odisha pisciculture development corporation ltd.

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ODISHA PISCICULTURE DEVELOPMENT CORPORATION LTD.

A GOVERNMENT OF ODISHA UNDERTAKING

D-Nayapalli, Bhubaneswar-751012

Open Competitive Bid (OCB)

For

Supply of Fish Seed for 2020-21

[(81-100 mm-Catla, Rohu & Mrigala)

EOI Notice No.:5 dated 28.07.2020

e-mailid: <[email protected]> <[email protected]>

visit website at www.opdcltd.in

mailto:[email protected]

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Bid document for Supply of Fish Seed for 2020-21

News paper advertisement

Odisha Pisciculture Development Corporation Ltd. Invites EOI on for Supply of Fish

Seed for the year 2020-21 towards stocking of fingerlings in the reservoirs and tanks

in different districts of Odisha under different Govt. Programme.

EoI No.5/ OPDC/Prod Date: 28.07-2020

Time schedule of various tender related events

Bid calling date 28 .07.2020

Downloading of Bid document 31.07.2020 (from 12.00 Noon) to 14.08.2020

(upto 12.00 Noon)

Pre-bid conference date/time 07.08.2020 from 11.00 AM, onwards in Office

of the GM,OPDC, Nayapalli, Bhubaneswar-12

Last date/time for clarification 7.08.2020, 4.00 PM to 5.00 PM

Bid Submission Starting date 31.07.2020 11.00 AM onwards

Bid closing date/time 14.08.2020, 5.30 PM

Technical Bid opening date/time 17.08.2020, 12.00 PM

Bid opening date/time (Financial ) 18.08.2020, 12.00 PM

Contact person name and phone number Sri Hemanta Kumar Dash (Mob:

8763294123), General Manager, OPDC

If you are interested in participation, please visit web site at www.opdcltd.in and bid documents can be downloaded free of cost from the above website.

ODISHA PISCICULTURE DEVELOPMENT CORPORATION LTD.

(A Government of Odisha Undertaking)

D-Nayapalli, Bhubaneswar-751012

e-Mail: [email protected]/[email protected]

http://www.opdcltd.in/

mailto:[email protected]

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Section A

EOI for Supply of Fish Seed (81-100 mm) for the year 2020-21

Time schedule of various tender related events:

Bid calling date 28 .07.2020

Downloading of Bid document 31.07.2020 (from 12.00 Noon) to 14.08.2020

(upto 12.00 Noon)

Pre-bid conference date/time 07.08.2020 from 11.00 AM, onwards in Office

of the MD,OPDC, Nayapalli, Bhubaneswar-12

Last date/time for clarification 7.08.2020, 4.00 PM to 5.00 PM

Bid Submission Starting date 31.07.2020 11.00 AM onwards

Bid closing date/time 14.08.2020, 5.30 PM

Bid opening date/time (Technical) 17.08.2020, 12.00 PM

Bid opening date/time (Financial 18.08.2020, 12.00 PM

Contact person name and phone number Sri Hemanta Kumar Dash (Mob:

8763294123), General Manager, OPDC

Venue for all events will be in the O/o OPDC Ltd, Bhubaneswar-12 or any other

place as decided by the Tender Committee.

1. The Bidders need to submit all the required documents as per the check list given

in Form – T3. Incomplete bids will be liable for rejection.

2. Bids submitted on or before due date and time will only be considered.

3. Bids must be filed in the given Formats only.

4. Bidders must sign all the documents along with seal of firm, statements and

certificates uploaded, owning responsibility for their correctness and authenticity.

5. Bidders are advised to submit bid properly as per the terms & conditions and make

the relevant payments on or before last date and time to avoid last minute

problems.

6. Any changes to the bid documents / bid requirements will be notified by posting on

the website: www.opdcltd.in before the bid closing date and time through

corrigenda. No individual notice of such change will be sent to bidders. The bidder

shall note the changes if any, in the bid documents and submit the bids accordingly

as per the revised requirements and it is their responsibility to visit the website

prior to submission of bid so as to submit a valid tender..


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Work details:

A.1. Supply of Fish Seed of 81-100 mm (fingerlings of Catla, Rohu and Mrigala) for

stocking in reservoirs and tanks . The tentative requirement for each of the 21

districts is as given under:

Estimated Fish Seed rate (per lakh) Rs 1,05,000 /-(Catla,Rohu& Mrigala)

S.No

District Fish seed required in

Lakh – Size 81-100

mm in lakh

Estimated value of

contract (Rs in lakhs)

1 Mayurbhanj 6.09 6.09

2 Nayagarh 5.26 5.26

3 Gajapati 1.67 1.67

4 Ganjam 4.37 4.37

5 Kalahandi 25.98 25.98

6 Kandhamal 0.44 0.44

7 Koraput 12.90 12.90

8 Malkangiri 0.14 0.14

9 Nabarangpur 7.20 7.20

10 Nuapada 3.82 3.82

11 Rayagada 3.36 3.36

12 Angul 53.93 53.93

13 Bargarh 0.17 0.17

14 Bolangir 0.29 0.29

15 Deogarh 60.74 60.74

16 Dhenkanal 2.40 2.40

17 Keonjhar 12.78 12.78

18 Sambalpur 2.17 2.17

19 Jharsuguda 0.17 0.17

20 Sonepur 1.45 1.45

21 Sundargarh 2.03 2.03

Total 207.36 207.36

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A.2. Detailed Scope of work:

1. OPDC desires to procure fish seed (Catla, Rohu and Mrigala) of 81-100 mm in the

ratio of 40:30:30 of species of Catla, Rohu and Mrigala.for stocking in reservoirs/

tanks. Fish Seed shall be supplied as per specifications given in Section D.

