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Government of Karnataka Finance Department Project: KHAJANE II Challan, Receipts, Consolidated Challan Generation & Web Portal User Manual Version 1.0 March 2016 Project Monitoring Unit 7 th floor, Commercial Taxes Building, Kalidasa Marg, Gandhi Nagar, Bangalore – 560009. Email: [email protected]/pdkhajane.gov.in Phone: 080-22354020, Helpdesk No: 080-22342266
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Project: KHAJANE II - Karnataka of Karnataka Finance Department Project: KHAJANE II Challan, Receipts, Consolidated Challan Generation & Web Portal User Manual Version 1.0 March 2016

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Page 1: Project: KHAJANE II - Karnataka of Karnataka Finance Department Project: KHAJANE II Challan, Receipts, Consolidated Challan Generation & Web Portal User Manual Version 1.0 March 2016

Government of Karnataka Finance Department

Project: KHAJANE II

Challan, Receipts, Consolidated Challan Generation

&

Web Portal User Manual

Version 1.0

March 2016

Project Monitoring Unit

7th floor, Commercial Taxes Building, Kalidasa Marg, Gandhi Nagar, Bangalore – 560009.

Email: [email protected]/pdkhajane.gov.in

Phone: 080-22354020, Helpdesk No: 080-22342266

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Notice:

This is a controlled document. Unauthorised access, copying,

replicationor usage for purposes other than for which it is intended are prohibited.

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Table of Contents

Table of Contents .................................................................................................................................... 1

Table of Figures ................................................................................................................................... 1

1 Summary – Receipts ............................................................................................................................. 1

1.1 Purpose: ........................................................................................................................................ 1

1.2 Scope: ............................................................................................................................................ 1

1.3 Brief Note on processes of Receipt Module .................................................................................... 1

1.3.1 Challan Generation: .................................................................................................................... 1

Steps for Challan Generation: .................................................................................................................. 1

Step 1: User should login to Khajane II system ......................................................................................... 1

Step 7: Key in purpose details and add the purpose by clicking on add button ......................................... 2

1.3.2 Receipt Generation: .................................................................................................................... 2

Steps for Receipt Generation: .................................................................................................................. 2

Step 1: User should login to Khajane II system ......................................................................................... 2

1.3.3 Consolidated Challan Generation ................................................................................................ 2

Steps for Consolidated Challan Generation: ............................................................................................. 2

Step 1: User should login to Khajane II system ......................................................................................... 2

Step 3: Click on the Consolidated Challan Generationscreen available in the menu ................................. 2

1.4 Roles and Responsibilities .............................................................................................................. 4

Table 1: Roles and Activities .................................................................................................................... 4

Chapter2: Receipts Module on Application: ............................................................................................. 5

2.1 Receipt Generation: ....................................................................................................................... 5

Step 2: User fills the Remitter details, Receipt details and purpose details ............................................... 5

Figure 2 : Display of receipt generation screen along with various fields to be filled................................. 6

Figure 3 : Display of addition of a purpose with edit and delete options .................................................. 7

Figure 4 : Display of updation of a purpose by choosing edit option ......................................................... 7

Figure 5 : Display of Deletion of a record, and confirmation to delete the record ..................................... 8

Step 3a: Payment mode: Cash ................................................................................................................ 8

Step 3b: Payment mode: Credit Card/Debit Card ................................................................................... 9

Figure 7 : Display of receipt generation along with payment mode as Credit card/Debit card .................. 9

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Step 3c: Payment mode: Cheque/Draft ................................................................................................ 10

Figure 8 : Display of receipt generation by choosing payment mode as Cheque/Draft ........................... 10

Step 5: Receipt Generation Screen ........................................................................................................ 12

Step 6: Printable format of the receipt is also generated. ...................................................................... 13

2.2 ConsolidatedChallanGeneration: .................................................................................................. 15

Step 1: User navigates to the following path Receipts > Transactions > Consolidated Challan Generation.............................................................................................................................................................. 15

Step 2: User selects the date and clicks on submit button. ..................................................................... 15

Step 4: Challan is generated successfully with Challan reference number. ............................................. 17

Step 4a: Challan matrix for cheque/demand draft as mode of payment................................................. 19

Figure 17 : Display of Challan matrix for payment mode as Cheque /demand draft ................................ 19

Step 4b: Challan matrix for Credit card/Debit card as mode of payment ................................................ 19

Figure 18 : Display of Challan matrix for payment mode as Credit card/Debit card ................................ 19

2.3 ChallanGeneration: ...................................................................................................................... 20

Figure 22 : Display of Addition of purpose with edit and delete options ................................................. 23

