Presentation project management

Project Management

Learning Outline

Defining Project managementThe Project TeamSmall Scale ProjectsManaging the ProjectProject OperationsProject Control

Why Need Project Management?

Complex project needs coordination of:Multiple peopleMultiple resources (people, equipment)Multiple tasks – some must precede othersMultiple decision points – approvalsPhased expenditure of fundsMatching of people/resources to tasks

Professional and conscientious project management is critical

to a successful outcome!

Defining project management The Project Team The role of the project manager Small Scale Projects Managing the Project

Project Operations Project Control

Learning Outline

What is a Project?

A temporary and one-time endeavor undertaken to create a unique product or service, which brings about beneficial change or added value

can be large or small and take a short or long time to complete

*PMI, A Guide to the Project Management Body of Knowledge(PMBOK® Guide) (2004), p. 5.

Defining Project Management

The application of knowledge, skills, tools and techniques to project activities to meet project requirements

Organizing and managing resources so the project is completed within defined scope, quality, time and cost constraints

*PMI, A Guide to the Project Management Body of Knowledge(PMBOK® Guide) (2004), p. 8

Defining project management The Project Team Small-Scale Projects Managing the Project Project Operations Project Control

Learning Outline

the group responsible for planning and executing the project

consists of a Project Manager and a variable number of Project Team members, who work together to deliver their tasks according to the project schedule

Project Team

Project Team Members

responsible for executing tasks and producing deliverables as outlined in the Project Plan and directed by the Project Manager, at whatever level of effort or participation has been defined for them

On larger projects, some Project Team members may serve as Team Leaders, providing task and technical leadership, and sometimes maintaining a portion of the project plan

What makes this all work?

A good, solid professional project manager

Project Manager

a person with experience in all aspects of architecture and engineering and project management, the project manager may be registered as an architect or engineer, or it may be simply a title

Project Manager

the focus of a Project Manager is always…

PM Triple Constraints

Time

Cost

ScopeManage these or they will

manage you!

Project Management Skills

Program area knowledge, standards, and regulations

Understand the project environment

Project Management Skills

General management skills (budgeting, scheduling)

Communication skills

Interpersonal skills

The project manager makes things happen!

A good project team can be the key to a successful project!

Learning Outline

Defining project management The Project Team Small-Scale Projects Managing the Project

Project OperationsProject Control

Small-Scale Projects

characterized by factors such as short duration; low person hours; small team; size of the budget and the balance between the time committed to delivering the project itself and the time committed to managing the project

They are otherwise unique, time delineated and require the delivery of a final output in the same way as large-scale projects.

Learning Outline

Defining project management The Project Team Small-Scale Projects Managing the Project

Project OperationsProject Control

Manage the Project

Successful project management is delivering

a quality outcome that meets the client’s

requirements within time, scope, and budget.

Projects Operations

Work done to sustain the projectProcesses done from the beginning

of the project until its closing

Project Initiator/Sponsor

Project Inputs

Closing Processes

PlanningProcesses

ExecutingProcesses

Project Deliverables

Project Records

End users

Process Assets

Project Boundaries

Initiating Processes

Projects Management Process

Project Controls

Management action, either preplanned to achieve the desired result or taken as a corrective measure prompted by the monitoring process

mainly concerned with the metrics of the project, such as quantities, time, cost, and other resources; however, also project revenues and cash flow can be part of the project metrics under control

Project Controls

encompass the people, processes and tools used to plan, manage and mitigate cost and schedule issues and any risk events that may impact a project.

Beware of scope creep

Gradual, progressive increase in the project’s scope that is not noticed immediately

Occurs when additional requirements result in scope change and can cause cost and schedule overruns

But what is it?

Keeping Control of the Budget

Budget/Cost Management

Planning the Budget Keeping Track of Costs Effective Time

Management Project Change Control

Time Management

Defining Activities Sequencing Activities Resource Estimating for

Activities Duration and Effort

Estimation Development of the

Schedule Schedule Control

Total Quality Management (TQM)

the processes and initiatives that produce products or services are thoroughly managed

Quality control is very essential when it comes to every project, because this will show how you manage the working ethics of yours staff/team on the project

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