NMMSS Refresher Training Ron Bonifay Protection Strategies Inc. (PSI)

NMMSS Refresher Training

Ron Bonifay

Protection Strategies Inc. (PSI)

GENERAL INFORMATIONGENERAL INFORMATION

NMMSS OVERVIEW

Sponsoring OrganizationsSponsoring Organizations

Department of Energy• Office of Health Safety and Security

Nuclear Regulatory Commission• Office of Nuclear Security and Incident Response

NMMSS Organizational OverviewNMMSS Organizational Overview

Other National &

International

Organizations

U.S. Nuclear Regulatory Commission

Office of Nuclear

Material Safety & Safeguards

U.S. DOE Office of Information Management

HS-1.22

Operator -PSI (Protection Strategies,

Inc)

Fundamental NMMSS OverviewFundamental NMMSS Overview

MaterialsContracts

Background Subsystem

Projects IMP/EXP Organizations

NMMSSCentral Database

Inventory TransactionPrimary Subsystem

Material Balance

Background SubsystemBackground Subsystem

Facilities

• Reporting Identification System (RIS)

• Name

• Address

• Classification Nuclear Materials

• Reporting unit

• Material name

• Element/isotope applicability

Import/Export Licenses• Date• Materials• Country

Composition Codes• Descriptions• Material types

DOE Project Numbers• Name• Responsible facility• Begin & end dates

Primary SubsystemPrimary Subsystem

Consists of three major components• Inventory

• Transaction

• Material Balance

Document Flow Document Flow

Transactions

Material BalanceDOE/NRC Form 742

InventoryDOE/NRC Form 742C

Facility DistributionOriginates with the shipper or

receiver

Facility DistributionOriginates with the facility

DOE/NRC Form 741DOE/NRC Form 740 M

ELECTRONICD-23 DOED-24 NRC

NMMSSUSERS

Acceptable Electronic FormatsAcceptable Electronic Formats

XML (Extensible Markup Language)

80 Column File

Purpose of the D-23 &D-24Purpose of the D-23 &D-24

Provides formatting requirements for the reporting of nuclear material information in electronic file formats in accordance with DOE & NRC regulations and guidelines

Four Major Categories of Information Products

Four Major Categories of Information Products

Reports• Detailed

• Summary

• Analytical

Directories Information Manuals PC Applications

The Transaction System

The Transaction Data SystemThe Transaction Data System

Began capturing data as an automated system in 1968

The largest and most active component of the NMMSS

Contains information on all events that cause a facility’s inventory to increase or decrease

Data is stored in the NMMSS files at the level of detail in which it is reported

What is a Transaction ?What is a Transaction ?

Physical Movements of Material Between Facilities On-site Gains and Losses Resulting From

Remeasurement, Operating Losses, etc. Movement of Material Between Programs Within a

Facility

Data Submittal Media to the Transaction System

Data Submittal Media to the Transaction System

SIMEX

Electronic vs. Source Document CorrelationElectronic vs. Source Document Correlation

*ElectronicDOE-Ref: D-23NRC-Ref: D-24

DP 740(80 Column)DOE/NRC 741

Shipment/ReceiptOn Site Gains/Losses

Effective10/01/2003

Current Data Processing

Source DocumentEvent

*ElectronicDOE-Ref: D-23NRC-Ref: D-24

DP 734(80 Column)

DOE/NRC 740 MConcise Notes

* The NMMSS converts 80 column to XML

Electronic Submission Electronic Submission

D-23 & D-24 Directory provide electronic formatting requirements

- 80 Column - XML (Extensible Markup Language) Alternative for submitting electronic data

- SAMS (Safeguards Management Software)

Process CodesProcess Codes

A Entry of New Data Set

C Replacement of Data Set

D Deletion of Data Set

Z Accepts Shippers/Receivers change (NRC use only)

Action CodesAction Codes

Code Description Ship Recv

A Identifies shipper’s original data X B Identifies receiver’s data accepting X weights without measurement C Identifies shipper’s adjustment or X

acceptance/acknowledgment of a receiver’sadjustment

D Identifies receiver’s adjustment or Xacceptance/acknowledgment of a shipper’sadjustment

E Identifies receiver’s independent Xmeasurement

Transaction System Record TypesTransaction System Record Types

1. Header2. Descriptive (Detail)3. Import/Export 4. Gross Weight5. Quantitative (Detail)6. Concise Notes7. Obligated Material