Figure 23 : Display of updating of purpose with edit hyperlink ............................................................... 23

Figure 24 : Display of deletion of purpose and confirmation message for deleting ................................. 24

Step 4a: Payment mode: Cash .............................................................................................................. 24

Step 4b: Payment mode: Cheque/Draft ................................................................................................ 25

Figure 26 : Display of Challan generation screen with payment mode as Cheque/Demand draft ............ 26

Step 4c: Payment mode: NEFT / RTGS .................................................................................................. 26

Figure 27 : Display of Challan generation screen with payment mode as NEFT/RTGS ............................. 27

Step 6: Challan Output Format .............................................................................................................. 30

2.4 Generate Mandate/Update NEFT/RTGS transaction number:....................................................... 31

Figure 31 : Menu to display navigation path to reach Generate mandate screen ................................... 31

Step 2: User search the Challan with search criteria and records are displayed. ..................................... 32

Step 3: User selects the record to be updated and the details of Challan will be displayed. .................... 33

2.4.1 Mandate Generation:................................................................................................................ 34

2.4.2 Update NEFT / RTGS Transaction Number: ................................................................................ 36

3 Web Portal: ........................................................................................................................................ 38

3.1 Challan Generation: ..................................................................................................................... 38

Figure 38 : Display of Challan generation screen in portal as viewed by citizen ...................................... 38

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Step 2: Remitter enters his personal details such as name, address and mobile number. ....................... 38

Figure 39 : Display of Challan generation screen with remitter details entered by user .......................... 39

Figure 40 : Display of Challan generation screen after entering department details ............................... 40

Figure 41 : Display of Challan generation screen after entering purpose details ..................................... 41

Figure 42 : Display of Challan generation screen after purpose is added ................................................ 42

Figure 43 : Display of Challan generation screen, user selects e-Payment mode for payment ................ 43

Figure 44 : Display of draft format of Challan before submitting by user ................................................ 44

Figure 45 : Display of successful submission of Challan and generation of ChallanReference Number .... 45

Figure 46 : Display of processing time while connecting to payment gateway ........................................ 46

Figure 47 : Display of screen where user has to confirm on payment for the Challan ............................. 47

Step 9: On click of confirm payment is made for the Challan and account details are displayed. ............ 47

Figure 48 : Display of account details of the account with which payment is made. ............................... 48

Figure 49 : Display of printable format of Challan which can be used for further reference. ................... 49

4 Course Summary ................................................................................................................................ 49

4.1 Appendix A - Acronyms ....................................................................... Error! Bookmark not defined.

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Table of Figures Figure 1 : Menu to display navigation path to reach receipt generation screen ........................................ 5 Figure 2 : Display of receipt generation screen along with various fields to be filled................................. 6 Figure 3 : Display of addition of a purpose with edit and delete options .................................................. 7 Figure 4 : Display of updation of a purpose by choosing edit option ......................................................... 7 Figure 5 : Display of Deletion of a record, and confirmation to delete the record ..................................... 8 Figure 6 : Display of receipt generation by choosing payment mode as cash ............................................ 8 Figure 7 : Display of receipt generation along with payment mode as Credit card/Debit card .................. 9 Figure 8 : Display of receipt generation by choosing payment mode as Cheque/Draft ........................... 10 Figure 9 : Display of Draft format of receipt ........................................................................................... 11 Figure 10 : Display of receipt generated successfully along with receipt reference number ................... 12 Figure 11 : Display of screen where user has option to print the receipt generated ............................... 13 Figure 12 : Display of print format of the Receipt along with the required details ................................. 14 Figure 13 : Menu to display navigation path to reach consolidated Challan screen ................................ 15 Figure 14 : Display of consolidated Challan screen ................................................................................. 16 Figure 15 : Display of Challan details for receipt with payment mode as cash ........................................ 17 Figure 16 : Display of Challan generated for the receipts along with Challan Reference Number ............ 18 Figure 17 : Display of Challan matrix for payment mode as Cheque /demand draft ................................ 19 Figure 18 : Display of Challan matrix for payment mode as Credit card/Debit card ................................ 19 Figure 19 : Menu to display navigation to reach out Challan generation screen ..................................... 20 Figure 20 : Display to show Challan generation by selecting Challan type as Challan for self .................. 21 Figure 21 : Display to show Challan generation by selecting Challan type as Challan for remitter ........... 22 Figure 22 : Display of Addition of purpose with edit and delete options ................................................. 23 Figure 23 : Display of updating of purpose with edit hyperlink ............................................................... 23 Figure 24 : Display of deletion of purpose and confirmation message for deleting ................................. 24 Figure 25 : Display of Challan generation screen with payment mode as cash ........................................ 25 Figure 26 : Display of Challan generation screen with payment mode as Cheque/Demand draft ............ 26 Figure 27 : Display of Challan generation screen with payment mode as NEFT/RTGS ............................. 27 Figure 28 : Display of Challan generated successfully with Challan reference number ............................ 28 Figure 29 : Display of screen where Challan print option is provided ...................................................... 29 Figure 30 : Display of Challan print format with all required details ....................................................... 30 Figure 31 : Menu to display navigation path to reach Generate mandate screen ................................... 31 Figure 32 : Display of search Challan screen with search criteria ............................................................ 32 Figure 33 : Display of Challan details for which mandate has to be generated........................................ 33 Figure 34 : Display of Mandate form on click of generate mandate option ............................................. 34 Figure 35 : Display of print format of mandate with required details ..................................................... 35 Figure 36 : Display of NEFT/RTGS transaction number update screen .................................................... 36 Figure 37 : Display of success message after user enters the transaction number and saves the form.... 37 Figure 38 : Display of Challan generation screen in portal as viewed by citizen ...................................... 38 Figure 39 : Display of Challan generation screen with remitter details entered by user .......................... 39

