Presentation by Hermann Maurer,Graz/ Austria hmaurer@iicm Paris, September 20, 2011

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How to nominate members for Academia Europaea and some important functions

of the www.ae-info.org server Presentation

by Hermann Maurer,Graz/ [email protected]

Paris, September 20, 2011

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Nominations are very simple: Download the AE-Nomination Form (a PDF form) from http://www.ae-info.org/ae/Acad_Main/Nominations (the page shown below) and follow the rules described there.

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How to find this page http://www.ae-info.org/ae/Acad_Main/Nominations ?

You have to remember either www.ae-info.org (part shown below),the main page of the AE-INFO server, where an entry directs you there.

or you have to remember www.acadeuro.org which has a button

leading to the same page.

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How do you remember www.ae-info.org or www.acadeuro.com ?

Use www.google.com and search for either:

Academia Europaea oracadeuroorThe Academy of Europeor possibly Academy of Europeorae-info.org

…all lead you to one of the pages mentioned. Please do not search for European Academy !!! We owe it to the founders that they have protected both „Academia Europaea“ and „The Academy of Europe“ … but European Academy as such is an unprotected term.

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Once you have found http://www.ae-info.org/ae/Acad_Main/Nominationsfollow the rules described there. I. e. first click at AE NominationForm 2012.

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You will get a PDF form whose first part is shown below. Before fillingout anything please save that form under e.g. the surname of your candidate onyour computer. After filling out some fields, you can always interrupt, butdon‘t forget to save what you have done!

Click here

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You will get a PDF form whose first part is shown below. Before fillingout anything please save that form under e.g. the surname of your candidate onyour computer. After filling out some fields, you can always interrupt, butdon‘t forget to save what you have done!

you get:

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You will get a PDF form whose first part is shown below. Before fillingout anything please save that form under e.g. the surname of your candidate onyour computer. After filling out some fields, you can always interrupt, butdon‘t forget to save what you have done!

Now choose the section you want (you may have to use the scroll-bar for this) and click on it.

If I choose e.g. Informatics this is what Iget:

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You will get a PDF form whose first part is shown below. Before fillingout anything please save that form under e.g. the surname of your candidate onyour computer. After filling out some fields, you can always interrupt, butdon‘t forget to save what you have done!

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(Note: So far we have only specified the section of the candidate, solet us fill out the page below, a sample shown on next page)

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(an example how to fill out the page)

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1.12 Honours and Awards (Only mention major awards; max. 20; do not mention best paper awards or fellowships that one gets if one just pays a membership fee; list one per line, preceded by the yearwhen award was obtained, last awards first). The awards should include for example, election to National Academies (category of membership/fellowship); major prizes (not normal research grants) and similar honours that recognise academic performance; honorary degrees. Major ERC awards can be cited.

Obligatory

Not obligatory

sample!

sample!

Note: I have not filled in any awards in this sample (they are not obligatory, but prestigous awards strengthen the case of the nominee of course very much!)

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Don‘t forget this!

Webpage if rich in information is OK, HQ and AE-INFO andevaluators prefer a coherent short CV

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This is the most essential part of the form (in addition to thenecessary rudimentary personal information)

Optional

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This is a simplified authorization form. Note that two ordinary members mustpropose a candidate (this exludes foreign members) and one must be in a country different from the one of the candidate.

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The further procedure is explained at the bottom of the nomination form:

Please make sure to store the form with the information you have filled out on your computer!

Once the nominators have filled out all obligatory fields (those with an *)and are satisfied with the nomination, the first nominator should mail it as attachment to the address [email protected]

When the mail arrives, the forms are checked by a program for completeness. If obligatory fields are missing, or are too short or too long, the sender will receive a list of items that still have to be changed. If the form is complete, it will be automatically (a) sent to the section chair and (b) it will be automatically uploaded into http://www.ae-info.org/ae/Acad_Main/Forums/Nominationsto which authorized members have access.

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(Continued…)

If a nomination also concerns another section, let the section chair know: (s)he can communicate with the chair of the other section concerned. If, after consultation, it is decided to shift the nomination from onesection to another section, [email protected] should be contacted to carry out this shift.

Nominations can be submitted using above form between Oct.1, 2011 and April 30, 2012. Ranked lists of all candidates in their section have to be submitted to the Chair of the Nomination Committee and the Executive Secretary by June 15, 2012.

Access to a nomination is authorized for: ─ the two nominators─ all section committee members of the section involved─ all nomination committee members, board members, the president and the executive secretary after May 1, 2012.

