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MCC-Program Procurement Guidelines

Oct 14, 2015

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MCC Procurement Guide

  • Millennium Challenge Corporation

    Program Procurement GuidelinesOctober 23, 2009

  • Millennium Challenge Corporation

    iProgram Procurement Guidelines, October 23, 2009

    Table of Contents1. Purpose and Scope .................................................................................................................................................................................12. Authorities ...............................................................................................................................................................................................1

    Statutory Authority ............................................................................................................................................................1Federal Government Regulations, Standards and Other Guidance .........................................................................1Related MCC Policies and Procedures ...........................................................................................................................1

    3. Effective Date ........................................................................................................................................................................................ 24. Guidelines ............................................................................................................................................................................................... 2

    Part 1. Conduct and Administration of Procurement .............................................................................................................................. 3Section 1.A. Program Procurement Guidelines: Procurement of Goods, Works, and Non-Consultant Services ............... 3

    I. Introduction .................................................................................................................................................................................... 3Applicability of Section 1.A of these Guidelines ......................................................................................................... 3General Considerations .................................................................................................................................................... 3Conflict of Interest ............................................................................................................................................................ 4Eligibility .............................................................................................................................................................................. 5Advance Contracting and Retroactive Financing ....................................................................................................... 6Joint Ventures ..................................................................................................................................................................... 6MCC Review ....................................................................................................................................................................... 6Misprocurement ................................................................................................................................................................ 6References to MCC ........................................................................................................................................................... 7Fraud and Corruption ...................................................................................................................................................... 7Price-Reasonableness Analysis ....................................................................................................................................... 9

    II. Competitive Bidding ................................................................................................................................................................... 9A. General ........................................................................................................................................................................... 9

    Introduction ........................................................................................................................................................ 9Type and Size of Contracts ............................................................................................................................. 9Two-Stage Bidding .......................................................................................................................................... 10Notification and Advertising ......................................................................................................................... 10Pre-qualification of Bidders ............................................................................................................................ 11

    B. Bidding Documents .....................................................................................................................................................12General ...............................................................................................................................................................12Validity of Bids and Bid Security ...................................................................................................................12Language ...........................................................................................................................................................13Clarity of Bidding Documents ......................................................................................................................13Standards and Technical Specification ........................................................................................................ 14Use of Brand Names ........................................................................................................................................ 14

  • Millennium Challenge Corporation

    Program Procurement Guidelines, October 23, 2009ii

    Over-Specification ............................................................................................................................................15Definition ...........................................................................................................................................................15Procedures for Verifying Proper Specification ...........................................................................................15Consequences of Over-Specification ............................................................................................................15Pricing .................................................................................................................................................................15Price Adjustment ............................................................................................................................................ 16Transportation and Insurance....................................................................................................................... 16Allowable Currencies for Bids ...................................................................................................................... 16Currency Conversion for Bid Comparison ..................................................................................................17Allowable Currencies for Contract Denomination and Payment ...........................................................17Terms and Methods of Payment ..................................................................................................................17Advance Payments ..........................................................................................................................................18Advance Payment Security Guarantees .......................................................................................................19Progress Payments ............................................................................................................................................19Final payment ...................................................................................................................................................20Performance Guarantees ................................................................................................................................20Interest on Late Payments ............................................................................................................................20Alternative Bids ...............................................................................................................................................20Performance Security .....................................................................................................................................20Liquidated Damages and Bonus Clauses ...................................................................................................20Force Majeure ....................................................................................................................................................21Applicable Law and Settlement of Disputes ...............................................................................................21

    C. Bid Opening, Evaluation and Award of Contract ................................................................................................21Time for Preparation of Bids ........................................................................................................................

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