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7/28/2019 Module5 Office2007 Slides http://slidepdf.com/reader/full/module5-office2007-slides 1/159 Using Microsoft Access 2007 ECDL V5 – MODULE 5 Holistic Institute of Technologies Email  –  [email protected] Website  – www.holistic.edu.mt 10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
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Module5 Office2007 Slides

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Page 1: Module5 Office2007 Slides

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Using Microsoft Access 2007ECDL V5

– MODULE 5

Holistic Institute of Technologies Email  – [email protected] Website  – www.holistic.edu.mt10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

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Holistic Institute of Technologies Email –

 [email protected] Website –

www.holistic.edu.mt10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

ECDL Foundation Approved Courseware Disclaimer• ECDL Foundation has approved these training materials developed by Cheltenham Courseware and requires that the following statement

appears in all ECDL Foundation approved courseware.

• European Computer Driving Licence, ECDL, International Computer Driving Licence, ICDL, e-Citizen and related logos are all registered Trade

Marks of The European Computer Driving Licence Foundation Limited (“ECDL Foundation”). 

• Cheltenham Courseware is an entity independent of ECDL Foundation and is not associated with ECDL Foundation in any manner. This

courseware may be used to assist candidates to prepare for the ECDL Foundation Certification Programme as titled on the courseware.

Neither ECDL Foundation nor Cheltenham Courseware warrants that the use of this courseware publication will ensure passing of the tests

for that ECDL Foundation Certification Programme. This courseware publication has been independently reviewed and approved by ECDL

Foundation as covering the learning objectives for the ECDL Foundation Certification Programme.

• Confirmation of this approval can be obtained by reviewing the Partners Page in the About Us Section of the website www.ecdl.org.

• The material contained in this courseware publication has not been reviewed for technical accuracy and does not guarantee that candidates

will pass the test for the ECDL Foundation Certification Programme. Any and all assessment items and/or performance-based exercises

contained in this courseware relate solely to this publication and do not constitute or imply certification by ECDL Foundation in respect of 

the ECDL Foundation Certification Programme or any other ECDL Foundation test. Irrespective of how the material contained in this

courseware is deployed, for example in a learning management system (LMS) or a customised interface, nothing should suggest to the

candidate that this material constitutes certification or can lead to certification through any other process than official ECDL Foundation

certification testing.

• For details on sitting a test for an ECDL Foundation certification programme, please contact your country's designated National Licensee or

visit the ECDL Foundation's website at www.ecdl.org.

• Candidates using this courseware must be registered with the National Operator before undertaking a test for an ECDL Foundation

Certification Programme. Without a valid registration, the test(s) cannot be undertaken and no certificate, nor any other form of 

recognition, can be given to a candidate. Registration should be undertaken with your country's designated National Licensee at an

Approved Test Centre.

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Database Concepts

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What is a Database?• A database has often been defined as an organized collection

of data

• Even a simple table in Microsoft Word or Excel containing

information organised into column and rows, has loosely been

considered a database.

• Today, the true definition of a database is considered to be

the collection of objects, (tables, forms, queries and reports),

which go to make up the database

• These objects are used to store, order, search, manipulate,

display and print data

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What is a Relational Database? [1]

• Instead of storing data in one huge table, a

Relational Database stores the data across

multiple tables

• Tables in a Relational Database are often

linked to one another by means of a common

field

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www.holistic.edu.mt10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

Database Organisation

• A Database uses Objects to organise and

manipulate data

 – Tables to store the data

 – Queries to search Tables according to criteria

 – Forms are used to input & display records

 – Reports provide summary information from Tables

or Queries

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

What is a Table?

• Tables are used to store the data in a

structured and organised format

• Tables are made up of Columns & Row

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

What is a Record? [1]

• A record is defined as all the data held for a

single individual or item

• A record would occupy a single row of a table.

