Optimize Print Services

SafeCom Sales Presentation We help companies optimize print services

Cost control, efficiency, document security and environmental impact

1

Why print management…?

2

• Gartner Group estimates that companies spend 1-3% of their annual revenue on their print environment – ”a hidden gold mine of savings”

• Annual costs of unmanaged print per employee according to Newfield

• EUR 650 in Finance,

• EUR 500 in Government and Pharmaceuticals,

• EUR 350 in Education

• MFPs/MFDs are an integrated part of document input/output processes in almost any company, influencing workflows and employee productivity,

• Document security and confidentiality become increasingly important since more and more intelligence is built into MFPs/MFDs

Cost control is a challenge...

3

1. Lack of central procurement policies and standards regarding preferred printer vendors and models supported by IT may be costly,

2. Users and departments buy any printer whenever they need one, and then expect central IT to support it,

3. Users prefer personal printers because it allows them to print when they want without the risk of losing confidential documents,

4. Without central document accounting you cannot measure and control costs.

The need for efficiency...

4

1. Without clearly defined standards IT ends up supporting different printers, print drivers, and purchasing different types of consumables,

2. Scarce IT ressources spend valuable time supporting a dispersed printer fleet that may not support the business and the way employees work,

3. Traditional printing does not allow users to print when and where they want – printed documents do not wait for the user to collect them.

Document security is always an issue...

5

1. Lack of overall company policy regarding document handling and security,

2. Free access to all networked printers allowing anybody to print, copy, fax, scan or e-mail free of charge,

3. Often people forget having printed a document, even confidential documents. Adding to the piles in the printer room, they might fall into the wrong hands.

The challenge of sustainable printing...

6

1. No overall company policy regarding sustainable printing,

2. Regretted print jobs are printed with no chance to stop them at the printer, and forgotten print jobs pile up in the printer room,

3. Users are not always aware of the cost of printing, which is why they often print unnecessary online content, print draft documents in color, or do not use duplex printing and other functions that reduce paper and toner waste.

How SafeCom Smart Printing meets these challenges….

7

SafeCom Smart Printing – Core functionality

8

• Central administration of users and devices,

• Document accounting of all print, copy, e-mail and scan activities,

• Access control protects devices and ensures confidential printing,

• Policy compliance motivating changes in user behavior and reducing waste

SafeCom controls print, copy, e-mail and scan

9

The SafeCom Smart Printing Universe

10

SafeCom – a benefit to the entire organization

11

Overall company

• Reduce print costs by 40%

• Protect output and devices

• Eliminate waste

IT Department

• Simplify print infrastructure

• Improve help desk efficiency

• Free up IT resources

Employees

• Print safely anytime,

anywhere

• Go to the printer of your

choice

• Avoid lost documents

Procurement

• Centralize cost control

• Accurate cost allocation

• Optimize print services

Customers

12

“SafeCom’s scalability is market leader”

“SafeCom’s server is the most robust software on the market”

“SafeCom is the most open system on the market… through its integration of

APIs”

“SafeCom has the market’s most comprehensive toolset for performance

and system verification”

“Not only have we reduced costs by 23%, we have also lowered paper

consumption by 20%”

Nestlé Group Italy reduces print costs by 23%

13

Consolidate printing and imaging environment to lower costs, simplify management, improve support, reduce consumable usage and introduce confidential printing.

Print Profile Before After Reduction

Number of pages printed per year 13.8 mio 11 mio 2,8 mio

Number of printers installed 400 132 268

Cost Savings per year Euro

Current costs (2.8 mio x 3,8 cents) 106.400

Printer Fleet Consolidation (268 x 900 euro) 241.200

Total savings per year 347.600

Price per printed black/white page is 3,8 cents and service, maintenance and toner per printer is 900 euro per year

Enhancing Environmental Credentials Trees CO2 Water kWh

Reductions 3363.360

kg84.000 liters

65.800

According to some environmental organizations one mature tree generates about 8,330 sheets of paper, and one sheet of paper generates 1.2 gramme of CO2 and 1.000 A4 sheets of paper consumes 30 liters of water and 23,5 kWh

Lancashire County Council - 36% cost reduction

14

Facing a three year print spend of over £12 million, the council aimed to reduce its print costs by 36%. It also wanted to improve workflow and print management.