Transaction TerminologyTransaction Terminology

Shipment - one event Receipt - one event Transaction data set – combined events Process date - year and month Data elements

• quantitative values

• special codes Transaction identification

Dates to Remember in NMMSSDates to Remember in NMMSS

ACTION DATE

CAPTURE DATE

PROCESS DATE

2003

Dates to Remember in NMMSSDates to Remember in NMMSS

Action Date - MMDDYYYY, this is the date that the activity (shipment, NOL/MD/AL. Etc.) actually took place

Capture Date - MMDDYYYY, this is the date that the 741 was captured by the system, i.e., received into the database

Process Date - YYYYMM, date of the process month open during which the transaction was filed

Reference InformationReference Information

NUREG/BR-0006, Rev. 7 DOE Manual 470.4-6 NMMSS Authority Reference Files Reports

In-House TransactionsIn-House Transactions

What is an In-House Transaction?What is an In-House Transaction?

An In-House Transaction is a (741) transaction used to report the on-site gains or losses of reportable nuclear materials to the NMMSS, which are not typically part of a shipment or receipt associated with another facility.

Used to report gains and losses of your inventory. Report Stand-alone Concise Notes (IAEA). In some cases it is used to correct previously

reported data.

In-House Transaction Use

How To Report In-House TransactionsHow To Report In-House Transactions

The same as shipment or receipt transactions, except:

• Same RIS for both shipper and receiver.

• Action Code is “M”.

• Must use an Inventory Change Type (ICT)

• No Gross Weight reported

• No Number of Items reported

• Special edit checks apply to some ICT codes used on an In-House transaction. (slide 9).

ON-SITE GAINS AND LOSSES

Action Code M

DOE RECEIPTS: (GAINS) Inventory

Change Type(Use Code)

Type of Inventory Change

1113

2122343738

39

Procurement from DOEProcurement - for the Account of DOEProductionFrom Other MaterialsReceipts - MiscellaneousProcurement by OthersDonated Material - From DOE to OthersDonated Material - From Others to DOE

4C/D-6

ON-SITE GAINS AND LOSSES

Action Code M

DOE REMOVALS: (LOSSES) Inventory

Change Type(Use Code)


Inventory Change Type

(Use Code) Type of Inventory Change

6571

727374

757677

Rounding BiasDegradation to Other MaterialsDecayFission and TransmutationNormal Operational Losses and/or Measured DiscardsAccidental LossesApproved Write-OffsInventory Differences

4C/D-7

41

4243

47485458

59

Expended in Space ProgramsSales to DOESales to Others for the Account of DOEExpended in DOE TestsRoutine TestsShipments - Misc.Donated Material - to DOE by OthersDonated Material - to Others by DOE

ON-SITE GAINS (NRC)ON-SITE GAINS (NRC)

These are receipts on your inventory

Inventory Change Type(Use Code)


NPEN*34

ProductionFrom Other Materials (ED,NE,ND,DE,DN,EE)Receipts - Miscellaneous

* Use the correct change code when performing blending operations

ON-SITE LOSSES (NRC)ON-SITE LOSSES (NRC)These are removals on your inventory

Inventory Change Type(Use Code)

Type of Inventory Change*

TNEN**54LNLDMF

DecayTo Other Materials (ED,NE,ND,DE,DN,EE)Shipments – MiscellaneousFission and TransmutationNormal Operational Losses and/or Measured DiscardsInventory Difference

* Please refer to NUREG/BR-0006 for a list of all ICT Codes

** Use the correct change code when performing blending operations

Example ICT Code comparison for GainsExample ICT Code comparison for Gains

742 Form

Example ICT Code comparison for LossesExample ICT Code comparison for Losses

742 Form

Other Instances to Complete an In-House Transaction

Other Instances to Complete an In-House Transaction

NMMSS may ask you to correct previously reported data in your NMMSS account. Sometimes using the In-House transaction is the best way to make certain changes. A NMMSS Analyst will assist you in these instances.

ADJUSTMENTS(Also referred to as corrections)

When is a Adjustment transaction required?When is a Adjustment transaction required?

An Adjustment is required when correcting a previously reported transaction that has been processed and moved to the Historical section of the NMMSS Database.

The month in which it was processed is closed.

When do you use a Process Code to make an Adjustment?

When do you use a Process Code to make an Adjustment?

You can change or delete data on previously submitted transactions that are in an Open month, using a specific Process Code.

