Project Management Processes Handout

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PROJECT MANAGEMENT PROCESSES

Chapter 3


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Project management is the application of knowledge, skills, tools, and techniques to

project activities to meet the project requirements.* This application of knowledge

requires the effective management of the project management processes.

Project Management is achieved through 47 project management

processes grouped under the 5 process groups.

Process

(A process is a set of interrelated actions and activities performed to

create a pre-specified product, service, or result.*)

Projectmanagementprocesses.

Product-orientedprocesses.

* These definitions are taken from the Glossary of the Project Management Institute, A Guide to the Project Management Body of Knowledge, ( PMBOK Guide) - Fifth Edition, Project Management Institute, Inc., 2013.


Pictorial representation of a Project Management Process

Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK Guide) - Fifth Edition, Project Management Institute, Inc., 2013, Figure 11-8, Page 328


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Processes

Each process transforms inputs to outputs by using tools and

techniques.

The project team should consider OPA and EEF as when

necessary while performing the process.

The team should select appropriate processes to meet the

project objectives.

PMBOK Guide describes only project management process.Product-oriented processes are outside the scope of PMBOK.


Chapter 3

3.1 Common Project Management Process Interactions

3.2 Project Management Process Groups

3.3 Initiating Process Group

3.4 Planning Process Group

3.5 Executing Process Group

3.6 Monitoring and Controlling Process Group

3.7 Closing Process Group

3.8 Project Information

3.9 Role of the Knowledge Areas


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COMMON PROJECT MANAGEMENT PROCESS

INTERACTIONS

Chapter 3.1




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PROJECT MANAGEMENT PROCESS GROUPS

Chapter 3.2


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3.2 Project Management Process Groups

The process groups are NOT project life cycle phases.

Each of the project life cycle phases will have all the 5project management process group.

Irrespective of the scope, size and industry of the project,these 5 process groups can be applied.

Processes and process groups can be iterative. These

processes and process groups dont have any particularorder.


INITIATING PROCESS GROUP

Chapter 3.3


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3.3 Initiating Process Group

The Initiating Process Group consists of those processes

performed to define a new project or a new phase of an

existing project by obtaining authorization to start the

project or phase.*

Project Charter and Stakeholder Register will be created in

this process group.

These processes help set the vision of the projectwhat isneeded to be accomplished.



PLANNING PROCESS GROUP

Chapter 3.4


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3.4 Planning Process Group

The Planning Process Group consists of those processesperformed to establish the total scope of the effort, defineand refine the objectives, and develop the course of actionrequired to attain those objectives.*

The project management plan and project documentsdeveloped as outputs from the Planning Process Group willexplore all aspects of the scope, time, cost, quality,

communications, human resources, risks, procurements,and stakeholder engagement.



EXECUTING PROCESS GROUP

Chapter 3.5


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3.5 Executing Process Group

The Executing Process Group consists of those processes

performed to complete the work defined in the project

management plan to satisfy the project specifications.*

This Process Group involves coordinating people and

resources, managing stakeholder expectations, as well as

integrating and performing the activities of the project in

accordance with the project management plan.



MONITORING AND CONTROLLING PROCESS

GROUP

Chapter 3.6


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The Monitoring and Controlling Process Group consists of

those processes required to track, review, and orchestrate

the progress and performance of the project; identify any

areas in which changes to the plan are required; and

initiate the corresponding changes.*

This continuous monitoring provides the project team

insight into the health of the project and identifies anyareas requiring additional attention.



CLOSING PROCESS GROUP

Chapter 3.7


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The Closing Process Group consists of those processes

performed to conclude all activities across all Project

Management Process Groups to formally complete the

project, phase, or contractual obligations.*



PROJECT INFORMATION

Chapter 3.8


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3.8 Project Information

Throughout the life cycle of the project, a significant

amount of data and information is collected, analyzed,

transformed, and distributed in various formats to project

team members and other stakeholders.

Work performance data

Work performance information

Work performance reports



Data, Information and Report

Work Performance Data. The raw observations andmeasurements identified during activities being performed tocarry out the project work.*

Work Performance Information. The performance datacollected from various controlling processes, analyzed in contextand integrated based on relationships across areas.*

Work Performance Reports. The physical or electronicrepresentation of work performance information compiled inproject documents, intended to generate decisions, actions, orawareness.*



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ROLE OF THE KNOWLEDGE AREAS

Chapter 3.9


3.9 Role of the Knowledge Areas

The 47 project management processes identified in the

PMBOK Guide are further grouped into ten separate

Knowledge Areas.

A Knowledge Area represents a complete set of concepts,

terms, and activities that make up a professional field,project management field, or area of specialization. These

ten Knowledge Areas are used on most projects most of

the time.*



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Data Flow Diagram

A data flow diagram is provided in each Knowledge Area.

The data flow diagram is a summary level depiction of the

process inputs and process outputs that flow down

through all the processes within a specific Knowledge Area.


Data Flow Diagram Legend



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Pictorial representation of a Project Management Process





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Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK Guide) - Fifth Edition, Project Management Institute, Inc., 2013, Table 3-1, Page 61


CHAPTER 3

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Project Management Processes Handout

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