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Figure 40 : Display of Challan generation screen after entering department details ............................... 40 Figure 41 : Display of Challan generation screen after entering purpose details ..................................... 41 Figure 42 : Display of Challan generation screen after purpose is added ................................................ 42 Figure 43 : Display of Challan generation screen, user selects e-Payment mode for payment ................ 43 Figure 44 : Display of draft format of Challan before submitting by user ................................................ 44 Figure 45 : Display of successful submission of Challan and generation of ChallanReference Number .... 45 Figure 46 : Display of processing time while connecting to payment gateway ........................................ 46 Figure 47 : Display of screen where user has to confirm on payment for the Challan ............................. 47 Figure 48 : Display of account details of the account with which payment is made. ............................... 48 Figure 49 : Display of printable format of Challan which can be used for further reference. ................... 49

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1 Summary – Receipts

1.1 Purpose: The purpose of this document/ manual is to provide an overall understanding of scope, roles and responsibilities of Khajane-II application users with respect to Receipts module.

1.2 Scope: The scope of this manual is to give a detailed understanding of processes of Receipts in Khajane-II application.

Ø Receipts module provides the functionality for making remittances to the state government by the remitters through Challan. The Challan can be created in both Web Portal and application.

Ø There are two processes involved in Receipts module. a. Challan Generation (For all modes of remittance). b. Receipt Generation (For Cash or Cheque / DD or CC/ DC modes) à Consolidated

Challan Generation

1.3 Brief Note on processes of Receipt Module

1.3.1 Challan Generation: Remittances to the government of Karnataka are made by the remitters / dealers using an instrument called as Challan. Challan is to be generated in the Khajane – II system by feeding the attributes of the Challan. On submission of the Challan, the remittance to the government can be made by either e-Payment or by remitting cash / Cheque / DD at the Bank Counter or by NEFT / RTGS remittance at the Non-Agency Bank.

Steps for Challan Generation:

Step 1: User should login to Khajane II system

Step 2: Navigate to Receipts>Transaction>Challan generation

Step 3: Click on the Challan generation screen available in the menu

Step 4: Select either Challan for self or Challan for remitter radio button

Step 5: If Challan for self is selected, then the following fields get auto populated in the screen / if Challan for remitter is selected, user has to input the following fields

a. Date b. First Name c. Middle Name(if any) d. Last Name

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e. Email (Non Mandatory) f. Address g. Mobile number (Non mandatory)

Step 6: Key in the remitter and department details

Step 7: Key in purpose details and add the purpose by clicking on add button

Step 8: Select mode of payment, key in the necessary details and click on submit button

Step 9: Preview of all the details will be available in the Draft Challan generation screen. Click on confirm button

Step 10: A new screen with print option is available, click on print button to print the Challan details

1.3.2 Receipt Generation: Remittances to the government of Karnataka can also be made at the Departmental Counters; Departmental Users will receive the remittance and generate a Receipt against the remittance collected.

Steps for Receipt Generation:

Step 1: User should login to Khajane II system

Step 2: Navigate to Receipts> Transactions>Receipt Generation

Step 3: Click on the Receipt Generation screen available in the menu

Step 4: Enter the remitter details

Step 5: Select the Category from drop down and add remarks if necessary

Step 6: Add the purpose for the receipt, multiple purposes can also be added.

Step 7: Select the payment mode and submit the form.