2. The successful bidder shall supply 81-100 mm in quality polythene bags with

adequate oxygen and delivered at common points fixed by the department. In case

of bulk requirement, the supplier on the request of the OPDC can supply directly in

oxygenated drums to the point of stocking. The bags which are intact shall only be

accepted and others will be rejected. Fish seed shall be supplied to the tank or

reservoir site as decided by the department in live and health condition.

3. Fingerlings should be released in the presence of Stocking Committee for

transparency.

4. Technical verification team shall assess the stock in tanks of the successful bidder

before issue of supply order.

5. The assessment of the species, size, ratio, health condition and number of fish seed

received will be decided by the Stocking Committee. In case of all reservoirs

irrespective of their size, the quantity of the fish seed will be assessed by bulk

weighing method at reservoir site prior to stocking. It is the responsibility of

successful bidder to bring in certified digital weighing balance to all such

reservoirs.

6. Timing of fish seed stocking: in reservoirs the seed stocking shall be completed between

8AM to 5.00 PM and in the case of tanks it shall commence by 8 AM and complete by

5.00P.M. (at any cost it should not be after 5 pm).

7. The supplier shall not be allowed more than 10 trucks each day to facilitate the seed

stocking committee to count the exact No. of F.L. stocked.

8. No payment shall be made for Fish Seed size below 81 mm for Catla, Rohu and

Mrigala. If the size of the fish seed is found to be below the specified size, it will

be rejected and no claim for payment towards cost of seed and transport etc shall be

entertained

9. Further no additional amount shall be payable if Fish Seed size is more than 100

mm (80-100mm) for Catla, Rohu and Mrigala.

10. Supplier will carry the fingerlings to reservoir site, facilitate releasing after

weighing & documentation.

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11. Maximum rate inclusive of transportation, packing & stocking will be

Rs.1,05,000/- per lakh.

12. The intending supplier shall mention the list of reservoirs he is interested to supply

fingerlings.

13. 80% of committed supply must be ensured by the supplier. The consideration of the

farm for further order may not be given if the supply falls below 20%.

14. The quantity of fish seed indicated in the bid is tentative. Actual requirement

may increase or decrease. No financial claim shall be entertained in case of

indenting quantity if it is lesser than the requirement given in the bid

document. The OPDC will also resort to procurement of fish seed of both the

sizes from department farms, pens, cages, small water bodies (MI tanks) etc.

and that quantity will be deducted from the supply order.

15. It is also the responsibility of the successful bidder to arrange for dip treatment in a

solution of potassium permanganate for few seconds as a prophylactic measure

before releasing fish seed in tanks / reservoirs.

16. Time period for supply of Fish Seed: District Fisheries Officer (DFO) will issue

indent as per requirement after receipt of required water and Bidder shall supply

fish seed quantity indented by DFO within 20 days of receipt of indent. The DFO

shall place indent to the successful bidder through e-mail or by any other method.

Date of e-mail or by any other method, as the case may be, shall be considered as

date of receipt of indent by the bidder. If bidder fails to supply quantity mentioned

in the indent within 30 days of receipt of indent, contract will be liable for

termination for default of the bidder and Tender Committee may resort to

procurement of balance Fish Seed from any other eligible bidder in the State or

from open market.

17. Estimated Price: An estimated price of Rs.1,05,000/- per lakh for 81-100 mm size

fish seed including transportation charges is fixed based on market rate analysis

and this cost is the basis for assessment of EMD as well as evaluation of financial

bid.

18. Video documentation of the fingerling counting and release to the reservoir will be

arranged by the DFO/ stocking committee and CD with proper labelling of the

same should be submitted to MD, OPDC and Director of Fisheries within two

weeks from the date of stocking.

19. Successful bidder has to deposit surety @Rs.1000/-per lakh of committed

fingerling supply.

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Section B

B.1 Qualification criteria:

1. Bidder must have a minimum of one Acre rearing ponds and has the production

capacity of 81-100 mm size.

2. The bidder should give an undertaking to this effect and if at any later date before

or after signing of contract, if it is established that information furnished by the

bidder is false, he will be liable for termination of contract and forfeiture of

EMD/Performance guarantee and additional performance guarantee, if any, in

addition to any other appropriate legal action against him/her under any Indian

Laws.

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Section C

C1. Statement of important values related to bid

Item Description

Bid Validity Period 45 days from the bid opening date

Period of contract From the date of execution of agreement to .Dt..................

Signing of contract Within 7 days from date of receipt of notification of award

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Section D

Quality and Technical Specifications:

The bidder shall supply Fish Seed at the suitable sites as decided by the OPDC, as per the

ratio of species mentioned, in live and healthy condition as given detailed below:

S.

