Paperless, easily scalable and quick implementation€¦ · Go Paperless Today, going paperless is a must! Paperless AP solutions are about more than environmentalism SnapAP is a

#300, 160 Quarry Park Blvd SE, Calgary, Alberta, T2C 3G3 ph. (403) 279 1605 f. (403) 724 [email protected] snapapaccountspayablesoftware.com

Paperless,easily scalableand quickimplementation

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http://snapapaccountspayablesoftware.com

Why SnapAp?

Here’s Why…

IanChief Financial Officer (CFO)

When it came down to it, we were just putting money and time in the wrong places. Delayed and lost invoices, invoice defects, and delays in processing costs a company a lot more than what is ideal. SnapAP has allowed us to put our funds and energy towards productive processes and has made us way more profitable. Unnecessary expenses are down, and profits are up!

MadisonCorporate Controller


What we were doing before just seemed so inefficient. It felt like something was always wrong, we were always trying to fix errors, having to wait to invoice our customers because the supplier invoice was incorrect, keeping up with unpaid invoices, it was getting frustrating. The consequences were heavy, too. We were focusing too much on fixing defects, this decreased productivity, supplier relationships were suffering, we were wasting time and money. SnapAP has helped us to increase our efficiency and productivity by a mile! We’re now able focus on the big picture rather than having to deal with the details – SnapAP does that for us. Finally, we have smooth month end closings!



SheilaAccounts Payable Supervisor

TeeganAccounts Payable Clerk

Too often, I felt like I was way behind at work. I found myself spending more time dealing with Supplier inquiries and trying to resolve Invoice defects than I did on things that were more productive. The amount of Supplier inquiries was starting to stress me out and I felt like I was not working as efficiently as I had the potential to. Since we have started using the SnapAP software, things are going way more smoothly, I am able to keep up with my work, even get ahead. I deal with a fraction of Supplier inquiries and everything is a lot more organized.

AndrewChief Information Officer/IT Manager

We found ourselves in a place where we were using outdated processes; we needed to take advantage of the technology available to us to make our Accounts Payable process more secure, organized, and efficient. In the end, this would also save time, money, and paper, and would help our company stay up to speed with a world that is quickly advancing, technologically. SnapAP has allowed us to focus on our jobs, while it handles and organizes Accounts Payable - something that we were spending way too much time on before.


I was feeling the pressure from both sides, the Accounting and Finance departments were questioning our level of productivity for the amount of money that was going into the department. On the other hand, I could feel the level of stress and displeasure in their job that employees in the AP department were experiencing. SnapAP really has turned everything around. I feel more energy in my department as people are getting things done, focusing on looking ahead rather than trying to catch up. The Accounting and Financing departments are pleased with the huge increase in our productivity. Everyone seems happy and I am way less stressed!



Go Paperless

Today, going paperless is a must!

Paperless AP solutions are about more than environmentalism

SnapAP is a paperless Accounts Payable software that is secure, easy to use, and manages all your E-Invoicing needs, helping your company go paperless effortlessly. Simplicity in function allows you to manage your Purchase Orders, Invoices and Payments electronically, curing the ‘addiction’ to paper that we suffer from but also creating a much more efficient Procure-to-Pay process. We want that beautiful simplicity, after all.

Not only is this good news for your own company, suppliers also love SnapAP Accounts Payable software because they have access to all of their records online, 24/7. They no longer need to call your AP department to determine the status of any Invoice or Payment, or send paper Invoices through the mail. They also never have to send another statement, as everything is right there in SnapAP, visible to both you and your Suppliers!


Before going paperless with SnapAp



Going paperless means:

• Happier Suppliers• Happier Employees• Better accuracy: avoid duplication and errors during processing• Easier locating of documents when needed• Secure data, ensuring legitimacy of the Supplier Invoice• Better tracking of processing and the approval cycle• Damage prevention• Reduced costs, eliminating postage, printer costs, paper, and ink• No more filing, paper cuts, filing cabinets, off-site storage, or piles of paper• Tracking and matching Invoices to their Purchase Order and Receipts

Join the paperless revolution

Electronic invoicing is more accepted with Suppliers these days, even expected, and E-Invoicing garners a faster response. Add electronic Purchase Orders and Payment solutions, and you remove the need for printing and filing hardcopies of any documents. Both of these steps cost your company time and money, to say nothing of thefrustration of chasing errors. AP automation is the solution.