Step 8: Draft form of the receipt is generated, on click of confirm receipt is generated successfully with Receipt Reference Number

Step 9: Receipt Print can also be taken by the user.

1.3.3 Consolidated Challan Generation For all the remittances received over the departmental counter by the department users, a consolidated Challan for Cash and Challan Matrix for Cheque / DD or CC / DC will be generated by the DDO mapped to the departmental users generating the Receipts. This consolidated Challan along with the cash or Instruments will have to be submitted in the Agency Banks by the Departmental Users.

Steps for Consolidated Challan Generation:

Step 1: User should login to Khajane II system

Step 2: Navigate to Receipts>Transactions>Consolidated Challan Generation

Step 3: Click on the Consolidated Challan Generationscreen available in the menu

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Step 4: Enter the date, Payment Mode and click on submit button.

Step 5: Interim consolidated Challan / Challan Matrix screen will be displayed.

Step 6: Click on the submit button available in the interim consolidated Challan screen / Challan Matrix Screen. Challan is generated along with the Challan Reference number for consolidated Challan and Challan Matrix will be generated along with Batch ID for the Challan Matrix.

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1.4 Roles and Responsibilities Following table gives information about Users (roles) involved in the processes of Receipts Module.

Table 1: Roles and Activities Receipts- Roles and Activities

Sl. NO Role Process Name Activities 1 Remitter Challan Generation (For

all modes) 1. Generation of Challan. 2. Remittance of money by the remitter using one of the modes: a. e-Payment (Net Banking / CC / DC) b. Cash at Agency Bank c. Cheque / DD at Agency Bank d. NEFT / RTGS at Non-Agency Bank

2 Departmental User

Receipt Generation 1. Generation of Receipt Acknowledgement for remittance at the Departmental counter for Cash or Cheque / DD or CC / DC mode of remittance

3 DDO Consolidated Challan Generation

1. Generation of consolidated Challan for cash mode of Remittance. 2. Generation of Challan Matrix for Cheque / DD and CC/ DC mode of Remittance. 3. Remittance of money / instrument at Agency Bank by the Departmental User.

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Chapter2: Receipts Module on Application: This chapter will give an insight to the user about the following processes:

• Receipt Generation : By departmental user for all modes of payment • Consolidated ChallanGeneration: By DDO to generate Challan matrix. • ChallanGeneration: By DDO for all modes of payment. • Generate Mandate/Update NEFT/RTGS transaction number for NEFT / RTGS mode of remittance • Mandate Generation for NEFT / RTGS mode of Remittance • Update NEFT / RTGS Transaction Number for NEFT / RTGS mode of Remittance

2.1 ReceiptGeneration: Department user will login to Khajane-II system and generates receipt. Receipt is generated by the Departmental User for the remittance collected at the Departmental Counter. For the remittance collected a system generated Receipt Acknowledgment will be given to the remitter.

Step 1: User navigates to the following path Receipts > Transactions > Receipt Generation

Step 2: User fills the Remitter details, Receipt details and purpose details

Figure 1 : Menu to display navigation path to reach receipt generation screen

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• User fills first name, middle name and last name. • Date, District, Department and DDO code will be auto populated based on the Departmental

User Login who is mapped to the DDO. • User selects category : category indicates remittance to Government / Deposits / ZP / TP • Based on the Category, Department and DDO, purpose will be populated in the drop down for

selection by the user. On selection of purpose HOA is auto populated. Here Purpose means the Budget Line Description, in simple words the reason for which the remittance is being made.

• For each Purpose a unique ID called as Purpose specific ID can be captured if the Unique ID Label is defined in the master. Ex for Purpose Specific ID can be TIN, License Number etc.,

• User fills amount for each purpose and click on add.

Figure 2 : Display of receipt generation screen along with various fields to be filled

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Step 2a: Purpose will be added and it will be displayed as below. User will also have the option to add multiple purposes under the same major Head.

Figure 3 : Display of addition of a purpose with edit and delete options

Step 2b: User will have option of editing the Purpose added in which case on click of edit hyperlink, purpose details will be populated as below for editing. User will have provision to edit Purpose Specific ID and amount fields. After editing the Purpose User clicks on update leading to updation of the purpose added.

Figure 4 : Display of updation of a purpose by choosing edit option

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Step 2c: User will have also have option of deleting the added Purpose. On click of delete hyperlink user has to confirm for deletion of the record. User clicks on OK and the purpose will be deleted

Figure 5 : Display of Deletion of a record, and confirmation to delete the record

Step 3: User selects payment mode and submit the form.

