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powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION
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Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

Dec 31, 2015

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Page 1: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

powerfully simple work management

CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION

Page 2: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

PLAN - PEOPLE

Our roster tells you who is planned to be working, which process they work for, what their role is and if they are planning to be on leave.The Leave Kiosk enables the crew to request leave (for approval by a manager). Once approved the person will be planned to be unavailable in the shift plan.

Roster (who’s going to do the work and will they be here?)

Page 3: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

Manage Roster Use the roster to manage resourcing levels on each shift.

Roster is by crew and by individual so that people can move crew if required.

Leave can be entered through the leave console and will make a person unavailable once approved by their leader.

Page 4: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

1. Swipe card

or enter ID to

login

2. Manage all your leave requests (past

and present) in one place.

3. Request leave within set constraints

(e.g. available leave and hours)

4. Discuss or dispute

decisions, with a manager

Add & Manage LeaveCrew should use the leave kiosk to request and manage leave their leave requests either on site or if appropriate from home.

A URL / Link

to new leave

requests and

any

messages are

sent to the

relevant

approver for

each request

Page 5: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

Add Leave in the RosterYou can add leave to the roster by dragging and dropping a bar for the period leave is required against the relevant user.

Choose the type of leave

Shows how many people and leave slots are available and the number of people already approved for leave for this person’s role, process & crew.

Page 6: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

Approve leaveLeave approvers can find leave for their crew at the bottom of the roster and approve or decline it.

Review comments added by the requester

Only managers who are leave approvers for the relevant person can approve their leave.

Only approve leave where there are available slots for each day requested.

Page 7: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

Edit users

Right click in the roster area and choose “Edit User” to edit a users details

This screen allows you to • Edit basic user details• Set user roles that people have in the system• Set the processes that people have access to

edit in the system.

Page 8: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

Edit a user’s process, employer department or occupationClick the Change… link to edit a user’s details in the future. Their process, employer, department or occupation will stay the same until the date/shift you choose on the calendar.

Page 9: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

Manning Report

Right click in the roster area and choose “Summary” to review the manning summary for a day.

Page 10: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

Set Holidays and Leave Approval ModelsThe manage screen is used for setting up most of the core data required by Fewzion.

Use the “Add Holiday” area to add holiday days to the calendar.This affects the number of people who are allowed on leave during (for example) school holiday periods.

To set “Leave Approvers” and the Leave that they can approve, select the relevant person’s check box, then choose the leave types from the drop down list.An approver can be either a level 1 (probably a planner, coordinator or superintendent) or level 2 (probably a superintendent or manager) or both.

At least one default must be set for each of level 1 and level 2

Page 11: Powerfully simple work management CREW AND ADMINISTRATIVE FUNCTIONS IN FEWZION.

Set or Edit Crew Shift PatternsThe simplest way to set up the roster pattern on your site is to use the setup spreadsheet, if you want to edit the patterns or add a new one then do so using the page below.Navigate to this page by choosing the “List” button under the “Crew” area on the manage page.

Add or delete crews in the left column.

Clicking on a row brings up the shift pattern for that crew over the period of time that their roster pattern repeats.

E.g. A 5/2, Monday to Friday, days only roster - repeats every 7 days so has a pattern length of 7 days and would have Monday to Friday set as “Day” in the shift column.

A 7/7, Seven on Seven off, Day/Night roster would have a pattern length of 28 days, the first 7 days might be “day shift”, second seven days “blank”, third seven days “night shift” and last seven days “blank”