Project managment 3

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Project ManagementProject ManagementProject ManagementProject ManagementKnowledge AreasKnowledge Areas

Section Section –– 33Chapter Chapter –– 44pp

Project Integration ManagementProject Integration ManagementSession Objectives…1. To know processes in project Integrationp p j g

Management.2. How to Develop Project Charter3. How to Develop Project Management Plan4. How to Direct and Manage Project

Execution5 H t M it d C t l P j t W k5. How to Monitor and Control Project Work6. How to perform Integrated Change Control7. How to Close the Project / Phase

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Project Integration ManagementProject Integration ManagementExam Objectives…

1 Developing Project Charter1. Developing Project Charter2. Developing Project Management Plan3. Directing and Managing Project

Execution4. Monitoring and Controlling Project

Work5. Performing Integrated Change Control6. Closing the Project / Phase.

Project Integration ManagementProject Integration ManagementThe processes in Project Integration Management are:1. How to Develop Project Charter2. How to Develop Project Management Plan3. How to Direct and Manage Project

Execution4. How to Monitor and Control Project Work5 H t f I t t d Ch C t l5. How to perform Integrated Change Control6. How to Close Project

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Project Integration ManagementProject Integration Management

Ensures proper coordination among project management process groupsproject management process groups.Helps in decision making to meet or exceed stakeholders’ expectations.

Processes

TechniquesTools

Integration

Develop Project CharterDevelop Project CharterProject Charter is the document authorizingthe Projectj

Provides Project Manager with theauthority to use resources to the projectProject Manager is identifiedIs issued by project initiator/sponsor(external to project), who is funding the( p j ) gprojectProject Manager participates indeveloping Project Charter

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Develop Project CharterDevelop Project Charter

• 1. Project Statement of Work

• 2. Business Case`• 3. Contract• 4. Organizational

Process Assets• 5. Enterprise

• 1. Expert Judgment

Tools & Techniques

• 1. Project Charter

Environment Factors

Input Output

Develop Project CharterDevelop Project Charter

Inputs1 Project Statement of Work (SOW):o 1. Project Statement of Work (SOW):Description of products or services.

o SOW includeBusiness needs.Product Scope DescriptionProduct Scope Description,Strategic Plan.

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Develop Project CharterDevelop Project CharterInputs

o 2 Business Caseo 2.Business CaseMarket DemandOrganizational NeedCustomer RequestTechnological AdvancementLegal RequirementSocial NeedEcological Impact

Develop Project CharterDevelop Project Charter

Inputs3 Contract (if applicable)o 3. Contract (if applicable)

o 4. Enterprise Environmental Factorso 5. Organizational Process Assets

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Develop Project CharterDevelop Project CharterTools and Techniques

o 1 Expert Judgmento 1. Expert JudgmentOther Business UnitsConsultantsStakeholdersSubject Matter ExpertsPMO

Outputo 1. Project Charter

Develop Project CharterDevelop Project CharterContains…

1. Purpose / justificationM bl P j bj i d 2. Measurable Project objectives and success criteria

3. High-level requirements4. High-level project description5. High-Level Risks6. Summary of Milestone Schedule7 Summary budget7. Summary budget8. Project approval requirements9. Assigned project manager and authority10. Name and authority of the sponsor

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Develop Project Management PlanDevelop Project Management Plan

Project Management Plan contents varyupon application areap ppIt is progressively elaboratedExplains how plan is executed, monitoredand controlled and closedDescribes how to define, develop,integrate and coordinate subsidiary plansintegrate and coordinate subsidiary plansProject Management Plan is revised andupdated through Integrated ChangeControl Process

Develop Project Management PlanDevelop Project Management Plan

• 1. Project Charter• 2. Outputs from

Planning Processes• 3. Enterprise

Environmental Factors• 4. Organizational

Process Assets

• 1. Expert Judgment

Tools & Techniques

• 1. Project Management Plan

Input Output

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Develop Project Management PlanDevelop Project Management Plan