With the SnapAP paperless Account Payable system, your Purchase Orders are sent to your Suppliers electronically, and the Supplier’s Invoice is matched to the Purchase Order and receipt. That electronic Invoice or E-invoice is then paid through SnapAP’s built-in electronic payment solution – Cash manager, on time and for the correct amount. All the matching (linked) documentation of the process is linked electronically and with secure backup.

Faster. Cleaner. Better. Simplicity never looked so good.


Accounts Payable is still a paper-heavy bus iness func t ion . For compan ies responding to Aberdeen’s latest AP survey, nearly 77% of all incoming invoices were still paper-based as of 2014. Paperless AP using SnapAP Accounts Payable software means cycle time reduction and scalable procure to pay solutions, with great potential for savings and growth on top of better ‘green’ practices.

We know how important the ‘green’ part is. In 2012, paper and cardboard comprised more than a quarter of annual municipal waste at 27%. According to studies, an average office worker uses 10,000 sheets of paper every year. Collectively, that equates to 4 million tons of paper used in one year in the US. So why not stop the cost and guilt of paper with SnapAP paperless AP software?

After going paperless with SnapAp



Errors / Defect Elimination

Errors are costly… reduce them by 90%

Accounts Payable is a very repetitive task, made worse by slow systems, lost paper, mistakes, and data entry. SnapAP is an Accounts Payable solution, paperless and automated, that eliminates defects downstream. This means potential for growth frustrated without extra expenses, less money spent on corrections, and a much happier AP team.

No more lost Invoices, mistakes, or delays in processing… SnapAP Accounts Payable software is much more accurate than old-fashioned paper documentation, supports better compliancy, and provides faster processing with electronic Purchase Order delivery, electronic Invoicing and electronic Payments. Accounts Payable staff can spend their time on productive processes and end the stress of chasing errors and lost documentation… this leads to increased productivity, improved moral, and puts the focus on looking ahead instead of always playing catch-up.


“How can I keep track of it all???”



Reduce errors with:

• Up-front accurate Invoices• No lost paperwork• No damaged paperwork• No misfiled paperwork• No paper at all!• Linked documentation for the entire Procure-to-Pay process

More secure

For maximum security SnapAP is hosted by you, in your environment, on your servers, and managed by your team. Not only are errors reduced, data security is enhanced when you automate your Accounts Payable process with SnapAP.

Better P2P Processes

Procure-to-Pay automation enhances your Supplier relationships by ensuring they are paid on time. This keeps the lines of communication clear and allows you to negotiate better terms from a place of power. No more getting put on credit hold by your Suppliers because old or lost invoices were not paid. No more missing deadlines because a paper Invoice was not seen for approval or mistakenly filed before being resolved. Avoid the errors of duplication, which cause a negative impact on the cash-to-cash cycle time. With less time spent on corrections your Accounts Payable team can focus on better Procure-to-Pay processes. All of this allows you to become the preferred Customer of your Suppliers!

Our philosophy is simple: do it right the first time. Don’t get stuck in the cycle of looking for errors and instead prevent errors from happening in the first place with SnapAP Accounts Payable software.

SnapAP makes this possible, all while being simple to implement and run right out of the gate.


SnapAp: Rest easy knowing it’s been done right



Quick implementation

Don’t waste more time with implementation…

Implementing SnapAp is quick and easy

Makes sense, easy to install, and it’s… done!

When you install SnapAP software, you can use it immediately and already know how to do the things you want to do. That’s simplicity: everything in the right place right when you need it. Simple can be harder to create than complex, and it takes hard work to make complex things simple. We think with SnapAP we’ve done just that.

