On the Job Manual Llcc

LAPU-LAPU CITY COLLEGE

COLLEGE OF TECHNOLOGY

ON-THE-JOB TRAININGMANUAL

____________________________________________________NAME OF STUDENT

___________________________________________________Course, Year and Major

____________________________________________________Academic Year

2012 EDITION

As per BOR Resolution No. 10 s. 2012 dated June 14, 2012 ‘’A Resolution Approving in Principle the different Manuals of Cebu Technological University (CTU) namely: On-the-

Job (OJT) Manual, Student Teaching Manual, Practicum Manual in Hospitality Management, Agency Immersion Manual, Practicum

Manual in Agriculture and Forestry, and Bachelor of Science in DevelopmentCommunication (BS Dev. Com) OJT Manual

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TABLE OF CONTENTS

VISION, MISSION AND GOALS OF CTUVISION, MISSION AND GOALS OF THE COLLEGEPART I. ON-THE-JOB TRAININGPOLICIES AND GUIDELINES

A. INTRODUCTION _____________________ 1B. COURSE OUTLINE _____________________ 1

B.1. Description _____________________ 1 B.2. Objectives _____________________ 1 B.3. Course Proper _____________________ 1 B.3.1. Pre-OJT Evaluation _____________________ 1 B.3.2. OJT Orientation _____________________ 2 B.3.3. OJT Enrolment _____________________ 2

Procedure B.3.4. OJT Proper _____________________ 2 B.3.5. Post OJT Evaluation _____________________ 2 B.4. Course Requirements & Grading _____________________ 3System B.5. OJT Credit for Previous Work _____________________ 3Experience

C. STEPS FOR OJT PLACEMENT/ ASSISTANCE _____________________ 3 PART II OJT JOURNAL CONTENTS & FORMAT Guide in Accomplishing the OJT Journal _____________________ 5 Title Page _____________________ 6 Approval Sheet _____________________ 7 Table of contents _____________________ 8 Introduction _____________________ 9 Summary / Conclusion _____________________ 10 Recommendations _____________________ 11 Appendices _____________________ 12 Other Documents _____________________ 13 PART III. OJT FORMS On-the-job Trainee Information Sheet _____________________ 14 Evaluation Form of OJT Experience _____________________ 15 Pre OJT / Industry Immersion Conferences/ _____________________ 16 Orientation/Seminars Evaluation Form Parent’s Consent and Waiver _____________________ 17 Memorandum of Agreement _____________________ 18 Daily /Week / Monthly Performance Report _____________________ 20 OJT Performance Evaluation Form _____________________ 21 Criteria in the Selection of Training Provider _____________________ 23 PART IV. READINGS _____________________ Tips on Work Habits 25 Characteristics of the Ethical Office Professional 26 Approach for Productivity and Quality 27Improvement Principles from ‘’How to Win Friends and 28Influence People’’ Tips for Writing an Application Letter 29 Interviewing Tips 31 OJT precautionary measures 33

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LAPU-LAPU CITY COLLEGE

VISION

The center of excellence and development in research, instruction, production, and extension services for progressive leadership transcending global technological, business and Agency-driven education.

MISSION

Provides advanced professional and technical instruction for special purposes, industrial trade, teacher education, agriculture, fishery, forestry, engineering, aeronautics and land-based programs, arts and science, information technology and other relevant fields of study. It shall undertake research, production and extension services, and provide progressive leadership across the areas of specialization for global empowerment.

GOALS

Produce knowledge-based and globally competent human resource who are reasonably flexible and attuned to the latest technology needs; strengthen academe and Agency partnership; and spur effective and efficient technology management.

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LAPU-LAPU CITY COLLEGE

COLLEGE OF TECHNOLOGY

Vision of the College of Technology The prime mover for technological excellence in the region.

Mission of the College of Technology:

To provide diverse market-driven curricular programs through sustainable competitive technology instruction, research and extension.

Goals of the College:

1. Equip students with competencies and entry-level skills in various technology areas;2. Provide avenues for the student observe and practice the highest standards of safety;3. Meet with the manpower requirement industry;4. Provide leadership in the conduct of research and extension geared towards technological

advancements;5. Establish industrial and community linkages for excellence;6. Develop the student and faculty members ‘ cultural, moral, and nationalistic consciousness,7. Inculcate dignity as an intrinsic nature of the individual in the area of technological

advancement; and8. Sustain commitment to be the sufficient source of competent technicians, professionals.

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LAPU-LAPU CITY COLLEGE

COLLEGE OF TECHNOLOGY

1. Objective of Bachelor of Science in Industrial Technology (BSIT) Equip students with specialized technical competences across fields of industrial technology towards occupational opportunities, entrepreneurial capabilities and/or supervisory and managerial positions.

2. Objective of Bachelor of Science Information Communications Technology (BSICT)

Equip students with equitable ICT skills and proficiencies required by industry with integrated research and extension capabilities in addressing the ever-changing demands in their individual lifetime opportunities and possibilities in local and global workforce.

