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PMP 03 Project Time Managment

May 22, 2015

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PMP 03 Project Time Managment PMP 5th Edition

  • 1. Project Time ManagementBased on PMBOK 5th EditionAbdelrahman Sheta, PMP,ITILfacebook.com/Sheta.Page PMP - Project Time Management 1

2. Agenda 6.1 Plan Schedule Management 6.2 Define Activities 6.3 Sequence Activities 6.4 Estimate Activity Resources 6.5 Estimate Activity Durations 6.6 Develop Schedule 6.7 Control Schedulefacebook.com/Sheta.Page PMP - Project Time Management 2 3. PMP - Project Time Management https://www.facebook.com/waleed.naggar 3facebook.com/Sheta.Page PMP - Project Time Management 3 4. Project Time Management4 Includes the processes required toaccomplish timely completion of the project;involved 7 processes used to in developingtime schedule The schedule can have any format.facebook.com/Sheta.Page PMP - Project Time Management 5. facebook.com/Sheta.Page PMP - Project Time Management 5 6. 6.1 Plan Schedule Management6 Establishing the policies, procedures, anddocumentation for planning, developing,managing, executing, and controlling the projectschedule. The key benefit is to provide guidance anddirection on how the project schedule will bemanaged.facebook.com/Sheta.Page PMP - Project Time Management 7. facebook.com/Sheta.Page PMP - Project Time Management 7 8. facebook.com/Sheta.Page PMP - Project Time Management 8 9. Plan Schedule Management: Inputs91. Project Management Plan Scope baselines Other Information2. Project Charter3. Enterprise Environmental Factors4. Organization ProcessAssetsfacebook.com/Sheta.Page PMP - Project Time Management 10. Plan Schedule Management: T & T101. Expert Judgment2. Analytical Techniques3. Meetingsfacebook.com/Sheta.Page PMP - Project Time Management 11. Plan Schedule Management: Output111. Schedule Management Plan, includes butnot limited to: Project Schedule Model Development Level of accuracy Rules of Performance Management Reporting Formats Process Descriptionfacebook.com/Sheta.Page PMP - Project Time Management 12. 6.2 Define Activities12 Identify the specific actions to be performed toproduce the project deliverables Activities provide a basis for estimating,scheduling, executing and monitoring andcontrolling the project work.facebook.com/Sheta.Page PMP - Project Time Management 13. facebook.com/Sheta.Page PMP - Project Time Management 13 14. DefineActivitiesData Flowfacebook.com/Sheta.Page PMP - Project Time Management 14 15. Define Activities: Inputs151. Schedule Management Plan2. Scope baselines3. Enterprise Environmental Factors4. Organizational Process Assetsfacebook.com/Sheta.Page PMP - Project Time Management 16. Define Activities: T & T161. Decomposition2. Rolling Wave Planning3. Expert Judgmentfacebook.com/Sheta.Page PMP - Project Time Management 17. Define Activities: Outputs171. Activity List:Alist of all the activities that willbe performed on the project and adescription of each activity2. Activity Attributes3. Milestone List:A milestone is a significantpoint or event in project.facebook.com/Sheta.Page PMP - Project Time Management 18. 6.3 Sequence Activities18 The process of identifying and documentingrelationships among the project activities. Lead/Lag time between activities should beconsidered to support a realistic schedule. Can be performed by a software ormanually.facebook.com/Sheta.Page PMP - Project Time Management 19. facebook.com/Sheta.Page PMP - Project Time Management 19 20. facebook.com/Sheta.Page PMP - Project Time Management 20 21. Sequence Activities: Inputs211. Schedule Management Plan2. Activity List3. Activity Attributes4. Milestone List5. Project Scope Statement6. Enterprise Environmental Factors7. Organizational Process Assetsfacebook.com/Sheta.Page PMP - Project Time Management 22. Sequence Activities: T & T221. Precedence DiagrammingThe most common method of arranging theproject activities visually.Activities are put inboxes, called nodes,and connected witharrows (Activity onNode).facebook.com/Sheta.Page PMP - Project Time Management 23. facebook.com/Sheta.Page PMP - Project Time Management 23 24. Sequence Activities: T & T242. Dependency Determination Mandatory Dependency: Hard logic Discretionary dependency: preferredlogic, preferential logic, or soft logic. External dependenciesfacebook.com/Sheta.Page PMP - Project Time Management 25. Sequence Activities: T & T253. Applying Leads an Lagsfacebook.com/Sheta.Page PMP - Project Time Management 26. Sequence Activities: Outputs261. Project Schedule Network Diagrams2. Project Document Updatesfacebook.com/Sheta.Page PMP - Project Time Management 27. Exercise : Draw Network DiagramPMP - Project Time Management 27Activity PredecessorA -B AC B, FD CE -F EG Ffacebook.com/Sheta.Page 28. Exercise28Activity PredecessorA -B AC B, FD CE -F EG Ffacebook.com/Sheta.Page PMP - Project Time Management 29. 