Step 3a: Payment mode: Cash

Figure 6 : Display of receipt generation by choosing payment mode as cash

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Step 3b: Payment mode: Credit Card/Debit Card

• User fills CC/DC Receipt Reference Number. • User selects the Card Type used for payment from the drop down.

Figure 7 : Display of receipt generation along with payment mode as Credit card/Debit card

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Step 3c: Payment mode: Cheque/Draft

• User Selects the Bank against which the Cheque / Draft is drawn • User Selects the Bank Branch against which the Cheque / Draft is drawn. • Based on the above two IFSC Code of the Bank Branch will be auto-populated. • User selects the Date on which the Cheque / DD is drawn • User fills Cheque /DD Number.

Figure 8 : Display of receipt generation by choosing payment mode as Cheque/Draft

Step 4: Draft format of the receipt is generated. On click of confirm the receipt is generated with unique reference number.

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Figure 9 : Display of Draft format of receipt

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Step 5: Receipt Generation Screen

Figure 10 : Display of receipt generated successfully along with receipt reference number

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Step 6: Printable format of the receipt is also generated.

Figure 11 : Display of screen where user has option to print the receipt generated

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Figure 12 : Display of print format of the Receipt along with the required details

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2.2 ConsolidatedChallanGeneration: For all the remittances received for a day at the Departmental Counter, DDO mapped to the Departmental User will login to Khajane-II and generate a consolidated Challan for that day. Consolidated Challan so generated will be remitted to the Agency Bank.

Step 1: User navigates to the following path Receipts > Transactions > Consolidated Challan Generation

Step 2: User selects the date and clicks on submit button.

Figure 13 : Menu to display navigation path to reach consolidated Challan screen

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Step 3: All the receipts with different modes of payment are displayed; user selects each mode and generates consolidated Challan.

Figure 14 : Display of consolidated Challan screen

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Step 4: Challan is generated successfully with Challan reference number.

Figure 15 : Display of Challan details for receipt with payment mode as cash

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Figure 16 : Display of Challan generated for the receipts along with Challan Reference Number

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Step 4a: Challan matrix for cheque/demand draft as mode of payment

Figure 17 : Display of Challan matrix for payment mode as Cheque /demand draft Step 4b: Challan matrix for Credit card/Debit card as mode of payment

Figure 18 : Display of Challan matrix for payment mode as Credit card/Debit card

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2.3 ChallanGeneration: For all the remittances to be made by the DDO against a Purpose and the remittance will be made in the Agency Bank then a Challan will be generated by the DDO. DDO login to Khajane-II system and generates Challan.

Here the difference between Receipt and Challan is for Receipt the remittance is made at the Department Counter itself and the departmental user will in turn remit the money to the Agency Bank. Whereas in case of Challan the remittance will be made by the remitter directly to the Agency Bank using one of the modes of remittance.

Step 1: DDO navigates to the following path Receipts > Transactions >Challan Generation

Figure 19 : Menu to display navigation to reach out Challan generation screen

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Step 2: Challan for Self: DDO generates Challan for self. (Remitter details will be auto populated)

• User selects Category, District and Department from the drop down list. • Based on the Category, District and Department the DDO mapped to the combination will be

populated in the drop down list. User selects the DDO office from the populated list. • Based on the DDO office selected, Purpose mapped to the DDO will be populated in the Drop

Down. User selects the Purpose from the populated list. • Based on the DDO office selected DDO code will be auto-populated and based on the Purpose

selected HoA mapped to the purpose will be populated. • User fills amount for each purpose and click on add.

Step 3: Challan for remitter: DDO generates Challan for remitter by entering remitter details.

Figure 20 : Display to show Challan generation by selecting Challan type as Challan for self

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• User selects Category, District and Department from the drop down list. • Based on the Category, District and Department the DDO mapped to the combination will be

populated in the drop down list. User selects the DDO office from the populated list. • Based on the DDO office selected, Purpose mapped to the DDO will be populated in the Drop

Down. User selects the Purpose from the populated list. • Based on the DDO office selected DDO code will be auto-populated and based on the Purpose

selected HoA mapped to the purpose will be populated. • User fills amount for each purpose and click on add.

Figure 21 : Display to show Challan generation by selecting Challan type as Challan for remitter

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Step 3a: Purpose will be added and it will be displayed as below. User will also have the option to add multiple purposes under the same major Head.

Figure 22 : Display of Addition of purpose with edit and delete options

Step 3b: User will have option of editing the Purpose added in which case on click of edit hyperlink, purpose details will be populated as below for editing. User will have provision to edit Purpose Specific ID and amount fields. After editing the Purpose User clicks on update leading to updation of the purpose added.