No. Specification Result

1 Activity Actively swimming

2 Feeding Readily accept and eat feed

3 Scales Shining and healthy

4 Body Clean and without Ecto parasites

5 Muscles Thick and without injuries

6 Fin Condition for Advance

Fingerlings

Fins should be complete without deformities

7 Health Status The Fish seed should be free from all diseases

and Ecto parasites

8 Presence of Banned Antibiotics

and Pharmacologically active

substance

Should be free from Banned Antibiotics and

Pharmacologically active substance

9 Fish Seed size 81-100 mm

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Section E

E.Bidding Documents

E.1. Bid Submission

Bids shall be submitted in two parts; i) Pre-Qualification & Technical Bid and ii) Financial

Bid in the formats provided on website on or before due date and time and all relevant

payments shall be made.

E.2. Pre-qualification bid documents:

It shall include the following information about the firm and/or its proposal.

1. General information of the bidder in Form P-1

2. Turn over details in Form P-2

3. If the bidder intends to supply to more than one district, the district wise details of

quantities proposed to be supplied should be given in P-3.

4. Undertaking by the bidder on blacklisting as per clause B.1.4 above.

E.3. Technical Bid:

1. Technical Bid T-1

2. Documents in support of own land and / or land taken on registered lease (Pattadar

pass book / registration document) or any other document certified by competent

authority in case of bidders with one-year proven experience subject to submission

of copy of the ownership of the land.

3. Check list in Form T-2

4. List of Documents to be submitted and attached to Bid - Form T-3

5. Details of supplies made to any state government or government agencies in Form

T- 4

6. Other information, if any required in the bid document in Bidder’s own format.

7. Declaration on the quantity of fish seed (size wise) proposed to be supplied by the

bidder on his/her letter head.

E.4. Financial bid:

1. Bid letter

2. Financial bid in Form F.

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Section F

F. Bid evaluation procedure:

If a Bidder has any comment to offer about the procedural aspects of this tender, it should

be intimated to the MD,OPDC Ltd during the pre-bid meeting. In case the schedule or

procedure of tender processing is revised, the same shall be posted online in the website:

www.opdcltd.in through corrigenda and revised schedule or procedure shall be binding on

all the bidders.

F.1. Opening of bids:

The Bids will be opened by the Tender Committee. Initially the pre-qualification and

Technical bid documents will be opened. After evaluation of pre-qualification and

technical bids and based on the reports of verification team, the financial bids of only those

bidders who qualify in pre-qualification and technical evaluation will be opened.

F.2. Pre-qualification bid evaluation:

The Pre-qualification bid documentation shall be evaluated in two sub-steps. Firstly, the

documentation furnished by the bidder shall be examined prima facie to see whether

bidder’s attributes claimed therein meets the requirement of tender. In the second step,

OPDC may ask bidder for additional information, arrange discussions with their

professional, technical personnel to verify claims made in Pre-qualification bid

documentation. The deposit of EMD and Bid Document Fee will be verified. Any bid

which is submitted without payment of requisite EMD and Bid Document Fee shall be

treated as non-responsive and bid shall be rejected accordingly.

F.3. Technical bid evaluation:

Technical bid documentation shall be evaluated again in two sub-steps. Firstly, the

documentation furnished by the Bidder shall be examined prima facie to see if technical

capacity and other Bidder’s attributes claimed therein are consistent with the needs of the

work. In the second step, the technical verification teams constituted by MD,OPDC Ltd.,

will inspect the hatcheries /farms of the bidders to assess the Production / Supply capacity

of the bidder and to verify claims made in technical bid documentation. The decision of the

Technical verification teams in assessing the Production / Supply capacity of the bidder is

binding on the bidder and no claim whatsoever in this regard shall be entertained.


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F.4. Financial bid evaluation:

The financial bids of only those bidders who are found to be eligible in technical bid

evaluation shall be opened.

If L1 bidder does not have the capacity, the Tender Committee may allot some of

the supply quantity to the L2 bidder or as per actual capacity of the L1 bidder

whichever is less and balance to L2 bidder provided L2 bidder agrees to supply at L1

price and has capacity to supply balance quantity. If L2 bidder doesn’t agree for L1

price or if he does not have the capacity, offer shall be passed on to L3 and so on

whoever offers to supply at L1 price. Decision of Tender Committee on

redistribution of supply on the above lines shall be final and binding on all qualified

bidders and no claim whatsoever by the L1 bidder on account of such redistribution

shall be entertained.

Note:

1. The Tender Committee may get the documents submitted by the bidder

verified with the Authority issuing the documents wherever necessary. 2. MD, OPDC Ltd., is competent to increase or decrease the quantity of seed to be

supplied basing on the seasonal conditions.

3. MD,OPDC Ltd., is competent to cancel the tenders without assigning any reasons

thereof.

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Section G

General instructions to bidders

G.1. Definitions:

1. Tender call or invitation for bids, means the detailed notification seeking a set of

solution(s), service(s), materials or any combination of them.

2. Specification means the functional and technical specifications or statement of

work, as the case may be.

3. Firm means a company, authority, co-operative or any other organisation

incorporated under appropriate statute as is applicable in the country of

incorporation.

4. Bidder means any person or firm offering the solution(s), service(s) and/or

materials required in the tender call. The word bidder when used in the pre award

period shall be synonymous with bidder and when used after award of the contract

shall mean the successful bidder with whom MD,OPDC Ltd., signs the contract.

5. Pre- qualification and Technical bid means that part of the offer that provides

information to facilitate assessment; professional, technical and financial standing

of the bidder and conformity to requirements of the tender.