Inputs1 Project Charter1. Project Charter2. Outputs from planning processes3. Enterprise Environmental Factors4. Organizational Process Assets

Develop Project Management PlanDevelop Project Management Plan

T l d T h iTools and Techniques1. Expert Judgment

Output1. Project Management Plan

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Project Management PlanProject Management PlanProject Management Plan integrates andconsolidates the subsidiary managementconsolidates the subsidiary managementplans and baselines from planning processesProject Management Processes 1. Level of implementing of the processes 2. Descriptions of Tools and Techniques

l d fselected for use.How work is executedHow Change is Monitored and Controlled

Project Management PlanProject Management Plan

How Configuration Management is performedperformedHow Performance measurement baselines are maintainedHow communications are establishedHow Risks are managedgHow Quality is managed

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Project Management PlanProject Management PlanSubsidiary Management Plans are1 Scope Management Plan1. Scope Management Plan2. Requirements Management Plan3. Schedule Management Plan4. Cost Management Plan5. Quality Management Plan6. Process Improvement Plan7. Risk Management Plan8. Procurement Management Plan

Project Management PlanProject Management Plan

Schedule MP

Cost Requirements

ProjectMP

Cost MP

Process Improvement

Plan

Quality Procurement

Scope MP

Requirements MP

Quality MP

H.R. MP

Comm.MP

Risk MP

ProcurementMP

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Direct and Manage Project Direct and Manage Project ExecutionExecution

The Process includes Project managementactivities and Project activities that deliveractivities and Project activities that deliverproducts/services as defined in ScopeStatement.

Perform activities to accomplish projectobjectivesSpend funds to accomplish projectobjectivesStaff, train and manage project team

Direct and Manage Project Direct and Manage Project ExecutionExecution

The activities are…Obtain bids and offers/proposalsObtain, bids and offers/proposals.Manage sellers.Obtain and manage resources.Implement planned methods andstandards.C ll d l l dCollect & document lessons learned.Manage risks & implement risk responses project team.

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Direct and Manage Project Direct and Manage Project ExecutionExecution

The activities areAdopt approved changes into project’sAdopt approved changes into project ssubsidiary plansManage and implement change requests,corrective actions, preventive actionsand defect repairsEstablish and manage communicationEstablish and manage communicationchannelsCollect project data and report cost,schedule, quality progress

Direct and Manage Project Direct and Manage Project ExecutionExecution

•1. Project Management Plan•2. Approved change requests•3. Enterprise Environmental Factors

•4. Organizational Process Assets •1. Expert Judgment•2. Project Management Information System

Tools & Techniques

•1. Deliverables•2. Work Performance Information•3. Change Requests•4. Updated Project Management Plan

•5. Updated Project Document

Input Output

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Direct and Manage Project Direct and Manage Project ExecutionExecution

Inputs1 Project Management Plan1. Project Management Plan2. Approved Change Requests3. Enterprise Environmental Factors4. Organizational Process Assets

Direct and Manage Project Direct and Manage Project ExecutionExecution

Tools and TechniquesTools and TechniquesExpert JudgmentProject Management Information System

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Direct and Manage Project Direct and Manage Project ExecutionExecution

Outputs1 Deliverables1. Deliverables2. Work Performance Information

Project Schedule Status InformationProject Cost Status InformationResource Utilization Information

3. Change Requests4. Updated Project Management Plan5. Updated Project Documents

Monitor and Control Project Monitor and Control Project WorkWork

The Process includes the activities requiredto monitor and control the project asd i d Th i i idesired.The activities are:Comparing actual project performanceagainst project planAssess and implement needed corrective /preventive actionsAnalyzing and tracking and monitoringy g g gProject risks and implementing riskresponses accordinglyMonitoring Implementation of approvedchanges

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Monitor and Control Project WorkMonitor and Control Project Work