It’s not that SnapAP software is simplistic… it’s that using SnapAP is a breeze. It’s well thought out and carefully put together so that a sophisticated process of Procure-to-Pay becomes easy to accomplish in less time, with less mistakes, and with far less frustration. And while traditional paper processes typically measure cycle times in days, SnapAP measures invoice cycle times in minutes.


SnapAp - Makes sense of it all. Quickly



Take fewer steps

With SnapAP Accounts Payable Software, all non-value added steps in your P2P process are eliminated! That’s simple at its best!

• Software is easy to use and requires minimal training, which is provided• Training manuals are built in• Supplier on-boarding is provided• Full integration with your existing ERP software

ERP software compatible

SnapAP is designed to interface with any major ERP software, no customization necessary. Data is transmitted through staging tables by a custom interface. SnapAP is designed to work in many configurations, including multiple ERP systems. The staging tables in SnapAP can be used to share data between many ERPs (or other software if necessary), eliminating the need to manually enter the same data multiple times. SnapAP can also receive Invoices electronically via XML files.

Whatever your system needs, SnapAP will work with it for better record keeping and reduced processing time.

Approvals don’t get lost in a paper pile on someone’s desk. Instead, they are processed with a click. Suppliers don’t call for status updates on their Invoices. Instead, the current status is a click away on their end.

We built SnapAP to exhibit simplicity, but it’s not simplistic. One means easy and effective, the other reveals laziness. Our automated Accounts Payable software depends on good, creative simplicity.

“Making the simple complicated is commonplace; making the complicated simple, that’s creativity.”

Charles Mingus


A winning combination - SnapAp & Your Team



Scalable

Keep up with your company…

Have room to grow with SnapAp

Enjoy:

• Reliable expansion• Easy monitoring of Invoices from multiple

companies or divisions• Ability to have custom settings for each company or

division to suit their requirements.


The dictionary defines the word streamline as to make a system more efficient and effective by employing faster or simpler working methods. By using SnapAP you benefit from a streamlined automated Accounts Payable solution, and you can rest assured you have the right software tools to accommodate your company’s growth.

SnapAP’s scalable Accounts Payable solution allows organizations of different sizes and rates of growth to keep up on their Accounts Payable without additional cost. With electronic Invoicing for AP, you can increase the number of Invoices processed without the need for more staff hours, optimizing the results of your growth.

Go ahead and grow - SnapAp has you covered




Scalable Procure-to-Pay solutions means being able to handle a growing amount of work in the same time period to allow for extra invoicing. There is a certain power in knowing that when your company grows, your Accounts Payable will never be your bottleneck. SnapAP is efficient and easy to use, so growth is an easy choice to make.

Save money on your Accounts Payable processing costs so you can reinvest it into growing your business…and SnapAP will grow with you!



Organization

Maintain better control…

over the entire P2P process

Automated Accounts Payable software holds the key to any business’s cash flow. It’s always a matter of increasing sales and lowering expenses, and the P2P automation (Procure-to-Pay) solutions offered by SnapAP Accounts Payable solution means you can see and control expenses and save your company significant amounts of money. Reports show that AP

automation reduces procure to pay processing costs by more than 42%.

Automated accounts payable solutions also provides you with the information you need to negotiate with vendors for better payment terms and purchase price. And instead of missing deadlines, as often happens with the old paper process, you can now take advantage of early Payment discount opportunities. Delays in payment can also damage communications with Suppliers… so using SnapAP helps keep suppliers happy.


Since growing extra arms isn’t an option…



Simple and Accurate

SnapAP allows for easy retrieval of invoices when needed, with all steps of the P2P process recorded digitally and linked to other related documents.

The SnapAP process is designed to be completely electronic, right from the Purchase Order all the way to payment. There is no scanning or ‘digitizing’ necessary. And to keep it simple, SnapAP has a built in Approval Hierarchy management process. Approval limits are set by you, so you always have 100% control.