3. Objective of Bachelor of Science in Graphics Design (BSGD)

Equip students with higher understanding of the essential fusion of art and technology, bringing creative ideas to reality for more demanding roles in the workplace.

4. Objective of Bachelor of Science in Mechatronics (BSMx)

Equip student with theories and competencies in industrial automation focus on Mechanical, Computer, Electricity and Electronics technology that would prepare technology leaders and experts in the field of Mechatronics.

5. Objectives of BSHM

Produce quality, intellectual morally upright individuals who are trained on effective and efficient customary services to address the manpower needs of hotels, restaurants and other relevant hospitality trades and industries.

6. Objectives of BSTrM

Produce highly knowledgeable and skillful individuals, equipped with the competence for a world class travel management services.

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PART I.

(On-the-Job Training Policy and Guidelines)

INTRODUCTION

The On-the-Job Training program has been envisioned to provide the ‘’Field Laboratory’’ of Bachelor of Science in Industrial Technology (BSIT), Bachelor of Science in Information and Communications Technology (BSICT), Bachelor of Science in Graphics and Design (BSGD) and Bachelor of Science in Mechatronics (BSMx) courses. Under this program, the student are given a realistic exposure and training in local/International industries.

The training may start during the summer term and to be continued during the regular semesters. Enrolment in this course presupposes completion of shop works and academic subjects in the curriculum.

COURSE OUTLINE

I. Description On the Job Training program is supervised practice of skills application to the actual industry job functions of the different fields of specialization in particular course offering. This provides the student the exposure and the training experiences applicable for industrial management concepts and practices that were learned in the classroom to the actual work environment.

II. Objectives

The OJT program aims provide the student with the following:

1. Exposure to training and works experience in the specific sector concerned to upgrade/enhance the orient sand skills learned in the classroom;

2. Familiarization with the range of position and the labor force requirements of the sector;

3. Honing of technical and managerial skills of trainees in specialized aspects of the Technology field they are in, as major, in cooperation with linkage industrious of CTU.

III. Course Proper

1. Pre-OJT Evaluation

No student will be permitted to undergo OJT if he/she has a deficiency in any of the subjects prescribed in the curriculum. The school registrar will certify the checklist/OJT evaluation form that the student is qualified to take the OJT course.

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2. OJT Orientation

The OJT Department of the College in Collaboration with the Student Affairs Office shall conduct an OJT orientation which aimed to:

1. Discuss the concepts, objectives, mechanics, and requirements of the OJT program;

2. Give an overview of the work operations and the job requirements in the pertinent sector of the industry;

3. Orient the student of how to accomplish their OJT journal;4. Discuss code of conduct and ethical standards for OJT’s;

and 5. Orient the students to safety precautionary measures.

3. OJT enrolment Procedure

Enrolment to the subject is requisite before the student trainee is permitted to undergo OJT. This is after a certification is obtained from the registrar that the student is qualified to take OJT course. No ENROLMENT, NO OJT ENDORSEMENT.

4. On-the-Job Training Proper

The OJT requires completion of a minimum of ONE THOUSAND EIGHT HUNDRED HOURS (1,800) for Bachelor of Science in Industrial Technology (BSIT), Bachelor of Science in Information and Communications Technology (BSICT), Bachelor of Science in Graphics and Design (BSGD) and Bachelor of Science Mechatronics (BSMx) courses.

Every concerned department/unit in the establishment where the OJT is being undertaking shall integrate in its training program management aspect of its operations. Prior to the performance of the actual task in the OJT program, and Orientation of the familiarization must be given.

Trainees shall be visited at least once per semester. The OJT will report to the college on the dates specified during the OJT Orientation .

5. Post-OJT Evaluation 5.1 Trainees shall be visited once per semester under their performance

shall be evaluated by both the OJT Chairman/Coordinators and the OJT supervisor in the cooperating Agency.

5.2 The school shall organized an OJT evaluation/culminating activity with the representatives of the cooperating industries, OJT Chairman/Coordinators Dean of SAO and the College Dean/ Campus Director to improve the program in terms of its objectives, contents, mechanics, and requirements.

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IV. Course Requirements Major requirements of the course are the following:

1. Submission of performance rating & Certificate of completion from the industry.2. Submission of OJT journal

The OJT journal is expected to be descriptive, analytical, and critical in nature. This will be submitted one month before graduation.

V. Grading System

The final grade of the student will be based on the following:1. Performance rating from the cooperating agency 60%2. Performance rating by the OJT Chairman/ Coordinator 20%

2.1. Attitude -50%2.2. Attendance -50%

3. OJT journal 3.1. Punctuality of submission -50%3.2. Report Content -50% _____ 100%

VI. OJT Credit for Previous Work Experience OJT credit for previous work experience shall be considered. The following are the requirements: (a) certification of employment (b) letter of request and (c) approval from the College Dean / Campus Director. The OJT Chairman / Coordinator will verify the authenticity of the student’s employment certificate by visiting company or through other means that is accessible and available.