6. Financial Bid means that part of the offer that provides price schedule.

7. Estimated price is the justified cost or market rate analysis cost for supplying per

lakh of fish seed as given in the tender document.

8. Tendering Authority means Tender Committee or any official authorized by

Tender Committee who will sign contract or issue purchase order or issue indent to

successful bidder.

G.2 General Eligibility:

1. Subject to Pre-Qualification conditions, this invitation for bids is open to all

bidders who are eligible to do business in India under relevant Indian laws in force

as on bid closing date.

2. Bidders marked/blacklisted/considered as in eligible or non-dependable by the state

or by any state Govt. or Central Govt. or their agencies to be ineligible to

participate for non-satisfactory past performance, corrupt, fraudulent or any other

unethical business practices shall not be eligible.

3. Breach of any condition of bid during bidding process may make a bidder

ineligible to participate in bidding process.

G.3 Bid forms and Language of Bid

1. Wherever a specific form is prescribed in the bid document, the bidder shall use the

form to provide relevant information. If the form does not provide sufficient space

for any required information, space at the end of the form or additional sheets shall

be used to convey the said information.

2. For all other cases the bidder shall design a form on its own to hold the required

information.

3. Bids shall be prepared in English language only. All correspondence with the

OPDC shall also be in English only. However any printed material could be in any

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other language so long as it is accompanied by an English translation. For the

purpose of interpretation, English translation shall prevail.

G.4 Cost of bidding

1. The bidder shall bear all costs associated with the preparation and submission of its

bid, and Tender Committee will in no case be responsible for those costs,

regardless of the conduct or outcome of the bidding process.

2. Bidder is expected to examine all instructions, forms, terms, and specifications in

the bidding documents. Failure to furnish all information required by the bidding

documents or to submit a bid not substantially responsive to the bidding documents

in every respect will be at the bidder’s risk and may result in the rejection of its bid.

G.5 Clarification of bidding documents

1. A prospective Bidder requiring any clarification on the bidding document may do

so through written communication (Letter/e-Mail/Fax) by the date and time

indicated in Bid document.

2. The authorised official of Tender Committee may respond to any request for

clarification on bidding documents which are received no later than bid

clarification date and time mentioned in the bid document, prior to deadline for

submission of bids prescribed in the tender notice. No clarification from any bidder

shall be entertained after the close of date and time for seeking clarification

mentioned in tender call notice.

3. Clarifications if any issued, shall be sent to the e mail id of the bidder given by

him.

4. It is further clarified that authorised official of Tender Committee shall not

entertain any correspondence regarding delay or non-receipt of clarification.

G.6 Amendment of bidding documents

1. At any time prior to the deadline for submission of bids, the Tender Committee, as

suggested by the Government or for any reason, whether at its own initiative or in

response to a clarification requested by a prospective bidder, may modify the

bidding documents by amendment with the approval of the MD,OPDC only.

2. Amendments, if any, shall also be binding on all prospective bidders. Even those

who have already received/downloaded the bidding documents.

3. All the amendments shall be notified at www.opdcltd.in. 4. In order to allow prospective bidders reasonable time to take the amendment into

account in preparing their bids, the Tender Committee at its discretion, may extend

the deadline for the submission of bids.


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G.7 Period of validity of bids

1. Bids shall remain valid for duration specified in the bid document given in Section

- C. A bid valid for a shorter period shall be rejected as non-responsive.

2. In exceptional circumstances, the Tender Committee may solicit the bidders'

consent to an extension of the period of validity. The request and the responses

thereto shall be made in writing. The EMD shall also be suitably extended.

However, a bidder granting the request shall not be permitted to modify his/her bid.

G.8 Submission of bids:

All the documents required for evaluation of pre-qualification bid, technical bid and

financial bid shall be submitted on or before the due date.

G.9. Deadline for submission of bids

1. Bids shall be received by the authorised official of Tender Committee no later than

the bid submission date and time specified in the tender call notice.

2. The Tender Committee may, at its discretion, extend this deadline for the

submission of bids by amending the tender call, in which case all rights and

obligations of the Tender Committee and bidders previously subject to the deadline

will thereafter be subject to the deadline as extended.

G.10 Withdrawal of bids

1. No bid can be modified subsequent to the deadline for submission of bids.

2. No bid can be withdrawn in the interval between the deadline for submission of

bids and the expiration of the period of bid validity. Withdrawal of a bid during this

interval will result in the forfeiture of its bid security (EMD).

G.11 General business information:

The bidder shall furnish general business information to facilitate assessment of his

professional, technical and commercial capacity and reputation.

G.12. Bid currency:

Prices shall be quoted in Indian Rupees only.

G.13. Payment procedure:

1. The payment will be made as per the quantity of fish seed received at the place of

delivery in live and healthy condition as per the certification given by the Fish Seed

Stocking Committee.

2. All claims for payment of the cost of the fish seed supplied shall be produced with

the following documents by the supplier.

a) Original invoice

b) Trip sheet of fish seed transportation and copy of Registration certificate

of the vehicle.

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c) Suppliers Vehicles with seed should be mounted with GPS Vehicle Tracking

system.

d) Supplier shall submit electronic way bill.

e) Market cess bills needs to be submitted along with toll gate fee receipts.

