equipments and facilities purchased for the security services Recruitment of 400 personnel @ 100 bi annually for two years (2011 - 2013)

Training reports and materials Purchase orders, invoices and receipts Recruitment records Newspaper and Mass Media reports

Early disbursement of funds by donors Inflation rate Political stability

Inputs Given the resources, the following inputs will be mobilized; Resource Persons Security Personnel Security Equipments Other Stakeholders including the people

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Monitoring and Evaluation Plan

Sources Means Purpose Time

1. Baseline FGDs Questionnaire In-depth interviews with the head of security agencies

Update existing baseline reports and generate new statistical information as a basis for our intervention

At the inception of project

2. Project Review and Report generation

Meetings In-depth interviews Government Employment records Project records Training materials and records Focus group Discussions

To monitor extent of progress made on the project objectives Identify project implementation constraints and challenges Proffer alternative action where required

Quarterly (Six reviews in two years)

3. Exit plan Project Review meeting In-depth interviews Government Employment records Project records Training materials and records Focus group Discussions External evaluation report

To review the entire program Final

Scalability Plan Development and expansion of infrastructural facilities with improved social policy legislation

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GROUP 2 NARRATIVE SUMMARY

PERFORMANCE INDICATORS

MEANS OF VARIFICATION

ASSUMPTIONS /Risk

GOAL- Reduce Unemployment among youth in the Oil District

30% of youth in the Oil District trained

-Report of meetings/workshops -Evaluation forms - Signed participants’ list - Invoices of conference packages & resource persons -Media publications

-The youth willingness to accept the project & the intervention - youth take up gainful employment -

PURPOSE- Skill development among youth

-100 youth trained in various skills 10 Youth groups form working groups to venture into trading activities

Reports on training Evaluation forms Survey report from interview of granduands

Strong & ready labour force

OUTPUT- Available skilled manpower

10 youth groups organised for service delivery

Contract documents Media reports Opinion survey reports

Reduction in unemployment

ACTIVITIES: Organise sensitisation forums for stakeholders Established a training centre Organise training programmes Provide basic start up tool kits for trainees

Operational training centre Resource persons

Training curricular Training materials Training Staff Forum reports Attendance register

Established training centres Increase in income Reduction in poverty & social vices

INPUTS

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GROUP 3 Background The Problem: unemployment of indigenes Main Causes Red. In fishing activities Lack of appropriate skill Effects Dec. in productivity Increased poverty Increased in prostitution and High crime rate Objective tree Increased Employment opportunities Create Alternative sources of livelihood Provide Vocational skills training Capacity building Logical framework Narrative Summary Indicators Means Of Verification Assumptions GOAL: Increase Employment opportunities

Red. Of unemployment by 50% by 2015

base line and follow up studies Data from Ministry of Employment

Increased employment opportunities based on peace and people not moved/migrate to other areas

PURPOSE: Create alternative sources of livelihood and capacity building

A well functioning training center A well functioning microfinance scheme

Records from the center showing enrolment and graduation rates

Community members would accept and use vocational centers and take advantage of the microfinance scheme

OUTPUT Provide Diversified Vocational skills training provision of micro finance

Two well functioning Vocational training center 100 people benefited from vocational training 200 villagers benefited from micro finance scheme

Project Records Periodic Reports Records from the bank and microfinance institution

The community’s willingness use to skills acquired Willingness for community to patronize the micro finance scheme Willingness of the beneficiary to pay back

ACTIVITIES Conduct a baseline study Develop and implement a resource mobilisation plan Build vocational centers Design the training program Conduct training Develop a micro finance

RESOURCES Skilled and unskilled labour local knowledge Finance Materials and equipment

Records and project report

Suitable location for the vocational center Successful resource mobilization Maximum community engagement and participation

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scheme Train target/ beneficiary group Elements of M& E plan Brief project description Cape three points is a much marginalised area. The main source of livelihood is fishing and a bit of farming Now, there is a limit to which people can go fishing, hence their livelihood is in jeopardy Purpose To monitor and evaluate the performance of the project against the set indicators History Conceived at the project preparation stage and informed by research and consultation around our intervention. Evaluation framework Mid- term review and end of project evaluation Indicators System Informed by the logframe Impact evaluation design Will be informed by the logframe and M&E plan Dissemination and utilization plan Communication strategy and budgets Adjustment to M&E plan Will be informed by planning/steering committee meetings and reports