STEPS FOR OJT PLACEMENT / ASSISTANCE

1. Attend to the required pre-orientation program conducted by the College OJT Department / SAO.2. Enrol in the OJT subject for the course.3. Pay to the cashier the specified amount for the OJT manual.4. Present your receipt to the College OJT office to obtain a copy of the OJT manual.5. Get the following OJT forms from College OJT Department and fill them up completely:

a. Personal Data Sheet of OJT b. Parents‘ Consent and Waiver c. OJT Memorandum of Agreementd. OJT Performance Evaluation Forme. Barangay Clearancef. Medical Certificateg. Police Clearanceh. Registrar Certificate

6.Ask for an endorsement letter. Before asking for endorsement letter:

a. Identify potential OJT-Cooperating Agency (CA). For your guidance, refer to SS Form 11: Criteria in the selection of training providers:

b. If you have a prospective OJT-CA, record the following information: - Name of company - Complete address / Tel. No. / Fax. No. / E-mail Address - Contact person to whom the endorsement letter shall be addressed - Designation of the contact person

Page 9PART II. OJT JOURNAL CONTENTS & FORMAT GUIDE IN ACCOMPLISHING THE OJT JOURNALThe following are the suggested parts of the OJT journal:

1. Title Page 2. Approval Sheet 3. Acknowledgement4. Table of contents5. Introduction

5.1 Name of Company5.2 History

5.2.1. Name of Company5.2.2. Organizational Structure/Chart5.2.3. Duties/Function of On-the-Job Trainee

6.Body 6.1 Summary of Monthly Activities 6.2 Learning in Different Training Areas 7.Summary / Conclusion 7.1 Things learned during the OJT 8. Recommendation 8.1 Overall suggestions/ comments 8.1.1. Potential of company as a Cooperating Agency 8.1.2. Availability and appropriateness of facilities, equipment and machinery 8.1.3. Company personnel cooperation 8.2. Duration of training (too long or too short) 8.3. Proposed revisions for the improvement of the training program 8.4. Advise to future OJT’s to the company or to other companies in general. 9. Appendices 9.1. Pictorials in all training areas 9.2. Other documents 9.2.1. Certificate of completion (starting no. Of hours rendered) 9.2.2. Performance rating from the company 9.2.3. Accomplished evaluation form of OJT sessions 9.2.4. Accomplished evaluation form of OJT experience 9.2.5. Resume of OJT (for employment assistance purpose)

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Republic of the Philippines

CEBU TECHNOLOGICAL UNIVERSITY

ON-THE-JOB TRAINING JOURNAL

_____________________________________

Name of Cooperating Agency

___________________________________________

Address of CA

Submitted to

OJT Department

CEBU Technological University

___________________________________

Campus/College

Cebu, Philippines

____________________________________________

Name

Course:____________________________________________________________

Year & Major:_______________________________ Program:_______________

_________________________

Date Submitted

APPROVAL SHEET

A journal of “ON-THE-JOB TRAINING:_________________________________________________

_________________________________________________ ” prepared and submitted by

______________________________________________in partial fulfilment of the requirements

For ____________________________________________________ major in

____________________________________has been examined for acceptance and approval.

_______________________ ______________________________

OJT Coordinator College Dean/OJT Chairman

Approved by the Committee with a grade of_____________

JOURNAL COMMITTEE

Accepted and approved in partial fulfilment of the requirements for the <Degree>

___________________________________________.

________________________ _____________________________

OJT Coordinator College Dean/OJT Chairman

__________________

Date

TABLE OF CONTENTS

INTRODUCTION

SUMMARY / CONCLUSION

RECOMMENDATIONS

APPENDICES

(Pictorials in the Training Area)

(Other Documents)

PART III: FORMSCEBU TECHNOLOGICAL UNIVERSITY

ON-THE-JOB TRAINEE INFORMATION SHEET

A.PERSONAL DATA

2”x2” Photo

First Name:Last Name:Middle Name:Course,Major, Yr& Sec:Gender: (__) Male (__)Female Age:Current Address:Provincial Address:Tel. No.: Mobile No.:Birth Date: Birth Place:Civil Status: Religion:Citizenship: Email Address:

B. FAMILY DATAFather: Occupation:Mother: Occupation:

C. HEALTH DATABlood Type: Weight:Height: Health Problems:

D. SCHOLASTIC DATAPARTICULAR COLLEGE VOCATIONAL SECONDARY

School:Address:Year Graduated:Honors/Awards Received:

E. WORK EXPERIENCESPOSITION INCLUSIVE DATE COMPANY ADDRESS

F. SPECIAL SKILLS

G. CHARACTER REFERENCES (not related to you)Name Position Address Contact No.

H. INCASE OF EMERGENCY , PLEASE NOTIFY :Name Address Contact No.

Comm.. Tax Cert. No.: _______________________________Issued At: _______________________________Issued On: _______________________________

I HEREBY CERTIFY that the above informationis true and correct to the best of my knowledgeand belief.