3. Payment shall be done to the successful bidders within 30 days from the date of

furnishing of Invoice and other supporting documents after supply of fish seed is

done.

4. The above payment clause does not apply to the successful bidders who fail to submit

invoice and trip sheet and the above documents (a to e) in time. If the budget lapses

because of their delay or non-submission, the department is not responsible for

payment. If the drawl of funds gets delayed due to administrative reasons, the bidder

shall not dispute in any manner.

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Section H

Standard procedure for opening and evaluation of bids

H.1. Outline of bid Opening procedure

1. The bid opening and evaluation process shall be sequential in nature. It means that

bidder must qualify in a particular stage to make him eligible for evaluation in next

stage. Immediately after the closing time, the Tender Committee shall open the

Pre-qualification bids and Technical bid and list them for further evaluation. The

Financial bids shall remain unopened. The prequalification evaluation and

technical evaluation will be carried out. Finally, financial bids of those bidders

shall be opened who are qualified in technical evaluation. The financial Bids will

be opened after inspection of hatcheries / farms of the bidders.

2. Any participating Bidder may depute a representative to witness these processes, if

called by the Tender Committee.

3. The standard procedure, described here shall stand appropriately modified, in view

of special procedures of bid evaluation as mentioned in tender call or elsewhere in

this bid document or as decided by Tender Committee during the course of

evaluation to meet any specific situation or need arising from time to time.

H.2. General Guidelines for bid opening and evaluation

Bids will be in two parts (pre-qualification & technical and financial) as indicated in the

tender call with two bid opening events. Following guidelines will generally be followed

by officers of Tender Committee at each such event. However, Tender Committee may

deviate from these in specific circumstances if it feels that such deviations are

unavoidable, or will improve speed of processing.

1. Opening of bids:

Bids will be opened offline and the details will be intimated by letter.

2. Preliminary examination of Bids

1. Preliminary scrutiny shall be made to determine whether they are complete,

whether any computational errors have been made, whether required sureties have

been furnished, whether the documents have been properly signed, and whether the

bids are generally in order.

2. Arithmetical errors shall be rectified on the following basis. If there is a

discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price and quantity shall prevail and

the total price shall be corrected accordingly. If the Bidder does not accept the

correction of the errors, its bid shall be rejected and its EMD may be forfeited. If

there is a discrepancy between words and figures, the text in words shall prevail.

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3. Tender Committee may waive any minor infirmity, nonconformity or irregularity

in a bid which does not constitute a material deviation, provided such waiver does

not prejudice or affect the relative ranking of any bidder.

4. Prior to the detailed evaluation, Tender Committee will determine the substantial

responsiveness of each bid to the bidding documents. For purposes of these clauses,

a substantially responsive bid is one which conforms to all the terms and conditions

of the bidding documents without material deviations.

5. If a bid is not substantially responsive, it will be rejected by the Tender Committee

and may not subsequently be made responsive by the bidder by correction of the

nonconformity.

3. Clarification of bids:

During evaluation of the bids, Tender Committee may, at its discretion, ask the bidder, in

writing, for clarification of its bid. However, no change in price or substance of the bids

shall be sought, offered or permitted.

H.3. Contacting Tender Committee

1. Bidder shall not approach officers of Tender Committee outside of office hours and

/ or outside office premises, from the time of the tender call notice to the time the

contract is awarded.

2. Any effort by a bidder to influence officers of Tender Committee in the decisions

on bid evaluation, bid comparison or contract award may result in rejection of the

bidder's offer and bidder may also be marked as ineligible for future bids. If the

bidder wishes to bring additional information to the notice of the Tender

Committee, it should do so in writing only.

H.4. Tender Committee’s right to include / exclude any Reservoir (s)/ Tank (s) from

stocking of fish seed at the time of award

Tender Committee reserves the right to include / exclude any reservoir / tank at the time of

award without any change in the rate(s) for other water bodies.

H.5. Tender Committee’s right to accept any bid and to reject anyone or all bids

Tender Committee reserves the right to accept or reject any bid or annul the entire bidding

process and reject all bids at any time prior to award of contract, without thereby incurring

any liability to the affected bidder(s) or any obligation to inform the affected bidder(s) of

the grounds for such decision.

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H.6. Notification of Award

Prior to expiration of the period of bid validity, Tender Committee will notify the

successful bidder in writing, that its bid has been accepted. Upon the successful bidder's

furnishing of Performance Guarantee (Security Deposit), Tender Committee will promptly

notify each unsuccessful bidder and will discharge its EMD.

H.7. Signing of contract

At the same time as the Tender Committee notifies the successful bidder that his bid has

been accepted, the Tender Committee shall send the bidder the Contract Form provided in

the bidding documents, incorporating all agreements between the parties. On receipt of the

Contract Form, the successful bidder shall sign and date the contract and return it to the

Tender Committee.

H.8. Corrupt, fraudulent and unethical practices

Tender Committee shall reject a proposal for award and also may debar the bidder for

future tenders in Dept. of Fisheries and, if it determines that the bidder has engaged in

corrupt, fraudulent or unethical practices in competing for, or in executing a contract.