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GROUP 4 Project duration: 18 months Stakeholders The oil companies Ministry of youth and employment Ministry of environment Traditional rulers Opinion leaders Local government Members of the community Beneficiaries The youth Problem tree Effects High crime rate School drop outs Low productivity Problem Unemployment Of Indigenes Causes Poverty Lack of credit facilities Inadequate government policies of recruitments Insufficient social welfare initiative Lack of education Lack of employable skills illiteracy Objectives Tree effects of the solution reduced crime retention in school/decrease in school drop out increased productivity Increased employment of indigenes How the problem can be solved provision of microfinance facilities access to funds/credit loan vocational training distance learning in rural areas recreational facilities adequate social welfare intervention adequate government policies to ensure recruitment of indigenes Alternative analysis Training Micro finance

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LOG FRAME Narrative Summary Indicators Means Of Verification Assumption GOAL: Improve youth livelihood in the Western Region

Reduction of school dropouts. More youth meeting their basic needs. Reduction in crime rates

School enrollments statistics Employment statistics. Social survey

Skills training will be relevant to the changing needs

PURPOSE: To increase youth employment in the Western Region

Use of the skills acquired 2,000 youth trained and employed.

Manuals developed and number of trainings conducted trainings reports Field surveys

The trainings will be effective The skills acquired will be used effectively

OUTPUTS: 1. Youth trained in employable skills. 2. facilitate the establishments of credit facilities

2,000 youth trained 3 credit facilities established

Training reports Documentation of credit facilities Record of number of youth accessing credit facilities

The skills acquired will be used effectively The funds accessed will be used for the purpose for which they were obtained

ACTIVITIES: OUTPUT ONE Stakeholders meeting and sensitization Select youth to be trained Design training manuals and materials to address training needs Training sessions for youth. Recommend youth for internships in the oil and gas sector OUTPUT TWO Identify private sector stakeholders Develop internal credit assessment procedures Recommend youth to access credit schemes

RESOURCES: Finance Training materials Skilled and unskilled labour Equipments

Project records and reports

1. The youth will be available for the training and are unemployed. 2.Funds are available from the financial institutions. 3. Youth are willing to take advantage of the empowerment programmes 4.Training modules produced will be relevant to the youth to be trained.

MONITORING AND EVALUATION PROJECT DESCRIPTION Ghana discovered oil in the western Region in May 2008. As a result of exploration and the oil and gas sector unemployment of the youth is on the increase. This project seeks to address this problem by providing training for at least 2,000 youth with employable skills and facilitating the provision of credit facilities for these youth. The goal of the project is to improve youth livelihood in the Western Region. PURPOSE OF MONITORING The purpose of M&E is to monitor the implementation of these activities within 18 month.

PURPOSE OF EVALUATION The number of youth gainfully employed.

TOOLS Work plans, budgets, number of youth attending the training, workshop reports

TOOLS Onsite visits, interviews, rate of repayment of loans

INFORMATION SYSTEM Statistics of ministry of youth, conduct surveys

peace in the region,

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IMPACT A drastic behavioral change, high productivity in the region, lessons learnt to be repeated in other regions. Good sustainability plan youth will be trainer of trainers.

Dissemination and utilization plan Reports, engagement of stakeholders,

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WORKSHOP AGENDA DAY 1

TIME

ACTIVITY

OFFICER RESPONSIBLE

8:00-9:00 Arrival and Introduction of Resource Person and Participants

9:00-10:45

Introduction to Project Proposal Formulation and Grants Management

D.A.

10:45-11:00

TEA BREAK

11:00-12:00

Project Proposal Formulation Process

D.A.

12:00 – 1:00

Practical Exercise: “Characteristics of a winning proposal”

D.A.

1:00-2:00

LUNCH BREAK

2:00-4:00

Grants reporting requirements EU, USAID, UN, WB and others

D.A.

4:00 – 4:30

Practical Exercise: Developing project goals based on donor specificities

D.A.

4:30-5:00

Marketing the Project Proposal

D.A.