___________________________Signature of Student-Trainee

CEBU TECHNOLOGICAL UNIVERSITY

EVALUATION FORM FOR OJT EXPERIENCE

Name of Student-trainee :Course, Major Year & Section :Name of Cooperating Industry :Name of OJT Supervisor :Inclusive Date :Instructions: Rate your OJT experience according to the criteria by checking the appropriate box corresponding to the rating you provided for each statement .Thank you for your cooperation.5 Strongly Agree 4 Agree 3 Uncertain 2 Disagree 1 Strongly Disagree

Criteria 5 4 3 2 11. It provided me with an educationally meaningful experience.2. It provided me with assignments related to my field of specialization.3. It provided me with the opportunity to perform progressively more advanced task4. Company rules and regulations were explained clearly to me. 5. My industry immersion supervisor was reasonable and fair.6. My industry immersion supervisor periodically discussed my performance with me.7. My co-workers were friendly and courteous.8. My industry immersion experience developed my self –confidence and positive attitudes towards work.9. It provided me employment opportunity after graduation.10. The cooperating industry has adequate, modern facilities and equipment Remarks / Suggestions:

____________________________Student’s Signature:

_________________DATE:

CEBU TECHNOLOGICAL UNIVERSITY

PRE-OJT/ INDUSTRY IMMERSION

CONFERENCES/ORIENTATION/SEMINARS EVALUATION FORM

(to be accomplished by the trainee)

Name of the Activity:____________________Date:_____________Venue:______________

Instruction: Kindly check the appropriate box to indicate your honest and objective evaluation of the activity.

CRITERIA

RATING

Excellent (5)

Very Good (4)

Good (3) Fair (2) Poor (1)

1. Activities

2. Time Allotted

3. Materials/ handouts

4. Facilitators

5. Resource Person/s

6. Participants

7. Venue

8. Over-all Assessment

Comments/Suggestions:

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

CEBU TECHNOLOGICAL UNIVERSITY

PARENT’S CONSENT

I / We, Mr. __________________________ and Mrs. _________________________ parents/guardian of _______________________________________________, a prospective Student-Trainee of Cebu Technological university - _______________________ Campus, have hereunto grant permission for my son/daughter to undergo _____________ hours On-the-Job Training (OJT) in __________________________________________(agency) which is requirement for the completion of the course, Academic Year__________, ________ Semester.

That we made it known our continued financial and moral support to our son/daughter during the training. That we shall adhere to any disciplinary actio0n of the school, such as dropping him/her from the rolls of trainees and/or barring him/her from graduation should it be found that he/she is a frequent absentee and/or notoriously undesirable trainee.

_______________________________ Signature of Parents/Guardian

WAIVER

THIS IS TO CERTIFY that the CEBU TECHNOLOGICAL UNIVERSITY, ____________________and the ________________________________________are in no way responsible nor shall pay compensation for any accident, harm or injury that may be caused on our son/daughter during the training, provided all precautionary and preventive measures are being implemented to prevent any accident to happen.

It is fully known that we have read and understood all the contents on the parents’ consent and waiver and have signed the same with our voluntary act and deed.

Signed this ________ day of _____________20___ in ______________, Philippines.

WITNESS:

__________________________________ OJT Chairman/Coordinator

NOTED BY:

________________________________________ SAO Director/College Dean/Campus Director

CONFORME:

_____________________________ Signature of Trainee

SUBCRIBED AND SWORN TO before me this ______ day of ____________ 20____ at _______________________________________, Philippines.

CEBU TECHNOLOGICAL UNIVERSITY

MEMORANDUM OF AGREEMENT

KNOW ALL MEN BY THESE PRESENT:

This MEMORANDUM OF AGREEMENT entered into by and between: the CEBU TECHNOLOGICAL UNIVERSITY, an educational institution offering courses in _____________________________, duly licensed with principal office at Main Campus, R. Palma St., Cebu City, hereinafter referred to as School, represented by its Campus Director/college Dean/College Director, ________________________________, of legal age, Filipino and a resident of _______________________________, hereinafter referred to as the FIRST PARTY.

- and -

________________________________located at __________________________________, (Name of Cooperating Agency) (Sate Complete Address)

Represented by _________________________ hereinafter to as the SECOND PARTY. (Name and Position of the Agency’s Representative)

WITNESSETH

Whereas, there is a need to organize a Practicum Training Program for the FIRST PARTY students in CEBU TECHNOLOGICAL UNIVERSITY-_________, supports the program to upgrade the quality of formal school training in keeping with the demands of international and local industries.

Whereas, the SECOND PARTY, in assistance to the goals of the FIRST PARTY, agrees to allow the FIRST PARTY to conduct its practicum training for its students in the SECOND PARTY’s agency.

WHEREFORE, both parties herby voluntarily and freely agree and covenant that:

1.0 The FIRST PARTY shall be allowed to send its students to take their practicum training at the________________________________________________establishmentof the (Name of the Cooperating Agency)

SECOND PARTY subject however to a screening and acceptance of individual student by the second party.

2.0 The SECOND PARTY shall determine the programming and scheduling of all training of the students of the FIRST PARTY.

3.0 The student-trainee concerned shall NOT be employees of the SECOND PARTY, had nothing herein shall be construed as creating employer-employee relationship between the latter and any said student whether actual or potential and as such , the students are not expected to receive any compensation for the service rendered for practicum

purposed; furthermore the SECOND PARTY is not obliged to give employment to the apprenticed students after the termination of the aforementioned On The Job Program.