Results:

• Cycle time reduction• Less time spent on Supplier enquiries• Accounts Payable defect elimination• Discount capture• Cost savings• Improved relationships with Suppliers• Procure-to-Pay security• No lost invoices• Easy retrieval of Invoices; save time and enjoy

better compliancy• Ability to track the status of Purchase Orders,

Invoices and Payments at any point in the P2P life cycle

• Manage all types of Invoices: Material, Services and even Non-PO Invoices

As a potential source of cost savings and improved relationships with Suppliers, AP automation should be top of mind for Finance executives. It can lead to improvements in transaction processing costs, shorter Payment times, more accurate Financial reports, and improved visibility.

Our goal is to improve communication, remove inefficiencies, and facilitate visibility; all while providing effective paperless Accounts Payable Software.


Let SnapAp give you a hand



How it works

Simplicity

Why SnapAp? Here’s why…

“Simplicity is the key to brilliance.”


Bruce Lee had a point. Simplicity isn’t exactly easy to obtain, but once you’ve got it you can see the brilliance in it. Simplicity is beauty. And it’s a beautiful thing when your automated Accounts Payable process is straightforward.

This creates happier employees. Better relationships with suppliers. Quicker and more accurate compliancy. You get all this while also enjoying permanent cost savings. We’re here to help you save time AND money.

SnapAP + You = Easy

With SnapAP Accounts Payable Software all the services you would expect from an automated Accounts Payable solution are here and easier than ever to put into practice.



Simplicity:

Easy to purchaseEasy to implementEasy to use

Complexity creates fog; simplicity clears it. We believe clarity and transparency in your Accounts Payable automation is essential. SnapAP has a straightforward interface which is very intuitive and user-friendly.

Best of all, your Suppliers have 24/7 access to all Purchase Orders, Invoices, and Payment status data – without paying fees or needing special software.


SnapAP is Different – it’s Better

Accounts Payable software capable of electronic Invoicing and creating a paperless Accounts Payable system is not a new idea. There are many companies offering AP automation software. SnapAP is different because we want to make a u t o m a t i o n s i m p l e — s i m p l e t o implement, simple to use, and simple to choose.

Einstein once said, “If you can’t explain it simply, you don’t understand it well enough.” Well, we understand Accounts Payable software and Procure-to-Pay automation (P2P) so well, we don’t just explain it simply, we made SnapAP Accounts Payable Software operate at the highest level of simplicity.

It’s not that SnapAP Accounts Payable Software is simplistic…far from it. SnapAP instead contains just what you need to take control of your Accounts Payable processes in a manner that relieves frustration. We make it easy for you, which wasn’t easy for us but well worth the effort.

By using SnapAP Accounts Payable Software to implement AP automation with electronic Invoicing, you experience many benefits.

Make accounts payable simple with SnapAp



SnapAP Benefits Include:

• Increased productivity• Defect elimination• Improved morale• Permanent cost reduction• Primed for growth with full scalability• Manage cash flow more efficiently• Eliminate delays in processing• Ensure accuracy• Enjoy better compliancy• Catch early payment discounts and negotiate for better payment terms• Keep your data secure• Stop the onslaught of paper…no more stacks of filing, lost documents, or paper cuts• Easy to implement and fully compatible with your finance software

Built on Best Practices

SnapAP is Accounts Payable software built on best practices that helps you avoid the inherent risks of outsourcing by keeping your paperless Accounts Payable in-house and under control. We aim to keep it friendly and keep it simple!

SnapAP isn’t about automating existing processes – it’s about eliminating wasteful processes, adding controls, and getting it right.


SnapAP makes your Accounts Payable available 24/7, so Employees and Suppliers always have access to all of Purchase Orders, Invoices (and Invoice status) and Payment information from anywhere, at any time. Every step of the Accounts Payable process is tracked within SnapAP, and has a full audit trail for every transaction. The whole story is always there, providing 100% transparency and easy compliancy.

And how about the bottom line? The old-fashioned paper-based Accounts Payable process required one full time employee per 8-12K invoices per year. Using the SnapAP automated and paperless process, that ratio is one employee to 80-90K invoices per year! We streamline and simplify the process while making it more accurate and easy to use.