Here:

a. “Corrupt practice” means the offering, giving, receiving or soliciting directly or

indirectly, of anything of value to influence the action of a public official in the

process of contract evaluation, finalization and or execution and

b. “Fraudulent practice” means an act or omission or misrepresentation of facts in order

to influence a procurement process or the execution of a contract to detriment of the

purchaser, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels and

to deprive the Purchaser of the benefits of free and open competition,

c. “Unethical practice” means any activity on the part of bidder by which bidder tries to

circumvent tender process in any manner. Unsolicited offering of discounts,

reduction in financial bid amount, upward revision of quality of goods etc., after

opening of first bid will be treated as unethical practice.

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I. General conditions of proposed contract (GCC)

I.1. Definitions:

In this contract, the following terms shall be interpreted as indicated. Terms defined in

general instructions to bidders section shall have the same meaning.

a. “Bidder or Supplier or Bidder" means the individual or firm supplying the goods

and or services under this contract.

b. “Contract" means the agreement entered into between the Tender Committee and

the Bidder, as recorded in the contract form signed by the parties, including all

attachments and appendices thereto and all documents incorporated by reference

therein;

c. “Day” means calendar day.

d. “GCC” means the general conditions of contract contained in this section.

e. “SCC” means the special conditions of contract if any.

I.2 Application

These general conditions shall apply to the extent that they are not superseded by

provisions of other parts of the contract.

I.3. Contract amendment

No variation in or modification of the terms of the Contract shall be made except by

written amendment signed by the parties.

I.4. Assignment

The Bidder shall not assign, in whole or in part, its obligations to perform under this

Contract to any third party.

I.5. Sub-contracts

The Bidder shall not sub-contract in whole or in part, its obligations to perform under this

Contract to any third party.

I.6. Delays in bidder’s performance

Any delay by the Bidder in performance of whole or part of the contract, shall render the

Bidder liable to the imposition of appropriate penalties in accordance with bid conditions

or cancellation of contract or both as the case may be. Penalty amount can be recovered

from amount payable to bidder or from his Performance guarantee or both.

Page 21 of 36


I.7. Termination for default

1. The Tender Committee, without prejudice to any other remedy for breach of any

conditions of Contract, by written notice of default sent to the Bidder, may

terminate the Contract.

2. If contract is terminated for any default of the bidder, the Performance guarantee

including additional performance guarantee if any shall be liable for forfeiture and

bidder will also be liable for blacklisting for a period of 3 years.

I.8. Force majeure

1. The Bidder shall not be liable for forfeiture of its Performance guarantee, penalties

or damages, or termination for default if and to the extent that its failure to supply

fish seed or other failure to perform its obligations under the Contract is the result

of an event of Force Majeure.

2. For purposes of this clause, "Force Majeure" means an event beyond the control

of the Bidder and not involving the bidder's fault or negligence and not

foreseeable. Such events may include, but are not restricted to, acts of the

Government of India in its sovereign capacity, waging wars or revolutions, fires,

floods, epidemics, quarantine restrictions and freight embargoes.

3. If a Force Majeure situation arises, the Bidder shall promptly notify the Tender

Committee in writing of such condition and the cause thereof. Unless otherwise

directed by the Tender Committee in writing, the Bidder shall continue to perform

its obligations under the Contract as far as is reasonably practical, and shall seek all

reasonable alternative means for performance not prevented by the Force Majeure

event.

I.9. Termination for insolvency

Tender Committee may at any time terminate the contract by giving 30 days written notice

to the Bidder if the Bidder becomes bankrupt or otherwise insolvent. In this event,

termination will be without compensation to the Bidder, provided that such termination

will not prejudice or affect any right of action or remedy which has accrued or will accrue

thereafter to the Tender Committee.

I.10. Termination for convenience

1. Tender Committee may at any time by giving 30 days written notice to the Bidder,

terminate the Contract for its convenience. The notice of termination shall specify

that termination is for the Tender Committee’s convenience, the extent to which

performance of the Bidder under the Contract is terminated, and the date upon

which such termination becomes effective.

Page 22 of 36


I.11. Resolution of disputes

1. The Tender Committee and the Bidder shall make every effort to resolve amicably

by direct informal negotiation any disagreement or dispute arising between them

under or in connection with the contract.

2. If, after thirty (30) days from the commencement of such informal negotiations, the

Tender Committee and the Bidder have been unable to resolve amicably a contract

dispute, either party may require that the dispute be referred for resolution to the

formal mechanisms specified here in. These mechanisms may include, but are not

restricted to, conciliation mediated by a third party.

3. The dispute resolution mechanism shall be as follows:

a. In case of a dispute or difference arising between the Tender Committee

and the Bidder relating to any matter arising out of or connected with this

agreement, such disputes or difference shall be settled in accordance with

the Arbitration and Conciliation Act, of India, 1996.

b. Each party shall have the right to appoint one arbitrator and the third

arbitrator shall be appointed by Indian Council of Arbitration.

c. The arbitration proceedings shall be conducted at Bhubaneswar.

d. The award given by arbitrators shall be final and binding on the parties.

I.12. Governing language

The contract shall be written in English. All correspondence and other documents

pertaining to the contract which are exchanged by the parties shall be written in english.

I.13. Applicable law

The contract shall be interpreted in accordance with appropriate Indian laws. The

competent court of jurisdiction shall be any civil court within the tendering district or the

High Court for the State of Odisha. .

I.14. Notices

1. Any notice given by one party to the other pursuant to this contract shall be sent to

the other party in writing or by email or facsimile and confirmed in writing to the

other party’s address.