4.0 The FIRST PARTY shall hold the SECOND PARTY harmless and free from liability for any and all claims arising from or by any reason of the deliberate act of negligence of the student. Neither shall liability be attached to the SECOND PARTY, its officers, employees, agents and representatives for the death or bodily injuries sustained by any practicum students for the FIRST PARTY in consequence of accidents of the deliberate act of negligence of the third parties and or strangers.

5.0 The FIRST PARTY and/or the student-trainee concerned shall be liable for any loss or damage sustained by the equipment or property and injuries or losses by employees and officers of the SECOND PARTY caused by the deliberate act of negligence of the student.

6.0 The SECOND PARTY may impose disciplinary action and deserves a right to dismiss the trainee who fails to comply the rules and regulations set by the SECOND PARTY after fact finding investigation had been conducted and consultation with the FIRST PARTY.

7.0 The SECOND PARTY will evaluate the performance of the trainees and will give a certificate of completion at the end of the training period.

8.0 This Memorandum of Agreement is valid from ______________________________ until __________________ .

IN WITNESS WHEREOF, the parties have hereunto set their hands this ______ day of _______________ in ________________________, Cebu, Philippines.

____________________ _______________________ Dean/ Campus Director Company RepresentativeCebu Technological university-___________________________First party Second partyRes. Cert No. ____________ Res. Cert No. __________Date Issued ____________ Date Issued __________Placed Issued : ___________ Placed Issued : ________

Signed in the Presence of:

_______________________ ______________________ OJT Chairman/ Coordinator Representative

REPUBLIC OF THE PHILIPPINESCITY OF CEBU S.S BEFORE ME, this _______ day of ______________________ at ______________________, Philippines personally appeared the above-stated persons and they acknowledged to me that the same is their own free and voluntarily act and deed.

WITNESS MY HAND AND SEAL on the date and in the place first above written.Doc NO. ________________

Page No. ________________Book No. ________________

CEBU TECHNOLOGICAL UNVERSITY

DAILY/WEEKLY/MONTHLY PERFORMANCE REPORT

Name of Student Trainee:

Course Year & Major: Inclusive Date:

Cooperating Industry: From: ___________

Department Assigned: To: ________________

Summary of Activities: Learning/Insights:

Prepared by:

______________________________Student Signature Over Printed Name

OJT Supervisor:

____________________________Signature Over Printed Name

OJT Chairman/Coordinator Remarks:

Signature Over Printed Name

CEBU TECHNOLOGICAL UNIVERSITY

OJT PERFORMANCE EVALUATION FORM(for BSIT, BSICT, BSGD and BSMx)

Student: Major: Training Period:

Instructions: This report is to be completed by the immediate supervisor of the OJT and to be returned to the OJT coordinator. In the Space at the left, encircle the rating that describes the OJT most accurately. Total the value for all responses and record in the Total Scores section.

Productivity Cooperation 1 2 Fails to do an adequate job 1 2. Uncooperative, antagonistic3 4 Does just enough to get by 3 4. Cooperates reluctantly5 6 Maintains constant level of performance 5 6. Cooperates willingly when asked

7 8 Very industrious, does more than required 7 8. Cooperates eagerly and cheerfully 9 10 Superior work production record 9 10. Always cooperates eagerly and cheerfullyAbility to follow Instructions Ability to Get Along with People 1 2. Unable to follow instructions 1 2. Frequently rude and unfriendly3 4. Needs repeated detailed instructions 3 4. Has some difficulty working with others

5 6. Follows most instructions without difficulty 5 6. Usually gets along well with people7 8. Follows instructions with no difficulty 7 8. Is courteous and tactful with people9 10. Uses initiative in interpreting and following 9 10. Exceptionally well accepted by peers and instructions supervisor Initiative Attendance1 2. Always attempts to avoid work 1 2. Often absent without good excuse 3 4. Sometimes attempts to avoid work 3 4. Frequently late5 6. Does assigned job willingly 5 6. Usually present and on time7 8. Does more than assigned job willingly 7 8. Very prompt and regular in attendance

9 10. Shows resourcefulness in going beyond 9 10. Always prompt and regular, volunteers assigned job for overtime when asked. Quality of Work Appearance 1 2. Does almost no acceptable work 1 2. Untidy or in appropriately groomed3 4. Does less than required amount of 3 4. Sometimes neglected of appearance satisfactory work5 6. Does normal amount of acceptable work 5 6. Satisfactory appearance7 8. Does more than required amount of neat, 7 8. Careful about personal appearance accurate work9 10. Shows special attitude for doing neat ,9 10. Exceptionally neat, and appropriately accurate work beyond required amount groomedDependability Overall Performance1 2. Unreliable 1 2. Unsatisfactory3 4. Sometimes fails in obligations 3 4. Below average5 6. Meets obligations under supervision 5 6. Average 7 8. Meets obligations under very little 7 8. Very goodSupervision9 10. Meets obligations without supervision 9 10. OutstandingTOTAL SCORE:________ GRADE EQUIVALENT:_______(please refer the next page)

________________________________________________

OJT Supervisor (Printed Name & Signature)

Describe the On-the-Job Trainee’s areas of strengths.