Figure 23 : Display of updating of purpose with edit hyperlink

Step 3c: User will have also have option of deleting the added Purpose. On click of delete hyperlink user has to confirm for deletion of the record. User clicks on OK and the purpose will be deleted

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Figure 24 : Display of deletion of purpose and confirmation message for deleting

Step 4: User selects payment mode, Remittance Bank and submits the form.

Step 4a: Payment mode: Cash

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Step 4b: Payment mode: Cheque/Draft

• User Selects the Bank against which the Cheque / Draft is drawn • User Selects the Bank Branch against which the Cheque / Draft is drawn. • Based on the above two IFSC Code of the Bank Branch will be auto-populated. • User selects the Date on which the Cheque / DD is drawn

Figure 25 : Display of Challan generation screen with payment mode as cash

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• User fills Cheque /DD Number. • User will select the Remittance Bank where the remittance will be made.

Figure 26 : Display of Challan generation screen with payment mode as Cheque/Demand draft

Step 4c: Payment mode: NEFT / RTGS

• On selection of mode of Payment NEFT / RTGS, the Agency Bank Details of RBI along with the Account Number and IFSC code will be auto-populated.

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Figure 27 : Display of Challan generation screen with payment mode as NEFT/RTGS

Step 5: Draft format of the Challan is generated and on click of confirm the Challan is generated with unique Challan Reference Number.

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Figure 28 : Display of Challan generated successfully with Challan reference number

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Figure 29 : Display of screen where Challan print option is provided

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Step 6: Challan Output Format

Figure 30 : Display of Challan print format with all required details

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2.4 Generate Mandate/Update NEFT/RTGS transaction number: DDO generates mandate for the Challan generated.

Step 1: User navigate to the following path Receipts> Transactions > Generate Mandate/UpdateNEFT/RTGS Transaction number.

Figure 31 : Menu to display navigation path to reach Generate mandate screen

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Step 2: User search the Challan with search criteria and records are displayed.

Figure 32 : Display of search Challan screen with search criteria

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Step 3: User selects the record to be updated and the details of Challan will be displayed.

Figure 33 : Display of Challan details for which mandate has to be generated

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2.4.1 Mandate Generation: Step 1: User clicks on generate mandate, print format of mandate is generated.

Figure 34 : Display of Mandate form on click of generate mandate option

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Figure 35 : Display of print format of mandate with required details

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2.4.2 Update NEFT / RTGS Transaction Number: Step 1: User can enter the NEFT/RTGS transaction number and save the form.

Figure 36 : Display of NEFT/RTGS transaction number update screen

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Figure 37 : Display of success message after user enters the transaction number and saves the form

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3 Web Portal: This chapter deals with Challan generation by a citizen with all modes of payment. Detailed steps and screen shots have been added.

3.1 Challan Generation: Remitter login to Khajane-II Portal and navigates to Challan generation screen to generate a Challan.

Step 1: User navigates to Challan Generation screen

Figure 38 : Display of Challan generation screen in portal as viewed by citizen

Step 2: Remitter enters his personal details such as name, address and mobile number.

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Figure 39 : Display of Challan generation screen with remitter details entered by user

Step 3: User fills in the Challan.

• User selects Category, District and Department from the drop down list.

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• Based on the Category, District and Department the DDO mapped to the combination will be populated in the drop down list. User selects the DDO office from the populated list.

• Based on the DDO office selected, Purpose mapped to the DDO will be populated in the Drop Down. User selects the Purpose from the populated list.

• Based on the DDO office selected DDO code will be auto-populated and based on the Purpose selected HOA mapped to the purpose will be populated.

• User fills amount for each purpose and click on add.

Figure 40 : Display of Challan generation screen after entering department details

Step 4: Remitter adds the purposes for which Challan has to be generated. Remitter can add multiple purposes but under the same major head.

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Figure 41 : Display of Challan generation screen after entering purpose details

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Step 4a: Purpose will be added and it will be displayed as below. User will also have the option to add multiple purposes under the same major Head.

Figure 42 : Display of Challan generation screen after purpose is added

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Step 5: Remitter chooses the mode of payment as E payment and fills the payment details and submits the Challan1.

Figure 43 : Display of Challan generation screen, user selects e-Payment mode for payment

1Challan Generation for other modes of remittance is same as articulated for the Application.

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Step 6: Remitter submits the Challan and draft format of the Challan is generated. On click of 'confirm', Challan is generated and on click of 'go back' Challan generation screen is displayed.