5:00- REFRESHMENTS

END OF DAY 1

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DAY 2

TIME

ACTIVITY

OFFICER RESPONSIBLE

8:30-10:15

Introduction to the Logical Framework Matrix D.A.

10:15-10:30

TEA BREAK

10:30-11:30

Logical Framework (Cont.)

D.A.

11:30-12:30

Practical Exercise: Designing a logical framework

D.A.

12:30-1:00

Discussions and Consolidation

D.A.

1:00-2:00

LUNCH BREAK

2:00-3:00

Designing and Utilising a Monitoring and/or Evaluation Tool based on the Logical Framework of the Project

D.A.

3:00-3:45

Practical Exercise: Monitoring/Evaluation a project using its Logical Framework matrix

D.A.

3:45-4:00

TEA BREAK

4:00-4:30

Funds Allocation and Utilisation

D.A.

4:30 – 5:00

Ethics in Grants Management

D.A.

END OF DAY 2

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DAY 3

TIME

ACTIVITY

OFFICER RESPONSIBLE

8:30 – 9:30

Risk Management

D.A.

9:30– 10:00

Project Implementation: Code of Conduct

D.A.

10:00-10:20

TEA BREAK

10:20-12:00

Practical Exercise and Presentation : “Writing a Winning Proposal”

D.A.

12:00-1:00

Discussions

D.A.

1:00-2:00

LUNCH BREAK

2:00-2:30 Closing Ceremony

END OF DAY 3

LIST OF PARTICIPANTS FOR THE TRAINING WORKSHOP ON PROJECT PROPOSAL FORMULATION AND GRANTS MANAGEMENT FOR CIVIL SOCIERY ORGANISATIONS IN WEST AFRICA TO 16-18 FEBRUARY, 2011 ACCRA, GHANA

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NAME ORGANIZATION COUNTRY POSITION EMAIL/PHONE 1. Orando B. Yanquoi

Mano River Union Training Project (MRUTP)

Sierra Leone Project Director [email protected] [email protected] +232-78-586 107 +232-33-994 190

2. Oluwadare Christopher

Centre for Better Health and Community Development (BHECOD)

Nigeria Secretary of the BOT and the Team Leader (ED) of the NGO

[email protected] [email protected] +234 8033976565

3. Abibath Bodea National Democratic Institute for International Affairs (NDI)

Nigeria Finance and Administration Manager

[email protected] +234 8065597311

4. Sanusi Ibraheem Bukunle

AFRICA LEADERSHIP FORUM Nigeria Programme Officer

[email protected] +234-8073891719

5. Ebun Frederick Thorpe

Human Rights Commission of Sierra Leone

Sierra Leone Director of Finance and Administration

[email protected] [email protected] +232 76 616821

6. Raymond Bob Katta

Human Rights Commission of Sierra Leone

Sierra Leone Deputy Executive Secretary [email protected] +232 33-511903

7. Joycelyn Akorfa Dotse Ochlich

Community Development Concern (CDC)

Ghana Executive Director [email protected]

8. Salome Ankamah

Hope for Future Generations Ghana Head of Administration.

[email protected] 0249223623

9. Ekua Ataa Nyaaku Prolink Ghana [email protected] [email protected] 0302-816963

10. MawusiTsaku Prolink Ghana Project Manager Kadjebi [email protected] [email protected] www.prolinkgh.org 0302-816963

11. Marian Atta – Boahene

The Ark Foundation Ghana Director of Programs

[email protected] 0244 373 179

LIST OF PARTICIPANTS FOR THE TRAINING WORKSHOP ON PROJECT PROPOSAL FORMULATION AND GRANTS MANAGEMENT FOR CIVIL SOCIERY ORGANISATIONS IN WEST AFRICA TO 16-18 FEBRUARY, 2011 ACCRA, GHANA

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12. Yvette O. Bediako The Ark Foundation Ghana Financing & Reporting Officer

[email protected] 0208629070

13. Pembi Stephen

AFRICA LEADERSHIP FORUM Nigeria PUBLICATION ASSISTANT [email protected] +234-07055855691

14. Kamagate Vahama

AEEMCI (Association des Elèves et Etudiants Musulmans de Côte d’Ivoire)