Describe the On-the-Job Trainee’s areas that need improvement.

OJT Supervisor’s Printed Name Position

OJT Supervisor’s Signature Date

Cooperating Agency Address

Table on Numerical Rating with Equivalent Point Grades

SCORE GRADE 7-POINT SCALE

SCORE GRADE 7-POINT 2.SCALE

98-100 95 1.0 49-52 82 2.395-97 94 1.1 45-48 81 2.492-94 93 1.2 41-44 80 2.589-91 92 1.3 37-40 79 2.685-88 91 1.4 33-36 78 2.781-84 90 1.5 29-32 77 2.877-80 89 1.6 25-28 76 2.973-76 88 1.7 21-24 75 3.069-72 87 1.8 17-20 74 3.165-68 86 1.9 12-16 73 3.261-64 85 2.0 8-11 72 3.357-60 84 2.1 4-7 71 3.453-56 83 2.2 0-3 70 3.5

CEBU TECHNOLOGICAL UNIVERSITY

CRITERIA IN THE SELECTION OF TRAINING PROVIDER(BSIT, BSICT, BSGD and BSMx)

This instrument will be used to gather data in order to determine the capability and capacity of the training to our On-the-job training Students in terms of different factors as outlined below:

TO THE TRAINING PROVIDER:

Your opinion is sought in order for the College to determine/assess the capability and capacity of the Training Provider in extending actual exposure of the Student Trainee/s in relation to their area of specialization with a hope that this can enhance their stock knowledge acquired during the whole duration of their study. Your sincere and honest answer is humbly requested.

Thank you.

Instructions:

1. Read each statement below. 2. Please check the appropriate answer in the different item below.

Name of Cooperating Agency

AREA YES NO

1. SEC Registered / Has business permit

2. Capable of giving necessary training

3. The job description / opportunities match with the needs of the student-trainee

4. Appropriate working environment , equipment / facilities in :

4.1 Bachelor of Science in Industrial Technology

4.1.1 Architectural Drafting Technology

4.1.2 Automotive Technology

4.1.3 Civil Technology

4.1.4 Computer Technology

4.1.5 Cosmetology

4.1.6 Electrical Technology

4.1.7 Electronics Technology

4.1.8 Food Preparation Technology

4.1.9 Foundry Technology

4.1.10 Furniture and Cabinet making Technology

4.1.11 Garment Technology

4.1.12 Mechanical Technology

4.1.13 Plant Power Technology

4.1.14 Refrigeration & Air Technology

AREA YES NO 4.1.15 Welding and Fabrication Technology 4.2.Bachelor of Science in Information & Communication Technology 4.3. Bachelor of Science in Mechatronics 4.4. Bachelor of Science in Graphics & Design

Assessed by: ___________________________________ ____________________________ Printed Name & Signature Designation

Remarks:

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

PART IV. READINGS

I. Tips on Work Habits

●Success is a positive attitude. More people are fixed poor attitude than for all other reasons. Be willing to meet new people, try new activities, and learn new skills.●Listen to instructions carefully; repeat them back to check if you heard correctly; ask questions.●Don’t be afraid to ask for advice or training and thank everyone who helps you.●Ask questions! It is better to ask immediate supervisor; use the mistake as a learning experience.●Be able to take criticism; see it as an opportunity to learn something new.●Dress appropriately; ask about the dress code.●Arrive early and work until your shift is over. When you’re on the job, work on the job.●If you must be late or absent, phone your supervisor. Miss work for emergencies only.●Except for emergencies, don’t make personal calls and don’t entertain visitors from your personal life at your work site,●Keep most personal problems at home, but confine in your supervisor if you can’t keep a problem from effecting your work or your demeanour.

●Keep your work area neat.●Don’t just quit. Talk with your supervisor about any discomfort you may be having and try to find a solution.

Personal Traits an Employer Seeks Why People Are Dismissed

Learns quickly Unable to get along with othersWorks without constant supervision Is dishonestPuts in a good day’s work Is poorly dressed or groomedHas self-confidence Has too many days absent or lateHas warmth and sense of humour Work is too slow or inaccurateDisplay mature behaviour Will not follow ordersIs willing to be flexible Abuses alcohol or drugsHas integrity and ethics Does not follow safety rules Breaks are too frequent or too long

www.career.iupui.edu/workhabits.htm

II. Seven Qualities of High Achievers

What makes a person a high achiever in life?Anthony Robbins writes that there are seven characteristics that make a person rise to his potentials:

Passion. These people have discovered a consumption reason and purpose that drives them to doand grow. There is no greatness without a passion to be great, whether to be an athlete or a scientist. Belief. Our beliefs about what we are and what we can be will determine what we will be. Narrowworldviews can limit our capacities, whereas belief in what are possible opens the opportunity foraccomplishing them.