Print Profile Before After Reduction

Number of pages printed per year 7.2 mio 5 mio 2.2 mio

Number of printers installed 600 152 448

Cost Savings per year Euro

Current costs (2.2 mio x 3,8 cents) 83.600

Printer Fleet Consolidation (448 x 900 euro) 403.200

Total savings per year 486.800

Price per printed black/white page is 3,8 cents and service, maintenance and toner per printer is 900 euro per year

Enhancing Environmental Credentials Trees CO2 Water kWh

Reductions 2642.640

kg66.000 liters

51.700

According to some environmental organizations one mature tree generates about 8,330 sheets of paper, and one sheet of paper generates 1.2 gramme of CO2 and 1.000 A4 sheets of paper consumes 30 liters of water and 23,5 kWh

Turismo de Portugal reduces print costs by 20%

Focus on consolidation of the entire printer fleet, central administration and cost reductions.

Print Profile Before After Reduction

Number of pages printed per year 5.8 mio 4.6 mio 1.2 mio

Number of printers installed 460 166 294

Cost Savings per year Euro

Current costs (1.2 mio x 3,8 cents) 45.600

Printer Fleet Consolidation (294 x 900 euro) 264.600

Total savings per year 310.200

Enhancing Environmental Credentials Trees CO2 Water kWh

Reductions 1441.000

kg36.000

liter28.20

0According to some environmental organizations one mature tree generates about 8,330 sheets of paper, and one sheet of paper generates 1.2 gramme of CO2 and 1.000 sheets of paper consumes 0.16 liter water and 23,5 kWh

Price per printed black/white page is 3,8 cents and service, maintenance and toner per printer is 900 euro per year

SafeCom Smart Printing

16

Reduce costs more than 40 % and be more efficient

Simplify print infrastructure

Reduce number of print servers

Centralize administration and control

Allocate costs accurately

Secure Printing and Policy Enforcements

Minimize need for bandwidth

Company facts

• Started in 2002

• Owned 90% by employees

• 70 employees worldwide

• HQ in Copenhagen and subsidiaries in UK, US, DACH, Singapore

• SafeCom Certified Partners and Resellers Worldwide

• www.safecom.eu / www.safecom.us

17

Milestones

1999HP shows SafeCom at Network InterOP

2002SafeCom a/s founded by former i-data employees and company lawyer

2003Partner agreement with HP worldwide

2004SafeCom HP Qualified Solution Supplier

2005SafeCom patented, British patent approval: GB 2350 713 B, US patent US 6,952,780 B2

2006Solution for Ricoh, SafeCom Ricoh Development Partner Premier Plus, and SafeCom awarded the “Outstanding HP Partner Award”

2007 Solution for Xerox and SafeCom Xerox Alliance Partnership Gold

2008 Solution for Sharp, European patent approval: EP 1 120 701

2009 Solutions for Lexmark and Konica Minolta

2010 Solutions for FujiXerox, SafeCom G3

2011 Solutions for Samsung

18

Print vendors

19

Certified Business Partners Worldwide

20

CONTACT

21

DENMARKSafeCom A/S

Energivej 15DK-2750 BallerupDenmark

Phone: +45 4436 0240e-mail: [email protected]

UNITED KINGDOMSafeCom UK Ltd

Suite 5, Fulshaw HallAlderley Road, WilmslowChesire SK9 1RL, UK

Phone: +44 (0) 845 838 7023

e-mail: [email protected]

UNITED STATESSafeCom US

45 Park Place South no. 293Morristown, NJ 07960USA

Phone: +1 (973) 457 0816

e-mail: [email protected]

APACSafeCom Asia/Pacific

Suntec Tower One #08-08 7 Temasek BoulevardSingapore 038987

Phone: +65 6493 1085e-mail: safecom-

[email protected]

DACHSafeCom GmbH

Otto-Lilienthal-Straße 36DE-71034 BöblingenGermany

Phone: +49 (0)1805-7233266

e-mail: [email protected]