Process CodesProcess Codes

A – Initial transaction

C – Replacement transaction

D – Delete a transaction

Z – Receiver’s acceptance of correction

Only used in anopen month.

What is an Open process month?What is an Open process month?

NMMSS normally closes the database processing around the 22nd of each month for the previous months data received.

Example: April processing month will close approximately May 22. Transactions with an Action Date of April or earlier will move to the Historical section of the database. May Action Dates will stay in the Compatibility section of the database.

Now May is the “Open” month.

Action Code C Used by the Shipper to make corrections

Action Code C Used by the Shipper to make corrections

• Adjusting previously reported shipments

• Acknowledging receiver adjustments

• Accepting receiver adjustments

Action Code D Used by the Receiver to make corrections

Action Code D Used by the Receiver to make corrections

• Adjusting previously reported receipts

• Acknowledging shipper adjustments

• Accepting shipper adjustments

Action Code MUsed for One Party transactions

Action Code MUsed for One Party transactions

The Correction Identifier (either alpha or numeric) distinguishes it as an Adjustment.

Five Numeric Fields to be Negated when Correcting Transactions

Five Numeric Fields to be Negated when Correcting Transactions

Negated Fields – Number of items– Element weight– Element Limit of Error– Isotope Weight– Isotope Limit of Error

Back Reference ComponentsBack Reference Components

Correction Identifier *(First character)

• Was = document being corrected

• Should be = document now being completed

Line Number (Second and Third Digit)

• Was = line number being corrected

• Should be = corresponding “was” line number on document now being completed

*May be Alpha or Numeric

Back Reference IllustrationOriginal Shipment

Back Reference IllustrationOriginal Shipment

01 771 60

02 771 40

03 771 55

04 771 33

ABC – XYZ Transfer # A A

Back Ref. # Line # Comp. Code Ele. Wt. Iso. Wt.

Back Reference IllustrationCorrection number 1


002 01 771 -40

101 02 771 22

003 03 771 -55

103 04 771 10

ABC – XYZ Transfer # 1 A C

Back Ref. # Line # Comp. Code Ele. Wt. Iso. Wt.It was

It should be



001 01 771 -60

201 02 771 40

000 03 771 99

ABC – XYZ Transfer # 2 A C

Back Ref. # Line # Comp. Code Ele. Wt. Iso. Wt.

New line

Things To RememberThings To Remember

The Action Date on a correction can be:• The same as your original transaction, or it can be the current

date. In either case, be sure to report the difference on your next annual Material Balance Report after.

The C and D Process Code can only be used in an Open Month. Call NMMSS to see if the month is open and for how long. We try to close on the 22nd of each month.

Numeric corrections* = Two Party + NMMSS

Alpha corrections = One Party + NMMSS

The Material Balance SystemThe Material Balance System

Beginning Balance

Plus Deposits

Less Withdrawals

Equals

Ending Balance

Beginning Balance

Plus Deposits

Less Withdrawals

Equals

Ending Balance

How is the MBR like a Bank Statement?How is the MBR like a Bank Statement?

Role of Transaction SystemRole of Transaction System

Facility transaction data is used to create the facility book inventory in the NMMSS, which is compared to the reported MBR.

M

BR

Exa

mpl

e

MB

R E

xam

ple

2525

The of a given The of a given

material in the of a material in the of a

at a specified point in .at a specified point in .

The of a given The of a given

material in the of a material in the of a

at a specified point in .at a specified point in .

Inventory DefinedInventory Defined

INVENTORY EXERCISE

Complete a DOE/NRC Form 742C to reflect the scenario below.

Coyote Energy is preparing their physical inventory reports for the annual period ending 7/31/2005. The facility has privately owned material only. Coyote Energy has fuel rods in the reactor that total 120678638 grams of element weight and 3021428 grams isotope weight, enriched at 3 percent. There is 0.8 percent enriched uranium in cooling with an element weight of 136045239 grams and an isotope weight of 1102837 grams. In addition, the facility has enriched uranium using a composition code of 864 in the amounts of 12 grams element weight and 12 grams isotope weight.

PIL ExamplePIL Example

PIL ExamplePIL Example

Thank You for participating and helping us to improve communication and reporting to the NMMSS.

Please have a safe trip back homePlease have a safe trip back home

NMMSS Refresher Training Ron Bonifay Protection Strategies Inc. (PSI)

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