O Strategy. A way of organizing resources. It is also knowing what to learn, whom to meet, and what to do. O Clarity of Values. Values are specific belief system about what is right or wrong for our lives. They arejudgements about what life worth living. Clarity of values and principles is one of the most importantkeys to achieving excellence. O Energy. People who may know what to do and how to do, but may not have the vitality to pursue it,will not be able to achieve their dreams. This vitality is only physical but also mental and spiritual. O Bonding power. Successful people have the ability to connect and have rapport with people. O Mastery of Communication. The way we communicate with others and with ourselves will develop the Quality of our lives. One must be able to communicate one’s visions and missions.

-Courtesy of Peace Ideas,

A Quarterly Publication of the Peace Center,Theosophical Society in the Philippines

III. Characteristic of the Ethical Office Professional

A.) Makes Ethical DecisionsAsk yourself these questions:

1.) If my actions appeared in the newspapers would be I feel okay about everyone reading what occurred?

2.) Is what I anticipate doing legal?3.) Could I proudly tell my spouse, my parents, or my children about my actions?4.) Will I be proud of my action one day, one week, and one year from the present?5.) Do my actions fit with who I think I am?

B.) Supports Ethical Behaviour Whenever you, as an office professional, encounter someone whose words or deeds indicate that the persondoes not respond to an ethical organization, take a stand.

C.) Refuses to Engage in Negative Office Politics

D.) Accepts Constructive CriticismKeep an open mind; realize that you have much to learn and that all of us make mistakes.

E.) Observes Office HoursGet work in sufficient time in order to begin work on time.

F.) Accepts ResponsibilitiesHe or she performs these tasks to the best of his or her ability.

G.) Maintains Honestly and Integrity

The ethical employee understands that supplies and equipment belong to the company.1.) Company supplies (such as pens, pencils, paper clips, and paper) are never taken for personal

use.2.) Company equipment (such as computers) remains on company property unless express

permission is granted for business use at home.3.) Personal mail remains personal; company stationery and postage are not used.4.) Personal telephone calls (local calls) are kept to a minimum; personal long distance calls are not

made on company time and at company expense.5.) Software is the property of the company; it is not copied or taken home for personal use.6.) Office copies are used for the business of the company; personal copies are not made.

H.) Respects Privacy

Confidentiality is crucial in a business, and the ethical employee understands and upholds this concepts.

I.) Is Open to Change

He or she understands that technology and global competitiveness require constant change.

J.) Is Loyal

The ethical employee is loyal to the company but not in an unquestioning sense.

K.) Keeps the Faith

The ethical employee keeps the faith. The employee understands that changing behaviours is slow but that commitment to ethics must be upheld even when the organization seems to be mired in behaviours that do not support the stated ethical policies.

IV. 5S Approach for Productivity and Quality Improvement

What is 5S?

“5S” stands for 5 Japanese words all starting with S. But, in the Philippines, someone translated these Japanese words into 5 English words also starting with S. Therefore, it is not necessary to remember 5 S in Japanese. What is important is to understand what it means and practice it rather than just memorizing the words.

Japanese English Brief Explanation

SEIRI SORT Take out unnecessary Items and disposeSEITON SYSTEMATIZE Arrange necessary items In good order for useSEISO SWEEP Clean your work place

SEIKETSU SANITIZE Maintain high standardof house keepingSHITSUKE SELF-DISCIPLINE Do things spontaneouslywithout being told orordered

V. Principles from “how to Win Friends and Influence People”

Become a friendlier Person1.) Don’t criticize, condemn or complain.2.) Give honest, sincere appreciation.3.) Arouse in the other person in other people.4.) Become genuinely interested in other people.5.) Smile.6.) Remember that a person’s name is to him or her sweetest and most important sound in any

language.7.) Be good listener. Encourage others to talk about them.8.) Talk in terms of the person’s interests.9.) Make the other person feel important – and do it sincerely.

Win your people to your way of thinking

1.) The only way to get the best of an argument is to avoid it.2.) Show respect for the other person’s opinions.3.) If you are wrong, admit it quickly and emphatically.4.) Begin in a friendly way.5.) Get the other person saying “Yes, Yes” immediately.6.) Let the other person feel that the idea is his or hers.7.) Let the other person do a great deal of the talking.8.) Try honestly to see things from the other person’s point of view.9.) Appeal to the nobler motives.10.)Be sympathetic with the other person’s ideas and desires.11.)Dramatize your ideas.12.)Throw down a challenge.

VI. Tips for Writings an Application Letter

Application or Cover Letter

The purpose of this letter is to get your enclosed resume read and to generate interviews. Use this type of letter in response to specific job advertisements and vacancy announcements. Your strategy is to demonstrate that your qualifications fit the requirements of the position. Study the position description carefully and decide on one or more themes – education, experience, interests, responsibility, etc. – that show persuasively how well you fit the position. Link major job dimensions with you related past performances and experience.