All nominations can be printed out as are in the new system, but you can also usethe button „Show printer-friendly version“. PDFs of all nominations are sent to HQ first half of May 2012 if HQ wants to keep up this procedure.

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How to access a nomination:

Log in (see the often mentioned page http://www.ae-info.org/ae/Acad_Main/Nominationsif you have forgottten how to do so).

Now go to the main page www.ae-info.org . Click at the buttom „Forums“. On the new page appearing click at „Nominations“ (left lower corner). Next, select your section. You will see the list of candidates, but you can accesstheir nomination dossiers only if authorized, as explained on the previous page.

If authorized, the dossier can be printed out (recommendation: click at the „Show printer-friendly version“ button first) but note that nominations can change till April 30, 2012.

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All that has been explained above can also be found on the page mentioned at the very beginning:

http://www.ae-info.org/ae/Acad_Main/Nominations

Let us now look at some functions offered by

www.ae-info.org as shown on the next page.

20 Let us start to examine a click at „Sections“. We get:

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Lets click at „personal views and reports“

Let us e.g. click now at „Earth&Cosmic sciences“. We get:

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Let us now examine„Forums“

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Let us now click at Forums

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Let us now click at Image Preview

Note particularly these entries!

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enlarge!

(This shows all images currentlyIn „Forum“)

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Now we choose „Highlights“ and get the page below.. To start, lets look at one of Verstappen‘s expeditions

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Of course we could have chosen under „Highlights“ also the list of Nobel laureats

29And of course we have details for all of them. Letus look at our most recent one

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Let us go back to mainpage…

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Many other things to explore: Information on Nomination Initial help with this server Your trail for navigational help Publications Important Notes Log-in and password handling Powerful search mechanism You can comment any page You can create or edit pages in your area There is information on system status A random image is shown on first page News (different on main page and page of each section!)

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Many other things to explore: Information on Nomination Initial help with this server Your trail for navigational help Publications Important Notes Log-in and password handling Powerful search mechanism You can comment any page You can create or edit pages in your area There is information on system status A random image is shown on first page News (different on main page and page of each section!)

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Many other things to explore: Information on Nomination Initial help with this server Your trail for navigational help Publications Important Notes Log-in and password handling Powerful search mechanism You can comment any page You can create or edit pages in your area There is information on system status A random image is shown on first page News (different on main page and page of each section!)

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There are also important functions in the lower part of the main page:

List of officialsPast and Future ActivitiesList for Present and Former MembersDetailed presentation of some members Former MembersImportant NewsHistory of AE, HQ and AwardsPrivacy PolicyDigital Publications RepositoryAdministration

Let us have a look at the „List of Present and Former Members“and to finish at „Administration“ including some statistics and remarks.

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The form obtained is: Filling in „Walloe“ and clicking at Search gives:

Note that English keyboards just do not allow input of some characters, so systemis helping. Clicking at the correct version gives what I guess we want and a further click gives the personal page of our president.

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Let us return oncemore to the „List ofMembers…“

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Many ways to search:

The first three all show we have 2518persons in the list, 92 former ones

One can also search by Country, by Section or a combination thereof:

Finally, a look at the page „Administration“

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Upper half of page

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Lower half of page

Note the comment feature!

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A click at first entry gives:

Note that a comment is just like any other page, so it also can be commented:

A click on „Comments can be commented“ gives:

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─ Automated transfer of data collected on nominations forms into the list ofmember of the AE-INFO server

─ Online tutorial to explain how to update personal or sectional informationand how to add items to news page

─ If someone (member, public, EU official,…) looks for some topic x all Members of AE working on topic x should be shown (partially implemented)

─ Continuing editorial work and/ or training of part of the Wroclaw team

─ Examining how much of membership administration can be moved fromLondon to Graz and determining the role of the team in Wroclaw

Many other important features have been (partially) integrated into theAE-INFO server. Let me stop here with a look at:

Planned developments for 2012 / The future

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Every section has this button that leads to analphabetic list of activities in this section…If members have provided this info on their nominationform.Hence it is obligatory to addat least three words describingone‘s activity on newnomination form

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Thanks for going through this with me!

H. Maurer, Graz/ Austria

[email protected]/maurerhttp://www.ae-info.org/ae/User/Maurer_Hermann

Note: You can find the full presentation also athttp://www.ae-info.orgby going to „Important Notes“ Buttom in top row