PMP® Exam Preparation Training, Indonesia - Module 1 Exam Overview

PMP® Exam Preparation What is PMP Exam?

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2014 © Avenew Indonesia Module #01 PMP® Exam Overview

Your professional Management Solution

Initiation is successfully beginning the project to create success in the end.

q  Describe the purpose o f the in i t ia t ion process

q  Discuss managing expectations

q  Develop a sample project proposal



What is PMI? 0 Global Not-‐for-‐ProAit Professional Association

0  Founded by working project managers 0  Members in 185 countries

0 Global Standards 0  11 standards provide a common framework and language for projects across industries and regions

0 Credentials 0  5 widely recognized credentials 0  Based on both knowledge and work experience

0 Educational Activities 0  Continuing education for credential maintenance 0  Accreditation of academic PM programs 0  Registered Education Providers (REPs)



PMI Indonesia Chapter

0 Founded in 1996 0 Head ofAice located in Jakarta, the capital city of Indonesia

0 PMI Chapter Members : 538 (as per Jan 2014) 0 Number of PMPs in Indonesia: 452 (as per Jan 2014) 0 8 Board of Directors, 13 Board Members and many volunteers

0 2 Branches (Yogyakarta and Bandung)



PMI Standards



PMI Credentials q CertiAied Associate in Project Management (CAPM)®

§  CertiAies knowledge of the PMBOK Guide®

q Project Management Professional (PMP)® §  CertiAies expertise in leading and directing project teams

q Program Management Professional (PgMP)® §  CertiAies expertise and demonstrated history of performance in the oversight of multiple, related projects aligned to organizational strategy

q PMI-‐Risk Management Professional (PMI-‐RMP)® §  CertiAies expertise in assessing/identifying risk, mitigate threats, and capitalize on opportunities

q PMI-‐Scheduling Professional (PMI-‐SP)® §  CertiAies expertise in developing/maintaining the project schedule

q PMI Agile CertiAied Practitioner (PMI-‐ACP)® §  Validates the practitioner’s ability to understand and apply agile principles and practices



What is PMP ® ? Criterias for

Good Project Manager

Good interpersonal skills

Good communication skills

Good techincal skills

Good management skills

Good organizational skills

Education

Work Experience

Certification

PMP® will provide: Ø Provide professional/personal

recognition Ø Expedite professional

advancement Ø Create job growth/

opportunities within an organization

Ø Provide framework for standardized Project Management requirements

Ø Increase employee’s value to the organization



Worldwide Network of PMP®

" PMP® is truly a global certiAication " Developed by a global network of PMP® certiAied individuals

" PMP® certiAied individuals participate in the development of the examination and program requirements



What the Exam Test? PMP Certification Exam

Ø  Your project management experience Ø  Your common sense Ø  Your knowledge of industry practices Ø  Your knowledge of how to use

software tools Ø  What you learned in management

school Ø  Your intelligence

Ø  Your knowledge of PMI's processes Ø  Your understanding of the many

terms that are used to describe the processes

Ø  Your ability to apply those processes in a variety of situations

Ø  Your ability to apply key formulas to scheduling, costing, estimating, and other problems

Ø  Your understanding of professional responsibility as it applies to project management



A Passing Grade for PMP® " Answer 107 questions CORRECTLY out of the 175 questions on the test (61% correct)

The Exam Material

" Will be made up of exactly 200 questions " But only 175 of those questions will count.

" The other 25 questions are considered experimental questions that PMI is evaluating for use on future exams.



Question Allocation on the PMP® Exam

Process Group Number of Questions

% of Exam

Initiating 26 13%

Planning 48 24%

Executing 60 30%

Monitoring & Controlling 50 25%

Closing 16 8%



Registration process •  Online registration at www.pmi.org •  For Member and non member

1

•  Submit Resume •  Project experiences and education

2

•  Payment •  Payment

3

•  Eligibility Letter (Audit Process) •  Voucher number

4

•  Contact to Prometric (online www.2test.com) •  Exam site confirmation

5



Registration Requirements PMP® Category 1 PMP® Category 2

Education University Degree High School or equivalent

PM Experiences Min 3 years & no more than 6 years

Min 5 years & no more than 8 years

4500 hours 7500 hours

PM Education 35 hours 35 hours

Exam 200 questions, 4 hour 200 questions, 4 hour

RecertiAication Requirement

RecertiAication every 3 years; 60 PDUs required every 3 years to maintain certiAication

RecertiAication every 3 years; 60 PDUs required every 3 years to maintain certiAication



PMP® Exam Cost Members (PMI® member’s cost = USD 129)

USD 405

Non-Members USD 555

Recertification every 3 years

" Benefit by Join PMI Ø  Discount for member USD 150 (USD 555 – USD 405)

Ø  Save money USD 150 – USD 129 à USD 21

Ø  A subscription to PMI's publications, PM Network and PM Today; discounts on books and PMI-sponsored events;

Ø  Access to a wealth of information in the field of project management.