Template: cover letter

< You Name >< Mailing Address >< Contact Number >< E-mail Address >

Today’s date

Your addressee’s nameProfessional titleOrganization nameMailing address

Dear Mr. (or Ms.) Last name,

Start your letter with a grabber-statement that establish a connection with you reader, a probing question, or a quotable, briefly say what job you are applying for.

The mid-section of you letter should be one or two short paragraphs that make relevant points about your qualifications. You should not summarize you resume. You may incorporate a column or bullet point format here.

Your last paragraph should initiate by explaining what you will do next. (e.g., call the employer) or investigate the reader to contact you to set up an interview. Close by saying “thank you”.

Sincerely yours,

Your handwritten signature

Your name

Enclose: resume

VII. How to Prepare an Effective Resume

1. Resume Essentials Before you write, take time to do self-assessment on paper.

2. The Content of your Resume Name, address, telephone number, e-mail address All your contact information should go at the top of your resume. -Avoid nicknames. -Use a permanent address. Use your parents’ address, a friend’s address or the address, or the Address you plan to use after graduation.

-Use a permanent telephone number and include the area code. If you have an answering machine,record a neutral greeting. -Add your e-mail address. Many employers will find it useful. (Note: choose an e-mail address that Sound professional.)-Include your website address only if the web page reflects your professional ambitions.

3. Objective or Summary An objective tells potential employers the sort of work you’re hoping to do. -Be specific about the job you want. -Tailor your objective to each employer you target every job you seek.

4. Education New graduates without a lot of work experience should list their educational information first. Alumni can list it after the work experience section. -Your most recent educational information is listed first. -Include your degree (BSIT, BSEE, BSME), major, institution attended, minor/concentration. -Add your grade point average (GPA) if it is high -Mention academic honours

5. Work Experience Briefly give the employer an overview of work that has taught you skills. Use action words to describe your duties. Include your work experience in reverse chronological order-that is, put your last job first and workbackward to your first, relevant job. Include: Title of position Name of organization Location of work (town, city) Dates of employment Describe your work responsibilities with emphasis on specific skills and achievements.

6. Other Information A staff member at your career services office can advise you on other information to add to your resume. You may want to add: -Key or special skills or competencies -Leadership experience in volunteer organizations -Participation in sports -References

7. References

Ask people if they are willing to serve as references before you give their names to a potential employer. Do not include your reference information on your resume. You may note at the bottom of your resume: “References furnished on request.”

8. Resume Check-up You’ve written your resume. It’s time to have it reviewed and critiqued by a career counsellor. You can also take the following steps to ensure quality:

Content: -Run a spell check on your resume. -Get a friend (an English major would do nicely) to do a grammar review. -Ask another friend to misspelled words and awkward phrases will be seen (and corrected).

VIII. Interviewing Tips

Pre-Interview

Don’t insist on making your interview at a time inconvenient for the interview. If you are told just to drop by, ask for a good time frame. Don’t drop during the lunch hour or too close to closing.

Think ahead about your skills that are related to the job and be prepared to discuss them.

Think about ahead about your realistic job needs and be prepared to ask questions related to having those expectations met. Pay and time off should be last on the interview.

Dress conservatively. Don’t distractions such as inappropriate grooming or gum-chewing give a bad impression of you. Remind yourself to maintain good posture standing and sitting.

Don’t wear perfume; don’t smoke just before or during the interview.

Have your identity card with you. Know your phone number and an alternate phone number. An email address is helpful.

Get to the interview a few minutes early. Make sure you know how to get there and allow plenty of time. If necessary, call the receptionist for direction. Go to the interview alone.

The Interview

As soon as you are in sight of the building where you will be interviewed, consider yourself on the interview.

Use the interviewer’s last name. if you don’t know whether the interview is Miss, Mrs., Dr., etc., ask the receptionist. The receptionist should be treated with courtesy also and could be addressed as Mr. or Ms. unless a nameplate indicates otherwise.

Shake hands if offered; make eye contact and use a firm handshake, but don’t crush bones!

Once in the interviewer’s office, don’t sit down until asked to do so. If offered anything to eat or drink, it is better to decline the offer with a “No Thanks.”

Let the interviewer do most of the talking.

Try to sound enthusiastic; smile. When you have the opportunity, tell the interviewer why you are interested in the job. Show that you know something about the organization’s purpose.

Show a willingness to explore new areas and learn new skills, but don’t say “I’ll” take anything.” Be confident but realistic about what you actually can do want to do.

Don’t watch your watch, but don’t try to prolong the interview or hang around afterward.

Don’t tell a prospective employer about the turndowns you’ve had and don’t speak negatively about past employers.

Don’t act disgruntled if you are asked to take employment tests.

Don’t fiddle with objects (pens/pencils/paperclips); keep your hands off the interviews’ desk.

If the interviewer doesn’t ask anything you’d like him/her to know about you, offer the information when you have the opportunity to speak.

At the end the interview, ask for the next step. Should you call and when? Or will you be called and when might you expect to hear?

Thank the interview for seeing you. Thank the receptionist for being helpful.

Go directly home and write a thank-you note to the interviewer.