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What is a Record? [2] 

• A record would include a unique Identifier

 – Employee ID Number

 – Driving Licence Number

 – Passport Number

• For each new record, a new row is created

• For each new row a unique identifier is added

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What is a Column? [1]

• Each column in a table is used to define what

information is to be entered into that column

• Columns are also referred to as Fields

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What is a Column? [2] 

• A column titled ‘Last Name’ would signify the

point in a Record to store last name

information

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

What is meant by ‘Data'? [1] 

• Data is the information entered into the tables

within the database

 – Customer Names, Address & Telephone Numbers

 – Product Names, Descriptions, Price & Stock Level

 – Documents, Descriptions, links, etc

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

What is meant by ‘Data'? [2] 

• Data entered will in generally be:

 – Alphabetical (names / addresses)

 – Numerical (Dates / Currency),

• Access is also able to store other forms of 

data:

 – Website and email slinks

 – Documents created in other packages (OLE)

 – Attachments (documents, images, etc)

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

Data Types [1]

• Data Types define the type of data that will be

stored in each Field (Column)

• Will the field be used to store:

 – A Date?

 – Text or Memo?

 – Number or Currency value?

 – An Attachment?

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

Data Types [2] 

• Data Types tell Access how to handle the data

within a particular field

• Data Types are necessary for Access

 – To manipulate, locate and calculate data

 – Display data correctly

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

A First Look at Access [1]

• Similar to other Microsoft Office applications,

Access 2007 shares a common window layout

theme

• Access 2007 has also undergone some

changes to the application window layout in

comparison to earlier versions of Office

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

A First Look at Access [2] 

• Microsoft Access 2007 now uses the new

Ribbon system, replacing the toolbars used in

previous versions

• Menus are also now replaced by Ribbon tabs

• Contextual tabs also appear, when necessary,

to provide additional functionality

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

The Ribbon [1] • The Ribbon is designed to offer a standardised

layout across all Microsoft Office applications

• The Ribbon is also designed to display the

most appropriate tools according to the task

at hand

• Each Ribbon is divided into Groups

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The Ribbon [2] 

• Access 2007 Ribbon and Ribbon tabs

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Ribbon tabs • Ribbon tabs similar to Menus separate tools

across different Ribbons according to the

Object or View you are working in

• Undertaking different tasks within the

database causes the Ribbon tabs and

consequently Ribbon to auto select

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

Groups & Dialog Box Launcher [1] • All functions are clustered into Groups and set

out across the Ribbon

• Groups have been designed to help identify

tools quickly

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10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

Groups & Dialog Box Launcher [2] 

• A Dialog Box launcher is available in the

Clipboard and Font Groups on the Home

Ribbon tab

• When selected, the Dialog Box launcher

displays additional features less commonly

used and not available directly from theRibbon itself 

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Groups & Dialog Box Launcher [3] 

• Ribbon Groups & Dialog Box Launcher

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Navigating - Quick keys [1] • Shortcut or quick keys provide an alternative

means of navigating the Ribbon, Ribbon tabs

and the Quick Access Tool Bar

• By pressing the ‘Alt’ key once, Access will

display the shortcut characters associated

with the various Ribbon tabs or Quick AccessToolbar

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Navigating - Quick keys [2] 

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Navigating – Quick Keys [1] • Pressing the ‘Alt’ key once displays the

shortcut letters associated with the various

Ribbon tabs or ‘Quick Access Toolbar’

functions

• This operation also engages a select zone and

by using the ‘left’ and ‘right’ pointer keys, youwill be able to navigate through the Ribbon

tabs.

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Navigating – Quick Keys [2] 

• Use the ‘up’ pointer key to jump to the Quick

Access Toolbar and use the ‘down’ pointer key

to return to the Ribbon tabs again

• Pressing the ‘Alt’ key again turns off the quick

key number / letter display

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Navigating – Mouse wheel • If you possess a mouse with a scroll wheel,

you will be able to place the pointer into the

area of the Ribbon and scroll the wheel back

or forth to scroll through the Ribbon tabs

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Contextual tabs • Contextual tabs provide additional

functionality, only appearing when required

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Minimising the Ribbon [1] • Double clicking a Ribbon tab minimises the

Ribbon, offering a greater work area

To restore the ribbon to a fixed state, doubleclick any of the ribbon tabs

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Minimising the Ribbon [2] 