Figure 44 : Display of draft format of Challan before submitting by user

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Step 7: On click of confirm the Challan gets generated and remitter has to click on OK to connect to payment gateway to make payment.

Figure 45 : Display of successful submission of Challan and generation of ChallanReference Number

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Figure 46 : Display of processing time while connecting to payment gateway

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Step 8: Remitter can view the payment details and click on confirm to make the payment for the Challan.

Figure 47 : Display of screen where user has to confirm on payment for the Challan

Step 9: On click of confirm payment is made for the Challan and account details are displayed.

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Figure 48 : Display of account details of the account with which payment is made.

Step 10: Challan is successfully generated and payment is made for the same. Remitter can take the print out of the generated Challan; therefore Challan reference number is also generated. Challan reference number can be used for further reference.

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Figure 49 : Display of printable format of Challan which can be used for further reference.

4 Course Summary This course was designed to give the participants an insight into the Challan Generation, Receipt Generation and Consolidated Challan Generation process. After completion of this course the participants would have better understanding of the following –

1. Challan Generation on Web-portal 2. Challan Generation on Khajane-II Application 3. Receipt Generation at Departmental Counter on Khajane-II Application 4. Consolidated Challan Generation by DDO on Khajane-II Application.

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4.1 Appendix A - Acronyms

Abbreviation Description

AC Bills Abstract Contingency Bills

AFS Annual Financial Statement

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Abbreviation Description

AG Accountant General

AIN Account Identification Number

AM Alteration Memo

Asst. Assistant

ATN Action Taken Note

ATO Assistant Treasury Officer

BAO Bill Approving Officer

BDSS Budget Decision Support Systems

BE Budget Estimate

BEO Budget Estimating Officer

BMS Beneficiary Monitoring System

BoA Back Office Assistant

BOI Bank of India

BPL Below Poverty Line

BSA Budget System Administrator

CAAA Controller, Aid, Accounts and Audit Division

CAG Comptroller and Auditor General of India

CAO Chief Accounts Officer

CAS Central Accounts Section

CBE Current Budget Estimate

CC Credit Card

CCD Civil Court Deposits

CCO Chief Controlling Officer

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Abbreviation Description

CCS Credit Confirmation Slip

CDV Cheque Delivery Voucher

CEO Chief Executive Officer

CFC Citizen Facilitation Centres

CM Clearance Memo

CO Controlling Officer

COPU Committee on Public Undertakings

CPO Chief Planning Officer

CPPC Central Pension Processing Centre

CPPO Central Pension Processing Officer

CPS Central Plan Schemes

CPSMS Central Plan Scheme Monitoring System

CRA Central Record keeping Agency

CRA-FC Central Record keeping Agency Facilitation Centre

CRCD Criminal Court Deposits

CSC Citizen Service Centres

CSF Contribution Submission Form

CSO Counter Signing Officer

CSS Centrally Sponsored Schemes

CVP Commuted Value of Pension

DA Dearness Allowance

DAG Deputy Accountant General

DBMS Database Management System

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Abbreviation Description

DC Debit Card

DC Bills Detailed Contingency Bills

DCRG Death Cum Retirement Gratuity

DD Demand Draft

DDO Drawing and Disbursement Officer

DDR Debt, Deposit and Remittances

Dept. Department

DIS Daily Input Sheet

DMO Debt and Investment Management Office

DMS Day-wise Monthly Statement

DoT Department of Treasuries

DPI Dots Per Inch

DS Deputy secretary

DSC Digitally Signed Certificate

DSN District Serial Number

DSSP Directorate of Social Security Pension

DTO District Treasury Officer

DWP Destitute Widow Pension

EAP Externally Aided Project

EBR Extra Budgetary Resources

ECS Electronic Clearing System

EDMS Electronic Document Management System

EFT Electronic Funds Transfer

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Abbreviation Description

EMD Earnest Money Deposit

EMI Equated Monthly Installments

EMO Electronic Money Order

EO Executive Officer

FAQ Frequently Asked Questions

FD Finance Department

FIFO First In First Out

FoA Front Office Assistant

FP Family Pension

FPU File Preparation Utility

FRS Functional Requirement Specification

FTP File Transfer Protocol

FVU File Validity Utility

GDFP General Delegation of Financial Powers

GIA Grant-in-Aid

GIS Bills Group Insurance Scheme Bills

GO Government Order

GOI Government of India

GoK Government of Karnataka

GP Gram Panchayat

GPF General Provident Fund

GSDP Gross State Domestic Product

GSTO Gazetted Sub Treasury Officer

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Abbreviation Description

GUI Graphical User Interface

HA Head Accountant

HBA House Building Advance

HDFC Housing Development Finance Corporation

HE His Excellency

HoA Head of Account

HoD Head of Department

HoO Head of Office

HRMS Human Resource Management System

HTTPS Secure Hyper Text Transfer Protocol

IEBR Internal Extra Budgetary Resources

IFA Internal Financial Advisor

IFSC Indian Financial System Code

IGNOAP Indira Gandhi National Old Age Pension

INR Indian Rupees

IO Implementing Officer

I-pin Internet Pin

IR Inspection Report

IST Indian Standard Time

ITC Input Tax Credit

IVRS Interactive Voice Response System

JD (Admin) Joint Director (Administration)