SnapAp keeps it friendly and simple



Procure to pay

Efficiently link Purchasing to Payables…

with Procure-to-Pay solutions…

“Simplicity is the key to brilliance.”


Procure-to-Pay is a term used for the system designed to streamline the process of acquiring goods, from the Purchase Order through to final Payment and all the ‘paperwork’ in between. SnapAP offers a full P2P automation solution that includes electronic Purchase Orders, electronic Invoices, and electronic Payments to create a true paperless system that works.

The fastest way to lower costs is by implementing a completely automated and paperless P2P solution…all while keeping the process simple and error-free.

By automating through electronic Purchase orders, electronic Invoicing, and electronic Payments, your Procure-to-Pay process becomes completely paperless. Add the automated processing and approval cycles, and you can see how Procure-to-Pay a u t o m a t i o n g r e a t l y r e d u c e s A P processing costs. The need to copy and resend Invoices is eliminated.



That means:

• Invoices are electronic, so they never get misfiled, lost, or mistakenly duplicated• Access any document online anywhere, anytime• Procure-to-Pay life cycle is complete, paperless, fast, reliable, simple• Electronically manage each aspect of the P2P process including Purchase Orders,

Invoices, and Payments• Eliminate costly, time-consuming manual entry, which is rife with opportunity for error• Remove Accounts Payable as a bottleneck• Increase Internal Controls• Secure a solid audit trail for compliance

No more paper = no more filing = no more lost invoices = no more wasted time! P2P automation means less searching for errors, fewer inquiries from suppliers, a complete audit trail, and low cycle time, all done to make your life easier.

Your company deserves the best in Procure-to-Pay automation!




Electronic Purchase Order

Electronic Purchase Orders create an easier…

and more organized procurement process

•Better Internal Controls•Electronic Purchase Order Approval from anywhere•Electronic Purchase Order sent to supplier•Electronic Supplier Purchase Order confirmations•Supplier has access to all of their Purchase Orders, 24/7, from anywhere•Full transparency•Easily manage all of your Purchase Orders


With SnapAP, you always know your Supplier has received their Purchase Order. And your Supplier has 24/7 access to all of their Purchase Orders online… from anywhere! This streamlined process helps catch any discrepancies long before they become a defect! Electronic Purchase Orders through SnapAP provide you with many benefits, including:

SnapAP makes it simpler for you to process Purchase Orders – from electronic Purchase Order approvals from anywhere, t o s e n d i n g t h e P u r c h a s e O r d e r electronically to your Suppliers, to electronic Supplier Purchase Order confirmations – the process is not only completely paperless, but it is simple and efficient!



SnapAP simplifies the Purchasing process with less manual steps to completion, and allows for consolidation of all authority processes and routing rules. This catches any discrepancies up front, eliminating the possibility for defects down the line.

This is seamless Accounts Payable made simple!




E-Invoicing

Reduce the steps of the traditional AP process…

with E-Invoicing

Electronic Invoicing streamlines the lifecycle of an Invoice – from the moment your Supplier enters their Invoice, through the automated Approvals process, and finally to online storage – without any paper involved. It allows for tens of thousands of more invoices to be processed per year without any additional staff and while also reducing the cost of operation. This allows staff to work on more value-added tasks and creates opportunity for your company to grow.

SnapAP automated software solution makes the whole process simple, from Invoice to Payment and… done!

Better invoicing processing

Capture and organization of AP information can be a real challenge… SnapAP automated electronic Invoicing allows for more precise Invoice processing. The Invoice is sent automatically to the appropriate team members for review and approval. This provides greater visibility of cash flow…at a much lower cost than doing it the old fashioned way.




Using SnapAP Accounts Payable software reduces inbound calls from Suppliers – they can access their Invoices online 24/7 to see the up-to-date status of any Invoice. They do not require any software nor is there any costly enablement fees associated with our dedicated onboarding team.