6.4 Estimate Activity Resources29 Estimate the type and quantities ofmaterial, human resources, equipment, orsupplied required to perform each activity.facebook.com/Sheta.Page PMP - Project Time Management 30. facebook.com/Sheta.Page PMP - Project Time Management 30 31. facebook.com/Sheta.Page PMP - Project Time Management 31 32. Estimate Activity Resources: Inputs321. Schedule Management Plan2. Activity List3. Activity Attributes4. Resource Calendars5. Risk Register6. Activity Cost Estimates7. Enterprise Environmental Factors8. Organizational Process Assetsfacebook.com/Sheta.Page PMP - Project Time Management 33. Estimate Activity Resources: T & T331. Expert Judgment2. AlternativesAnalysis3. Published Estimating Data4. Bottom-up Estimation5. Project Management Softwarefacebook.com/Sheta.Page PMP - Project Time Management 34. Estimate Activity Resources: Outputs341. Activity Resource Requirements2. Resource Breakdown Structure3. Project Document Updatesfacebook.com/Sheta.Page PMP - Project Time Management 35. Quiz Determining the physical resources, quantities of each and when they would be used is calledA. Resources Selection.B. Resource leveling.C. Resource Breakdown Structure (RBS).D. Estimate Activity Resources.facebook.com/Sheta.Page PMP - Project Time Management 35 36. 6.4 Estimate Activity Duration The process of approximating the number ofwork periods needed to complete individualactivities with estimated resources.facebook.com/Sheta.Page PMP - Project Time Management 36 37. facebook.com/Sheta.Page PMP - Project Time Management 37 38. facebook.com/Sheta.Page PMP - Project Time Management 38 39. Estimate Activity Duration: Inputs(1)391. Schedule Management Plan2. Activity List.3. ActivityAttributes4. Activity Resource Requirements5. Resource Calendarfacebook.com/Sheta.Page PMP - Project Time Management 40. Estimate Activity Duration: Inputs (2)406. Scope Statement7. Risk Register8. Resource Breakdown Structure9. Enterprise Environmental Factors10.Organization Process Assetsfacebook.com/Sheta.Page PMP - Project Time Management 41. Estimate Activity Duration: T & T (1)411. Expert Judgment2. Analogous Estimating (Top-down) - Useactual values of a similar project3. Parametric Estimating4. Group Decision making techniques5. ReserveAnalysisfacebook.com/Sheta.Page PMP - Project Time Management 42. Estimate Activity Duration: T & T (2)6. Three-point Estimatefacebook.com/Sheta.Page PMP - Project Time Management 42 43. Program Evaluation & Review Technique (PERT)Uses a weighted average duration estimate to calculateactivity durations.facebook.com/Sheta.Page PMP - Project Time Management 43 44. Gantt ChartBar charts are relatively easy to read, and arefrequently used in management presentations.facebook.com/Sheta.Page PMP - Project Time Management 44 45. PMP - Project Time Management https://www.facebook.com/waleed.naggar 38facebook.com/Sheta.Page PMP - Project Time Management 45 46. Estimate Activity Duration:Outputs461. Activity Duration Estimates: Quantitativeestimates of the likely duration of eachactivity as well as the range of possibleresults ( 10 2 day )2. Project Document Updatesfacebook.com/Sheta.Page PMP - Project Time Management 47. QuizThe optimistic estimate is 1, the pessimisticestimate is 9 & the most likely estimate is 8.What is the PERT estimate?A. 9B. 7C. 8D. 6facebook.com/Sheta.Page PMP - Project Time Management 47 48. 6.6 Develop Schedule48 The process of analyzing activitysequence, durations, resourcerequirements, & schedule constraints tocreate a project schedule. Developing an acceptable schedule isoften an iterative process.facebook.com/Sheta.Page PMP - Project Time Management 49. facebook.com/Sheta.Page PMP - Project Time Management 49 50. roject Time Management https://www.facebook.com/waleed.naPMP - P ggarfacebook.com/Sheta.Page PMP - Project Time Management 50 51. Develop Schedule: Inputs (1)511. Schedule Management Plan2. Activity List3. Activity Attributes4. Project Schedule Network Diagrams5. Activity Resource Requirements6. Resource Calendars7. Activity Duration Estimatesfacebook.com/Sheta.Page PMP - Project Time Management 52. Develop Schedule: Inputs (2)528.Project Scope Statement9. Risk Register10.Project Staff Assignment11.Resource Breakdown Structure12.Enterprise Environmental Factors13.Organizational Process Assetsfacebook.com/Sheta.Page PMP - Project Time Management 53. Develop Schedule: T & T531. Schedule Network Analysis2. Critical Path Method3. Critical Chain Method4. Resource Optimization TechniquesA. Resource LevelingB. Resource Smoothingfacebook.com/Sheta.Page PMP - Project Time Management 54. Develop Schedule: T & T545. Modeling Techniques What-if scenario analysis Simulation6. Leads and Lags7. Schedule Compression Crashing Fast tracking8. Scheduling Toolsfacebook.com/Sheta.Page PMP - Project Time Management 55. Critical PathThe longest duration path through a network diagramwhich represents the shortest time to complete theprojectA:2EndStartE : 2 H : 2D : 2B : 3 C : 4facebook.com/Sheta.Page PMP - Projec

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