• To make selections from a minimised ribbon,

click a ribbon tab

• The ribbon expands allowing a selection to be

made

• When the selection is made, the Ribbon

returns to the minimised state

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Quick Access Toolbar  • The Quick Access Toolbar offers an ‘easy to

find’ location for frequently used command

buttons

 – Save

 – Undo and Redo

 – New

 – Print Preview

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The Office Button

• The Office button is new to Microsoft Office

2007 applications

• The Office Button provides many of the

commands previously found under the File

menu in previous versions of Microsoft

applications

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Microsoft Access Help [1]

• As with all Microsoft Products, Help is but a

mouse click or shortcut key stroke away

• To access the help system

 – Click the button

or

 – Press the F1 (function) key

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Microsoft Access Help [2] 

• Access Help

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Getting Started

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Create a New Database • From the Office Button, select New

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New Blank Database [1] • Getting Started with Microsoft Office Access

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New Blank Database [2] 

• From here you can

 – Create

• A New Blank Database

• A Database using Locally Stored Templates

• A Database using Templates downloadable from the

Microsoft website

 – Open

• An existing Database

• A recently opened Database

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Security Warning [1] • When potential security threats, related to

macros arise, Microsoft Office Access 2007

provides a warning and prevents the macro

from running, until the user intervenes

• Users can choose to enable macros by clicking

Options in the warning or leave the macrosdisabled

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Security Warning [2] 

• Security Options

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Trusted Locations Trust Center [1] • Add a folder (Trusted Location) to the Trust

Center

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Access 2007 Tables

• Before a table can be used to correctly store

information:

 – Fields must be added to the table

 – Appropriate Data Types selected for each field

 – Field Properties and formatting configured

 – Validation rules and Validation text set

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A New Blank Database

• Access 2007 displaying a new blank Database

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Software Issue

• Note: A software issue has been discovered

which affects the start number in the ID Field.

For example, if 5 fields are added to a new

table, rather than the ID number starting a ‘1’,the first record will actually be record ‘5’

• This issue can easily be avoided by saving thetable before any new fields are added to the

table

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Adding Fields – Datasheet View • To create new fields in datasheet view

 – Save the table first

 – Double click in the grey field name box at the top

of the table

 – Type in the field name and press Enter

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Datasheet View • Every object (Table, Form, Query and Report)

in an Access database will have at least two

different views

 – Datasheet / Form / Report View

 – Design View

• Datasheet View displays the object in it’s data

entry / working view

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Design View • Design View displays the workings behind the

object, as seen by the database designer or

systems administrator.

• The efficiency of the database and the way it

handles data input / output are controlled by

the properties configured in Design View

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Changing View • Ribbon - Home Tab – Views Group

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Data Types [1] • Data Types decide if data entered will be seen

and manipulated as:

 – Text

 – A Date

 – A Number

 – Currency

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Data Types [2] 

• Data Types also affect

 – How much data can be stored in a particular field

 – How input will be accepted

and

 – How data will be displayed

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Data Type Description

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Adjusting Column Width • When viewing fields in Datasheet View, it may

be necessary to adjust the width of some

fields to view the information

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Adjusting width – Multiple Fields

• To increase / decrease the width of all fields at

the same time, highlight the fields to be

adjusted

• Place the pointer between two highlighted

fields and with the double headed arrow, drag

to resize all selected fields

• This will result in all selected fields ending upthe same width

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Moving a Column • To move a column to a new position

 – Highlight the column

 – Click the column name and drag left or right to the

new position

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Navigating Records in a Table • The Record Navigation Bar is located at the

bottom of the Table / Query object window

• As tables grow, the Record Navigation Bar

helps locate records in the table 

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Navigation Pane • The Navigation displays a list of all objects

within the database, including:

 – Tables

 – Forms

 – Queries

 – Reports

• Double click objects to open

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Field Properties [1] • Design View

• Field Properties :

 – Control how information is formatted

 – Specify default values

 – Prevent incorrect data entry

 – Index Data

• Options available vary according to data type

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Input Mask • Input Masks are used to restrict how data is

entered

• Restricting data entry reduces the chances of errors occurring

• Input Masks only work with Text and Datedata types

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Validation Rules • Validation Rules help to control the type of 

data and the values entered by users

• By providing conditions (criteria), in the formof expressions in the Validation property of a

field, any data entered must match the given

conditions to be accepted

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Close an Object • To close an Object (Table, Query, Form, etc),

either:

 – Right click the object tab and select close

or – Click the close button

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Rename an Object - Table • To rename an Object

 – Close object

 – Right click the object – In the Navigation Pane

 – Select the Rename option from the shortcut menu

 – Type in the new name

 – Press the Enter key

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Deleting data in a Record • Deleting data in a record is similar to editing

data in a record

 – Double click the section of the record to be edited

 – Highlight the existing value

 – Press the Delete key

• Data cannot be deleted from fields when the

Field Property – Required is set to Yes, asthese fields cannot be left blank

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Deleting a Table • To delete an object:

 – Close the object

 – Locate and right click the object in the navigation

pane

 – Select the Delete option from the shortcut menu

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Defining a Primary Key • A primary key is used as a unique identifier for

each record in a database table and is

essential when working with related tables

• Access creates an ID field for each new table

and this field by default is the Primary key

•  Other fields can be made primary keys

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Creating a Single-field Index • In Design View,

 – Select the field to be Indexed

 – In the field properties section, click the Indexed

options and select one of the option

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Deleting Multi-field Indexes • To delete a Multi-field Index, follow the same

steps to open the Indexes window

• Click the row selection column to highlight the

row or rows

• Press the Delete key

• Close window

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Text Filters • Text Filters provide a means to restrict the

display of records in table or form to only

those matching a specified criteria

• Record which do not match the criteria are

filtered (hidden) from view

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Applying a Simple Filter [1] • A Filter can only be applied in Datasheet View

• A column must be selected (highlighted)

Use Filter button in the Sort & Filter Group

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Applying a Simple Filter [3] 

• As records are added to the table, Accessstore unique entries for use as preset filter.

Select one or more to view only matching

records

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Clearing a Simply Filter  • To clear a simple filter

 – Open the Filter options box

 – select - Clear filter from Position

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Creating Multiple Filters • Follow the step for creating a simply filter

 – Complete the first filter

 – Select another field and apply filter

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Clearing a Multiple Filters • To clear all filters

 – Click the Advanced button (Sort & Filter group)

 – Select Clear All Filters from the options list

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Sorting

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Sorting • Sorting is used to quickly arrange table data in

either ascending or descending order

• To sort

 – Select and highlight a field or group of fields

 – In the Sort & Filter group, select either the

• A-Z - Ascending

Z-A - Descending

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Clear a Sort

• To clear a sort

 – In the Sort & Filter group, select the Clear Sort

button

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Relationships

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Table Relationships • In a relational database, data is stored in

multiple tables

• Relationships are used to create a link

between tables to:

 – Maintain data integrity

 – Allow other object to input, view or delete data inmultiple tables

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One-to-Many Relationship • A One to Many Relationship

 – The One table – Contains individual records

• I.E. Customers Name, Address and Contact details

 – Many table – contains many records referencing

the one record in the One table

• I.E. Customer Orders

One customer may have many orders

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Many-to-Many Relationship • A Many-to-Many Relationship

• Consider a Part table and an Order Table

 – A single order might include more than one

product. On the other hand, a single product canappear in many orders.

 – For each record in the Orders table, there can be

many records in the Products table

 – In addition, for each record in the Parts table,

there can be many records in the Orders table

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One-to-One relationship • A One-to-One relationship

 – Each record in the first table can have only one

matching record in the second table – Each record in the second table can have only one

matching record in the first table

• This type of relationship is not common

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Relationships • Before a relationship can be established, a

database must contain two or more tables

upon which a relationship can be formed

• Related table are linked by a primary key(unique) field

• The field must exist in both tables and be of 

the same data type – I.E. AutoNumber and Numeric

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Primary / Foreign Keys

• In a One-to-Many relationship, the PrimaryKey of the ‘One’ table becomes the Foreign