Electronic Invoicing means:

• Eliminate any use of paper and avoid the need to scan or convert paper into digital files• Electronic Invoices entered by your Suppliers• Automated 3-way matching• Electronic Invoice Approval from anywhere• Computer to Computer electronic Invoices• No more Supplier Statements• Accurate Invoice tracking• Improved audit review process• Increased consistency in the Invoicing process, with quick access to Invoices based on

internal and external audit requests• No duplicating or overpaying Invoices• No more late payments• A more environmentally-friendly way of doing business• Automated Invoice processing means accelerated Invoice processing. SnapAP is

dedicated to making the process seamless and simple.

Automated Invoice processing means accelerated Invoice processing. SnapAP is dedicated to making the process seamless and simple.




Cash Manager

Avoid late Payment penalties…while making things easier for Suppliers

When will we be paid?

See the whole picture

SnapAP Cash Manager also allows for more focus on high-value analyses, insights, and cash flow optimization. Automate, track and view Payment Approvals, and see your Accounts Payable liabilities in real time. This is your automated Procure-to-Pay solution that gives you a real-time picture of cash flow.


You can’t fault your suppliers for wanting to know the status of their invoices. With SnapAP Accounts Payable software you will reduce supplier inquires to almost nothing! They can simply look at their own invoices online and see the real-time status. Each step is digitally recorded and linked to all relevant documents, making accountability a breeze.

The SnapAP Cash Manager is your electronic drawer, allowing you to manage individual Payments in minutes. The Cash Manager sends electronic Payment files to the bank to pay your Suppliers immediately via EFT, so there are no more lost cheques and no more cheque fraud.

SnapAp-Have full control of your cash flow



The SnapAP Cash Manager will:

• Ensure good accountability and full compliancy with any agency• Generate improved supplier visibility throughout your supply chain• Electronically approve Payments• Create and transmit EFT Bank files• Provide electronic Payment Advice

The SnapAP Cash Manager helps those in charge of allocating cash resources stay on track with relevant up-to-date information. With seamless Accounts Payable automation, all Invoices are paid on time, with no duplicate Payments or lost Invoices.

With the SnapAP Cash Manager you gain the ability to measure cash flow performance across the organization.

Every process within SnapAP has a full audit trail of any transaction – the whole story is always there, providing 100% transparency!


A successful Accounts Payable solution must be able to format and deliver EFT p a y m e n t s t o b a n k s , w h i l e a l s o accommodating legacy check printing for Suppliers who are unable to receive EFT Payments. SnapAP enables electronic Payments over various platforms.

AP automation is expected in today’s business world. Paperless Accounts Payable allows you to enjoy full AP automation in a snap and keeps your Accounts Payable seamless. SnapAP has your P2P solutions for Accounts Payable discount capture by ensuring your electronic Payments go through on time and done right!



About

Part of a bigger picture

SnapAP – A Division of the GSCM Group of Companies


GSCM Consulting Group Inc. is a privately owned Canadian Corporation. The company began in 2006 in Montreal, Quebec. It is now based in Calgary, Alberta.

The GSCM Consulting Group team is made up of a mix of employees and independent consultants. Most of our resources are Six Sigma trained professionals. Our main focus is providing Business Process Automation consulting and Operating Working Capital Management baselines. For example, we have implemented Procure to Pay solutions that are completely paper less fo r our cus tomers . Our resources are based in Alberta, Ontario, Quebec and New Brunswick.

GSCM Consulting Group has worked for Customers in Canada, the United States, Chile and Australia. Projects have been completed in English, French and Spanish.

Our Customers have been in hard rock mining, coal mining, potash mining, manufacturing, mine contracting and the engineering/construction business.

GSCM Consulting Group has a disciplined approach based on Lean/Six Sigma principles in all if its engagements. Customers assign a Project Champion for all our engagements. Customers also assign Process Owners for all evaluated business processes. Implementations are done by the Process Owners and supported by GSCM resources. The structured approach follows a series of steps. Each step is supported by change management techniques. Most of our work is done at a Customer’s site but some analysis is performed off site at GSCM’s offices.



