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AAPG-TUSC Planning Process “TDTS Competition 06/26/2022 Planning Team 1 Group 2 – Team # 2 Planning Team
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Page 1: Planning Management TDTS 2014

AAPG-TUSCPlanning Process “TDTS Competition”

04/10/2023 Planning Team 1

Group 2 – Team # 2Planning Team

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PresentersMostafa Khalefa “Team Leader”Alshymaa Saber “Leader Assistant”Yomna EssamRasha RashadMohamed Elshora

Planning Team

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AgendaIntroduction in Planning.Develop Project Management Plan.Project Time Planning.Project Cost Planning.

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Audiences ExpectationsAt the first page of your notebook write down the following:

Your expectations from this presentation.

At the end of the course evaluate the deliverable against your expectations.

Planning Team

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Project Goals As a result of participating in this presentation, attendees will

Have confidence in their ability to perform their PM role.Planning any project by scientific method.Understand how and when PM knowledge and skills are applied.

Planning Team

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PMBOK ©

Planning Team

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AgendaIntroduction in Planning.Develop Project Management Plan.Project Time Planning.Project Cost Planning.

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Introduction in Planning:When managers are managing, they use a series of activities called management functions to achieve their objectives.

planning

directing

organizing

controlling

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Performing Management Functions

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Planning The first step in managing is planning, determining your business’s objectives and how you are going to reach them.

planning the act of setting goals, developing strategies, and outlining tasks and timelines to meet those goals

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PlanningThe three levels of planning are:

Strategic plans

Tactical plans

Operational plans

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Planning Strategic plans are long-term plans that do not usually include a specific target date.

strategic plans long-range objectives based on long-term goals used to map out a business for three to five years

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Planning Tactical plans are medium-range plans that help ensure that you accomplish specific objectives to meet your plans.

tactical plans midrange objectives that focus on a period of one year or less, built on specific objectives with target dates

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Planning Operational plans are short-term plans that bring tactical plans to life.

operational plans short-term objectives that help achieve tactical plans, including policies, rules and regulations, and budgets for day-to-day operations

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AgendaIntroduction in Planning.Develop Project Management Plan.Project Time Planning.Project Cost Planning.

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Develop Project Management PlanIt defines how the project is

Executed,Monitored and Controlled, andClosed.

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Project Management PlanIt is composed of plans and documents generated by the

various processes such as:Scope management planSchedule management planCost management planQuality management planStaffing management planCommunication management planRisk management plan

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The Project Triple ConstraintSuccessful project

management means meeting all three goals (scope, time, and cost) – and satisfying the project’s sponsor!

Define Scope: The process of developing a detailed description of the project and product.

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AgendaIntroduction in Planning.Develop Project Management Plan.Project Time Planning.Project Cost Planning.

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Project Time ManagementImportance of Project Schedules:

Managers often view delivering projects on time as one of their biggest challenges.

Time has no flexibility; it passes no matter what happens on a project.

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Project Time Management Steps:Define Activities: identifying the specific activities that the project team

members and stakeholders must perform to produce the project deliverablesSequence Activities: identifying and documenting the relationships between

project activities Estimate Activity Resources: estimating how many resources a project team

should use to perform project activitiesEstimate Activity Duration: estimating the number of work periods that are

needed to complete individual activitiesDevelop Schedule: analyzing activity sequences, activity resource estimates,

and activity duration estimates to create the project scheduleControl Schedule: controlling and managing changes to the project schedule

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AgendaIntroduction in Planning.Develop Project Management Plan.Project Time Planning.Project Cost Planning.

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What is Cost and Project Cost Management?Cost is a resource sacrificed to achieve a specific objective.Costs are usually measured in monetary units like dollars.Estimate cost: estimate of the costs of the resources needed

to complete a Project. Determine budget: allocating the overall cost estimate to

individual work items to establish a baseline for measuring Performance.

Cost control: controlling changes to the project budget.

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Basic Principles of Cost ManagementMost members of an executive board better understand and

are more interested in financial terms, so Project Managers must speak their language

Profits are revenues minus expendituresProfit margin is the ratio of revenues to profits.Cash flow analysis determines the estimated annual costs and

benefits for a project and the resulting annual cash flow

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Basic Principles of Cost ManagementTangible costs or benefits are those costs or benefits that an

organization can easily measure in dollarsIntangible costs or benefits are costs or benefits that are

difficult to measure in monetary termsDirect costs are costs that can be directly related to producing

the products and services of the projectIndirect costs are costs that are not directly related to the

products or services of the project, but are indirectly related to performing the project

Sunk cost is money that has been spent in the past; when deciding what projects to

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Best RegardsAAPG-TUSC

Planning Team