• 1. Project Management Plan

• 2. Performance Reports• 3. Enterprise

Environmental Factors• 4. Organizational Process

Assets

• 1. Expert Judgment

Tools & Techniques

• 1. Change Requests• 2. Updated Project

Management Plan• 3. Project Document

Updates

Input Output

Monitor and Control Project Monitor and Control Project WorkWork

Inputs1 Project Management Plan1. Project Management Plan2. Performance Reports3. Enterprise Environmental Factors4. Organizational Process Assets

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Monitor and Control Project Monitor and Control Project WorkWork

Tools and Techniqueso 1. Expert Judgmentp J gOutputso 1. Change Requests

Change RequestsCorrective ActionPreventive ActionDefect Repair

o 2. Project Management Plan Updateso 3. Project Document Updates

Perform Integrated Change Perform Integrated Change ControlControl

This process includes the change management activitiesmanagement activities….

1. Identifying the change need or change occurred.

2. Ensuring only approved changes are implemented

3. Reviewing and approving change requests4. Managing approved changes

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Perform Integrated Change Perform Integrated Change ControlControl

The objectives of Configuration & ChangeManagement Systems areAdopts method to identify and requestchanges to establish baselines and assessthese changesProvides opportunities to validate andimprove the project by assessing the impactof all change requestsProvides the method to consistentlycommunicate all approved and rejectedchanges to all stakeholders/team members

Perform Integrated Change Perform Integrated Change ControlControl

The Configuration Management Systemactivities areactivities are

1. Configuration Identification Selectionand identification of a configuration item.

2. Configuration Status AccountingInformation is recorded and reported.

3. Configuration Verification and AuditEnsuring the composition ofconfiguration items.

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Perform Integrated Change Perform Integrated Change ControlControl

`Value of Change

Update Project Baseline & Project Plan

`Proposed Change

`YesChange Control Board

Integrated Change Control

Change Control System

Inform requester & archiveNo

`ApprovedBenefit: Cost

Risk

Perform Integrated Change Perform Integrated Change ControlControl

• 1. Project Management Plan

• 2. Work Performance Information

• 3. Change Requests• 4. Enterprise

Environmental Factors• 5 Organizational Process

• 1. Expert Judgment• 2. Change Control

Meetings

Tools & Techniques

• 1. Updated Change Request Status

• 2. Updated Project Management Plan

• 3. Updated Project Document

5. Organizational Process Assets

Input Output

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Perform Integrated Change Perform Integrated Change ControlControl

InputsP j M Pl1. Project Management Plan

2. Work Performance Information3. Change Requests4. Enterprise Environmental Factors5 O i ti l P A t5. Organizational Process Assets

Perform Integrated Change Perform Integrated Change ControlControl

Tools and TechniquesE J d1. Expert Judgment

2. Change Control MeetingsOutputs1. Updated Change Request Status2 U d t d P j t M t Pl2. Updated Project Management Plan3. Updated Project Document

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Close ProjectClose Project

The activities in this process includeActivities necessary to satisfyActivities necessary to satisfycompletion or exit criteriaTo transfer products/services to nextphase or operationsTo collect project/phase records, lessonsp j p ,learned, audit project success/failure,archive project information for futureuse

Close ProjectClose Project

• 1. Project Management Plan

• 2. Accepted Deliverables• 3. Organizational Process

Assets • 1. Expert Judgment

Tools & Techniques

• 1. Final Product, Service or Result

• 2. Updated Organizational Process Assets

Input Output

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Close ProjectClose Project

Inputs1 Project Management Plan1. Project Management Plan2. Accepted Deliverables3. Organizational Process Assets

Close ProjectClose ProjectTools and Techniques1 Expert Judgment1. Expert JudgmentOutputs1. Final Product, Service, or Result

Transition2. Updated Organizational Process Assets

Project filesProject / Phase closure documentsHistorical Information

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Project Integration ManagementProject Integration ManagementTo Sum up…1. We know processes in project Integration

MManagement2. We know how to Develop Project Charter3. We know how to Develop Project

Management Plan4. We know how to Direct and Manage Project

Execution5 W k h t M it d C t l5. We know how to Monitor and Control

Project Work6. We know what is Integrated Change Control7. We know how to Close the Project

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Questions ?