Cote D’Ivoire Amir –National President [email protected] +225 66 23 50 58 +225 05 78 04 32

15. Peter T. Kahler West Africa Democracy Radio (WADR)

Senegal Station Manager [email protected] +221 33 869 15 69 +221 77 637 49 78

16. Cheikh Tidiane Mbengue

West Africa Democracy Radio (WADR)

Senegal Admin and Finance Officer [email protected] + 221 33 869 15 69 +221 77 569 77 83

17. Esther Ekua Amoako University For Development Studies

Ghana Teacher [email protected] 0244206175/ 026720617

18. Charles Kwowe K. Nyaaba

Peasant Farmers Association Of Ghana(PFAG)

Ghana Programme Officer [email protected] +233 (0) 243 328 095

19. Joe Famanjai Williams

NETWORK MOVEMENT OF JUSTICE AND DEVELOPMENT (NMJD)

Sierra Leone Human Rights Support Officer

[email protected] 078-442483

20. Bakary Marong

SIGHTSAVERS Senegal Regional Finance & Support Services Manager- West Africa West Regional Office

[email protected] +221 77 89 48 693 +221 77 35 98 240

21. Benedicta Oboshie Laryea

International Federation of Women lawyers (FIDA –GHANA)

Ghana Projects Assistant [email protected] +233 (0) 243339357 +233(0)200531615 -0302229283

22. Ani Ikechukwu Michael

PAN-AFRICAN STRATEGIC AND POLICY RESEARCH GROUP (PANAFSTRAG).

Nigeria LEGAL/PROJECT ASSISTANT [email protected] +2348030996844

23. Anyanwu, Joseph West African Network of Election Observers (WANEO)

Nigeria Programme Officer [email protected] +2347067208767

LIST OF PARTICIPANTS FOR THE TRAINING WORKSHOP ON PROJECT PROPOSAL FORMULATION AND GRANTS MANAGEMENT FOR CIVIL SOCIERY ORGANISATIONS IN WEST AFRICA TO 16-18 FEBRUARY, 2011 ACCRA, GHANA

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24. Noelle Appiah

International Federation of Women lawyers (FIDA –GHANA

Ghana

Legal Aid Coordinator [email protected] [email protected] +233 (0) 244 712 600 +233 ( 0) 209 209 508 +233 (0) 302 229283

25. Daphne Lariba Nabila

Legal Resources Centre Ghana Acting Executive Director [email protected] [email protected] [email protected] +233 0302-766756 +233 0244 646040

26. Sandra Arthur

Ghana Anti-Corruption Coalition (GACC)

Ghana Programmes Officer [email protected] [email protected] +233(0) 230483 +233(0) 244636330

27. Patrick Adebayo

Justice Development and Peace Commission- JDPC

Nigeria Director [email protected] +2348035832947

28. Felicia Sosu Lartey

RURAL PROJECT SUPPORT NETWORK

Ghana Executive Director [email protected] +233 (0) 244 363 611 +233 (0) 541 061 694

29. Lawal Amodu Citizens’ Forum for Constitutional Reform (CFCR)

Nigeria Programme Officer [email protected] +234 8065238587 +234 8187174056

30. Kenneth Wujangi Integrated Development Center

Ghana Executive Director [email protected] [email protected] 0244628829

31. DANIEL ANDOH CICADA(TRAINER) Ghana Consultant [email protected]

32. Gilbert M.Atta-Boakye

CICADA(TRAINER) Ghana Consultant [email protected]

33. Aicha Araba Etrew WACSI Ghana Intern [email protected] 024391786

34. Charles Vandyck WACSI Ghana Capacity Building Officer [email protected] +233 (0) 302.522.589/542.010 +233 (0) 264.128.605

LIST OF PARTICIPANTS FOR THE TRAINING WORKSHOP ON PROJECT PROPOSAL FORMULATION AND GRANTS MANAGEMENT FOR CIVIL SOCIERY ORGANISATIONS IN WEST AFRICA TO 16-18 FEBRUARY, 2011 ACCRA, GHANA

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35. Assiatou Diallo WACSI Guinea Intern [email protected] 0242661480 +224 64 77 36 10