GSCM Innovative Solutions has provided solutions for Customers in Canada, the United States, and Australia. Assignments have been completed in English and French. Our Customers have been in hard rock mining, coal mining, manufacturing, mine contracting and the engineering/construction business. GSCM Innovative Solutions uses a disciplined approach based on Lean/ Six Sigma principles in all of its engagements.

The SnapAP Cash Manager helps those in charge of allocating cash resources to stay on track with relevant up-to-date information. With seamless Accounts Payable automation, all Invoices are paid on time, with no duplicate Payments or lost Invoices.

With the SnapAP Cash Manager you gain the ability to measure cash flow performance across the organization.

Our Philosophy is simple:Do it right the first time and eliminate defects downstream.


GSCM Innovative Solutions Inc. is a privately owned Canadian Corporation. The company began in 2008. The head office is in Calgary, Alberta. The development work is all done in our office in Dieppe, New Brunswick.

The GSCM Innovative Solutions team is made up of a mix of employees and independent consultants. Our resources are Software Development Professionals. Our main focus is providing Automated Business Solutions. Our tools are generic and can be used in any industry. We also provide custom designed solutions. Our tools have been in use since 2009.



Clients

Our clients say it just snaps into place

Before SnapAP, our Accounts Payable department had many inefficient processes. This led to wasted time spent by everyone (from Purchasing to AP to the Suppliers) finding and trying to fix errors instead of preventing them. It felt like we were always in a state of ‘catch-up’, with no sense of control on our workload. These deficiencies made it difficult to accurately forecast cash flows.

With the Supplier entering their own Invoices electronically into SnapAP, we now have a completely paperless process that is built on the philosophy of getting things right up front, to ensure there are no defects down the line. The process provides complete transparency, while improving internal controls. The Supplier can see all of the status of their Purchase Orders, Invoices and Payments, all without calling AP.

SnapAP has a very simple interface: training a new Employee or Supplier is a simple 20 minute process. Suppliers provide very positive feedback at the simplicity and completeness of the SnapAP process.

With SnapAP, we have transformed our P2P process into the most efficient, state of the art, defect free process. The GSCM team helped every step of the way, from guiding us through the change management process, to ensuring customer personal growth, helping us develop a complete understanding of the business process and the importance of each step along the way. They are a company that ‘practices what they preach’ in all of their daily business tasks. They understand the full value and benefits in efficient processes/employees and the power of positivity.

Melanie Brown, Accounts Payable Supervisor, J.S. Redpath Limited




Before we had SnapAP our AP Invoice processing system involved a manual, very laborious, high paper volume process prior to their entry in our financial program. Also because of our remote location, Invoices from suppliers were usually quite late in getting to us or were never received at all causing time delays in payments. SnapAP automated this whole pre-entry process allowing us much more

efficient use of labor, much less paper, timelier Payments, and gives the Supplier much more direct knowledge about the status of their account. SnapAP is very friendly to use making it easy to train AP personnel, Approvers and Suppliers alike, even over the phone, usually in 30 minutes or less. Our Suppliers have expressed their appreciation of how straight forward it is to use and the benefits of having access to their account information. SnapAP has drastically improved the efficiency of our Accounts Payable department to the benefit of both our Company and our Suppliers.

- Christine Philips, Accounts Payable Supervisor, Grande Cache Coal

We have been working with GSCM for the past 4 years and have been utilizing SnapAP during this time. SnapAP has been a straight forward, somewhat simple solution for both our Vendors and Employees to use. There hasn’t been much intervention required for support but when we have needed it we found the staff of GSCM to be responsive and professional. I would recommend companies to

evaluate and invest in using the SnapAP system and to work with those at GSCM.