2. A notice shall be effective when delivered or tendered to other party whichever is

earlier.

I.15. Taxes and duties

The Bidder shall be entirely responsible for payment of all applicable taxes. The rate

quoted by the bidder should be inclusive of transportation charges and all the applicable

taxes and their subsequent revision if any, during the contract period.

Though fish seed is exempted from GST, the bidders need to have GST registration and

mention the number in the Tender document.

Page 23 of 36


Bid Letter

From: Date:

(Registered name and address of the bidder)

To:

The Managing Director

Odisha Pisciculture Development Corporation Ltd.

D-Nayapalli, Bhubaneswar-751012,

Odisha

Sir / Madam,

Having examined the bidding documents and amendments there on, we the

undersigned, offer our rates for supply of Fish seed in conformity with the terms and

conditions of the bidding document and amendments there on in response to your Tender

Call No.................. dated. ..............

If our bid is accepted, we undertake to;

1. execute the work in conformity with the term and conditions of bid document,

2. submit Performance guarantee and additional performance guarantee if any, in

accordance with bid requirements for the due performance of the contract and

3. Agree to abide by the bid conditions, including pre-bid meeting minutes if any,

which remain binding upon us during the entire bid validity period and bid may be

accepted any time before the expiration of that period.

4. We undertake that in competing for the (and if the award is made to us, in

execution) the contract, we will strictly observe the laws against fraud and

corruption in India like but not limited to “The Prevention of Corruption Act

1988”.

5. We understand that until formal contract is signed and executed, this bid and your

notification of award shall constitute a binding contract between us.

6. We understand that you are not bound to accept the lowest bid or any bid you may

receive, nor to give any reason for the rejection of any bid and that you will not

defray any expenses incurred by us in bidding.

Place:

Date:

Bidder’s signature

and seal.

Page 24 of 36


Contract form

THIS AGREEMENT made the ___ day of _______ (Month Year) between the

Managing Director, OPDC Ltd. (hereinafter “the Managing Director ,OPDC Ltd.”),

______________ of one part and _________ (Name of Bidder) of _____________

(address of Bidder) (hereinafter "the Bidder") of the other part:

WHEREAS the Managing Director, OPDC Ltd, _______________ is desirous of

procuring fish seed for reservoirs and tanks in the district as indicated in schedule attached

to this contract from the selected bidder.

WHEREAS the Bidder has agreed to supply fish seed as per terms and conditions

of this contract.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

In this agreement words and expression shall have the same meanings as are

respectively assigned to them in the bid document referred to.

The following documents shall be deemed to form and be read and construed as

part of this Contract, viz.,

1. Bid document(s)

2. Pre - bid conference minutes if any,

3. Clarification on bid document issued if any,

4. Notification of award by the Tender Committee.

In case of conflict among documents mentioned above, the documents mentioned

above in reverse order will prevail over other documents.

1. The required quantity of fish seed is given in the schedule attached.

2. The contract period is from date of execution of agreement to 28.02.2020.

3. This contract is not extendable on any count.

4. The price per lakh of fish seed shall remain fixed for the entire contract

period.

IN WITNESS whereof the parties hereto have caused this Agreement executed on

____the day of ______and ____ year above written.

Signed, and delivered by

Signed, and delivered by

Page 25 of 36


For the Bidder.

Bidder’s common seal:

Place

Date:

For COF

Common Seal of:

Place:

Date:

In the presence of:

Witness 1:

Witness2:

Page 26 of 36


Performance Guarantee (Security Deposit)(Annexure – 1)

(To be issued by a bank scheduled in India and having at least one branch in Odisha State)

To




Odisha

WHEREAS ............................. (Name of Bidder) hereinafter called “the Bidder" has

undertaken in pursuance of Notification of Award dated, ........ (Date), to undertake

Supply of Fish Seed called "the Contract".

AND WHEREAS it has been stipulated by you in the said Contract that the

Bidder shall furnish you with a Bank Guarantee by a recognised bank for the sum

specified therein as security for compliance with the Bidder’s performance obligations in

accordance with the Contract.

WHEREAS we have agreed to give the Bidder a Guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you,

on behalf of the Bidder, up to a total of Rs. ..................(Rupees..........) and we undertake to

pay you, upon your first written demand declaring the Bidder to be in default under the

Contract and without cavil or argument, any sum or sums within the limit of Rs...............

(Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or

reasons for your demand or the sum specified therein.

This guarantee is valid until the ......... day of ........ (Date)

Place:

Date:

Signature of guarantors

and seal.

Page 27 of 36


Undertaking by the Bidder(Annexure – 2)

(As per clause B.1.4)

From:

(Registered name and address of the bidder)

To




Odisha

Sir / Madam,

Having examined the Pre-Qualification Criteria, I / We ____________

a. have not withdrawn bids in any of the previous tenders called by

Commissioner of Fisheries / Tender Committees during last 3 years (from

bid calling date),

b. have not been black listed by any State Government or Government in India

or their organizations/undertakings as on bid calling date.

c. have not been black listed by any State Government or Government in India

or their organizations /undertakings for any period during the period from

bid calling date to signing of contract.

d. have not been declared as Non Dependable by any State Government or

Government in India or their organizations/ undertakings during last 3 years

(from bid calling date)and declaration is in force as on bid calling date.

