Nuts and Bolts: Logistics

Nuts & Bolts of Adult ProgrammingLogistics: Getting Your

Ducks In a Row

Melissa DoornbosPublicity and Program Coordinator

Downers Grove Public Library

Before you Book Presenters:• Know your schedule–Days of the week–Meeting Room space–Community events

• Know your patrons–Art, music, history–Medical, taxes, job fairs

Using a Checklist• Chronological sections

– ASAP– At newsletter delivery, etc.– Monthly– Week of

• Easily visible• Detailed

Program Budgets• Know your budget– Stick to it– Excel spreadsheet–Must last through year

• Donations & Grants– Sponsored by FOL or Foundation– In honor or memory of someone–Available grants, ie. IHC and ALA

When Booking:• Book early (SPEAK with!)• Get material from presenter–Program description–Audio/visual needs–Room setup–W-9 tax form–Payment–Photos

• Contract

Registration• Online, by phone, at the Circulation Desk• Provide information to those taking calls• Online options– Evanced– Engaged Patrons– Eventzilla– EventKeeper– JEvents

Getting Ready:• Week of– Send reminder–Have payment–Room setup–Handouts–Book Displays

• Day of–Greet patrons– Future suggestions/Distribute evaluations