Key in the other table

 – Primary Key – ‘One’ Table – AutoNumber – Foreign Key – ‘Many’ Table - Numeric

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Creating Relationships

• Database Tools – Show / Hide group – Show / Hide Group

 – Relationships button

 – Relationships window

 – Drag primary key field from ‘one’ table to foreign

key field in the related table

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Referential Integrity • Referential Integrity prevents deletion of 

records in one table which could result in

creating orphans in another table

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Cascade Options • There may be occasions when legitimate

changes are necessary and for that reason,

there are two options available in Access

• When Cascade options are enabled, updates

to fields and deletion of records are allowed

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Cascade Update Related Fields • When updating fields in related tables, with

the ‘Cascade Update’ option enabled 

 – Access automatically updates all affected recordsas part of a single operation

 – Access ensures that the updates are completed,

without inconsistencies

C

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Cascade Delete Related Records • There may also be a valid reason for deleting a

record in one table and all related records in

the related table.

• For example, a record from the Parts table andall related orders for that part in the Orders

table.

• When enabled, Access will automaticallydelete all related references

E bli C d O ti

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Enabling Cascade Options • Cascade options are enabled in the Edit

Relationships dialog box

D l ti R l ti hi

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Deleting Relationships

• To delete a relationship – click once on the line between the two tables.

The line appears thicker

 –Right click to activate the shortcut menu andselect Delete

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Forms

F O i

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Forms Overview • Forms can be designed to enter and display

data from one or more tables

• Forms can also be used to limit access to

sensitive information• Buttons can be added to provide additional

functionality

• Forms can be created using the Access Wizardor from a blank Form

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C ti F [2]

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Creating Forms [2] 

• Simple Forms can be edited and modified inLayout View

• Built-in styles, text, image and formatting

tools are available in the Format Ribbon

F T l [1]

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Forms Tools [1]

• Enhance Forms using:

• Text formatting

 – Font and font size, alignment, etc

• Format tools

 – Currency symbols and decimal position

• Form Controls

 – Logo images, text titles / labels, lines, etc

F T l [2]

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Forms Tools [2] 

• AutoFormat – Select a style from a selection to enhance the look

of a form

M dif i F

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Modifying Forms • In Layout View select

 – Columns to adjust height and width

 – Edit field name labels

M dif i F Titl & L

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Modifying Form Title & Logo  – Edit, modify or replace Form title

 – Edit, modify or replace Form logo

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Modify Data in a Form

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Modify Data in a Form • Use the Record Navigation Bar to locate the

record

• Place the cursor into the required field andreplace the entry

• Press either the Tab or Enter key to commit

the changes

Delete a Record using a Form

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Delete a Record using a Form • Locate the record

• Click the record selector bar

• Press the Delete key

• Click Yes to confirm

Close a Form

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Close a Form • Right click the Form Object tab and select

close from the list

Opening a Form

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Opening a Form • Locate the form in the Navigation Pane and

double click to open

Deleting a Form

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Deleting a Form

• If open, close the form first

• Select the form in the Navigation Pane and

press the Delete key

• Click the Yes button to confirm

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Queries

What are Queries? [1]

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What are Queries? [1] • Access Queries are similar to filtering &

sorting but far more advanced

• Queries can search records across multiple

table• Queries can provide output for form & reports

• Queries can be saved, edited and reused

• Queries can accept multiple criteria in a single

field and criteria in multiple fields

What are Queries? [2]

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What are Queries? [2] 

• Different queries are designed to performdifferent functions

 – Update queries search for and updates field

information in multiple tables – Delete queries search for and delete records

within one or more tables

 – Append queries locate records in one table and

append (add) them to another table

Creating a simply Query

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Creating a simply Query • Create Ribbon – Other – Query Wizard

• Select Simply Query from the list

• Select a table to query

• Add the fields to be used in the query

• Select another table and fields if required

• Select the default next screen

• Name the query and click Finish to save

Adding Criteria to a Query

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Adding Criteria to a Query • Open query in or switch to Design View• If fields exist, enter search criteria in the

Criteria row of the Query Design Grid

• Note: Queries do not require criteria to work.