KB Knowledge Bank

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Abbreviation Description

KCSR Karnataka State Civil Services Rules

KFC Karnataka Financial Code

KGID Karnataka Government Insurance Department

KSWAN Karnataka State Wide Area Network

KTC Karnataka Treasury Code

LAR Local Audit Report

LE Latest Estimate

LIC Life Insurance Corporation of India

LOP List of Payments

LoV List of Values

M/O/C Mandatory / Optional / Conditional

MCA Monthly Civil Accounts

MCE Manual of Contingent Expenditure

MICR Magnetic Ink Character Recognition

MIS Management Information System

MO Money Order

MoE Memorandum of Error

MOU Memorandum of Understanding

MPAS Model Panchayat Accounting System

MPIC Monthly Program Implementation Calendar

MTFP Medium Term Fiscal Plan

NABARD National Bank for Agricultural and Rural Development

NCDC National Co-operative Development Corporation

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Abbreviation Description

NDC Bills Non Detailed Contingency Bills

NEFT National Electronic Fund Transfer

NIC National Informatics Centre

NOC No Objection Certificate

NP Non Plan

NPS New Pension Scheme

NSDL National Securities Depository Limited

NSSF National Small Savings Fund

NWMA Normal Ways and Means Advance

OAP Old Age Pension

OBE Original Budgetary Estimates

OCR Optical Character Recognition

P Plan

PAC Public Accounts Committee

PD Personal Deposits

PF Public Fund

PFM Pension Fund Managers

PFRDA Pension Fund Regulatory and Development Authority

PHP Physically Handicapped Pensions

PMU Project Monitoring Unit

POP SP Point of Presence Service Provider

PPAN Permanent Pension Account Number

PPO Pension Payment Order

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Abbreviation Description

PPU Payment Processing User

PRAN Permanent Retirement Account Number

PRI Panchayati Raj Institutions

PS Principal Secretary

PSB Public Sector Banks

PSU Public Sector Unit

PwC Price water house Coopers

PWD Public Works Department

RBD Reserve Bank Deposits

RBI Reserve Bank of India

RDPR Rural Development and Panchayati Raj

RE Revised Estimates

RFP Request For Proposal

RO Release Order

ROI Rate of Interest

ROP Recovery of over payment

RTGS Real Time Gross Settlement

RTI Right To Information

SBI State Bank of India

SBM State Bank of Mysore

SCF Subscriber Contribution File

SCP Special Component Plan

SE Supplementary Estimates

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Abbreviation Description

SHCIL Stock Holding Corporation of India Limited

SI System Integrator

SO Section Officer

SOA Service Oriented Architecture

SOP Schedule of Payments

SOR Schedule of Receipts

SOT Statement of Transaction

SPU Schedule Processing User

SR Service Register

SRS System Requirement Specification

SSP Social Security Pension

SSY SandhyaSurakshaYojana

STO Sub- Treasury Officer

SWMA Special Ways and Means Advances

T Day Transaction Day

TA Travelling Allowance

TAN Tax Deduction and Collection Account Number

TB Trustee Bank

T-Bill Treasury Bill

TCS Tata Consultancy Services

TE Transfer Entry

TIN Tax Payer Identification Number

TNMC Treasury Network Management Centre

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Abbreviation Description

TO Treasury Officer

TP TalukaPanchayat

T-Pin Telephone Pin

TSP Tribal Sub Plan

TTR Treasury Transfer Receipts

UAT User Acceptance Testing

UC Utilization Certificate

UCI Unique Challan Identity

UID Unique Identification Number

UIDAI Unique Identification Authority of India

ULB Urban and Local Bodies

US Under Secretary

UTI Unit Trust of India

UTR Unique Transaction Reference

VAT Value added Tax

VDMS Verified Day-wise Monthly Statement

VOA Vote on Account

VPN Virtual Private Network

VSAT Very Small Aperture Terminal

WDPB Work Done by Public Bodies

WMA Ways and Means Advance

ZP ZillaPanchayat

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