Eligibility Letter " Comes within 1 to 3 weeks " Contact Prometric to schedule the exam " Valid for 1 year



The Time Limit

" The PMP is a long exam " 240 minutes (4 hours) for 200 questions " 72 seconds per question (if no breaks are taken)

Question Format

" Multiple choice format with four possible answers " No penalty for guesing, leaving none of them blank



PMP® Professional Development Unit

In order to maintain the PMP® credential, PMP® certiAied individual must meet the Professional Development Program requirements (administered by PMI ® Education Department) Professional Development Program is: 0  3 year cycle 0  60 PDUs must be earned during this cycle



PMP® Professional Development Unit (PDU) Categories

0 Post certiAication formal education 0 Self-‐directed learning and professional activities 0 Program sponsored by PMI® Professional Development Providers 0 Programs sponsored by other providers 0 Services to professional/community associations 0 Industry speciAic recognition for PMP® 0 Knowledge 0  Skill 0 Experience



Type Exam Questions …….(1) 0 Situational 0 Put your mind in the situation (you have been there)

0 Two Right Answers 0 You have two right choices 0 Focus on the question (what is Airst or the best)

0 Extraneous Information 0 Not all information in the question will be used to answer the question

0 Out of the blue question 0 You have no idea what the question is asking



Type Exam Questions …….(2) 0 Words you have never heard before 0 Understanding is important 0  It is important to understand all topics

0 New approach to known topic 0 You understand the topic but you have never think about it in the way the question describes



How to Study…….. (1) 0 Create a study group 0 To discuss difAicult questions 0 Knowledge and experience sharing 0  Study via presentation

0 Reading material 0 PMBOK® Guide Fourth Edition 0 PMP® Exam Preparation

0 PMBOK® guide comprehension 0 Make short presentation for each Knowledge Area 0 Present and discuss 0 Understand Project Management Mapping (page 43)



0 Understand the main input – tools – output 0 Understand the process 0 Understand the main input-‐tools-‐output 0 Try to simulate (exam practice)

0 Practice with PMP® preparation books 0 Practice 1: See what is your current score and understand each wrong answer

0 Practice 2: Any improvement? Do you have the same wrong answer? Or new wrong answer?

0 Do cumulative practice 0 Cumulative per Knowledge Area



How to Study…….. (3) 0 Exercise Simulation 0 Using Fast track CD 0 Get familiar with “real exam

0 Join [email protected] 0 Get fresh information & experience 0 Discussion and sharing method

0 How long is it to study? It depends on your situation 0 100 to 200 hours (quoted from PMPCert) 0 1 to 2 months (quoted from PMPCert)



Tips for the Exam 0  Take 1 day rest of your heart, mind, and body before taking the exam

0  Prepare your tools and administration (ID Card, conAirmation letter) 0  Survey the exam site 0  Arrive at the exam site 1 hour before 0  Bring refreshment 0  Time Management strategy

0  200 questions for 4 hours = 1.2 minutes per question 0  Read questions carefully 0  Always put the answer although you have doubt or does not know the answer, and mark it

0  Make sure you have 0.5 to 1 hour time reserved to review 0  Relax



Trick for the Exam 0 Answer the questions from PMI® perspective, not your own experience 0 Focus on the words: Airst, best, except, not, most likely, etc. 0 Read all four choices and read backwards 0 Do not follow the old rule that the longest answer is the right one 0 Write down the formula and major processes as soon as your are given some papers during the exam



Hints for the Exam ……. (1) 0 Follow the Process (what to do Airst, second, etc) 0  Project Management Process 0  Sub Knowledge Process 0  Change Request Process

0  Evaluate and assess the impact of change 0  Create alternatives e.g. fast track or cash 0 Meet with management, sponsor, internal stakeholder 0 Meet with customer

0  Stakeholder Management Process 0  Identify 0 Assess their knowledge 0 Analyze 0  Get and keep them 0  Get their sign off



Hints for the Exam ……. (2) 0 Choose the one BEST answer from many CORRECT answers 0 Follow the process 0 Cover all correct answers 0 Not ‘gold plating' activity (adding extra functionality)



Why Do Candidates Fail in the PMP Certification Exam?



Why Do Candidates Fail in the PMP CertiAication Exam?

0 They took a PMP Prep course from a registered PMI education provider

0 They well prepared for the exam.




0 They have a shallow understanding and don’t study deeply Solution: 0  Read PMBOK Guide latest version from cover to cover at least three times. You will be easily answering several questions if you read the Appendix sections from page 345 to 455. Concentrating more on Appendix section G (interpersonal skills) would help you to answer lot of behavioral oriented questions on the exam.




0 They fail to read all answers. They look at the given options sequentially and if they think the option 1 or 2 is right, they skip the other options

Solution: 0  Read questions and given answers carefully. Re-‐read all questions containing negative words such as “not” “least” or “except”. Likewise check for all qualifying words: “all”, “most”, ‘some’, “none” and keywords such as input, output, tools and project management process. Since the exam is four hours you have enough time to go through all the given four options.




0 They do not think PMBOK is always right 0  Phase exits, stage gates or kill points are all terms for:

A.  GO/NO Meeting B.  Project Closure Criteria C.  Kickoff for next phased D.  Phase end reviews

Solution: 0 When you are taking the exam you need to think PMBOK Guide is always right and in order to pass the exam, we need to use the right Key word phases used in PMBOK Guide regardless of whatever you do today to manager your project.


PT. AVENEW Indonesia Project Management Training Provider & Consulting email: [email protected] www.avenew-indonesia.com Ph: +62 812 9788 2500

PMP® Exam Preparation Training, Indonesia - Module 1 Exam Overview

Education

professional management solution

pmp certiaication exam

type exam questions

pmp certification exam

project management

maintain certiaication

60 pdus required

work experience