They can be used simply to pull together

information from multiple table

Running a Query

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Running a Query • The Run command instructs the query to

search a tables for records matching any

criteria specified and display the result

according to any specified sort order

• When the query is complete, click the

button to run the query and display theresults

Editing Criteria in a Query

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Editing Criteria in a Query • With the query in Design View

 – Click and select the criteria

 – Edit or replace as necessary

 – Press enter to commit the changes – Press the button to display records matching

the new criteria

Saving a Query

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Saving a Query • Saving a query is the same as saving any other

object in the database

• Click the save button in the Quick Access Toolbar

• Access prompts when closing a query with unsaved

changes

Creating a Two Table Query [1]

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Creating a Two Table Query [1] • Create Ribbon – Other – Query Design• Add the required tables to the query design

window

Creating a Two Table Query [2]

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Creating a Two Table Query [2] 

• With the table in the design window, – Select the required fields from the first table

 – Drag the field(s) down to the design grid

 – Repeat steps for the second table

Creating a Two Table Query [3]

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Creating a Two Table Query [3] 

• With the fields in place

 – Add criteria

 – Specify which fields to sort by

 – Hide specific fields if not required in output

 – Rearrange the order of fields if necessary

 – Save and Run the query

Deleting a Query

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Deleting a Query

• In the Navigation Pane, click once to highlightthe query

• Press the Delete key

• If prompted, Press Yes to confirm deletion

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Reports

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Creating a Simple Report

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Creating a Simple Report • Create Ribbon – Reports - Report

 – A table or query must be selected

 – Click the report button

Using the Report Wizard

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Using the Report Wizard • Create Ribbon – Reports – Report Wizard

 – Follow wizard

 – Select table(s) and fields to include in the report

 –Select how data is to be viewed

 – Select Grouping levels

 – Select Sort order

 –

Select Layout – Select Style

 – Name and Save report

Modifying a Report

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Modifying a Report • Open the report in Layout View

 – Select report columns to adjust width or move

columns in the report

 –

Format and enhance text /style of report – Adjust fields for viewing and printing

 – Edit / Modify field names, report title, etc

 – Add logo, page numbers, date & time

 – Add totals to columns (Avg, Sum, Count, etc)

Closing a Report

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Closing a Report • Close the report in the same way as a table,

form or query

• Using the mouse, right click the report tab

• Select Close from the shortcut menu

Deleting a Report

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Deleting a Report

• A report can be delete in exactly the same wayas any object in the database

 – Close the object

 –Select the object (report) in the Navigation Pane

 – Press the Delete key

 – Confirm deletion

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Printing

Printing Tables, Queries and Reports

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Printing Tables, Queries and Reports

• It is important to remember that tables,forms, queries and reports all share a common

theme, they all use a table layout (columns

and rows)• It is therefore important to consider the

number, width and position of columns before

printing• Remove, hide or reduce unnecessary columns

(fields) when printing

Considerations before Printing

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Considerations before Printing • If the number of fields can be kept to a single

sheet (width), either portrait or landscape,

resource used (paper, toner, etc) will be

considerable less. The report will also beeasier to read

Although information can be printed directly

from a table, consider using a query to extract

only the fields and records vital to either print

from the query or via a report

Print Preview

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Print Preview • Print Preview shows how the report, table, etc

will look printed. This includes the layout of 

columns (fields) on the page(s), how many

pages are required to print the information,the margin sizes, titles, page numbers, etc

Before you can preview your print job, theobject must either be selected in the

navigation pane or open in the object window.

Which Orientation Portrait or

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Which Orientation, Portrait or 

Landscape? • When printing portrait pages, the advantage,

assuming the report is only one page wide, is

that more records can be printed per page,resulting in less pages printed

Landscape orientation is useful when thetable, report, etc has more columns (fields)

than a portrait page can accommodate

Portrait V Landscape

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p

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Print a complete table

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Print a complete table • To print a table

 – Open the table

 – Open Print Preview

 –Make adjustment for best printing solution

 – Click the Print button

Printing Selected Records

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Printing Selected Records • To print selected records

 – Open the table

 – Select the records

 –Open Print Preview

 – Make adjustments

 – Click the Print button

 – Click - Selected Records

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Printing Forms 

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g

• In Access, it is possible to print from a Form,the only difference is in the layout of the

printed data

 –

Open the form – Print Preview the form

 – Adjust columns if necessary

 – Click the Print button

Print Preview - Form

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