- Travis Michalsky, Senior Technical Analyst, Grande Cache Coal

GSCM is very easy to work with as they have a defined process to capture requirements and define measurement. The proposed solutions are always very customer-focused. SnapAP is very

comprehensive and the interface is intuitive to use. The Invoicing process leverages greatly from the PO allowing Vendors to partially or fully Invoice their customers. The controls are very obvious with regards to the unit pricing etc. Approving Invoices internally is very easy as well. Invoices needing approvals are automatically routed to the appropriate internal approvers. SnapAP has very good internal controls, yet is not cumbersome to use. Most Suppliers were trained by bringing their active Invoices in to a quick training session, which allowed the Supplier to quickly learn the system with live data. The Approver’s training is also very easy. Suppliers have visibility to the complete Invoice lifecycle without having to call the Accounts Payable department. Employees can see all outstanding and processed Invoices easily from SnapAP. The data interface requires no changes within the Client’s ERP system. I would definitely recommend SnapAP. It achieves a significant reduction in AP effort to process and manage Invoices.

- Henry Shen, IncITe Consulting




In 2012 -13 the GSCM team facilitated the transition from an “in house” multi- platform ERP to their SnapAP Procurement and Supplier Interface for a significant Australian subsidiary of a Global company of which I was the Australian Procurement Manager. The GSCM team overcame not only the tyranny of time and distance imposed by the Canada – Australia element of the task but the ‘change management‘ challenges of a conservative and geographically diverse customer. The key was the absolute dedication the GSCM team to Customer Service throughout. They cheerfully accommodated unique custom elements in the software to meet local needs with efficiency and technical excellence. Their ability to seamlessly immerse themselves in the enterprise and develop a high degree of understanding of the local requirements was impressive as were their solutions when confronting novel situations. Training, support tools and localized manuals were precise and always plentiful and their ability to encourage and motivate my Procurement team in their role as process change champions was crucial to an ultimately very smooth transition. Acceptance and uptake levels by Suppliers of the seamless efficiency of the SnapAP Procure to Pay process vastly exceeded best expectations. The GSCM team led the way by their involvement with the local team in direct interactions with Suppliers to achieve early acceptance from key vendors. At times providing 24/7 support coverage and overnight trouble shooting for any issues, the GSCM team made the transition very successful and from my point of view an enjoyable and fulfilling experience.

- Warren Liddle –Procurement Manager – Australia

SnapAP is a complete paperless solution… from electronic Purchase Orders all the way to Payment, it makes the P2P process completely paperless. This means month end is literally the end of the month, as there is no need to chase paper. SnapAP provides an efficient

process that reduces operating costs and allows for growth.

- Matthew Philipchuk, CEO & Chairman – Bight Petroleum Corp.

GSCM’s innovative P2P software solutions are extremely easy to navigate.

As a Supplier we feel confident knowing that as we had entered our Invoices ourselves there was no chance of Invoices going missing or

being sent to the wrong person.

We would recommend GSCM’s P2P solutions to any company that has a high volume of Invoices being processed through their AP department.

- Michele Arena, Accounts Receivable – AERgO International Pty Ltd




Our Customer used to be a little behind the curve on business processes and making payments, and now that they are using SnapAP, they are “way ahead of the curve”, and

Payments are on time!

-Supplier – Canada

I actually really enjoy your invoicing system because of things like this. I like that we can get it all worked out up front and I don’t get stuck trying to figure out a bunch of deducts a month later! I wish every customer made it as easy as you do! :]

- Supplier – USA

FYI I love your portal – so user friendly, unlike others I have to use.

- Supplier – Canada

I was impressed with the SnapAP system and the ease with which our Invoices can be entered, together with the systems & procedures on the Customers side to ensure that they are promptly processed and approved. I certainly think it is an improvement for both of our businesses going forward.

- Supplier – Australia




Contact

Back (to you) in a snap

Contact us with any questions you have or to order SnapAp:

SnapAP#300, 160 Quarry Park Blvd SECalgary, Alberta, T2C 3G3

(403) 279 1605 – office(403) 724 0091 – fax

[email protected] [email protected]

www.snapapaccountspayablesoftware.com




Paperless, easily scalable and quick implementation€¦ · Go Paperless Today, going paperless is a must! Paperless AP solutions are about more than environmentalism SnapAP is a

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