MCP: Online Data Collection: Understanding the Quarterly Report Julie Hocker 202-205-5916 [email protected]
Mar 26, 2015
MCP: Online Data Collection: Understanding the Quarterly Report
Julie Hocker202-205-5916
Overview
Purpose Reporting Period Basics to Logging in and Navigating Content Next Steps Questions and Assistance
Purpose
The Reporting Period
September 30 – September 29
Quarterly Reports
30 Days to Submit
Request a Username
Complete Form
Email to
Julie Hocker
Usernames and Passwords
Usernames and Temporary Passwords are System-Generated
New Password Required 9 characters One capital letter One number
IMPORTANT
Accessing the Site
https://extranet.acf.hhs.gov/ssihttps://extranet.acf.hhs.gov/ssi
Don’t miss the “S”
Secured Sign-in
No “www”
Logging In
Enter OLDC
Menu – OLDC Home
Navigation
Grantee Selection
Report Selection
Report Form
The Report Form
Enter data in open fields
Click blue underlined text for form instructions
Submitting the Report
Submitting Report Forms
Save
Validate
“unsubmit” to edit
Form going forward to ACF
General Terms Children –
of prisoners in your program
Mentor – compassionate adult
Past Quarter –period being reported on
Creating the Match
Original pairing
Existing matches Grandfather in if organization is new to
the program Each grant leads to new match
Sustaining the Match
Every 12 months
Grandfather time in
B. Start the “MCP” clock
Think of the clocks as beginning when each child’s first MCP program clock
began
What Children Count in 1a?
ALL MCP matchesALL MCP matches
Never had a Federal MCP Grant Before:
What Children Count in 1a?
ALL MCP matchesALL MCP matches
Back again! Starting another MCP Grant:
What Children Count in 1b?
All Active Matches
New Matches
Continuing Matches
Ceasing Matches
Ceasing + Starting New = 2 Matches
Active Mentors
Mentors currently Mentoring
Mentors with a single Child
Mentors with multiple Children
The Waiting List Not inclusive within the quarter
Count waitlist from initial date
“First time”
= new child
Trying again…
One match ends Child goes on rematch wait list
Child is matched with new mentor
Ceased Ahead of Schedule
Termination before 12 month mark
Multiple or Unknown Initiation = “other”
Frequency
Only active matches 0 – 12
12 – 24 25 +
unknown
Longevity
All active matches grouped by longevity
Ceased Matches
Continuing Matches
Group Activities
Mentor hoursMentor hours
Mentor matchesMentor matches
Training, Support, and Administration
Pre-match training
Post-match training
Staff follow-up
Check-ins and Support
Demographics
Children Average Age Age groups Gender
Mentors – Gender Match - Cross-Gender and Cross-Race
Next Steps Complete username request form and email to Julie Hocker
Login and set password
Collect data regularly
Submit data on time each quarter
Relationship Quality Survey
Administered July 1 – October 31 of each year
Training at April, 2010 National Grantee Conference