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• NeIC is the Nordic e-Infrastructure Collaboration.• NeIC is part of NordForsk. NordForsk is an organization
under the Nordic council of ministers.• NeIC has its own board, constituted by the Nordic national
academic e-infrastructure provider organizations (DeIC, CSC, RHnet, Sigma2, SNIC). This board acts on mandates delegated from the NordForsk board.
• NeIC is an instrument for Nordic e-infrastructure users and providers to get more added value by coordinating efforts in development and operations of services on a Nordic level.
What is NeIC?
2001 2002 201220062003
Where does NeIC come from?
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Where does NeIC come from?
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What is e-infrastructure?
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E-infrastructure is mostly about the people.
E-infrastructure is about soft values.
• Hardware is exchanged every 5yrs. • Systems, services and technologies come and go.• People who have the skills to set them up and run them
provide the sustainability.
• Knowledge exchange.• Experience sharing.• Skills development.• Access to expertise.• Networks of competence.• Service sharing.• Work sharing.
How does NeIC do business?
• Organize meetings, workshops and conferences.• Put experts in contact.• Run projects.
https://wiki.neic.nohttps://wiki.neic.no/wiki/Collaborationhttps://wiki.neic.no/wiki/Current_events
Why should biobanks engage with NeIC?
• Get access to IT services; computation, storage, data transfer...
• Influence direction of IT service development.• Get in contact with IT expertise.• Develop new services.• Improve research codes.• Improve data interoperability.• Run projects; get funding, get results.
How does NeIC do business?
https://wiki.neic.no/wiki/Collaboration
Glossary
All terms used in this presentation are explained at:
https://wiki.neic.no/wiki/Project_processhttps://wiki.neic.no/wiki/Project_organization
How does NeIC run projects?
• https://wiki.neic.no/wiki/Activity_initiation• NeIC runs projects
– up to 3 years in length– in collaboration– with Nordic partners– for development– of innovative e-infrastructure solutions.
• NeIC facilitates collaboration– by co-financing staff to 30-50% (or possibly more for NeGI)– either in-cash or in-kind.
• NeIC does not– own or purchase hardware (but can help coordinate
operations).– do actual research.
How does NeIC run a (big) project?
(first pictures, then words)
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Two modes of project initiation
Top-down: by research councils or e-infra providers
Bottom-up: by research communities or e-infra users.
NeIC
NeIC Board
GENArea Coordinator
ADMArea Coordinator
NT1Area Coordinator
NeIC Director
BMSArea Coordinator
Project
Advisory Forum Project
Project
Project
Provider Forum
Project
Project
User Forum Project
Operations
Operations
Executive team
ENVArea Coordinator
Project
Project
Project
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Collaborator
NeIC Executive team
Board, or Stakeholder forum
NO
YES NO
Co-funding partners
YES NO
We have a project!
YES
Idea
Memo
Project directive
Rev. project directive
Collaboration agreement
Collaboration model
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Service Agreements
Employer Institution:
Project Manager
Employer Institution:
Project Personnel
Employer Institution:
Project Personnel
PartnerPartner
NeIC
Partner
NeIC – on behalf of the partnership
Project organization
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Steering groupCo-funding partners, NeIC
Project manager
Project team
Reference group(stakeholders)Reference group
(stakeholders)Reference group(-s)Stakeholders
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Timeline
Each Decision Point is a steering group meeting, deciding: DP1: Bases in order (PDI, CA, SG, PM)? Start the project!DP2: How’s it going? Still worth doing it?DP3: Project plan good enough? Preparations done! DP4: Let’s go! DP5: How’s it going? Still worth doing it?DP6: Deliver to users?DP7: Transfer to maintenance / operations complete?DP8: End report good enough? Project over!
DP1
DP3
DP4
DP5
DP6
DP7
DP8
Prepare Execute ConcludeDPDP2
Collaboration agreement
Project plan
Deliveries
End report
Plan
Project directive
Idea
How does NeIC run a (big) project?1. Planning phase• Partners draft a project directive describing the goals:
results, timeframe and budget.– Note: Results are generally delivered to the non-NeIC
partners.• Partners sign a collaboration agreement establishing their
commitments, with project directive as attachment.• Partners form a project steering group, 1 rep per partner.
NeIC is project steering group chair and project owner.– Note: "project owner" = "responsible for active follow-up".– Other partners have a greater responsibility for quality
assessment.• Key stakeholders are invited to the project reference
group.• NeIC recruits a project leader through public
announcement for a full- or part time position, advised by an unbiased recruitment committee appointed by partners. NeIC funds the project leader.
• Project starts!
• Project leader is offered project management training. NeIC pays.
• Project leader drafts detailed project plan describing how to achieve goals: description of deliverables, what competencies are needed when, risk management...
• Steering group meets regularly to assess progress of project plan development and recommends changes as necessary.
• Steering group approves project plan and allocates named personnel, based on project leader approval.
• NeIC signs service contracts with employing institutions, tying people and commitments to deliverables (who does what).
• Steering group approves that all personnel are in place.• Kick-off! Project work starts!
How does NeIC run a (big) project?2. Preparation phase
How does NeIC run a (big) project?3. Execution phase• Project leader has weekly meetings with personnel, to
assign work tasks to personnel, and follow up on progress.• Project leader has weekly meetings with project owner, to
prioritize work and address challenges and issues.• Steering group has quarterly meetings to
– approve deliveries and transfers,– get informed on progress by the project leader, and – decide on continuation or termination of the project.
• Steering group approves all deliveries made and transferred.
• Project kick-out! Project work ends.
How does NeIC run a (big) project?4. Conclusion phase• Project leader writes final report.• Steering group approves final report.• Project over, good job!
Any questions?
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