Above information is furnished by me to best of my ability and belief and I understand

that I will be liable for action if above information is found to be false and misleading by

Tender inviting authority.

Place:

Date:


and seal.

Page 28 of 36


Form P-1

Bidder’s Information

1 Name of the Bidder/Organization

2

Date of establishment in case of

organization

3 Registered Office Address

4 Phone No./Mobile

5 Fax No.

6 Email

7

Whether Farm is own or lease

(registered or notarized) or partly own

and partly lease

8 Rearing area of the farm in Hectares

9 No. of rearing ponds

10 Total Experience in the activity

11 PAN No. (Enclose copy)

12 Details of Certificates enclosed.

*For new entrants (with no prior experience of supplying seed to Govt agencies)

registered lease is a must if the land is taken on lease or owns land is a must prior to

the date of notification.

Place:

Date:


and seal.

Page 29 of 36


Form P-2

Turn over details (Sale of fish seed)

Last three financial years

S. No. Financial

Year Quantity of fish seed

sold in Lakhs No.

Total Sale Amount

(Rs. in Lakhs)

Name of the Agencies to

whom supplied

1 2016-17

2 2017-18

3 2018-19

(Note: it is not applicable to farms established recently)

Place:

Date:


and seal.

Page 30 of 36


Form P-3

Details of Districts applied for

S. No. District

Quantity applied for (in

lakhs)

81 – 100 mm Catla, Rohu ,

Mrigala

1

2

3

Place:

Date:


and seal.

Page 31 of 36


Form T-1

Technical Bid (Technical Details to be furnished)

Name of the Fish Seed Farm:

Details Own Lease

Survey Nos.

Total extent of farm (in Ha)

Total rearing area (in Ha)

No of rearing ponds (in Ha)

Village

Mandal

District

Lease period (From (Date)

To (Date))

[

Note: Documentary evidence shall be attached in support of ownership or lease. If the

hatchery / seed farm is taken on lease, the bidder has to furnish the Registered lease

documents at the time of verification by technical team.

1) Source of Fish Seed Hatchery: (Within the bidder’s hatchery / farm :

Name of the hatchery / farm

Production capacity in crores

Village

Mandal

District

Page 32 of 36


2) Rearing capacity of the Fish seed farm per annum:

Details Own On Lease

No. of rearing ponds

Extent of rearing ponds in Ha

a. Own Ponds (Ha)

b. Leased Ponds (Ha)

Production capacity 80-100 mm

per year

4) Fish Seed Available as on date of filing of Bid:

S. No. Species Indicate Sizes

Quantity in Lakh

No.s

1 Catla

2 Rohu

3 Mrigala

Registered lease is a must if the land is taken on lease or owns land is a must

prior to the date of notification.( proof may be enclosed)

Page 33 of 36


Form T - 2

Compliance/agreed/enclosed/ deviation statement

The following are the particulars of compliance/deviations from the requirements

of the tender specifications.

S.

No. Bid document reference Remarks

1 Form P-1

2 Form P-2

3 Form P-3

4 Form T-1

5 Form T-2

6 Form T-3

7 Form T-4

8 Form F

9 Pre-qualification Criteria

10 Technical Requirements

11 Financial bid format

12 General instructions to bidders

13 Standard procedure for bid evaluation

14 General condition of proposed

contract(GCC)

15 Quality and Technical Specifications

The specifications and conditions furnished in the bidding document shall prevail

over those of any other document forming a part of our bid, except only to the extent of

deviations furnished in this statement.

Place: Bidder’s signature

Date: and seal.

NOTE: For every item appropriate remarks should be indicated like ‘no deviation’, ’agreed’, ’enclosed’ etc. as the case may be.

Page 34 of 36


Form –T3

Check List of Documents to be scanned and uploaded as part of the Bid

S.

No. Description

Scanned document

uploaded (Yes/No)

1 Bid Document Fee acknowledgement

2 P1, P2& P3

3 Undertaking of the Bidder on disqualifications

4 PAN Card &IT Returns (2016-17,2017-18 & 2018-

19)

5 T1, T2, T3 & T4

6 Documents in support of ownership and / or lease of

land

7 Bid Letter

8 Any other information as required in Bid Document

in bidder’s own format

9

Declaration on the quantity of fish seed (species and

size wise) proposed to be supplied by the bidder on

his letter head.

(Empty forms will not be accepted and deemed as not submitted)

Place:

Date:


and seal.

Page 35 of 36


Form –T4

Supplies made to government departments or its agencies

S. No Year

Details of Govt Department

or its agencies to whom fish

seed was supplied

Quantity in

lakhs

Value

(Rs in

lakhs)

Performance

(satisfactory/ Not

satisfactory/ Non

dependable/

Blacklisted)

Place:

Date:


and seal.

Page 36 of 36


F

Financial Bid Form (For District ..................... )

Item

Size of

the

fish

seed

Species

Quantity

In lakhs Rate in Rupees per one lakh seed

In

Figures In Words

1

81-

100

mm

Catla, Rohu and

Mrigala

Total

Note: 1. The rate per lakh includes cost of fish seed, packing, transportation, labour,

applicable taxes and any other incidental charges)

2. The total price should be same as that quoted.

Signature of the Bidder with Seal

END OF DOCUMENT