Project Management with VIVA PPM Tool ( Project Portfolio Management)

Project Management with VIVA PPM Tool

(Project Portfolio Management)

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Contents

Key challenges in today’s organizations

Pre-requisites for PPM

PPM Project Management Features

PPM Portfolio Management Features

Benefits of PPM

PPM Contact

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Key challenges in today's organizations

Providing executive staff with project health & resource Providing executive staff with project health & resource requirementsrequirements

Understanding the impact of new projects on the existing project Understanding the impact of new projects on the existing project queuequeue

Providing improved resource allocation managementProviding improved resource allocation management

Collaboration and communication across and within project Collaboration and communication across and within project teamsteams

Addressing the organizational change that is required to meet Addressing the organizational change that is required to meet the vision of moving to the next level of project managementthe vision of moving to the next level of project management

Integration of existing project details into a new toolIntegration of existing project details into a new tool

Task management and monitoring progress & closuresTask management and monitoring progress & closures

Pre-requisites for PPM Decide on a SDLC methodology

Default SDLC methodology in PPM is IBM Rational Unified Process (RUP) based iterative Software Development Methodology since RUP can be applied to all types of projects universally. PPM is flexible enough to adapt to other methodologies such as Agile, Test Driven Development etc.

Simplify data loading Import project plans from CSV file format after creating phases and

iterations in PPM. VIVA team can help with manual data entry of project data.

Plan and implement a viable resource utilization strategy PPM provides resource leveling options for multiple projects. However, all

tasks of each project resource should be loaded in PPM, and resources should perform tasks only in PPM.

Update task/deliverable progress for reliable reporting The heart of PPM reporting is task level update. PPM gives real-time

reporting for status for each project at resource level and task level with built-in timesheet management. Resources have specified roles and need to perform task-level updates constantly for each project.

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• Resource mapping

• Project type selection

• Durations – Project/ Phases/ Iterations

• S/W engineering disciplines

• Project management functions

• Deliverables

• Task management

• Reporting

Project Management – Key Project Data

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Project Management – Task management

• Low level integration (with all project functions)

• Captures data for EVMS and other reporting requirements

• Built-in Security and date/ predecessor controls

• Integrates resources, duration and deliverables

• Allows real-time updates of task progress

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Project Management – Status Reporting

Global project statistics Calendar • Weekly view • Monthly view Time reports • Weekly view • Monthly view Task reports • By description • By user • By date • Task overview report • Non-assigned tasks • Custom task reportsUser workload reportGantt charts • Daily view • Weekly view • Monthly view Quality reportRisk reportCost reportChange reportTraceability report

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Portfolio Management – Dashboard

• View high level status summary of full project portfolio

• Identify the overall status of portfolios

• Get real-time visibility of project performance for each project on one screen using various colour coded status

• Assess and communicate project status, select and prioritize initiatives, resources and assets across the project portfolio

Portfolio Management - Reports

Identify portfolio issues and risks

Analyze business and resource capability

View key project data such as overdue milestones or problem risks

Set tolerance levels to reduce the amount of information shown

View key resource supply and demand data for quick problem resource understanding in a project

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Profile Management - Timesheet Entry Updates time

entry as the task assigned to a member is completed.

Based on submission the time entries can be reviewed and approved by the Project Manager.

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Document Management – Repositories Uploads

documents into repository and accomplishes hierarchical sign off

Sets baseline version for the uploaded documents

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Benefits of PPM Multiple project management Bugs, issues, risk & approval management Project folder Full audit trail of changes User workload analysis Task assignment, mapping, alerts and reminders Project reports Timesheet & expense management Search Document management (Version control) Resource cost rates and billing history Financial summaries with key earned value indices and

variances

Contact

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VIVA USA INC. 3601 Algonquin Road, Suite 425, Rolling Meadows, IL 60008

(847) 368-0860 ext. 223        Mobile: (847) 830-2730      Fax: (847) 368-0864

Email: [email protected]

Thank you.